Sharp Mx 3501 N Manual

							29
Auto Tray Switching
When a tray runs out of paper during printing, this determines whether or not another tray with the same size/type of 
paper is automatically selected and printing continues.
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [Paper Tray Settings] key.
3
Enable or disable auto tray switching.
(1) Touch the [Auto Tray Switching] checkbox 
so that   or   appears.
(2) Touch the [OK] key.
To enable Auto Tray Switching, select the checkbox  .
SYSTEM
SETTINGS
System SettingsAdmin Password
Default SettingsTotal Count
Address Control
Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsPaper Tray SettingsOK
Tray Settings
Paper Type Registration
Auto Tray Switching
(2)(1) 
						

							30
Address Control
This is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes.
Storing a One-touch Key (E-mail / Internet Fax)
An address for Scan to E-mail or Internet Fax can be stored to enable easy entry of the address.
To configure one-touch keys for fax and F-code memory boxes, see 11. SYSTEM SETTINGS FOR FAX in the Facsimile 
Guide.
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [Address Control] key.
3
Touch the [Direct Address / Program] 
key.
4
Touch the [Individual] key.
SYSTEM
SETTINGS
System SettingsAdmin Password
Default SettingsTotal Count
Address Control
Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsAddress ControlOK
F-Code Memory Box
Custom Index
Direct Address / Program
System SettingsDirect Address / ProgramOK
IndividualGroupProgramModify/Delete
Store 
						

							31
5
Touch the [E-mail] key or the [Internet 
Fax] key so that a checkmark appears 
.
 The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search 
number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that 
has already been stored cannot be used.
 Checkboxes appear when the corresponding functions are enabled.
 The checkbox selection cannot be changed later.
6
Enter the destination name.
(1) Touch the [Name] key.
(2) Enter the destination name on the text entry 
screen that will appear.
Enter up to 36 characters for the name.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
7
Enter initials.
(1) Touch the [Initial] key.
(2) Enter initials on the text entry screen that 
will appear.
Up to 10 characters can be entered.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
The initials you enter here determine the position of the one-touch key in the ABC index.
8
Touch the [Index] key.
Direct Address / Individual
Search Number
Initial
Name
Fax No.
NextExit
001
E-mailInternet FaxFax
Index
1/2
Direct Address / Individual
Search Number
Initial
Name
Address
NextExit
E-mailInternet FaxFax
1/2
001
Index
Direct Address / IndividualNextExit
AAA AAA
E-mailInternet FaxFax
Search Number
Initial
Name
Address
001
Index
1/2
Direct Address / IndividualNextExit
AAA AAA
A
E-mailInternet FaxFax
Search Number
Initial
Name
Address
001
Index
1/2 
						

							32
9
Select the index.
(1) Touch the key of the desired index.
(2) Touch the [OK] key.
 One of the upper row of keys, [User 1] to [User 6] (the names can be changed) can be selected to have the address 
appear in that index when the custom index display is selected instead of the ABC index display.
 The lower keys are for selecting whether or not to include the address in the [Frequent Use] index. It is convenient 
to include frequently used addresses and groups in the [Frequent Use] index.
10
Enter the destination address.
(1) Touch the [Address] key.
(2) Enter the destination address on the text 
entry screen that will appear.
Up to 64 characters can be entered.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
 When the address is entered, Registration is completed. will appear.
 Only the first 32 characters of the stored address will appear next to the [Address] key, regardless of how many 
characters were stored.
11
E-mail
Internet FaxCheck the settings.
(1) Touch the   keys to switch through 
the screens.
(2) Check the key name.
If you need to change the name that appears in the key, 
touch the [Key Name] key and enter the correct name 
(maximum of 18 characters).
(3) Check the format and compression mode.
To change the settings, touch the [File Format] key or the 
[Compression] key. (Go to step 12)
(A) If the address is an Internet fax address, 
check the I-Fax Reception Report Request 
setting.
Select whether or not you wish to receive a reception 
report by e-mail after transmission is completed. To 
change the setting, touch the [I-Fax Report] key and 
select the desired setting.
The characters appearing next to the [Key Name] key will be displayed in the one-touch key. The first 18 characters of 
the address name entered in step 6 initially appear.
Direct Address / Individual
Select the custom index where you register this address.
Do you register this address at the [Frequent Use], too?
No.001
IndexOK
ExitNext
User 1User 2User 3
YesNo
User 4User 5User 6
(2)(1)
Direct Address / IndividualNextExit
AAA AAA
A
E-mailInternet FaxFax
1/2
User 1
Search Number
Initial
Name
Address
001
Index
Direct Address / Individual
Key Name
Exit
2/2AAA AAA
Next
File FormatColor/Gray   : PDF/MiddleB/W           : PDF/MMR(G4)
Registration is completed.Search Number001
E-mailInternet FaxFax
(1)(3)(2)
Direct Address / Individual
Key Name
I-Fax Report
Next
2/2CompressionMH (G3)
Off
Exit
AAA AAA
E-mailInternet FaxFax
Search Number001Registration is completed.
(A)(3)(2) (1) 
						

							33
12
●To set the format
E-mail
Scanning in Mono 2
(1) Touch the desired file type key.
(2) Touch the desired compression mode key.
(3) Touch the [OK] key.
Scanning in color/grayscale
(1) Change the mode to Color/Grayscale mode.
Color/Grayscale mode is selected when the [Color/Gray] 
key is highlighted.
(2) Touch the desired file type key.
(3) Touch the desired compression ratio key.
(4) Touch the [OK] key.
●To set the compression mode
Internet Fax(1) Touch the desired compression mode key.
(2) Touch the [OK] key.
13
Touch the [Exit] key.
To store another one-touch key...
Touch the [Next] key and repeat the procedure from step 5.
 A total of 999 one-touch keys and group keys can be stored.
 It will not be possible to store destinations for a function if this has been prohibited using Disable Registering Destination 
from Operation Panel (page 106) in the system settings (administrator).
Direct Address / Individual
File Type
No.001
File FormatOK
ExitNext
PDF
Encrypt PDF
TIFFMMR(G4)
NoneCompression Mode
MH(G3)Color/Gray
B/W
(3)(1)(2)
Direct Address / Individual
File Type
No.001
File FormatOK
ExitNext
PDF
Encrypt PDF
TIFF
Medium
Low
High
Compression Ratio
Color/Gray
B/WJPEG
(4)(1)(2)(3)
ExitNextDirect Address / IndividualNo.001
Compression Mode
MMR(G4)
MH(G3)
(2)(1)
OK
Direct Address / Individual
Key Name
Exit
2/2AAA AAA
Next
File FormatColor/Gray   : PDF/MiddleB/W           : PDF/MMR(G4)
Registration is completed.Search Number001
E-mailInternet FaxFax 
						

							34
Storing a Group Key
Multiple addresses can be stored as a group for a broadcast transmission.
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [Address Control] key.
3
Touch the [Direct Address / Program] 
key.
4
Touch the [Group] key.
5
Enter a name for the group.
(1) Touch the [Group Name] key.
(2) Enter a name for the group on the text entry 
screen that will appear.
Enter up to 36 characters for the name.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search 
number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that has 
already been stored cannot be used.
SYSTEM
SETTINGS
System SettingsAdmin Password
Default SettingsTotal Count
Address Control
Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsAddress ControlOK
F-Code Memory Box
Custom Index
Direct Address / Program
System SettingsDirect Address / ProgramOK
IndividualGroupProgramModify/Delete
Store
Direct Address / GroupExitNextSearch Number 001
Initial
Group Name
Key Name
IndexAddress 
						

							35
6
Enter initials.
(1) Touch the [Initial] key.
(2) Enter initials on the text entry screen that 
will appear.
Up to 10 characters can be entered.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
The initials you enter here determine the position of the one-touch key in the ABC index.
7
Touch the [Index] key.
8
Select the index.
(1) Touch the key of the desired index.
(2) Touch the [OK] key.
 One of the upper row of keys, [User 1] to [User 6] (the names can be changed) can be selected to have the group 
appear in that index when the custom index display is selected instead of the ABC index display.
 The lower keys are for selecting whether or not to include the group in the [Frequent Use] index. It is convenient to 
include frequently used addresses and groups in the [Frequent Use] index.
9
Touch the [Address] key.
Direct Address / GroupSearch Number
Group Name
001
BBB BBB
Initial
NextExit
IndexAddress
Key Name
Direct Address / GroupSearch Number
Group Name
Initial
NextExit
Address
Key Name
Index
001
B
BBB BBB
Direct Address / Group
Select the custom index where you register this address.
Do you register this address at the [Frequent Use], too?
No.001
IndexOK
Next
YesNo
Exit
User 1User 2User 3User 4User 5User 6
(2)(1)
Direct Address / GroupSearch Number
Group Name
Initial
NextExit
IndexAddress
Key Name
001
B
User 1
BBB BBB 
						

							36
10
Select the destination addresses.
(1) Touch the keys of the desired destinations.
The selected destinations are highlighted and stored in 
the group key.
(2) Touch the [OK] key.
 Touch the [OK] key. Registration is completed. will appear.
 Keys that cannot be stored as group keys are grayed out to prevent selection.
 To directly enter an address or check the selected addresses, see Direct entry (page 37) and Checking 
addresses (page 37).
 Up to 500 addresses can be programmed.
If an incorrect address is selected...
Touch the address once again so that it is not highlighted. This removes it from the group being stored.
11
Check the key name.
If you need to change the name that appears in the key, touch 
the [Key Name] key and enter the correct name (maximum of 
18 characters).
The characters appearing next to the [Key Name] key will be displayed in the group key. Initially the first 18 characters 
of the group name entered in step 5 appear.
12
Touch the [Exit] key.
To store another group...
Touch the [Next] key and repeat the procedure from step 5.
 A total of 999 one-touch keys and group keys can be stored.
 It will not be possible to store a group if this has been prohibited using Disable Registering Destination from Operation 
Panel (page 106) in the system settings (administrator).
Direct Address / GroupSelect address.OK
Direct Entry
Address Review
Sort Address
1/2
UVWXYZOPQRSTJKLMNEFGHIABCDFrequent Use
EEE EEE
CCC CCC
AAA AAA
FFF FFF
DDD DDD
BBB BBB
0
(2)(1)
Direct Address / GroupSearch Number
Group Name
Initial
NextExit
IndexAddress
Key Name
User 13 Addresses
B
BBB BBB
001
BBB BBB
Registration is completed.
Direct Address / GroupSearch Number
Group Name
Initial
Next
IndexAddress
Key Name
3 Addresses
001Registration is completed.
Exit
User 1
B
BBB BBB
BBB BBB 
						

							
37
Direct entry
Checking addresses
• To enter an address that is not stored in a one-touch key, touch the [Direct Entry] key, select the mode, and 
enter the address.
 To check the addresses that have been selected,  touch the [Address Review] key in the address 
selection screen. The selected addresses are 
displayed.
 To deselect an address from the group, touch the 
displayed address.
A message will appear to c onfirm the deletion. Touch 
the [Yes] key.
If  Disable Direct Entry  (page 106) has been enabled in the system settings ( administrator), it will not be possible to directly 
enter an address.
Direct Address / GroupSelect address.OK
Direct Entry
Address Review
Sort AddressUVWXYZOPQRSTJKLMNEFGHIABCD
CCC CCC
BBB BBB
AAA AAA
Fax
E-mail
Internet Fax
Frequent Use
Direct Address / GroupSelect address to deselect.Group Name :BBB BBB  AAA AAABBB BBB
CCC CCC
001002
003
1/1
OK
OK 
						

							38
Storing a Program
If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings 
and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting 
the program.
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [Address Control] key.
3
Touch the [Direct Address / Program] 
key.
4
Touch the [Program] key.
5
Enter a program name.
(1) Touch the [Program Name] key.
(2) Enter a program name on the text entry 
screen that will appear.
Enter up to 18 characters for the name.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
The program number that automatically appears is the lowest number from 1 to 48 that has not yet been programmed. 
(This number cannot be selected from the numbers that have not been programmed.)
SYSTEM
SETTINGS
System SettingsAdmin Password
Default SettingsTotal Count
Address Control
Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsAddress ControlOK
F-Code Memory Box
Custom Index
Direct Address / Program
System SettingsDirect Address / ProgramOK
IndividualGroupProgramModify/Delete
Store
Program
Program Name
Settings
NextExit
AddressResolution
No.1
ExposureSpecial 
Modes