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Sharp Mx 3501 N Manual

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    							79
    *1 When the Internet fax expansion kit is installed.
    *2 When the facsimile expansion kit is installed.
    *3 When a large capacity tray is installed.
    *4 When a paper drawer is installed.
    *5 When a saddle stitch finisher or finisher is installed.
    *6 When a saddle stitch finisher is installed.
    *7 When a punch module is installed.
    *8 When a color-related problem has occurred.
    *9 When the PS3 expansion kit is installed.
    *10 When network connection is enabled.
    *11 When a right tray is installed.
    *12 When the facsimile expansion kit or the Internet fax expansion kit is installed.
    *13 When the application integration module is installed.
    *14 Depending on the peripheral devices installed, it may not be possible to use some settings.
    XFax Polling Security
    ‹Polling Security SettingEnable
    ‹Passcode Number Setting–
    ItemFactory default setting 
    						
    							80
    User Control
    This is used to configure settings for user authentication. Touch the [User Control] key and configure the settings.
    User Authentication Setting
    These settings enable or disable user authentication and 
    specify the authentication method.
    When user authentication is enabled, each user of the 
    machine is registered. When a user logs in, settings for 
    that user are applied. This function allows greater control 
    of security and cost management than on previous 
    machines.
    User Authentication
    To enable user authentication, select the [User 
    Authentication] checkbox   and touch the [OK] key. 
    When the [User Authentication] checkbox is selected 
    , a login screen appears when any mode other 
    than the job status screen* is selected. Log in using 
    your stored user information. (For the procedure for 
    storing users, see User Registration (page 81).) 
    After logging in, you can move freely through the 
    modes. For the login procedure in the login screen, 
    see When User Authentication is Enabled (page 6).
    * Note that the login screen will appear when a file 
    stored by document filing is used or a broadcast 
    transmission is re-attempted from the job status 
    screen.
    Authentication Method Setting
    To select one of the following authentication methods, 
    touch the [Authentication Method Setting] key after 
    selecting the [User Authentication] checkbox .
    Select the desired key and touch the [OK] key.
     Authenticate a User by Login Name and Password: 
    This method is required when network authentication 
    is used.
     Authenticate a User by Login Name, Password and 
    E-mail Address:
    This is used when LDAP3 is configured and e-mail 
    addresses are used for authentication.
     Authenticate a User by User Number Only:
    This can be used as a simple login method when 
    network authentication is not used.Device Account Mode Setting
    A specific user can be stored as an auto login user. 
    When this setting is enabled, login can be performed 
    automatically.
    This function saves you the bother of logging in but 
    still allows the settings of the selected user (network 
    settings, favorite operations, etc.) to be applied.
    To store a user for auto login, touch the [Device 
    Account Mode Setting] key after selecting the [User 
    Authentication] checkbox . 
    Select the [Device Account Mode] checkbox   and 
    touch the [User Selection] key. The user selection 
    screen will appear. Select the auto login user. An 
    authentication screen will appear for confirmation 
    purposes after the auto login user is selected. Enter 
    the password to complete the setting.
    System SettingsUser Authentication Setting
    Authentication Method Setting
    Device Account Mode Setting
    OK
    User Authentication
    Login Name/Password Management
    No
     The login screen will vary depending on the 
    authentication method that is selected. For more 
    information, see When User Authentication is 
    Enabled (page 6).
     Be sure to set the authentication method before 
    registering users. When users are registered, 
    information will be configured for each user (login 
    name, password, etc.) based on the selected 
    authentication method.
     When Authenticate a User by User Number Only 
    is selected for the authentication method, network 
    authentication cannot be used.
     If auto login fails for some reason when auto login is 
    enabled, or the login user does not have 
    administrator rights, all system settings or the 
    system settings (administrator) will lock. In this 
    event, the administrator should touch the [Admin 
    Password] key in the system settings screen and 
    log in again.
    System SettingsDevice Account Mode SettingOK
    Device Account Mode
    User SelectionAAA AAA 
    						
    							81
    User Registration
    This is used to store, edit, and delete users when user 
    authentication is enabled.
    Touch one of the following keys:
    The number of users that can be stored is as follows:
    MX-2300/2700 Series: 200 users
    MX-3500/4500 Series: 1000 users
    * This does not include factory default users.
    1Touch each key and enter the required 
    information.
    For more information, see Items stored (page 82).
    2Touch the [Register] key.
    3Touch the [Exit] key.
    To store another user, touch the [Next] key and repeat the 
    procedure from step 1.
    1Select the user.
    2Edit or Delete
    To edit
    (A) Touch the desired items and edit the items in the 
    same way as you stored them and then touch the 
    [Modify] key.
    To delete
    (B) Touch the [Delete] key.
    A message will appear to confirm the deletion. Touch 
    the [Yes] key.
    * Default users and the user that is specified as the auto 
    login user cannot be deleted.
    All users can be deleted. This operation can only be 
    performed by an administrator.
    Touch the [Delete All Users] key in the User 
    Registration screen. A confirmation screen will appear. 
    Touch the [Yes] key.
    Store
    The lowest number, 001 to 200, that has not yet 
    been programmed automatically appears in No. in 
    the top left corner of the screen.
    The number stored here is used when the user is 
    specified with the   key. It is convenient to 
    memorize each users number.
    System SettingsUser Registration
    Store
    Modify/Delete
    Delete All Users
    OK
    User Registration
    User NameAAA AAA
    AAA AAA
    [email protected]
    AUser 1InitialIndex
    Login Name
    Password
    E-mail Address
    ExitRegister
    Applied to L/N1/2
    No.001Registration is completed.User Registration
    My FolderMain Folder
    Unlimited
    User
    Following the System Settings
    Login LocallyAuth to:
    Page Limit
    Authority
    Favorites
    ExitNext
    2/2
    Modify/Delete
    Delete All Users
    When auto login is enabled, Delete All Users cannot 
    be used. The factory-stored users cannot be deleted.
    User  /  Modify/DeleteSelect user to modify/delete.AAA AAA
    CCC CCC
    EEE EEE
    GGG GGG
    BBB BBB
    DDD DDD
    FFF FFF
    HHH HHH
    All UsersABCDEFGHIJKLMNOPQRSTUVWXYZABCUser
    251
    Exit
    Default User
    User / Modify/Delete
    User NameAAA AAA
    AAA AAA
    [email protected]
    AUser 1InitialIndex
    Login Name
    Password
    E-mail Address
    No.001
    ExitDeleteModify
    Applied to L/N1/2
    (B) (A) 
    						
    							82
    Items stored
    See the table below for the items that are stored.
    Some items must be entered before the keys of other 
    items can be selected. Enter items whose keys can be 
    selected first.
    *1 Entry of this item is required.
    *2 When network authentication is used, an LDAP 
    password will be used and thus there is no need to 
    configure this setting.
    User Name*1
    Store the name of the user (max. 32 
    characters). This user name will be 
    used for the key name in the login 
    screen, the user name for document 
    filing, and the sender name. (More 
    than one user cannot have the same 
    user name.)
    Applied to L/NTouch this key to enter the stored 
    user name in the login name.
    Initial*1
    This determines where the user 
    name will appear in the user list. The 
    first 10 characters of the user name 
    are automatically entered. (The 
    initials can be changed.)
    Index*1Select the custom index. The custom 
    index names are shared with the 
    custom indexes of the address book.
    Login Name
    Enter the login name used when 
    authentication by login 
    name/password is enabled 
    (maximum of 255 characters). (The 
    login name must be unique.)
    Password*2
    Enter the password used when 
    authentication by login 
    name/password is enabled (1 to 32 
    characters). (Can be omitted.)
    E-mail 
    Address
    Enter the e-mail address used in the 
    sender list and for LDAP 
    authentication (maximum of 64 
    characters).
    My Folder
    A folder (My Folder) can be 
    specified as the folder used by the 
    user for document filing. A previously 
    created folder can be selected or you 
    can create and select a new folder.
    Auth to:
    Select [Login Locally] or [Network 
    Authentication] (when LDAP is 
    enabled) for Authenticate to:. If 
    [Network Authentication] is selected, 
    the LDAP servers stored in the Web 
    pages will appear. Select the server 
    that you wish to use for 
    authentication.
    Page Limit
    Specify page limits for the user by 
    selecting one of the stored page limit 
    groups. The factory default setting is 
    Unlimited.
    For more information, see Pages Limit 
    Group Registration (page 83).
    Authority
    Specify the authority of the user by 
    selecting one of the stored authority 
    groups. The factory default setting is 
    User.
    For more information, see Authority 
    Group Registration (page 84).
    Favorites
    Select one of the stored Favorite 
    Operation Groups to specify the 
    operation settings that will be applied 
    when you log in. The factory default 
    setting is Following the System 
    Settings.
    For more information, see Favorite 
    Operation Group Registration (page 
    86).
     When Authentication Method Setting is set to 
    Authenticate a User by User Number Only, the 
    items change as follows:
    Login Name and Password change to User 
    Number (5 to 8 digits).
    Applied to L/N does not appear.
    Auth to: does not appear.
     For the procedure for entering text, see 6. 
    ENTERING TEXT in the Users Guide. 
    						
    							83
    Pages Limit Group Registration
    This is used to store groups of Account Limit Settings. 
    The page limits for each user are specified by selecting 
    one of these stored groups when the user is stored.
    Up to 8 groups can be stored.
    1Select a group that is blank.
    2Touch the [Group Name] key and enter a 
    group name.
    Up to 32 characters can be entered for the name. After 
    you have entered the name, touch the [OK] key.
    3Touch the items and specify the 
    settings.
    When a key is touched, a screen to enter the limit 
    appears. Select the desired keys, enter numbers with the 
    numeric keys, and touch the [OK] key.
    4Touch the [OK] key.
    1Select a stored group.
    2Edit or delete the group.
    To edit
    (A) Touch each item and edit the items in the same way 
    as they were stored and then touch the [OK] key.
    To delete
    (B) Touch the [Return to the Defaults] key. A message will 
    appear. Touch the [Yes] key. The page limit setting of 
    users that specified this group will change to 
    Unlimited.
    Actions when the Limit of Pages 
    for Output Jobs
    This setting determines whether or not a job will be 
    completed if the page limit is reached while the job is in 
    progress.
    Select the desired key and touch the [OK] key.
     Job is Stopped when the Limit of Pages is Reached
     Job is Completed even when the Limit of Pages are 
    Reached
    Storing groups
    Pages Limit Group  /  Register/ClearSelect the pages limit group for register/clear.
    No.01 ABC Group
    No.02 DEF Group
    No.03
    No.04
    1/2
    OK
    Pages Limit Group RegistrationReturn to the Defaults
    Group Name
    Copies
    F. Color
    --,---,----,---,--
    --,---,--
    --,---,----,---,--
    --,---,--
    --,---,--
    --,---,--
    --,---,--
    2 ColorS. ColorB/W
    Prints
    Prints(Doc.Filing)
    No.03
    1/3
    OK
    Pages Limit Group Registration
    GHI Group
    Return to the Defaults
    Group Name
    Copies
    F. Color
    75,000,000--,---,--
    --,---,--
    30,000,00030,000,000
    00,000,000
    250,000
    300,000
    150,000
    2 ColorS. ColorB/W
    Prints
    Prints(Doc.Filing)
    No.03
    1/3
    OK
    Edit or Delete
    For the procedure for entering text, see 6. 
    ENTERING TEXT in the Users Guide.
    Pages Limit Group  /  Register/ClearSelect the pages limit group for register/clear.
    No.01 ABC Group
    No.02 DEF Group
    No.03
    No.04
    1/2
    OK
    Pages Limit Group Registration
    DEF Group
    Return to the Defaults
    Group Name
    Copies
    F. Color
    --,---,--
    --,---,--
    B/W
    Prints
    Prints(Doc.Filing)
    No.02
    1/3
    OK
    2 ColorS. Color
    75,000,000
    30,000,00030,000,000
    00,000,000
    250,000
    300,000
    150,000
    (A)
    (B) 
    						
    							84
    Authority Group Registration
    Use this to store groups of user authority settings. The 
    authority of each user is specified by selecting one of 
    these stored groups when the user is stored.
    Up to 8 groups can be stored.
    1Select a group that is blank.
    2Touch the [Group Name] key and enter a 
    group name.
    Up to 32 characters can be entered for the name. After 
    you have entered the name, touch the [OK] key.
    3Touch the authority group key that you 
    wish to use as a template for the new 
    group.
    4Touch the items and specify the settings.
    For more information on the settings, see List of settings 
    and factory default settings of template groups (page 85).
    5Touch the [OK] key.
    1Select a stored group.
    2Edit or delete the group.
    To edit
    (A) Touch the desired items and edit them in the same 
    way as they were stored. When finished, touch the 
    [OK] key.
    To delete
    (B) Touch the [Return to the Defaults] key. The template 
    selection screen will appear. Touch one of the keys. A 
    message will appear. Touch the [Yes] key. The 
    authority group setting of users that specified this 
    group will change to the selected factory-stored 
    authority group.
    Storing groups
    Authority Group / Register/ClearSelect the authority group to be registered/cleared.
    No.01 ABC Group
    No.02 DEF Group
    No.03
    No.04
    1/2
    OK
    Authority Group Registration
    Select the authority group to be the registration model.
    AdminUserGuest
    Group NameNo.03Cancel
    Authority Group Registration
    Select the authority group to be the registration model.
    GHI Group
    AdminUserGuest
    Group NameNo.03Cancel
    Authority Group Registration
    Select a function setting up authority.
    GHI Group
    Copy
    Image Send
    Common Functions
    Printer
    Document Filing
    System Settings
    Group NameNo.03OKReturn to the Defaults
    Edit or delete the group.
    For the procedure for entering text, see 6. 
    ENTERING TEXT in the Users Guide.
     Authority Group / Register/ClearSelect the authority group to be registered/cleared.
    No.01 ABC Group
    No.02 DEF Group
    No.03
    No.04
    1/2
    OK
    Authority Group Registration
    Select a function setting up authority.
    DEF Group
    Copy
    Image Send
    Common Functions
    Printer
    Document Filing
    System Settings
    Group NameNo.02Return to the DefaultsOK
    (B)
    (A) 
    						
    							
    85
    List of settings and factory default settings of 
    template groups*1 For information on each setting, see the system settings (general/administrator) lists.
    *2 Permission except Changing Administrator Password
    *3 Changes to part of the user information are possible  only for the logged in user.
    Depending on the machine specifications and 
    peripheral devices installed, it may not be possible to 
    use some settings.
    Item
    Factory-stored authority group
    AdminUserGuest
    Copy
    Color Mode Approval 
    SettingAll 
    AllowedAll 
    AllowedOnly Black 
    & White 
    Allowed
    Special Modes ApprovedAllowedAllowedProhibited
    Printer
    Color Mode Approval 
    SettingAllowedAllowedOnly Black 
    & White 
    Allowed
    USB Memory Direct 
    Print ApprovedAllowedAllowedProhibited
    FTP Pull Print ApprovedAllowedAllowedProhibited
    Image Send
    Approval Settings for Each Mode
    •E-mail
    FTP
     Desktop
    Network Folder
     USB Memory
    PC Scan
     Internet Fax
    PC-I-Fax
    Fax
    PC-FaxAll Allowed
    Color Scan ApprovalAllowedAllowedProhibited
    Special Modes ApprovedAllowedAllowedProhibited
    Approval Setting for Addressing
     Approval Setting for 
    Direct Entry
    
    Approval Setting to Use 
    a Local Address Book
    Approval Settings to Use 
    a Global Address Book
    All Allowed
    Document Filing
    Scan to HDD
     Color Mode Approval  Setting
    
    Special Modes Approved
    All 
    AllowedAll 
    AllowedOnly Black 
    & White 
    Allowed
    AllowedAllowedProhibited
    Document Filing Print
     Color Mode Approval  Setting
    
    Special Modes Approved
    All 
    AllowedAll 
    AllowedOnly Black 
    & White 
    Allowed
    AllowedAllowedProhibited
    Common Functions
    Approval Settings for 
    2-Sided Print[1-Sided/2-Sided Approved]
    System Settings
    System Settings
    System Settings*1Allowed*2Only user 
    authority 
    settings 
    allowed*
    3
    All 
    settings
    prohibited
    Web Settings
    Display Device/Network 
    StatusAllowedAllowedProhibited
    Power ResetProhibited
    Machine IdentificationProhibited
    Network SettingsProhibited
    Application Settings 
    (Pre-set Text/Forward 
    Table Excluded)Prohibited
    Register Pre-Set 
    Text/Forward TableAllowed
    E-mail Alert and StatusProhibited
    Job LogProhibited
    Port Settings/Filter 
    SettingsProhibited
    Storage BackupProhibited
    Custom LinksProhibited
    Operation Manual 
    DownloadAllowed
    ItemFactory-stored authority group
    AdminUserGuest 
    						
    							86
    Favorite Operation Group 
    Registration
    A group of customized settings can be stored for each 
    user. For example, a user who speaks a different 
    language would normally have to change the display 
    language each time he or she uses the machine; 
    however, by storing the language in a favorite operation 
    group, the language is automatically selected when the 
    user logs in.
    The customized settings of each user are specified by 
    selecting one of these stored groups when the user is 
    stored.
    Up to 8 groups can be stored.
    1Select a group that is blank.
    2Touch the [Group Name] key and enter a 
    group name.
    Up to 32 characters can be entered for the name. After 
    you have entered the name, touch the [OK] key.
    3Touch the items and specify the 
    settings.
    For more information on the settings, see Items stored in 
    favorite operation groups (page 87).
    4Touch the [OK] key.
    1Select a stored group.
    2Edit or delete the group.
    To edit
    (A) Touch the desired items and edit them in the same 
    way as they were stored. When finished, touch the 
    [OK] key.
    To delete
    (B) Touch the [Return to the Defaults] key. A message will 
    appear. Touch the [Yes] key. The customized settings 
    of users that specified this group will change to 
    Following the System Settings.
    Storing groups
    Select your favorite operation group to be registered/cleared.Favorite Operation Group / Register/Clear
    No.01 ABC Group
    No.02 DEF Group
    No.03
    No.04
    OK
    1/2
    Favorite Ope. Gr. Registration
    Select a function setting up favorite operation.
    Copy
    Document Filing
    Image Send
    System Settings
    Group NameNo.03OKReturn to the Defaults
    Favorite Ope. Gr. Registration
    Select a function setting up favorite operation.
    GHI Group
    Copy
    Document Filing
    Image Send
    System Settings
    Group NameNo.03OKReturn to the Defaults
    Edit or delete the group.
    For the procedure for entering text, see 6. 
    ENTERING TEXT in the Users Guide.
    Select your favorite operation group to be registered/cleared.Favorite Operation Group / Register/Clear
    No.01 ABC Group
    No.02 DEF Group
    No.03
    No.04
    OK
    1/2
    Select a function setting up favorite operation.
    DEF Group
    Image Send
    System Settings
    Group NameNo.02OKFavorite Ope. Gr. Registration
    Copy
    Return to the Defaults
    Document Filing
    (B)
    (A) 
    						
    							87
    Items stored in favorite operation groups
    User Count Display
    This displays the total number of pages printed by each 
    user.
    Select the desired user.
    When the user is selected, the following screen will 
    appear.
    Misfed paper is not included in the counts. When fax, 
    Internet fax, or network scan is used, the transmitted 
    page count is also displayed.
    User Count Reset
    Use this to reset user counts to 0.
    (A) To reset the counts of a selected user, select the user and 
    touch the [Selected User] key.
    (B) To reset the counts of all users, touch the [All Users] key.
    ItemSettings
    Copy
    Initial Status 
    SettingsSelect settings for Color Mode, 
    Paper Tray, Exposure Type, Copy 
    Ratio, Duplex, and Output.
    Image Send
    Initial Status 
    SettingsSelect settings for Resolution, 
    Exposure, and File Format.
    Fax Default Own 
    Number and Name 
    SettingStore the default fax sender name 
    and number.
    Document Filing
    Scan to HDD: 
    Initial Status 
    SettingsSelect settings for Color Mode, 
    Resolution, Exposure, and 
    Compression Ratio.
    Document Filing 
    Print:
    Default Output 
    Tray SettingSet the default output tray for 
    document filing.
    System Settings
    Display Language 
    SettingSet the display language.
    Key Operation 
    SettingSet the time to key touch entry and 
    Auto Key Repeat setting.
    Keys Touch SoundSet the sound made when keys are 
    touched.
    Customize Key 
    SettingSet customized keys for each 
    mode.
    Original Size 
    Detector SettingSelect whether inch sizes or AB 
    sizes are detected, or disable 
    detection on the document glass.
    Counts of devices that are not installed do not appear.
    User Count DisplaySelect users whose counts are to be displayed.OK
    UserABC
    125
    ABCDEFGHIJKLMNOPQRSTUVWXYZAll Users
    AAA AAA
    CCC CCC
    EEE EEE
    GGG GGG
    BBB BBB
    DDD DDD
    FFF FFF
    HHH HHH
    Default User
    User Count DisplayUser Name  :HHH HHHOK001/200
    Copies
    (Page Limit)
    Prints
    (Page Limit)
    Prints(Doc.Filing)
    (Page Limit)
    B/WF. Color2 ColorS. Color
     787,070
    (--,---,---)
     3,279,420
    (37,000,000) 10,032,101
    (37,000,000)
     62,569,875
    (--,---,---)
     00,000,000
    (00,000,000)
     36,914,712
    (37,000,000)
     11,223,421
    (--,---,---)
     14,736,932
    (--,---,---)
     24,681,000
    (--,---,---)1/3
    User Count ResetSelect users whose counts are to be cleared.Selected UserAll UsersDefault User
    OK
    AAA AAA
    CCC CCC
    EEE EEE
    BBB BBB
    DDD DDD
    FFF FFF
    125
    All UsersABCDEFGHIJKLMNOPQRSTUVWXYZABCUser
    (B)
    (A) 
    						
    							88
    When the single user is selected
    Touch the counts that you wish to reset and touch the 
    [Reset Selected] key. To reset all counts, touch the 
    [Reset All] key with no counts selected.
    When multiple users are selected
    Select the checkboxes   of counts that you wish to 
    reset and touch the [Reset Selected] key. To reset all 
    counts, touch the [Reset All] key with no counts 
    selected.
    User Information Print
    The following lists can be printed.
     All User Information Print
     User List
     List of Number of Pages Used
     Page Limit Group List*
     Authority Group List
     Favorite Operation Group List*
    Touch the key of the desired list to begin printing.
    * Cannot be printed when no groups are stored.
    The Number of User Name 
    Displayed Setting
    The number of users that are displayed in the user 
    selection screen can be selected (6, 8, or 12 users). 
    Select one of the keys and touch the [OK] key.
    A Warning when Login Fails
    This setting is used to display a warning and prohibit 
    login for five minutes if login fails three times in a row. 
    This prevents an unauthorized person from attempting to 
    guess a password. (The number of failed login attempts 
    is retained even if the power is turned off.)
    To enable this setting, select the checkbox   and 
    touch the [OK] key.
    Disable Printing by Invalid User
    Printing by users who do not enter valid user information 
    in the printer driver or who are not stored in the machine 
    for FTP push print or other direct print jobs can be 
    prohibited.
    To enable this setting, select the checkbox   and 
    touch the [OK] key.
    Default Network Authentication 
    Server Setting
    Use this to set the default network authentication 
    destination.
    When a user logs in from the Web page or sends a print 
    job to the machine using user information that is not 
    stored on the machine, the authentication destination is 
    not known. 
    This setting is used to specify one of the LDAP servers 
    stored on the machine as the authentication destination.
    Highlight the key of the desired server and touch the 
    [OK] key. To cancel the selection, touch the [Cancel] 
    key.
    The display of the [Reset Selected] and [Reset All] 
    keys will vary depending on whether or not counts are 
    selected.
    This setting also applies to the user selection screen 
    of document filing and the sender selection screen.
    User Count ResetUser Name    :AAA AAA
    B/WReset SelectedF. Color
    OK001/ 200
    24,681,000(--,---,---)36,914,712(37,000,000)10,032,101(37,000,000)3,279,420(37,000,000)14,736,932(--,---,---)11,223,421(--,---,---)62,569,875(--,---,---) 787,070(--,---,---)
    00,000,000(00,000,000)
    1/3Copies
    (Page Limit)
    Prints
    (Page Limit)
    Prints(Doc.Filing)
    (Page Limit)
    2 ColorS. Color
    User Count ResetAll UsersReset AllF. Color
    OK
    1/3
    B/W
    Copies
    Prints
    Prints(Doc.Filing)
    2 ColorS. Color
    The 5-minute operation lock state can be cleared in 
    the screen that appears when [User Control] > 
    [Default Settings] is selected in the Web page menu. 
    						
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