Sharp Mx 3501 N Manual

							18
ORIGINAL SIZES
ORIGINAL SIZES THAT CAN BE TRANSMITTED
The following original sizes can be transmitted
THE SIZE OF THE PLACED ORIGINAL
When a standard size original is placed, the original size is automatically detected and displayed in the base screen as 
the Scan size.
When the automatic original detection function is operating and the original is a non-standard size, the closest standard 
size may be displayed or the original size may not appear. In this event, manually set the correct original size.
☞Scan mode:SPECIFYING THE SCAN SIZE OF THE ORIGINAL (page 36)
USB memory mode:SPECIFYING THE SCAN SIZE OF THE ORIGINAL (page 55)
Internet fax mode:SPECIFYING THE SCAN SIZE OF THE ORIGINAL (page 69)
STANDARD SIZES
The standard sizes are set in Original Size Detector Setting in the system settings (administrator). The factory default 
setting is Inch-1.
List of original size detector settings
Minimum original sizeMaximum original size
Using the automatic document feeder8-1/2 (width) x 5-1/2 (length)
(A5: 210 mm (width) x 148 mm (length))
5-1/2 (width) x 8-1/2 (length)
(A5R: 148 mm (width) x 210 mm (length))
11-5/8 (width) x 31-1/2* (length)
(297 mm (width) x 800 mm* (length))
*A long original can be transmitted. 
(Scanning will take place in Mono 2 at a 
resolution of 300X300dpi or less.)
Using the document glass11-5/8 (width) x 17 (length)
(297 mm (width) x 432 mm (length))
Selections
Detectable original sizes
Document glassDocument feeder tray (automatic document feeder)
Inch-111 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/211 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/2, A4, A3
Inch-211 x 17, 8-1/2 x 13, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/211 x 17, 8-1/2 x 13, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/2, A4, A3
AB-1A3, A4, A4R, A5, B4, B5, B5RA3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11,
8-1/2 x 14, 11 x 17
AB-2A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mmA3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm
AB-3A4, A4R, A5, B4, 8K, 16K, 16KRA3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm 
						

							
19
This chapter explains how to specify destination addresses, including selecting an address from the Address Book and 
retrieving an address by entering a search number.
SPECIFYING DESTINATIONS IN THE 
ADDRESS BOOK
The Address Book screen shows destinations as one-touch keys.
The destinations are displayed in order by search number. To  make it easy to find a destination, the destinations are 
grouped on alphabetical index tabs.
The Address Book screen shows the destinations of all modes of the image send function. Each one-touch key shows 
the name of the destination and an icon indicating the mode to be used.
2
ENTERING DESTINATIONS
IconMode used
Fax
Group key with multiple destinations, such as Scan to E-mail and Internet fax destinations
Scan to E-mail
Internet fax
Scan to FTP
Scan to Network Folder
Scan to Desktop
• The Scan to Desktop destination is stored when Network Scanner  Tool is installed from the CD-ROM that accompanies 
the machine. The sender name and sender address can also be stored in the Web pages. Click [Address Book] in the Web 
page menu, and click the [Add] button th at appears. Select [Desktop] in [Address Type] and then store the sender name 
and address.
☞STORING A DESTINATION  FOR SCAN TO DESKTOP (page 9)
 For information on storing addresses in the address book, see  STORING DESTINATION ADDRESSES FOR EACH 
SCAN MODE IN THE ADDRESS BOOK  (page 8).
System Settings: Address Control
This is used to store addresses of Scan to E-ma il and Internet fax destinations in one-touch keys.
Global
Address SearchAAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
BccCcTo
Sort Address
Address Review
Condition  Settings 
						

							20
CALLING UP A DESTINATION
A destination is called up by selecting its one-touch key.
1
Touch the [Address Book] key.
2
Touch the index tab where the 
destination is stored.
It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be 
displayed in the [Frequent Use] index when you store the destination.
3
Specify the destination.
(1) Touch the one-touch key of the desired 
destination.
If you select an incorrect destination, touch the key again 
to cancel the selection.
(2) Touch the [To] key.
This enters the selected destination.
To continue specifying other destinations...
It is possible to specify multiple scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop), Internet fax, and fax 
mode destinations when performing a broadcast transmission (maximum of 500 destinations). Repeat steps 2 and 3.
When performing Scan to E-mail, you can select a one-touch key and then touch the [Cc] key or the [Bcc] key to send 
Cc or Bcc copies of the e-mail.
System Settings (Administrator): Bcc Setting
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the Address Book screen.
System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. 
Factory default setting: the [Next Address] key can be omitted.
System Settings (Administrator): Disable Switching of Display Order
This is used to disable switching of the order of display of the one-touch keys in the Address Book screen. The currently 
selected display order will be the order that is used after this setting is enabled.
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 
/
 2SendAddress BookScanMode SwitchImage
Settings
Send Settings
Ready to send.
 Auto
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
To
Sort Address
Address Review
Global
Address Search
BccCcCondition 
Settings
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
To
Sort Address
Address Review
Global
Address Search
BccCcCondition 
Settings
(1)(2) 
						

							21
CHECKING AND DELETING THE SELECTED 
DESTINATIONS
When multiple destinations have been selected, you can display and check the destinations. You can also delete a 
destination from the list (cancel selection of the destination).
1
Touch the [Address Review] key.
2
Check the destinations.
To check Cc or Bcc destinations, touch the corresponding tab.
To cancel a specified destination...
Touch the one touch-key of the destination that you wish to cancel. A message will appear to confirm the deletion. 
Touch the [Yes] key.
3
Touch the [OK] key.
You will return to the address review screen.
Address Review
Global
Address Search
BccCc
Sort Address
Condition 
Settings
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
To
Address ReviewOK
1/2
ToCcBcc
001002
004
006
003
005
AAA AAA
GGG GGG
III IIIJJJ JJJ
HHH HHH
BBB BBB
Address ReviewOK
1/2
To
001002
004
006
003
005
AAA AAA
GGG GGG
III IIIJJJ JJJ
CcBcc
HHH HHH
BBB BBB 
						

							22
USING A SEARCH NUMBER TO SPECIFY A 
DESTINATION
A destination stored in the Address Book can be called up using the   key. This can be done in the base screen of 
any of the modes or in the Address Book screen.
1
Touch the   key.
2
Enter the 3-digit search number of the 
address with the numeric keys.
When the 3-digit search number is entered, the stored address 
is called up and specified as a destination.
 The search number is the number that was stored when the destination was stored in the address book.
 If you do not know the search number, print the one-touch address list using Sending Address List in the system 
settings.
 When entering search numbers such as 001 and 011, 0 can be omitted. For example to enter 001, enter 1 
and touch the   key or the [Next Address] key.
If an incorrect search number is entered...
Press the [CLEAR] key ( ) to clear the number and enter the correct number.
Quick File
File
Special Modes
Address Entry
Resend
Scan
 8 x111 
/
 2Send
Ready to send.
Address BookScanMode SwitchImage
Settings
Send Settings
 Auto 
						

							23
ENTER THE ADDRESS MANUALLY
Destination addresses for Scan to E-mail and Internet fax can be entered manually.
1
Change the mode.
(1) Touch the [Mode Switch] key.
(2) Touch the key of the mode that you wish to 
use.
2
Touch the [Address Entry] key.
3
Enter the destination address.
(1) If scan mode is selected, select the type of 
delivery.
Normally the [To] key is touched. This specifies the e-mail 
address that will be entered as the recipient.
(2) Enter the destination address on the text 
entry screen that will appear.
Enter the destination address and touch the [OK] key in 
the text entry screen.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
 If you wish the destination to be a Cc destination, touch the [Cc] key.
 The [Bcc] key only appears when Bcc has been enabled using Bcc Setting in the system settings (administrator). 
If you wish the destination to be a Bcc destination, touch the [Bcc] key.
 When Internet fax mode is selected, you will return to the base screen after entering the destination address; 
however, if I-fax Reception Report On/Off Setting is enabled in the system settings (administrator), the I-fax 
reception report settings screen will appear. If you wish to receive a report, touch the [Yes] key. If not, touch the [No] 
key.
System Settings (Administrator): I-Fax Reception Report On/Off Setting
This setting is used to request a reception report when an Internet fax is sent. When the destination is specified by directly 
entering the address, a message will appear asking you if you wish to receive a report.
System Settings (Administrator): Bcc Setting
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the Address Book screen and the 
delivery type selection screen.
Quick File
File
Special Modes
Address Entry
Address BookFax
Data EntryPC Scan
USB Mem. Scan
Internet Fax
ScanMode Switch
Send Settings
Image
Settings
(1)(2)
Quick File
File
Special Modes
Address Entry
Resend
Scan
 8 x111 
/
 2SendAddress BookScanMode SwitchImage
Settings
Send Settings
Ready to send.
 Auto
Select addressee type.
ToCcBcc 
						

							24
CALLING UP A DESTINATION FROM A 
GLOBAL ADDRESS BOOK
When an LDAP server is configured in the Web page, you can look up an address in a global address book and retrieve 
the address for Scan to E-mail or Internet fax transmission.
1
Touch the [Address Book] key.
2
Touch the [Global Address Search] key.
If only one LDAP server is configured, the global address search screen will appear. Go to (2) in step 3.
3
Search for the destination.
(1) Select the LDAP server.
Touch the key of the LDAP server that you wish to use 
and then touch the [OK] key.
(2) Search for the destination on the text entry 
screen that will appear.
Enter the initial letters of the name of the destination and 
touch the [Search] key in the text entry screen. After a 
brief interval the results will appear.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
How to search
Enter the initial letters of the name (maximum of 64 characters). The system will look for names starting with the 
entered letters.
An asterisk   can be used as follows:
XXX : Names beginning with XXX.
XXX: Names that end with XXX.
XXX :Names that include XXX.
AA XX:Names that start with AA and end with XX.
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 
/
 2SendAddress BookScanMode SwitchImage
Settings
Send Settings
Ready to send.
 Auto
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
To
Sort Address
Address Review
Global
Address Search
BccCcCondition 
Settings
Server 1
Server 2
Server 3
Server 4
Server ChangeOKCancel
1/2 
						

							25
4
Select the destination.
(1) Touch the key of the desired destination.
If there are more destinations than can be displayed in the 
screen, touch the   keys to change pages.
(2) Touch the [To] key.
This enters the selected destination.
If you wish to enter another destination, repeat steps (1) 
and (2) above.
 If no names are found that match the search letters, a message will appear. Touch the [OK] key to close the 
message and touch the [Search Again] key to search again.
 If more than 30 matches are found, a message will appear in the screen. Touch the [OK] key to close the message. 
Up to 300 matches can appear. If no names are found that match the search letters, touch the [Search Again] key to 
search again using more search letters.
To check the information stored in a destination...
(1) Touch the key of the destination that you wish to check.
(2) Touch the [Detail] key.
The stored information appears.
(3) Touch the [OK] key.
You will return to the search results screen.
If a screen for selecting the address to be used appears...
If the selected destination includes a fax number, telephone number, or other contact information in addition to the 
e-mail address or Internet fax address, you will need to select which address you wish to use. Touch the [E-mail] 
key or the [Internet Fax] key to retrieve the address for Scan to E-mail or Internet fax transmission.
 The [Detail] key can be touched to display information on the selected destination. To store the selected destination 
in the Address Book, touch the [Register] key.
ToCcBcc
Detail
XXX AAA
XXX
XXX CCC
XXX BBB
[email protected]
[email protected]
[email protected]
Address Review
Search Again
Condition 
Settings
Address Book
Ready to send.
(1)(2) 
						

							
26
USING THE RESEND FUNCTION
The last 8 destination addresses used for Scan to E-mail and Internet fax transmissions are saved in memory and can 
be selected to resend to those destinations.
1
Touch the [Resend] key.
2
Touch the key of the desired address.
The last 8 addresses used for transmission are displayed.
• When the [Resend] key is touched and a destination selected,  the mode of the selected destination is automatically 
selected.
 The following types of addresses are not stored for resending.
 A one-touch key in which multiple  destinations are stored (group key).
 Scan to FTP, Scan to Desktop, and Scan to Network Folder destinations
 Broadcasting destinations 
 Addresses used only for BCC delivery 
 Destinations transmitted to using a program
Quick File
File
Special Modes
Address Entry
Resend
Address BookScanMode SwitchImage
Settings
Send Settings
Ready to send.
Scan 8 x111  /
 2Send Auto
AAA AAANo.01
No.03
No.05
No.07
No.02
No.04
No.06
No.08GGG GGG
EEE EEE
CCC CCC
BBB BBB
DDD DDD
FFF FFF
HHH HHH
Cancel 
						

							27
SCANNING TO E-MAIL, FTP, DESKTOP, 
AND NETWORK FOLDER
This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to 
Desktop, and Scan to Network Folder).
3
BASIC PROCEDURE FOR 
TRANSMISSION IN SCAN MODE
When a default address is configured in Default Address Setting in the system settings (administrator), the mode cannot be 
changed, the destination cannot be changed, and destinations cannot be added. If you wish to change the mode or 
destination, touch the [Cancel] key in the touch panel and then follow the procedure below.
1
Place the original.
 When placing the original, orient it as explained below.
* To place a large portrait-oriented original, place it as shown above in Landscape orientation and specify the 
placement orientation in step 4.
 Place 5-1/2 x 8-1/2 (A5) size originals in portrait (vertical) orientation ( ).
If placed in landscape (horizontal) orientation ( ), an incorrect size will be detected. For an 5-1/2 x 8-1/2R (A5R) 
size original, enter the original size manually.
 Originals cannot be scanned in succession from both the automatic document feeder and the document glass and 
sent in a single transmission.
Do not place any objects under the original size detector. Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and prevent correct detection of the document size.
1
1
Original size
detector
1
1
1
1
1
1
Document feeder tray
Place the originals face up.
Portrait orientation*
Landscape orientation
Document glass
Place the original face down and align the 
corner with the tip of the arrow mark   in the 
top left corner of the document glass scale.Original