Sharp Mx 3501 N Manual
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79 *1 When the Internet fax expansion kit is installed. *2 When the facsimile expansion kit is installed. *3 When a large capacity tray is installed. *4 When a paper drawer is installed. *5 When a saddle stitch finisher or finisher is installed. *6 When a saddle stitch finisher is installed. *7 When a punch module is installed. *8 When a color-related problem has occurred. *9 When the PS3 expansion kit is installed. *10 When network connection is enabled. *11 When a right tray is installed. *12 When the facsimile expansion kit or the Internet fax expansion kit is installed. *13 When the application integration module is installed. *14 Depending on the peripheral devices installed, it may not be possible to use some settings. XFax Polling Security ‹Polling Security SettingEnable ‹Passcode Number Setting– ItemFactory default setting
80 User Control This is used to configure settings for user authentication. Touch the [User Control] key and configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management than on previous machines. User Authentication To enable user authentication, select the [User Authentication] checkbox and touch the [OK] key. When the [User Authentication] checkbox is selected , a login screen appears when any mode other than the job status screen* is selected. Log in using your stored user information. (For the procedure for storing users, see User Registration (page 81).) After logging in, you can move freely through the modes. For the login procedure in the login screen, see When User Authentication is Enabled (page 6). * Note that the login screen will appear when a file stored by document filing is used or a broadcast transmission is re-attempted from the job status screen. Authentication Method Setting To select one of the following authentication methods, touch the [Authentication Method Setting] key after selecting the [User Authentication] checkbox . Select the desired key and touch the [OK] key. Authenticate a User by Login Name and Password: This method is required when network authentication is used. Authenticate a User by Login Name, Password and E-mail Address: This is used when LDAP3 is configured and e-mail addresses are used for authentication. Authenticate a User by User Number Only: This can be used as a simple login method when network authentication is not used.Device Account Mode Setting A specific user can be stored as an auto login user. When this setting is enabled, login can be performed automatically. This function saves you the bother of logging in but still allows the settings of the selected user (network settings, favorite operations, etc.) to be applied. To store a user for auto login, touch the [Device Account Mode Setting] key after selecting the [User Authentication] checkbox . Select the [Device Account Mode] checkbox and touch the [User Selection] key. The user selection screen will appear. Select the auto login user. An authentication screen will appear for confirmation purposes after the auto login user is selected. Enter the password to complete the setting. System SettingsUser Authentication Setting Authentication Method Setting Device Account Mode Setting OK User Authentication Login Name/Password Management No The login screen will vary depending on the authentication method that is selected. For more information, see When User Authentication is Enabled (page 6). Be sure to set the authentication method before registering users. When users are registered, information will be configured for each user (login name, password, etc.) based on the selected authentication method. When Authenticate a User by User Number Only is selected for the authentication method, network authentication cannot be used. If auto login fails for some reason when auto login is enabled, or the login user does not have administrator rights, all system settings or the system settings (administrator) will lock. In this event, the administrator should touch the [Admin Password] key in the system settings screen and log in again. System SettingsDevice Account Mode SettingOK Device Account Mode User SelectionAAA AAA
81 User Registration This is used to store, edit, and delete users when user authentication is enabled. Touch one of the following keys: The number of users that can be stored is as follows: MX-2300/2700 Series: 200 users MX-3500/4500 Series: 1000 users * This does not include factory default users. 1Touch each key and enter the required information. For more information, see Items stored (page 82). 2Touch the [Register] key. 3Touch the [Exit] key. To store another user, touch the [Next] key and repeat the procedure from step 1. 1Select the user. 2Edit or Delete To edit (A) Touch the desired items and edit the items in the same way as you stored them and then touch the [Modify] key. To delete (B) Touch the [Delete] key. A message will appear to confirm the deletion. Touch the [Yes] key. * Default users and the user that is specified as the auto login user cannot be deleted. All users can be deleted. This operation can only be performed by an administrator. Touch the [Delete All Users] key in the User Registration screen. A confirmation screen will appear. Touch the [Yes] key. Store The lowest number, 001 to 200, that has not yet been programmed automatically appears in No. in the top left corner of the screen. The number stored here is used when the user is specified with the key. It is convenient to memorize each users number. System SettingsUser Registration Store Modify/Delete Delete All Users OK User Registration User NameAAA AAA AAA AAA [email protected] AUser 1InitialIndex Login Name Password E-mail Address ExitRegister Applied to L/N1/2 No.001Registration is completed.User Registration My FolderMain Folder Unlimited User Following the System Settings Login LocallyAuth to: Page Limit Authority Favorites ExitNext 2/2 Modify/Delete Delete All Users When auto login is enabled, Delete All Users cannot be used. The factory-stored users cannot be deleted. User / Modify/DeleteSelect user to modify/delete.AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH All UsersABCDEFGHIJKLMNOPQRSTUVWXYZABCUser 251 Exit Default User User / Modify/Delete User NameAAA AAA AAA AAA [email protected] AUser 1InitialIndex Login Name Password E-mail Address No.001 ExitDeleteModify Applied to L/N1/2 (B) (A)
82 Items stored See the table below for the items that are stored. Some items must be entered before the keys of other items can be selected. Enter items whose keys can be selected first. *1 Entry of this item is required. *2 When network authentication is used, an LDAP password will be used and thus there is no need to configure this setting. User Name*1 Store the name of the user (max. 32 characters). This user name will be used for the key name in the login screen, the user name for document filing, and the sender name. (More than one user cannot have the same user name.) Applied to L/NTouch this key to enter the stored user name in the login name. Initial*1 This determines where the user name will appear in the user list. The first 10 characters of the user name are automatically entered. (The initials can be changed.) Index*1Select the custom index. The custom index names are shared with the custom indexes of the address book. Login Name Enter the login name used when authentication by login name/password is enabled (maximum of 255 characters). (The login name must be unique.) Password*2 Enter the password used when authentication by login name/password is enabled (1 to 32 characters). (Can be omitted.) E-mail Address Enter the e-mail address used in the sender list and for LDAP authentication (maximum of 64 characters). My Folder A folder (My Folder) can be specified as the folder used by the user for document filing. A previously created folder can be selected or you can create and select a new folder. Auth to: Select [Login Locally] or [Network Authentication] (when LDAP is enabled) for Authenticate to:. If [Network Authentication] is selected, the LDAP servers stored in the Web pages will appear. Select the server that you wish to use for authentication. Page Limit Specify page limits for the user by selecting one of the stored page limit groups. The factory default setting is Unlimited. For more information, see Pages Limit Group Registration (page 83). Authority Specify the authority of the user by selecting one of the stored authority groups. The factory default setting is User. For more information, see Authority Group Registration (page 84). Favorites Select one of the stored Favorite Operation Groups to specify the operation settings that will be applied when you log in. The factory default setting is Following the System Settings. For more information, see Favorite Operation Group Registration (page 86). When Authentication Method Setting is set to Authenticate a User by User Number Only, the items change as follows: Login Name and Password change to User Number (5 to 8 digits). Applied to L/N does not appear. Auth to: does not appear. For the procedure for entering text, see 6. ENTERING TEXT in the Users Guide.
83 Pages Limit Group Registration This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. Up to 8 groups can be stored. 1Select a group that is blank. 2Touch the [Group Name] key and enter a group name. Up to 32 characters can be entered for the name. After you have entered the name, touch the [OK] key. 3Touch the items and specify the settings. When a key is touched, a screen to enter the limit appears. Select the desired keys, enter numbers with the numeric keys, and touch the [OK] key. 4Touch the [OK] key. 1Select a stored group. 2Edit or delete the group. To edit (A) Touch each item and edit the items in the same way as they were stored and then touch the [OK] key. To delete (B) Touch the [Return to the Defaults] key. A message will appear. Touch the [Yes] key. The page limit setting of users that specified this group will change to Unlimited. Actions when the Limit of Pages for Output Jobs This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. Select the desired key and touch the [OK] key. Job is Stopped when the Limit of Pages is Reached Job is Completed even when the Limit of Pages are Reached Storing groups Pages Limit Group / Register/ClearSelect the pages limit group for register/clear. No.01 ABC Group No.02 DEF Group No.03 No.04 1/2 OK Pages Limit Group RegistrationReturn to the Defaults Group Name Copies F. Color --,---,----,---,-- --,---,-- --,---,----,---,-- --,---,-- --,---,-- --,---,-- --,---,-- 2 ColorS. ColorB/W Prints Prints(Doc.Filing) No.03 1/3 OK Pages Limit Group Registration GHI Group Return to the Defaults Group Name Copies F. Color 75,000,000--,---,-- --,---,-- 30,000,00030,000,000 00,000,000 250,000 300,000 150,000 2 ColorS. ColorB/W Prints Prints(Doc.Filing) No.03 1/3 OK Edit or Delete For the procedure for entering text, see 6. ENTERING TEXT in the Users Guide. Pages Limit Group / Register/ClearSelect the pages limit group for register/clear. No.01 ABC Group No.02 DEF Group No.03 No.04 1/2 OK Pages Limit Group Registration DEF Group Return to the Defaults Group Name Copies F. Color --,---,-- --,---,-- B/W Prints Prints(Doc.Filing) No.02 1/3 OK 2 ColorS. Color 75,000,000 30,000,00030,000,000 00,000,000 250,000 300,000 150,000 (A) (B)
84 Authority Group Registration Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. Up to 8 groups can be stored. 1Select a group that is blank. 2Touch the [Group Name] key and enter a group name. Up to 32 characters can be entered for the name. After you have entered the name, touch the [OK] key. 3Touch the authority group key that you wish to use as a template for the new group. 4Touch the items and specify the settings. For more information on the settings, see List of settings and factory default settings of template groups (page 85). 5Touch the [OK] key. 1Select a stored group. 2Edit or delete the group. To edit (A) Touch the desired items and edit them in the same way as they were stored. When finished, touch the [OK] key. To delete (B) Touch the [Return to the Defaults] key. The template selection screen will appear. Touch one of the keys. A message will appear. Touch the [Yes] key. The authority group setting of users that specified this group will change to the selected factory-stored authority group. Storing groups Authority Group / Register/ClearSelect the authority group to be registered/cleared. No.01 ABC Group No.02 DEF Group No.03 No.04 1/2 OK Authority Group Registration Select the authority group to be the registration model. AdminUserGuest Group NameNo.03Cancel Authority Group Registration Select the authority group to be the registration model. GHI Group AdminUserGuest Group NameNo.03Cancel Authority Group Registration Select a function setting up authority. GHI Group Copy Image Send Common Functions Printer Document Filing System Settings Group NameNo.03OKReturn to the Defaults Edit or delete the group. For the procedure for entering text, see 6. ENTERING TEXT in the Users Guide. Authority Group / Register/ClearSelect the authority group to be registered/cleared. No.01 ABC Group No.02 DEF Group No.03 No.04 1/2 OK Authority Group Registration Select a function setting up authority. DEF Group Copy Image Send Common Functions Printer Document Filing System Settings Group NameNo.02Return to the DefaultsOK (B) (A)
85 List of settings and factory default settings of template groups*1 For information on each setting, see the system settings (general/administrator) lists. *2 Permission except Changing Administrator Password *3 Changes to part of the user information are possible only for the logged in user. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. Item Factory-stored authority group AdminUserGuest Copy Color Mode Approval SettingAll AllowedAll AllowedOnly Black & White Allowed Special Modes ApprovedAllowedAllowedProhibited Printer Color Mode Approval SettingAllowedAllowedOnly Black & White Allowed USB Memory Direct Print ApprovedAllowedAllowedProhibited FTP Pull Print ApprovedAllowedAllowedProhibited Image Send Approval Settings for Each Mode •E-mail FTP Desktop Network Folder USB Memory PC Scan Internet Fax PC-I-Fax Fax PC-FaxAll Allowed Color Scan ApprovalAllowedAllowedProhibited Special Modes ApprovedAllowedAllowedProhibited Approval Setting for Addressing Approval Setting for Direct Entry Approval Setting to Use a Local Address Book Approval Settings to Use a Global Address Book All Allowed Document Filing Scan to HDD Color Mode Approval Setting Special Modes Approved All AllowedAll AllowedOnly Black & White Allowed AllowedAllowedProhibited Document Filing Print Color Mode Approval Setting Special Modes Approved All AllowedAll AllowedOnly Black & White Allowed AllowedAllowedProhibited Common Functions Approval Settings for 2-Sided Print[1-Sided/2-Sided Approved] System Settings System Settings System Settings*1Allowed*2Only user authority settings allowed* 3 All settings prohibited Web Settings Display Device/Network StatusAllowedAllowedProhibited Power ResetProhibited Machine IdentificationProhibited Network SettingsProhibited Application Settings (Pre-set Text/Forward Table Excluded)Prohibited Register Pre-Set Text/Forward TableAllowed E-mail Alert and StatusProhibited Job LogProhibited Port Settings/Filter SettingsProhibited Storage BackupProhibited Custom LinksProhibited Operation Manual DownloadAllowed ItemFactory-stored authority group AdminUserGuest
86 Favorite Operation Group Registration A group of customized settings can be stored for each user. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by storing the language in a favorite operation group, the language is automatically selected when the user logs in. The customized settings of each user are specified by selecting one of these stored groups when the user is stored. Up to 8 groups can be stored. 1Select a group that is blank. 2Touch the [Group Name] key and enter a group name. Up to 32 characters can be entered for the name. After you have entered the name, touch the [OK] key. 3Touch the items and specify the settings. For more information on the settings, see Items stored in favorite operation groups (page 87). 4Touch the [OK] key. 1Select a stored group. 2Edit or delete the group. To edit (A) Touch the desired items and edit them in the same way as they were stored. When finished, touch the [OK] key. To delete (B) Touch the [Return to the Defaults] key. A message will appear. Touch the [Yes] key. The customized settings of users that specified this group will change to Following the System Settings. Storing groups Select your favorite operation group to be registered/cleared.Favorite Operation Group / Register/Clear No.01 ABC Group No.02 DEF Group No.03 No.04 OK 1/2 Favorite Ope. Gr. Registration Select a function setting up favorite operation. Copy Document Filing Image Send System Settings Group NameNo.03OKReturn to the Defaults Favorite Ope. Gr. Registration Select a function setting up favorite operation. GHI Group Copy Document Filing Image Send System Settings Group NameNo.03OKReturn to the Defaults Edit or delete the group. For the procedure for entering text, see 6. ENTERING TEXT in the Users Guide. Select your favorite operation group to be registered/cleared.Favorite Operation Group / Register/Clear No.01 ABC Group No.02 DEF Group No.03 No.04 OK 1/2 Select a function setting up favorite operation. DEF Group Image Send System Settings Group NameNo.02OKFavorite Ope. Gr. Registration Copy Return to the Defaults Document Filing (B) (A)
87 Items stored in favorite operation groups User Count Display This displays the total number of pages printed by each user. Select the desired user. When the user is selected, the following screen will appear. Misfed paper is not included in the counts. When fax, Internet fax, or network scan is used, the transmitted page count is also displayed. User Count Reset Use this to reset user counts to 0. (A) To reset the counts of a selected user, select the user and touch the [Selected User] key. (B) To reset the counts of all users, touch the [All Users] key. ItemSettings Copy Initial Status SettingsSelect settings for Color Mode, Paper Tray, Exposure Type, Copy Ratio, Duplex, and Output. Image Send Initial Status SettingsSelect settings for Resolution, Exposure, and File Format. Fax Default Own Number and Name SettingStore the default fax sender name and number. Document Filing Scan to HDD: Initial Status SettingsSelect settings for Color Mode, Resolution, Exposure, and Compression Ratio. Document Filing Print: Default Output Tray SettingSet the default output tray for document filing. System Settings Display Language SettingSet the display language. Key Operation SettingSet the time to key touch entry and Auto Key Repeat setting. Keys Touch SoundSet the sound made when keys are touched. Customize Key SettingSet customized keys for each mode. Original Size Detector SettingSelect whether inch sizes or AB sizes are detected, or disable detection on the document glass. Counts of devices that are not installed do not appear. User Count DisplaySelect users whose counts are to be displayed.OK UserABC 125 ABCDEFGHIJKLMNOPQRSTUVWXYZAll Users AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH Default User User Count DisplayUser Name :HHH HHHOK001/200 Copies (Page Limit) Prints (Page Limit) Prints(Doc.Filing) (Page Limit) B/WF. Color2 ColorS. Color 787,070 (--,---,---) 3,279,420 (37,000,000) 10,032,101 (37,000,000) 62,569,875 (--,---,---) 00,000,000 (00,000,000) 36,914,712 (37,000,000) 11,223,421 (--,---,---) 14,736,932 (--,---,---) 24,681,000 (--,---,---)1/3 User Count ResetSelect users whose counts are to be cleared.Selected UserAll UsersDefault User OK AAA AAA CCC CCC EEE EEE BBB BBB DDD DDD FFF FFF 125 All UsersABCDEFGHIJKLMNOPQRSTUVWXYZABCUser (B) (A)
88 When the single user is selected Touch the counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the [Reset All] key with no counts selected. When multiple users are selected Select the checkboxes of counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the [Reset All] key with no counts selected. User Information Print The following lists can be printed. All User Information Print User List List of Number of Pages Used Page Limit Group List* Authority Group List Favorite Operation Group List* Touch the key of the desired list to begin printing. * Cannot be printed when no groups are stored. The Number of User Name Displayed Setting The number of users that are displayed in the user selection screen can be selected (6, 8, or 12 users). Select one of the keys and touch the [OK] key. A Warning when Login Fails This setting is used to display a warning and prohibit login for five minutes if login fails three times in a row. This prevents an unauthorized person from attempting to guess a password. (The number of failed login attempts is retained even if the power is turned off.) To enable this setting, select the checkbox and touch the [OK] key. Disable Printing by Invalid User Printing by users who do not enter valid user information in the printer driver or who are not stored in the machine for FTP push print or other direct print jobs can be prohibited. To enable this setting, select the checkbox and touch the [OK] key. Default Network Authentication Server Setting Use this to set the default network authentication destination. When a user logs in from the Web page or sends a print job to the machine using user information that is not stored on the machine, the authentication destination is not known. This setting is used to specify one of the LDAP servers stored on the machine as the authentication destination. Highlight the key of the desired server and touch the [OK] key. To cancel the selection, touch the [Cancel] key. The display of the [Reset Selected] and [Reset All] keys will vary depending on whether or not counts are selected. This setting also applies to the user selection screen of document filing and the sender selection screen. User Count ResetUser Name :AAA AAA B/WReset SelectedF. Color OK001/ 200 24,681,000(--,---,---)36,914,712(37,000,000)10,032,101(37,000,000)3,279,420(37,000,000)14,736,932(--,---,---)11,223,421(--,---,---)62,569,875(--,---,---) 787,070(--,---,---) 00,000,000(00,000,000) 1/3Copies (Page Limit) Prints (Page Limit) Prints(Doc.Filing) (Page Limit) 2 ColorS. Color User Count ResetAll UsersReset AllF. Color OK 1/3 B/W Copies Prints Prints(Doc.Filing) 2 ColorS. Color The 5-minute operation lock state can be cleared in the screen that appears when [User Control] > [Default Settings] is selected in the Web page menu.