Sharp Mx 3501 N Manual

							8
STORING DESTINATION ADDRESSES FOR EACH 
SCAN MODE IN THE ADDRESS BOOK
To use Scan to FTP, Scan to Desktop, and Scan to Network Folder, destinations must be stored in the address book. 
Although destinations for Scan to E-mail and Internet fax do not need to be stored in the address book (they can be 
entered directly or looked up in a global address book at the time of transmission), storing these destinations in the 
address book makes it easier to specify them. Store each type of destination as explained below.
Scan mode destinations
 Scan to FTP: Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select 
[FTP] in [Address Type] and then store the sender name and address.
 Scan to Network Folder: Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select 
[Network Folder] in [Address Type] and then store the sender name and address.
 Scan to E-mail:  Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select 
[E-mail] in [Address Type] and then store the address. The address can also be stored in the 
system settings.
 Scan to Desktop: See STORING A DESTINATION FOR SCAN TO DESKTOP (page 9). The sender name 
and sender address can also be stored in the Web pages. Click [Address Book] in the Web 
page menu, and click the [Add] button that appears. Select [Desktop] in [Address Type] and 
then store the sender name and address.
Internet fax mode:  Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select 
[Internet Fax] in [Address Type] and then store the sender name and address. The address can 
also be stored in the system settings.
System Settings: Direct Address/Program
This is used to store destination addresses for Scan to E-mail and Internet fax. 
						

							9
STORING A DESTINATION FOR SCAN TO DESKTOP
To store your computer in the machine as the destination of Scan to Desktop, Network Scanner Tool must be installed 
from the Sharpdesk/Network Scanner Utilities CD-ROM that accompanies the machine. To scan an image to your 
computer, the Network Scanner Tool must be running on your computer.
INSTALLING THE NETWORK SCANNER TOOL
To install Network Scanner Tool, see Sharpdesk Installation Guide that accompanies the machine. When a standard 
installation is performed, Network Scanner Tool is installed with Sharpdesk.
When you restart your computer after installing the Network Scanner Tool, the Setup Wizard will start automatically. 
Follow this wizard to set up the Network Scanner Tool. This will store your computer in the machine as a destination for 
Scan to Desktop. The stored destination will be displayed as one-touch keys in the Address Book screen.
The following window appears while the Network Scanner Tool is being set up. The item selected in My Profiles (C) will 
be the name of the one-touch key.
The profile name is determined by the combination of the text entered in Prefix (A) and the profile*.
The one-touch key is assigned to an index tab in the Address Book screen based on the text entered in Initial (B).
* This defines how an image sent to your computer is processed. For more information, see profile explanation (D).
ADDING DESTINATIONS
See the number of licenses indicated in the Sharpdesk Installation Guide to know how many computers can be stored 
in the machine as destinations of Scan to Desktop. To store more destinations, a license kit is required. Store Scan to 
Desktop destinations by installing the Network Scanner Tool on each computer.
Quick File
File
Special Modes
Address Entry
Resend
Address BookScanMode Switch
Send Settings
Ready to send.
Image
Settings
Global
Address Search
AAA AAA
Comp-DESKTOP
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Freq.
BccCcTo
Sort Address
Address Review
Condition 
Settings
(B)
(A)
(B)
(C)
(D) 
						

							10
BASE SCREEN
Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and 
commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key 
and then touch the [Mode Switch] key to select the desired mode.
When sending an image, you can use a transmission destination stored in the Address Book. The Address Book screen 
is shared by scan mode, Internet fax mode, and fax mode.
Touch the [Address Book] key in the base screen to switch to the Address Book screen. Touch the [Condition Settings] 
key in the Address Book screen to switch to the base screen.
The procedures in this manual assume that the base screen of scan mode appears when the [IMAGE SEND] key is pressed.
System Settings (Administrator): Default Display Setting
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is pressed.
 Base screen of each mode (scan mode, Internet fax mode and fax mode)
 Address book screen (alphabetical/custom index)
DOCUMENT
FILING
IMAGE SEND
COPY
JOB STATUSSYSTEM
SETTINGS
LOGOUT
PRINT
READY
DATA
LINE
DATA
Quick File
File
Special Modes
Address Entry
Resend
Address BookScanMode Switch
Send Settings
Ready to send.
Image
Settings
Quick File
File
Special Modes
Address Entry
Address BookFax
Data EntryPC Scan
USB Mem. Scan
Internet Fax
ScanMode Switch
Send Settings
Image
Settings
Modes that cannot be used because the 
required options are not installed are grayed 
out to prevent selection.
Quick File
File
Special Modes
Address Entry
Resend
Address BookScanMode Switch
Send Settings
Ready to send.
Image
Settings
Global
Address SearchAAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
BccCcTo
Sort Address
Address Review
Condition 
Settings
Base screen of scan mode
Address Book screen 
						

							11
BASE SCREENS
Settings are selected in the base screen of each mode.
(1) Various messages are displayed here.
The icon of the selected mode appears on the left.
(2) [Mode Switch] key
Use this key to change the mode of the image send 
function.
☞BASE SCREEN (page 10)
(3) [Image Settings] key
Touch this key to select scan settings (exposure, 
resolution, original size, color mode, format, special 
modes).
☞[Image Settings] key (page 13)
(4) [Send Settings] key
Touch this key to change the subject, file name, reply-to, 
or message text, which have been previously stored in 
the Web page.
☞Scan mode:CHANGING THE SUBJECT, 
FILE NAME, REPLY-TO, AND 
MESSAGE (page 42)
Internet fax mode:CHANGING THE SUBJECT, FILE 
NAME, AND MESSAGE (page 73)
(5)  key
Touch this key to search for a destination using a search 
number.
*
* 3-digit number assigned to a destination when it is stored.
☞USING A SEARCH NUMBER TO SPECIFY A 
DESTINATION (page 22)
(6) [Resend] key / [Next Address] key
The destinations of the most recent eight transmissions 
by Scan to E-mail, fax and/or Internet fax are stored. To 
select one of these destinations, touch the desired 
destination. After a destination is selected, this key 
changes to the [Next Address] key.
☞USING THE RESEND FUNCTION (page 26)
☞CALLING UP A DESTINATION (page 20)
(7) [Address Book] key
Touch this key to use a one-touch key or a group key. 
When the key is touched, the Address Book screen 
appears.
☞SPECIFYING DESTINATIONS IN THE ADDRESS 
BOOK (page 19)
(8) [Address Entry] key
Touch this key to manually enter an destination address 
instead of using a one-touch key.
☞ENTER THE ADDRESS MANUALLY (page 23)
Quick File
File
Special Modes
Address Entry
Resend
Address BookScanMode Switch
Send Settings
Ready to send.
Image
Settings
(1)
(2)
(3)
(4)
(8)
(7)
(9)
(10)
(5)(6)
Special Modes
USB Mem. ScanMode Switch
File Name
Ready to send.
Image
Settings
(1)
(2)
(3)
(11)
(9)
Quick File
File
Special Modes
Address Entry
Resend
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
Manual RX
Ready to send.(1)
(2)
(3)
(6)
(5)
(7)
(8)
(4)
(12)(9)
Base screen of scan mode
Base screen of USB memory mode Base screen of Internet fax mode 
						

							12
(9) Customized keys
The keys that appear here can be changed to show 
settings or functions that you prefer. The keys are 
changed in Customize Key Setting in the system 
settings (administrator). The following keys appear by 
factory default:
[Special Modes] key
Touch this key to use a convenient special mode. This 
is the same [Special Modes] key that appears when 
the [Image Settings] key is touched.
[File] key, [Quick File] key*
Touch one of these keys to use the File function or 
Quick File function of document filing mode. For more 
information on the document filing function, see the 
Document Filing Guide.
* These do not appear in the base screen of USB 
memory mode.(10)  key
This key appears when a special mode or two-sided 
scanning is selected. Touch the key to display the 
selected special modes.
☞Checking what special modes are selected (page 13)
(11) [File Name] key
Touch this key to store or change a file name. A file name 
previously stored in the Web pages can also be changed.
(12) [Manual RX] key
Touch this key to receive an Internet fax manually.
☞MANUALLY RECEIVING INTERNET FAXES (page 
116)
Customizing displayed keys (customized keys)
You can select the keys that appear in the lower right corner of the base screen. Keys that can be selected include keys 
of convenient functions (Special modes). Set these keys to functions that you frequently use to access the functions with 
a single touch. The customized keys are configured using Customize Key Setting in the system settings 
(administrator). The [Special Modes] key, the [File] key* and the [Quick File] key* appear by factory default.
* These do not appear in the base screen of USB memory mode.
Example: Displaying the Dual Page Scan, Erase and Address Review keys as customized keys.
This manual uses the base screen of scan mode as an example when operations common to all modes are explained.
 If the [Special Modes] key is not displayed as a customized key, touch the [Image Settings] key in the base screen to 
display the [Special Modes] key.
 The functions that can be selected for the customized keys vary depending on the mode.
System Settings (Administrator): Customize Key Setting
These are used to select the keys that appear in the base screen.
Address Review
Dual Page Scan
Erase
Address Entry
Resend
Scan
 8 x111 
/
 2AutoSendAddress BookScanMode Switch
Send Settings
Ready to send.
Image
Settings
These three keys can be changed as desired. 
						

							13
[Image Settings] key
When the [Image Settings] key is touched, the [Special Modes] key and keys for selecting scan settings appear.
The current setting of each scan setting key appears in the top of the key.
(1) [Exposure] key
Touch this key to select the exposure for scanning.
☞Scan mode:
CHANGING THE EXPOSURE AND EXPOSURE 
MODE (page 31)
USB memory mode:
CHANGING THE EXPOSURE AND EXPOSURE 
MODE (page 50)
Internet fax mode:
CHANGING THE EXPOSURE (page 65)
(2) [Resolution] key
Touch this key to select the resolution for scanning.
☞Scan mode:
CHANGING THE RESOLUTION (page 33)
USB memory mode:
CHANGING THE RESOLUTION (page 52)
Internet fax mode:
CHANGING THE RESOLUTION (page 66)
(3) [Original] key
Touch this key to select the original size, the original 
orientation, two-sided scanning, and the send size.
☞Scan mode:
AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-Sided Original) (page 34)
SPECIFYING THE ORIGINAL SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) (page 35)
USB memory mode:
AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-Sided Original) (page 53)
SPECIFYING THE ORIGINAL SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) (page 54)
Internet fax mode:
AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-Sided Original) (page 67)
SPECIFYING THE ORIGINAL SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) (page 68)(4) [Color Mode] key
Touch this key to select the color mode for scanning.
This key does not appear in Internet fax mode.
☞Scan mode:
CHANGING THE COLOR MODE (page 39)
USB memory mode:
CHANGING THE COLOR MODE (page 58)
(5) [File Format] key
Touch this key to change the file format (file type) for the 
scanned image file.
☞Scan mode:
CHANGING THE FILE FORMAT (page 40)
USB memory mode:
CHANGING THE FILE FORMAT (page 59)
Internet fax mode:
CHANGING THE FILE FORMAT (page 72)
(6) [Special Modes] key
Touch this key to use a convenient special mode. Open 
the special modes screen from here when Customize 
Key Setting in the system settings (administrator) has 
been changed so that the [Special Modes] key is not 
displayed in the base screen.
Checking what special modes are selected
The   key appears in the base screen when a special mode or two-sided scanning is selected.
The   key can be touched to display the selected special modes. To close the screen, touch the [OK] key.
Quick File
File
Special Modes
Address Entry
Address BookScanMode Switch
Send Settings
AutoExposure
200X200dpiResolutionPDF/PDFFile Format
Mono2/AutoColor Mode
Special ModesAuto  8 x11 1 
/
 2Original Image
Settings
(1)
(5)(4)
(2)
(3)(6)
Quick File
File
Special Modes
Address Entry
Resend
Address BookScanMode Switch
Send Settings
Ready to send.
Function ReviewOK
1/3Edge:1/2inch
Center:1/2inch
Day of the Week:Monday
Time:21:30
:
:
On:
Timer
Erase
Job
Build
Image
Settings 
						

							
14
ADDRESS BOOK SCREEN
This screen is used to select transmission destinations.
(1) One-touch key displayThe destinations (one-touch  keys) stored in each index 
are displayed. This manual refers to keys in which 
destinations and groups are stored as one touch keys.
☞CALLING UP A DESTINATION  (page 20)
(2) This shows the selected destination.
(3) [To] key
Touch this key to enter the se lected destination (one-touch key).☞CALLING UP A DESTINATION  (page 20)
(4) [Cc] key When using Scan to E-mail, touch the [Cc] key when you 
wish to send a Carbon copy of the e-mail to an 
additional destination.
(5) [Bcc] key When using Scan to E-mail, touch the [Bcc] key when 
you wish to send a Blind carbon copy of the e-mail to an 
additional destination.
When an address is specified as a Bcc recipient, other 
recipients will not know that the address is a recipient.
This key only appears when Bcc has been enabled using 
Bcc Setting in the system settings (administrator).
(6)  key
Touch this key to search for a destination using a search number*.* A 3-digit number assigned to a one-touch key or group  key when it is stored.
☞USING A SEARCH NUMBER TO SPECIFY A 
DESTINATION  (page 22) (7) [Condition Settings] key
Touch this key to select send settings. When the key is 
touched, the base screen appears.
☞BASE SCREEN  (page 10)
(8) [Address Review] key Touch this key to view a list of the selected destinations.
Destination selections can be changed.
☞CHECKING AND DELETING THE SELECTED 
DESTINATIONS  (page 21)
(9) [Global Address Search] key When the use of an LDAP server has been enabled in 
the machines Web page, an address for a transmission 
can be obtained from a global address book.
☞CALLING UP A DESTINATION FROM A GLOBAL 
ADDRESS BOOK  (page 24)
(10) Page change keys
Use these keys to change pages when more one-touch 
keys have been stored than can be displayed on one page.
(11) Index tab Touch this to change indexes.
☞Index display  (page 15)
(12) [Sort Address] key Touch this key to change the index tabs to custom
 indexes or to display one-touch keys by send mode.
☞CHANGING THE DISPLAY OF ONE-TOUCH KEYS 
IN THE ADDRESS BOOK SCREEN  (page 15)
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZFrequent Use
Address Review
Global
Address Search
Condition  Settings
Sort Address
AAA AAA
[email protected]
1/1
BccCcTo
(1)
(11)
(2) (3) (4) (5) (6)
(7)
(8 )
(9)
(10)
(12)
• Icons appear in the one-touch keys in the address book  to indicate which mode is used for transmission.
☞SPECIFYING DESTINATIONS IN THE ADDRESS BOOK  (page 19)
 The Scan to Desktop destination is stored when Network Scanner  Tool is installed from the CD-ROM that accompanies 
the machine. The sender name and sender address can also be stored in the Web pages. Click [Address Book] in the Web 
page menu, and click the [Add] button th at appears. Select [Desktop] in [Address Type] and then store the sender name 
and address.
☞STORING A DESTINATION FOR SCAN TO DESKTOP  (page 9)
 For information on storing addresses in the address book, see  STORING DESTINATION ADDRESSES FOR EACH 
SCAN MODE IN THE ADDRESS BOOK  (page 8).
System Settings: Address Control
This can be used to store addresses of Scan to E-mail  and Internet fax destinations in one-touch keys.
 System Settings (Admin istrator): The Number of Direct  Address Keys Displayed Setting
This is used to change the number of one-t ouch keys displayed in the Address Book screen.
 System Settings (Admin istrator): Bcc Setting
This setting enables or disables Bcc delivery. When e nabled, the [Bcc] key appears in the Address Book screen.
 System Settings (A dministrator): Default Display Setting
One of the following screens can be selected for the initia l screen that appears when the [IMAGE SEND] key is pressed.
 Base screen of each mode (scan mode, Internet fax mode and fax mode)
 Address book screen (alphabetical/custom index) 
						

							15
CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN 
THE ADDRESS BOOK SCREEN
You can show only destinations of a specific transmission mode in the Address Book screen, or change the displayed index tabs 
from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change.
Index display
Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs. To 
display a stored destination, touch the appropriate index tab. It is convenient to have frequently used destinations appear in 
the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination.
The destinations can be displayed in alphabetical order by initial.
Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page 
22), ascending names, descending names, search numbers... When the display order is changed, the display order of 
the other index tabs also changes.
Index names can be changed using Custom Index in the system settings, allowing you to create groups of one-touch 
keys that can be easily recognized. For more information on Custom Index, see the System Settings Guide.
1
Touch the [Sort Address] key.
2
Change the display mode.
(1) Touch the key of the mode or tab that you 
wish to display.
To show only the one-touch keys of a particular send 
mode, touch the desired mode key under Address Type.
 To change the index tabs to the custom indexes, touch 
the [User] key under Tab Switch.
(2) Touch the [OK] key.
Global
Address SearchAAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
BccCcTo
Sort Address
Address Review
Condition 
Settings
Tab SwitchOK
UserGroupFTP/Desktop
E-mailInternet Fax
Network Folder
Fax
All
Address Type
ABC
(1)(2)
Global
Address SearchAAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
BccCcTo
Sort Address
Address Review
Condition 
Settings
Index tab
System Settings: Custom Index
This setting is used to store custom index names. The custom index where a one-touch key appears is specified when the 
transmission destination is stored in the key.
Frequent UseABCDFrequent UseABCDFrequent UseABCD
Ordered by search number (default)Ascending names Descending names 
						

							16
SCANNING AND TRANSMISSION SEQUENCE
This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to 
ensure smooth transmission.
For the detailed procedures for selecting the settings, see the explanation of each setting in this manual.
Place the original
Place the original in the document feeder tray of the automatic 
document feeder, or on the document glass.
☞3. BASIC PROCEDURE FOR TRANSMISSION IN SCAN 
MODE (page 27)
☞4. BASIC PROCEDURE FOR SCANNING IN USB 
MEMORY MODE (page 45)
☞5. BASIC PROCEDURE FOR TRANSMISSION IN 
INTERNET FAX MODE (page 62)
Change the mode
Select the mode that you wish to use for scanning and 
transmission.
☞BASE SCREEN (page 10)
 Scan modes:
Scan to E-mail, Scan to FTP, Scan to Desktop,
Scan to Network Folder
☞3. BASIC PROCEDURE FOR TRANSMISSION IN 
SCAN MODE (page 27)
 Internet fax mode: Internet fax transmission
☞5. BASIC PROCEDURE FOR TRANSMISSION IN 
INTERNET FAX MODE (page 62)
 USB memory mode:
Store scanned data in a USB memory device
☞4. BASIC PROCEDURE FOR SCANNING IN USB 
MEMORY MODE (page 45)
 PC Scan mode:
Use a scanner driver to scan from a computer
☞9. SCANNING FROM A COMPUTER (PC SCAN 
MODE) (page 126)
Select original settings
Settings can be selected for scanning the original.
 Exposure   Resolution
 Scan size   Send size

Scanning of two-sided original   Color mode
File format   Special Modes   Advanced send settings
☞[Image Settings] key (page 13)☞7. CONVENIENT FUNCTIONS (page 83)
☞Scan mode:CHANGING THE SUBJECT, FILE NAME, 
REPLY-TO, AND MESSAGE (page 42)
Internet fax mode:CHANGING THE SUBJECT, FILE 
NAME, AND MESSAGE (page 73)
1
1
Quick File
File
Special Modes
Address Entry
Address BookFax
Data EntryPC Scan
USB Mem. Scan
Internet Fax
ScanMode Switch
Send Settings
Image
Settings
Quick File
File
Special Modes
Address Entry
Address BookScanMode Switch
Send Settings
AutoExposure
200X200dpiResolutionPDF/PDFFile Format
Mono2/AutoColor Mode
Special ModesAuto  8 x11 1 
/
 2Original Image
Settings 
						

							17
Select convenient special modes
Convenient special modes and document filing settings can be 
selected.
☞7. CONVENIENT FUNCTIONS (page 83)
Enter the destination
Specify the destination of the scan transmission.
 [Address Book] key: Select a destination that is stored in 
the Address Book or look up a 
destination in a global address book.
☞SPECIFYING DESTINATIONS IN 
THE ADDRESS BOOK (page 19)
☞CALLING UP A DESTINATION 
FROM A GLOBAL ADDRESS 
BOOK (page 24)
 [Address Entry] key: Manually enter an address for Scan to 
E-mail or Internet fax.
☞ENTER THE ADDRESS 
MANUALLY (page 23)
  key: Use a search number to specify an address 
stored in the Address Book.
☞USING A SEARCH NUMBER TO SPECIFY 
A DESTINATION (page 22)
 [Resend] key: The destinations of the most recent eight 
transmissions by Scan to E-mail, fax and/or 
Internet fax are stored. These destinations 
can be selected.
☞USING THE RESEND FUNCTION (page 26)
Start scanning and transmission
Start scanning and transmission.
If the original is placed on the document glass, follow these 
steps to start scanning and transmission:
(1) Press the [COLOR START] key ( ) or the [BLACK & 
WHITE START] key ( ).
(2) When scanning is finished, replace the original with the 
next original.
(3) Press the [COLOR START] key ( ) or the [BLACK & 
WHITE START] key ( ).
(4) Repeat (2) and (3) until all originals have been scanned.
(5) Touch the [Read-End] key.
 The [COLOR START] key ( ) cannot be used in Internet fax mode.
 After the original is scanned, the settings revert to the default settings.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 
/
 2SendAddress BookScanMode SwitchImage
Settings
Send Settings
Ready to send.
 Auto
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 
/
 2SendAddress BookScanMode SwitchImage
Settings
Send Settings
Ready to send.
Auto
Start color scanning Start black and 
white scanning