Sharp Mx 3501 N Manual
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![Page 507
91
4
Enter the destination fax number.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired
destination.
(3) Touch the [To] key.
☞CALLING UP A FAX NUMBER FROM THE ADDRESS
BOOK (page 36)
If the fax number of the transmitting machine is not stored in the
Address Book, enter the fax number with the numeric keys.
☞ENTERING A FAX NUMBER WITH THE NUMERIC KEYS
(page 35)
You can touch the key to display a list of the selected special mode settings. To return to the previous screen...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-506.png "Page 507
91
4
Enter the destination fax number.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired
destination.
(3) Touch the [To] key.
☞CALLING UP A FAX NUMBER FROM THE ADDRESS
BOOK (page 36)
If the fax number of the transmitting machine is not stored in the
Address Book, enter the fax number with the numeric keys.
☞ENTERING A FAX NUMBER WITH THE NUMERIC KEYS
(page 35)
You can touch the key to display a list of the selected special mode settings. To return to the previous screen...")
![Page 508
92
CALLING A FAX MACHINE AND INITIATING
RECEPTION (Polling)
The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in
that machine.
Because the receiving machine initiates reception of a document, this is called Polling Reception.
Make sure that an original is not placed in the machine when using the polling reception function.
1
Touch the [Special Modes] key.
2
Select polling reception.
(1) Touch the keys to switch through
the...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-507.png "Page 508
92
CALLING A FAX MACHINE AND INITIATING
RECEPTION (Polling)
The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in
that machine.
Because the receiving machine initiates reception of a document, this is called Polling Reception.
Make sure that an original is not placed in the machine when using the polling reception function.
1
Touch the [Special Modes] key.
2
Select polling reception.
(1) Touch the keys to switch through
the...")
![Page 509
93
3
Enter the fax number of the transmitting
machine.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired
destination.
(3) Touch the [To] key.
If you wish to enter multiple fax numbers, repeat steps (2)
and (3) above to enter each number.
☞CALLING UP A FAX NUMBER FROM THE ADDRESS
BOOK (page 36)
If the fax number of the transmitting machine is not stored in the
Address Book, enter the fax number with the numeric keys.
To enter multiple fax numbers with the numeric keys,...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-508.png "Page 509
93
3
Enter the fax number of the transmitting
machine.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired
destination.
(3) Touch the [To] key.
If you wish to enter multiple fax numbers, repeat steps (2)
and (3) above to enter each number.
☞CALLING UP A FAX NUMBER FROM THE ADDRESS
BOOK (page 36)
If the fax number of the transmitting machine is not stored in the
Address Book, enter the fax number with the numeric keys.
To enter multiple fax numbers with the numeric keys,...")
![Page 510
94
INITIATING POLLING RECEPTION MANUALLY
Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax
information service.
Make sure that an original is not placed in the machine when using the polling reception function.
This function cannot be used to poll multiple machines (serial polling).
1
Touch the [Speaker] key.
2
Enter the fax number of the transmitting
machine.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-509.png "Page 510
94
INITIATING POLLING RECEPTION MANUALLY
Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax
information service.
Make sure that an original is not placed in the machine when using the polling reception function.
This function cannot be used to poll multiple machines (serial polling).
1
Touch the [Speaker] key.
2
Enter the fax number of the transmitting
machine.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired...")
![Page 511
95
4
Receive the fax.
(1) Touch the [Special Modes] key.
(2) Touch the keys to switch through
the screens.
(3) When you hear the fax tone, touch the
[Polling] key.
The fax is received.
This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
The receiving machine bears the expense (phone charges) of the polling reception.
0312345678ResendSpeaker
Quick File
File
Special Modes
Address BookFaxMode SwitchImage
Settings
Speaker Volume
Fax Receive...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-510.png "Page 511
95
4
Receive the fax.
(1) Touch the [Special Modes] key.
(2) Touch the keys to switch through
the screens.
(3) When you hear the fax tone, touch the
[Polling] key.
The fax is received.
This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
The receiving machine bears the expense (phone charges) of the polling reception.
0312345678ResendSpeaker
Quick File
File
Special Modes
Address BookFaxMode SwitchImage
Settings
Speaker Volume
Fax Receive...")
![Page 513
97
SCANNING A DOCUMENT INTO A MEMORY BOX FOR
POLLING TRANSMISSION
Follow these steps to scan a document into the memory box (Public Box) for polling transmission.
1
Place the original.
Place the original face up in the document feeder tray, or face
down on the document glass.
2
Touch the [Special Modes] key.
3
Select memory box.
(1) Touch the keys to switch through
the screens.
(2) Touch the [Memory Box] key.
4
Touch the [Data Store] key.
5
Touch the [Public Box] key.
1 1
SpeakerResend
ScanSendAuto...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-512.png "Page 513
97
SCANNING A DOCUMENT INTO A MEMORY BOX FOR
POLLING TRANSMISSION
Follow these steps to scan a document into the memory box (Public Box) for polling transmission.
1
Place the original.
Place the original face up in the document feeder tray, or face
down on the document glass.
2
Touch the [Special Modes] key.
3
Select memory box.
(1) Touch the keys to switch through
the screens.
(2) Touch the [Memory Box] key.
4
Touch the [Data Store] key.
5
Touch the [Public Box] key.
1 1
SpeakerResend
ScanSendAuto...")
![Page 514
98
6
Specify the number of polling times.
(1) Touch the key for the desired number of
times.
Touch the [Once] key if you want the document cleared
from memory after it is transmitted. Touch the [Unlimited]
key to allow polling an unlimited number of times.
(2) Touch the [OK] key.
7
Select image settings and special
modes.
To select image settings (exposure, resolution, original size,
and two-sided original) and special mode settings, touch the
[Image Settings] key.
The following functions can be...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-513.png "Page 514
98
6
Specify the number of polling times.
(1) Touch the key for the desired number of
times.
Touch the [Once] key if you want the document cleared
from memory after it is transmitted. Touch the [Unlimited]
key to allow polling an unlimited number of times.
(2) Touch the [OK] key.
7
Select image settings and special
modes.
To select image settings (exposure, resolution, original size,
and two-sided original) and special mode settings, touch the
[Image Settings] key.
The following functions can be...")
![Page 515
99
PRINTING A DOCUMENT STORED IN THE PUBLIC BOX
To check a document stored in the public box for polling transmission, follow the steps below to print the document.
1
Touch the [Special Modes] key.
2
Select memory box.
(1) Touch the keys to switch through
the screens.
(2) Touch the [Memory Box] key.
3
Touch the [Print Data] key.
4
Touch the [Public Box] key.
When nothing is stored in the public box, the [Public Box] key will be grayed out.
5
Press the [BLACK & WHITE START] key
().
The stored document...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-514.png "Page 515
99
PRINTING A DOCUMENT STORED IN THE PUBLIC BOX
To check a document stored in the public box for polling transmission, follow the steps below to print the document.
1
Touch the [Special Modes] key.
2
Select memory box.
(1) Touch the keys to switch through
the screens.
(2) Touch the [Memory Box] key.
3
Touch the [Print Data] key.
4
Touch the [Public Box] key.
When nothing is stored in the public box, the [Public Box] key will be grayed out.
5
Press the [BLACK & WHITE START] key
().
The stored document...")
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100
DELETING A DOCUMENT FROM THE PUBLIC BOX
Delete a document from the public box when it is no longer needed.
1
Touch the [Special Modes] key.
2
Select memory box.
(1) Touch the keys to switch through
the screens.
(2) Touch the [Memory Box] key.
3
Touch the [Delete Data] key.
4
Touch the [Public Box] key.
5
Touch the [Yes] key.
The document is deleted and you return to the screen of step 4.
To cancel the deletion...
Touch the [No] key. You will return to the screen of step 4.
SpeakerResend
Quick...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-515.png "Page 516
100
DELETING A DOCUMENT FROM THE PUBLIC BOX
Delete a document from the public box when it is no longer needed.
1
Touch the [Special Modes] key.
2
Select memory box.
(1) Touch the keys to switch through
the screens.
(2) Touch the [Memory Box] key.
3
Touch the [Delete Data] key.
4
Touch the [Public Box] key.
5
Touch the [Yes] key.
The document is deleted and you return to the screen of step 4.
To cancel the deletion...
Touch the [No] key. You will return to the screen of step 4.
SpeakerResend
Quick...")
95 4 Receive the fax. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) When you hear the fax tone, touch the [Polling] key. The fax is received. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. The receiving machine bears the expense (phone charges) of the polling reception. 0312345678ResendSpeaker Quick File File Special Modes Address BookFaxMode SwitchImage Settings Speaker Volume Fax Receive Fax Memory:100% (1) Fax Special ModesOK 2/3Transaction ReportOwn Name Select PollingMemory Box (3)(2)
96 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling memory) Sending a document that has been scanned into memory when another machine polls your machine is called Polling Memory. Prior to polling, the document that will be faxed to the other machine must be scanned into the memory box for polling memory. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. RESTRICTING POLLING ACCESS (Polling security) To only allow specified machines to poll your machine, you can restrict polling to machines whose programmed sender fax number matches a fax number stored in your machine as a polling passcode number. This is called Polling Security. To use this function, first store polling passcode numbers (the sender fax numbers programmed in the other machines) in the machines system settings for fax, and then enable polling security. Up to 10 fax numbers can be stored as polling passcode numbers. System Settings for Fax (Administrator): Polling Security Setting (page 185) This is used to enable polling security. System Settings for Fax (Administrator): Passcode Number Setting (page 185) This is used to store fax numbers as polling passcode numbers. (1) Requests fax transmission. (3) The fax is received. (2) The document in the memory box is transmitted. Memory box for polling memory Transmission
97 SCANNING A DOCUMENT INTO A MEMORY BOX FOR POLLING TRANSMISSION Follow these steps to scan a document into the memory box (Public Box) for polling transmission. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 2 Touch the [Special Modes] key. 3 Select memory box. (1) Touch the keys to switch through the screens. (2) Touch the [Memory Box] key. 4 Touch the [Data Store] key. 5 Touch the [Public Box] key. 1 1 SpeakerResend ScanSendAuto Quick File File Special Modes Sub Address Address BookFaxMode SwitchImage Settings Direct TX Memory TX Auto ReceptionFax Memory:100% 8 x111 / 2 Ready to send. Fax Special ModesOK 2/3Transaction ReportOwn Name Select PollingMemory Box (2)(1) Memory BoxCancel Print DataDelete DataPrint DataData Store Polling MemoryConfidential Reception Memory Box - Data StoreCancel Box 1 Box 3 Box 5 Box 2 Box 4 Box 6 Box 7Public Box 1/1
98 6 Specify the number of polling times. (1) Touch the key for the desired number of times. Touch the [Once] key if you want the document cleared from memory after it is transmitted. Touch the [Unlimited] key to allow polling an unlimited number of times. (2) Touch the [OK] key. 7 Select image settings and special modes. To select image settings (exposure, resolution, original size, and two-sided original) and special mode settings, touch the [Image Settings] key. The following functions can be selected: Erase, Dual Page Scan, 2in1, Card Shot, Job Build, Mixed Size Original, Slow Scan Mode, Own Name Select. 8 Press the [BLACK & WHITE START] key (). Scanning begins. If you inserted the original pages in the document feeder tray, all pages are scanned. If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key. To cancel scanning... Press the [STOP] key ( ) while the original is being scanned. If another document remains in the memory box (public box), the newly scanned document is added to the previous document. In this case, the number of polling times will be the number set for the newly scanned document. Memory Box - Data StoreOK Unlimited Once (1)(2) ScanSendAuto 8 x111 / 2Memory Box ListImage Settings Auto ReceptionFax Memory:100% Public Box Press [Start] to scan original.
99 PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the public box for polling transmission, follow the steps below to print the document. 1 Touch the [Special Modes] key. 2 Select memory box. (1) Touch the keys to switch through the screens. (2) Touch the [Memory Box] key. 3 Touch the [Print Data] key. 4 Touch the [Public Box] key. When nothing is stored in the public box, the [Public Box] key will be grayed out. 5 Press the [BLACK & WHITE START] key (). The stored document is printed. To cancel printing... Touch the [Cancel] key in the touch panel. SpeakerResend Quick File File Special Modes Sub Address Address BookFaxMode SwitchImage Settings Direct TX Memory TX Auto ReceptionFax Memory:100% Ready to send. Fax Special ModesOK 2/3Transaction ReportOwn Name Select PollingMemory Box (2)(1) Memory BoxCancel Print DataDelete DataPrint DataData Store Polling MemoryConfidential Reception Memory Box - Print DataCancel Box 1 Box 3 Box 5 Box 2 Box 4 Box 6 Box 7Public Box 1/1
100 DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the public box when it is no longer needed. 1 Touch the [Special Modes] key. 2 Select memory box. (1) Touch the keys to switch through the screens. (2) Touch the [Memory Box] key. 3 Touch the [Delete Data] key. 4 Touch the [Public Box] key. 5 Touch the [Yes] key. The document is deleted and you return to the screen of step 4. To cancel the deletion... Touch the [No] key. You will return to the screen of step 4. SpeakerResend Quick File File Special Modes Sub Address Address BookFaxMode SwitchImage Settings Direct TX Memory TX Auto ReceptionFax Memory:100% Ready to send. Fax Special ModesOK 2/3Transaction ReportOwn Name Select PollingMemory Box (2)(1) Memory BoxCancel Print DataDelete DataPrint DataData Store Polling MemoryConfidential Reception Memory Box - Delete DataCancel Box 1 Box 3 Box 5 Box 2 Box 4 Box 6 Box 7Public Box 1/1 Delete the data in the memory box? NoYes Public Box
101 FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Fax Data Receive/Forward] key. 3 Touch the [Fax Data Forward] key. The machine cannot print Printing Forwarding Received fax The machine Forwarding destination SYSTEM SETTINGS System SettingsAdmin Password Default SettingsTotal Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition SettingsDocument Filing Control System SettingsFax Data Receive/ForwardOK Fax Data Forward Internet Fax Manual Reception Fax Receive Settings1/2
102 4 Touch the [Yes] key. Your machine dials the destination machine and transmits the fax. If a password entry screen appears after the [Yes] key is touched, Hold Setting For Received Data Print has been enabled for received faxes. Enter the password with the numeric keys to begin forwarding. ☞PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 47) To cancel forwarding... Touch the [No] key. The job becomes a fax reception job again and is held in memory until it can be printed. If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be forwarded. A forwarded fax becomes a fax transmission job. If transmission does not take place because the transmission was canceled or an error occurred, the fax will be held in memory until it can be printed. All faxes received are forwarded. Note, however, that faxes received to an F-code confidential memory box cannot be forwarded. System Settings for Fax (Administrator): Set the Telephone Number for Data Forwarding (page 183) This is used to store the forwarding fax number. Transfer the received data to another device? NoYes
103 SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document on a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. For more information on using PC-Fax, see the Help file for the PC-Fax driver. The PC-Fax driver is on the CD-ROM that accompanies the machine. For the installation procedure and system requirements, see the Software Setup Guide. This function can only be used when the printer function can be used. This function can only be used on a Windows ® computer. This function can only be used to send faxes. Faxes received by the machine cannot be received to your computer. Fax transmission
104 FORWARDING A RECEIVED FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received faxes directly to an e-mail address without printing the faxes. To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page menu. (Administrator rights are required.) The format of the forwarded file is TIFF-F. This function cannot be used for faxes received by confidential reception. The machine Received faxForwarding