Sharp Mx 3501 N Manual

							56
CANCELING A PRINT JOB
A job being printed, a job waiting to be printed, or a spooled job can be canceled.
1
Press the [JOB STATUS] key.
2
Cancel the job.
(1) Touch the [Print Job] key.
(2) Change the print job status mode to [Spool] 
or [Job Queue].
Touch this key to change modes. The selected mode is 
highlighted.
(3) Touch the key of the print job that you wish 
to cancel.
(4) Touch the [Stop/Delete] key.
(5) A message appears to confirm the 
cancelation. Touch the [Yes] key.
The selected job key is deleted and printing is canceled.
It is also possible to cancel printing with the [STOP] key  ( ) on the operation panel. When the [STOP] key  ( ) is 
pressed, a message will appear asking you if you want to cancel the job.
If you do not want to cancel the selected print job...
Touch the [No] key in step 5.
JOB STATUS
Job QueueSets / ProgressStatusSpool
Complete
Detail
Priority
Stop/Delete
Internet FaxFax JobScan toPrint Job
Job QueueCopy020 / 001Copying
Copy020 / 000Waiting
Computer01020 / 000Waiting
0312345678002 / 000Waiting
1/1
(1)(3)(2)(4) 
						

							57
CHANGING TO ANOTHER PAPER SIZE AND 
PRINTING WHEN PAPER RUNS OUT
If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded 
in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched 
and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not 
immediately available, follow the steps below.
1
Press the [JOB STATUS] key.
2
Display details on the print job for which 
there is no paper.
(1) Touch the key of the job for which Paper 
Empty appeared.
(2) Touch the [Detail] key.
3
Touch the [Paper Select] key.
4
Touch the key of the tray that has the 
paper you wish to use.
Printing begins.
If you change to another paper size before printing, printing may not take place correctly; for example part of the text or 
image may run off the paper.
JOB STATUS
Job QueueSets / ProgressStatusSpool
Complete
Detail
Priority
Stop/Delete
Internet FaxFax JobScan toPrint Job
Job QueueComputer01020 / 001Paper Empty1/1
(2)(1)
Detail of
Data  :  file-01.tiff
Color / B/W:  Full Color
Paper:8 x11R
Plain
Computer01020/000Paper Empty
Paper SelectOutput:
Special
Modes:
OK
Document
Style:2-Sided
(Book)
1 
/
 2
Paper SelectOKOK
8 x11Plain
Plain
Plain
Plain
8 x11RPlain
1 
/
 2
11x17
8 x141 
/
 21 
/
 2
8 x111 
/
 2 
						

							58
PRINTER DRIVER SPECIFICATION LIST
6
PRINTER DRIVER 
SPECIFICATIONS
Driver selectionsPCL6PCL5cPSWindows 
PPD
*1
Macintosh 
PPD
*1
Frequently 
used 
functionsCopies1-9991-9991-9991-9991-999
OrientationYesYesYesYesYes
N-UpPrinting2,4,6,8,9,162,4,6,8,9,162,4,6,8,9,162,4,6,9,16*2,32,4,6,9,16
OrderSelectableSelectableSelectableSelectableSelectable
BorderOn/OffOn/OffOn/OffYesSelectable
DuplexYesYesYesYesYes
Fit To PageYesYesYesNoYes*4
Binding EdgeSelectableSelectableSelectableNoYes*5
Black and White 
PrintYesYesYesYesYes
Staple*6YesYesYesYesYes
Punch*6YesYesYesYesYes
PaperPaper SizeYesYesYesYesYes
Custom Paper1 size1 size1 sizeYes*2Yes*5
Paper SelectionYesYesYesYesYes
OutputYesYesYesYesYes
Convenient 
printer 
functionsPamphlet/Pamphlet 
Staple*7YesYesYesYesYes
Margin Shift10mm/20mm/
30mm10mm/20mm/
30mm10mm/20mm/
30mmYesYes
Poster PrintingYesNoYesNoNo
Rotate 180 
degreesYesYesYesYesYes*5
Zoom/XY-ZoomYes*8Yes*8YesYes*8Yes*8
Mirror ImageNoNoYesYesYes*9 
						

							59
*1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating system 
version and the software application.
*2 Cannot be used in Windows NT 4.0.
*3 Only 2-Up and 4-Up printing can be used in Windows 98.
*4 Only Mac OS X v10.4 can be used.
*5 Cannot be used in Mac OS X v10.1.5.
*6 Can be used when a finisher or saddle stitch finisher is installed. (To use the punch function, a punch module must 
be also installed.)
*7 To use the pamphlet staple function, a saddle stitch finisher is required.
*8 The horizontal and vertical proportion cannot be set separately.
*9 Only Mac OS 9.0 to 9.2.2 can be used.
*10 Only covers can be inserted.
*11 Cannot be used in Mac OS 9.0 to 9.2.2.
*12 Cannot be used in Mac OS X v10.2.8.
*13 1200x600 dpi can only be selected for black and white printing.
*14 This setting may not operate in some software applications and operating systems.
*15 The number of available resident fonts is 35 in Windows NT 4.0.
*16 True Type and Type 1 can be selected in some versions of LaserWriter.
Special 
functionsDifferent PaperYesYesYesNoYes*10
Transparency 
InsertsYesYesYesYesYes
Carbon CopyYesYesYesNoNo
Tab PrintingYesYesYesNoNo
Tandem PrintYesYesYesNoYes*5,11
RetentionYesYesYesNoYes*5
Document FilingYesYesYesNoYes*5,11
Color mode 
adjusting 
functionColor AdjustmentYesYesYesNoYes*5,11,12
Text To Black/
Vector To BlackYesYesYesNoNo
Image TypeYesYesYesYesYes
Functions to 
combine text 
and imagesWatermarkYesYesYesYesYes
Image StampYesNoYesNoNo
OverlayYesYesYesNoNo
GraphicResolution600x600 dpi/
300x300 dpi600x600 dpi/
300x300 dpi600x600 dpi/
1200x600 dpi *13600x600 dpi600x600 dpi
Graphics ModeYesYesNoNoNo
Toner Save*14YesYesYesYesYes
FontResident font80 fonts80 fonts136 fonts136 fonts*1535 fonts
Download fontbitmap,
TrueType,
Graphicsbitmap,
TrueType,
Graphicsbitmap,
TrueType,
Type1bitmap,
TrueType,
Type1
No*16
OthersAuto ConfigurationYesYesYesNoYes*5,12
User 
AuthenticationYesYesYesNoYes*5
Driver selectionsPCL6PCL5cPSWindows 
PPD
*1
Macintosh 
PPD
*1 
						

							
MX4500-US-PRT-Z2
Printer GuideMX-3500N
MX-3501N
MX-4500N
MX-4501N
MX-2300N
MX-2700N
MODEL: 
						

							Facsimile Guide
MX-FXX1MODEL: 
						

							1
TABLE OF CONTENTS
w
ABOUT THIS MANUAL  . . . . . . . . . . . . . . . . . . . . . . . . 4
• MANUALS PROVIDED WITH THE MACHINE . . . 4
1BEFORE USING FAX MODE
BASE SCREEN OF FAX MODE  . . . . . . . . . . . . . . . . . 6
 BASE SCREEN OF FAX MODE  . . . . . . . . . . . . . . 7
 ADDRESS BOOK SCREEN . . . . . . . . . . . . . . . . . 10
FAX TRANSMISSION SEQUENCE . . . . . . . . . . . . . . 11
2BASIC TRANSMISSION METHODS
TRANSMISSION METHODS  . . . . . . . . . . . . . . . . . . . 13
 PLACEMENT ORIENTATION OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
 AUTOMATIC REDUCTION OF THE 
TRANSMITTED IMAGE . . . . . . . . . . . . . . . . . . . . 15
 TRANSMITTABLE ORIGINAL SIZES  . . . . . . . . . 16
 THE SIZE OF THE PLACED ORIGINAL . . . . . . . 16
 WHEN THE LINE IS BUSY  . . . . . . . . . . . . . . . . . 17
 WHEN A COMMUNICATION ERROR 
OCCURS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
USING THE AUTOMATIC DOCUMENT FEEDER 
FOR TRANSMISSION  . . . . . . . . . . . . . . . . . . . . . . . . 18
 USING THE AUTOMATIC DOCUMENT 
FEEDER TO SEND A FAX IN DIRECT 
TRANSMISSION MODE  . . . . . . . . . . . . . . . . . . . 19
USING THE DOCUMENT GLASS FOR 
TRANSMISSION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
 USING THE DOCUMENT GLASS TO SEND A 
FAX IN DIRECT TRANSMISSION MODE . . . . . . 23
TRANSMISSION BY REDIALING (RESEND) . . . . . . 25
TRANSMISSION USING THE SPEAKER  . . . . . . . . . 26
CHANGING THE RESOLUTION AND 
EXPOSURE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
 CHANGING THE RESOLUTION . . . . . . . . . . . . . 28
 CHANGING THE EXPOSURE . . . . . . . . . . . . . . . 29
SPECIFYING THE ORIGINAL SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce Sending) . . . . . . . . . . 30
 SPECIFYING THE SCAN SIZE OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
 SPECIFYING THE SEND SIZE . . . . . . . . . . . . . . 33
AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-sided original)  . . . . . . . . . . . . . . . 34
3ENTERING DESTINATION FAX 
NUMBERS
ENTERING A FAX NUMBER WITH THE 
NUMERIC KEYS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
CALLING UP A FAX NUMBER FROM THE 
ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
 CALLING UP A STORED DESTINATION  . . . . . . 37
 CHECKING AND DELETING ENTERED 
DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 38
 DISPLAYING ONLY FAX OR GROUP 
DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 39
 CHANGING THE INDEX  . . . . . . . . . . . . . . . . . . . 40
CALLING UP A DESTINATION FROM A 
GLOBAL ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . 41
USING A SEARCH NUMBER TO CALL UP A 
DESTINATION  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
CHAIN DIALING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
4FAX RECEPTION
RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . . . 45
 RECEIVING A FAX  . . . . . . . . . . . . . . . . . . . . . . . 46
 PRINTING A PASSWORD-PROTECTED FAX 
(Hold Setting For Received Data Print)  . . . . . . . . 47
5CHECKING THE STATUS OF FAX 
JOBS
JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . . . . 48
 JOB QUEUE SCREEN AND COMPLETED 
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
 OPERATION WHEN A JOB IN THE JOB 
QUEUE IS COMPLETED . . . . . . . . . . . . . . . . . . . 52
 CHECKING A RESERVED JOB OR THE JOB 
IN PROGRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . 53
 CHECKING COMPLETED JOBS . . . . . . . . . . . . . 54
CANCELING A FAX IN PROGRESS OR A 
RESERVED FAX  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
GIVING PRIORITY TO A RESERVED FAX JOB . . . . 56 
						

							2
6
PRINTING A TRANSACTION 
REPORT / IMAGE SENDING 
ACTIVITY REPORT
TRANSACTION REPORT  . . . . . . . . . . . . . . . . . . . . . 57
 CHANGING THE TRANSACTION REPORT 
PRINT CONDITION FOR A SINGLE 
TRANSMISSION  . . . . . . . . . . . . . . . . . . . . . . . . . 58
 INFORMATION APPEARING IN THE RESULT 
COLUMN  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
IMAGE SENDING ACTIVITY REPORT  . . . . . . . . . . . 60
 INFORMATION APPEARING IN THE RESULT 
COLUMN  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
7CONVENIENT FUNCTIONS
SENDING THE SAME FAX TO MULTIPLE 
DESTINATIONS (Broadcast transmission) . . . . . . . 62
SENDING A FAX AT A SPECIFIED TIME (Timer) . . 66
ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
TRANSMITTING AN ORIGINAL AS TWO 
SEPARATE PAGES (Dual Page Scan) . . . . . . . . . . . 72
SENDING TWO PAGES AS A SINGLE PAGE 
(2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
SENDING BOTH SIDES OF A CARD AS A 
SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . . . . . . 78
STORING FAX OPERATIONS (Program) . . . . . . . . . 81
ADDING YOUR SENDER INFORMATION TO 
FAXES (Own number sending)  . . . . . . . . . . . . . . . . 84
 TEMPORARILY CHANGING THE SENDER 
INFORMATION (Own Name Select)  . . . . . . . . . . 85
TRANSMITTING ORIGINALS OF DIFFERENT 
SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . . . 86
FAXING THIN ORIGINALS (Slow Scan Mode). . . . . 88
SENDING A LARGE NUMBER OF PAGES (Job 
Build)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
CALLING A FAX MACHINE AND INITIATING 
RECEPTION (Polling)  . . . . . . . . . . . . . . . . . . . . . . . . 92
 INITIATING POLLING RECEPTION 
MANUALLY  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
SENDING A FAX WHEN ANOTHER MACHINE 
POLLS YOUR MACHINE (Polling memory) . . . . . . . 96
 RESTRICTING POLLING ACCESS (Polling 
security)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
 SCANNING A DOCUMENT INTO A MEMORY 
BOX FOR POLLING TRANSMISSION  . . . . . . . . 97
 PRINTING A DOCUMENT STORED IN THE 
PUBLIC BOX  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
 DELETING A DOCUMENT FROM THE 
PUBLIC BOX  . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
FORWARDING RECEIVED FAXES (Fax Data 
Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
SENDING A FAX DIRECTLY FROM A 
COMPUTER (PC-Fax)  . . . . . . . . . . . . . . . . . . . . . . . 103
FORWARDING A RECEIVED FAX TO AN E-MAIL 
ADDRESS (Inbound Routing Settings) . . . . . . . . . 104
8PERFORMING F-CODE 
COMMUNICATION
F-CODE COMMUNICATION  . . . . . . . . . . . . . . . . . . 105
 HOW F-CODES WORK . . . . . . . . . . . . . . . . . . . 105
 CREATING MEMORY BOXES IN THE 
MACHINE FOR F-CODE COMMUNICATION . . 106
 F-CODE DIALING  . . . . . . . . . . . . . . . . . . . . . . . 107
CONFIDENTIAL COMMUNICATION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
 F-CODE CONFIDENTIAL TRANSMISSION  . . . 109
 PRINTING A FAX RECEIVED BY F-CODE 
CONFIDENTIAL RECEPTION . . . . . . . . . . . . . . 110
POLLING RECEPTION USING F-CODES . . . . . . . . 112
POLLING MEMORY TRANSMISSION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
 SCANNING A DOCUMENT INTO A MEMORY 
BOX FOR F-CODE POLLING 
TRANSMISSION  . . . . . . . . . . . . . . . . . . . . . . . . 114
 PRINTING A DOCUMENT STORED FOR 
F-CODE POLLING TRANSMISSION . . . . . . . . . 117
 DELETING A DOCUMENT STORED FOR 
F-CODE POLLING TRANSMISSION . . . . . . . . . 118
RELAY REQUEST TRANSMISSION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
RELAY BROADCAST TRANSMISSION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
9USING AN EXTENSION PHONE
CONNECTING AND USING AN EXISTING 
PHONE (Extension phone connection) . . . . . . . . . 122
 RECEIVING A FAX AFTER ANSWERING A 
CALL ON THE EXTENSION PHONE (Remote 
reception) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
 MAKING AND RECEIVING PHONE CALLS  . . . 123 
						

							3
10IF THE MACHINE IS MOVED
CONNECTIONS AND SETTINGS AFTER THE 
MACHINE IS MOVED . . . . . . . . . . . . . . . . . . . . . . . . 124
 CONNECTION TO THE TELEPHONE LINE . . . 124
 SETTING THE TELEPHONE LINE TYPE . . . . . 125
 MAKING SURE THAT THE MAIN POWER IS 
ON  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
 CHANGING THE SENDER FAX NUMBER . . . . 125
 CHECKING THE DATE AND TIME . . . . . . . . . . 126
11SYSTEM SETTINGS FOR FAX
System Settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Accessing the System Settings (General)  . . . . . . 128
 When User Authentication is not Enabled  . . . . . 128
 When User Authentication is Enabled  . . . . . . . . 129
System Settings (General) List  . . . . . . . . . . . . . . . 132
List Print (User) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
 Sending Address List . . . . . . . . . . . . . . . . . . . . . 134
Address Control  . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
 Storing a One-touch (Individual) Key for Fax . . . 135
 Storing a Group Key . . . . . . . . . . . . . . . . . . . . . . 140
 Storing a Program  . . . . . . . . . . . . . . . . . . . . . . . 144

Modify/Delete a One-touch Key, Group or Program .. 146
 Programming an F-code Memory Box (Polling 
Memory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
 Programming an F-code Memory Box 
(Confidential)  . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
 Programming an F-code Memory Box (Relay 
Broadcast)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
 Editing and Deleting F-code Memory Boxes  . . . 157
 Changing the Name of a Custom Index . . . . . . . 159
Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . 160
 Fax Receive Settings . . . . . . . . . . . . . . . . . . . . . 160
Accessing the System Settings (Administrator) . 161
 When User Authentication is not Enabled  . . . . . 161
 When User Authentication is Enabled  . . . . . . . . 163
System Settings (Administrator) List  . . . . . . . . . . 165
Operation Settings  . . . . . . . . . . . . . . . . . . . . . . . . . 171
Device Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Image Send Setting . . . . . . . . . . . . . . . . . . . . . . . . . 175
 Operation Settings  . . . . . . . . . . . . . . . . . . . . . . . 175
 Fax Default Settings . . . . . . . . . . . . . . . . . . . . . . 178
 Fax Send Settings  . . . . . . . . . . . . . . . . . . . . . . . 180
 Fax Receive Settings . . . . . . . . . . . . . . . . . . . . . 182
 Fax Polling Security  . . . . . . . . . . . . . . . . . . . . . . 185
List Print (Administrator)  . . . . . . . . . . . . . . . . . . . . 186
Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . 187 
						

							4
ABOUT THIS MANUAL
Please note
 For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide.
 For information on the operating system, please refer to your operating system manual or the online Help function.
 Where this manual shows the MX-2300/2700 series or the MX-3500/4500 series, the following models are indicated:
MX-2300/2700 series: MX-2300N, MX-2700N
MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N
 Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please 
contact one of the SHARP service centers listed in the Safety Guide.
 This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem 
is discovered, please contact your dealer or one of the SHARP service centers listed in the Safety Guide.
 Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its 
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due 
to use of the product.
Warning
 Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as 
allowed under copyright laws.
 All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N 
(equipped standard with an automatic document feeder).
To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.
MANUALS PROVIDED WITH THE MACHINE
Printed manuals and manuals stored in PDF format on the machines hard drive are provided with the machine. When 
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
The display screens, messages, and key names shown in the manual may differ from those on the actual machine 
due to product improvements and modifications.
Manual nameContents
Safety GuideThis manual contains instructions for using the machine safely and lists the specifications of the machine 
and its peripheral devices.
Software Setup 
GuideThis manual explains how to install the software and configure settings to use the machine as a printer or 
scanner.
Quick Start Guide
This manual provides easy-to-understand explanations of all the functions of the machine in a single 
volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
Troubleshooting
This manual explains how to remove paper misfeeds and provides answers to frequently asked questions 
regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using 
the machine.
Facsimile Quick 
Reference GuideThis manual explains the basic procedures for using the fax function of the machine, and provides an 
overview of the features of the fax function, troubleshooting procedures, and specifications.