Sharp Mx 3501 N Manual

							46
PRINTING WHEN THE USER 
AUTHENTICATION FUNCTION IS ENABLED
When the user authentication function is enabled in the machines system settings (administrator), your user information 
(login name, password, etc.) must be entered when you print. The information that must be entered varies depending on 
the authentication method being used, so check with the administrator of the machine before printing.
1
Select [Print] from the applications 
[File] menu.
The menu used to execute printing may vary depending on the software application.
2
Display the job handling screen.
(1) Make sure that the machines printer 
name is selected.
(2) Select [Job Handling].
In Mac OS 9.0 to 9.2.2, select [User Authentication].
 The machine name that appears in the Printer menu is normally [SCxxxxxx]. (xxxxxx is a sequence of characters 
that varies depending on the machine model.)
 The print window varies depending on the operating system version, the printer driver version, and the application.
(1)
(2) 
						

							47
3
Start printing.
(1) Enter your user information.
When authentication is by login name/password
Enter your login name in Login Name and your 
password in Password (1 to 32 characters).
When authentication is by user number
Enter your user number (5 to 8 digits) in User 
Number.
(2) Click the [Print] button.
You can click the   (lock) button after entering your login name and password, or user number, to simplify operation 
the next time you wish to print based on the same user authentication.
 Normally printing is possible without entering your user information. (In this case, the printed pages will be added to the 
Others count.) When printing by invalid users is prohibited in the system settings (administrator), printing is not permitted 
when user information is not entered or incorrect information is entered.
 If you are using Mac OS X v10.1.5, the user authentication function of the machine is not available. For this reason, 
printing will not be possible if printing by invalid users is prohibited in the system settings (administrator).
System Settings (Administrator): Disable Printing by Invalid User
This is used to prohibit printing of print jobs by users whose user information is not stored in the machine. When this function 
is enabled, printing is not allowed when user information is not entered or incorrect information is entered.
(2)(1) 
						

							
48
When you do not have the printer driver installed on your computer, or when the software application used to open a file 
that you wish to print is not available, you can print directly to the machine without using the printer driver.
The file types (and corresponding extensions)  that can be printed directly are shown below.
DIRECTLY PRINTING FROM THE MACHINE
A file on an FTP server or in a USB memory device connec ted to the machine can be selected and printed from the 
operation panel of the machine without using the printer driver.
DIRECTLY PRINTING A FILE ON AN FTP SERVER
When an FTP server is configured in the machines Web page, you can specify and print a file on the FTP server from 
the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer.
4
PRINTING WITHOUT THE 
PRINTER DRIVER
File TypeTIFFJPEGPCL
PDF/
Encrypted  PDF
PS
Extensiontiff, tifjpeg, jpg, jpe,  jfifpclpdfps
• Print data that includes images are  counted as color even though the data is  black and white. To be always counted and 
printed as black and white, select black and white printing.
 To print PDF and PS files, the PS3 expansion kit must be installed.
 Depending on the file type, it may not be po ssible to print some files in the above table.
To configure FTP server settings, click [Application Setti ngs] and then [FTP Print Settings] in the Web page menu, and 
configure the settings in FTP Print Settings from O peration Panel. (Administrator rights are required.)
1
Press the [DOCUMENT FILING] key.DOCUMENT
FILING 
						

							
49
2
Touch the [External Data Access] key.
The [External Data Access] ke y cannot be touched if an FTP 
server is not configured.
3
Access the FTP server.
(1) Touch the [FTP] key.
(2) Touch the key of the FTP server that you  wish to access.
4
Touch the key of the fi le that you wish to 
print.
• The icon   appears on the left side of keys of files that can 
be printed.
 The icon   is displayed on the left side of keys of folders  on the FTP server. To display the files and folders in a folder, 
touch the key of the folder.
 A total of 100 keys of files and folders can be displayed.
 Touch the   key to move up one folder level.
 When you move down a folder level by touching a folder  key, the   key appears in the top right corner of the 
screen. Touch this key to move up to the root fol der (the top folder level in the selected FTP server).
 Touch the [File or Folder Name] key (or the [File Name] ke y) to change the order of the files and folders displayed 
on the screen. The order switches between ascending or der and descending order each time you touch the key.
5
Print the selected file.
(1) Select print conditions.
If you selected a file (PCL or PS) in step 4 that includes 
print settings, the settings will be applied.
(2) Touch the [Print] key.
Printing begins. When the message Job stored. ... 
appears in the touch panel, touch the [OK] key.
When you select a PDF file that has a password, you must  enter the password in the job status screen to begin printing.
☞PRINTING AN ENCRYPTED PDF FILE  (page 54)
HDD StatusSearch
File RetrieveFile Store
Scan to HDDFile
Folder
Quick File Folder
External Data Access
USB Memory
FTP
External Data AccessServer 1
Server 2
Server 3
(1)(2)
Server 1
File or Folder Name
file-01.tiff
file-02.tiff
file-03.tiff
folder01
1/2
Cancel
Print
file-01.tiff
Print
OutputQuick File
2-Sided
AutoPaper SelectB/W PrintNumber of Prints
1(1  999)
(1)(2) 
						

							
50
DIRECTLY PRINTING A FILE IN USB MEMORY
A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without 
using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into 
a commercially available USB memory device and connect the device to the machine to print the file directly.
1
Connect the USB memory device to the 
machine.
Consult your dealer for USB memory devices that can be used.
2
Press the [DOCUMENT FILING] key.
3
Touch the [External Data Access] key.
If the USB memory device is not connected correctly, the 
[External Data Access] key cannot be touched.
4
Touch the [USB Memory] key.
DOCUMENT
FILING
HDD StatusSearch
File RetrieveFile Store
Scan to HDDFile
Folder
Quick File Folder
External Data Access
External Data Access
FTP
USB Memory
Back 
						

							
51
5
Touch the key of the file that you wish to 
print.
A maximum of 100 printable files in the USB memory device 
can be displayed.
• To return to the screen of st ep 4, touch the [Back] key.
 Files in a folder in a USB memory device will not appear.
 To change the order of display of the files on the screen,  touch the [File Name] key. The order switches between 
ascending order and descending order each time you touch the key.
6
Print the selected file.
(1) Select print conditions.
If you selected a file (PCL or  PS) in step 5 that includes 
print settings, the settings will be applied.
(2) Touch the [Print] key.
Printing begins after the selected file is transferred.
When the message Job stored. ... appears in the touch 
panel, touch the [OK] key.
To cancel printing...
To cancel printing while the file is being transferred, to uch the [Cancel] key in the message screen that appears in the 
touch panel.
7
Remove the USB memory device from 
the machine.
When you select a PDF file that has a password, you must  enter the password in the job status screen to begin printing.
☞PRINTING AN ENCRYPTED PDF FILE  (page 54)
USB Memory
File Name
file-01.tiff
file-02.tiff
file-03.tiff
file-04.tiff
1/2
Back
Cancel
Print
file-01.tiff
Print
OutputQuick File
2-Sided
AutoPaper SelectB/W PrintNumber of Prints
1(1  999)
(1)(2) 
						

							52
DIRECTLY PRINTING FROM A COMPUTER
Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the 
printer driver.
SUBMIT PRINT JOB
You can specify a file to be printed directly without using the printer driver.
In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your 
computer, such as a file on another computer connected to the same network.
To directly print a file on a computer, click [Document Operations] and then [Submit Print Job] in the Web page menu.
FTP PRINT
You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine.
Configuring settings
To enable FTP Print, click [Application Settings] and then [FTP Print Settings] in the Web page menu, enable FTP 
Print in FTP Print Settings from Client PC, and configure the port number. (Administrator rights are required.)
Performing FTP Print
Type ftp:// and then the IP address of the machine in the address bar of your computers Web browser as shown 
below.
(Example)
ftp://192.168.1.28
Drag and drop the file that you wish to print onto the lp folder that appears in your Web browser. The file will 
automatically begin printing.
If you printed a file (PCL or PS) that includes print settings, the settings will be applied. 
						

							53
E-MAIL PRINT
An e-mail account can be configured in the machine to have the machine periodically check your mail server and 
automatically print received e-mail attachments without using the printer driver.
Configuring settings
To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click 
[Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.)
Using E-mail Print
To print a file using E-mail Print, use your e-mail program on your computer to send the file as an attachment to the 
machines e-mail address.
Control commands can be entered in the message of the e-mail to specify the number of copies and print format. 
Commands are entered in the format command name = value.
The following control commands can be entered:
* Can be omitted except when authentication is by user number.
FunctionCommand nameValues Example
CopiesCOPIES1-999
StapleJOBSTAPLESTAPLENO, STAPLELEFT, STAPLETWO
PunchPUNCHOFF, ON
OutputCOLLATEOFF, ON
Two-sided printDUPLEXOFF, TOP, LEFT, RIGHT
Account number*ACCOUNTNUMBERNumber (5 to 8 digits)
File typeLANGUAGEPCL, PCLXL, POSTSCRIPT, PDF, TIFF, JPG
PaperPAPERName of available paper (LETTER, A4, etc.)
Document FilingFILEOFF, ON
FOLDERNAME30 characters
Quick FileQUICKFILEOFF, ON
Output trayOUTTRAYCENTER, RIGHT, FINISHER
Black and white 
printingB/W PRINTOFF, ON
 Enter the commands in Plain Text format. If entered in Rich Text format (HTML), the commands will have no effect.
 To receive a list of the control commands, enter the command Config in the e-mail message.
 If nothing is entered in the body text (message) of the e-mail, printing will take place according to the Printer Default 
Settings in the system settings. If you printed a file (PCL or PS) that includes print settings, the settings will be applied.
 To print PDF and PS files, the PS3 expansion kit must be installed.
 Only enter a File type when you are specifying a page-description language. Normally there is no need to enter a file 
type.
COPIES=2
DUPLEX=LEFT
ACCOUNTNUMBER=11111
PAPER=LETTER
B/W PRINT=ON 
						

							54
PRINTING AN ENCRYPTED PDF FILE
Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print 
an encrypted PDF file on an FTP server or in a USB memory device, follow the steps below to enter the password and 
begin printing.
The PS3 expansion kit is required to use this function.
1
Press the [JOB STATUS] key.
2
Select the encrypted PDF print job.
(1) Touch the [Print Job] key.
(2) Change the print job status mode to 
[Spool].
The mode changes each time the key is touched. The 
currently selected mode is highlighted.
(3) Touch the print job key of the PDF file that 
has the password.
3
Touch the [Yes] key.
A text entry screen will appear. Enter the password (maximum 
of 32 characters) and touch the [OK] key. The print job will 
move to the [Job Queue].
When both a master password and a user password (which is used to open the file) have been set, enter the master 
password.
 To print an encrypted PDF file using the printer driver, enter the password when opening the file on your computer.
 Printing is not possible if you do not know the password for an encrypted PDF file. To delete a spooled print job, touch the 
[No] key in the screen of step 3 and touch the [Stop/Delete] key.
 Encrypted PDF versions that can be directly printed are 1.5 (Adobe
® Acrobat® 6.0) and earlier.
JOB STATUS
Job QueueSets / ProgressStatusSpool
Complete
Detail
Stop/Delete
Internet FaxFax JobScan toPrint Job
Job QueueComputer01020 / ---Ripping
Computer02020 / ---Spooling
Computer03--- / ---Spooling
Computer04002 / ---Encrypt PDF
1/1
(1)(3)(2)
Enter the password?
NoYes 
						

							55
GIVING A PRINT JOB PRIORITY / 
CANCELING A PRINT JOB
GIVING A PRINT JOB PRIORITY
When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is 
waiting to be printed and print it ahead of the other jobs.
5
CHANGING THE JOB QUEUE
1
Press the [JOB STATUS] key.
2
Give the desired job priority.
(1) Touch the [Print Job] key.
(2) Change the print job status mode to [Job 
Queue].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the key of the print job to which you 
want to give priority.
(4) Touch the [Priority] key.
The job being printed stops and the job selected in (3) is 
printed.
To check print information on the selected job, touch the [Detail] key.
JOB STATUS
Job QueueSets / ProgressStatusSpool
Complete
Detail
Priority
Stop/Delete
Internet FaxFax JobScan toPrint Job
Job QueueCopy020 / 001Copying
Copy020 / 000Waiting
Computer01020 / 000Waiting
0312345678002 / 000Waiting
1/1
(1)(3)(2)(4)