Sharp Mx 3501 N Manual

							58
CHANGING THE COLOR MODE
This procedure is used to change the color mode used to scan the original when the [COLOR START] key ( ) or 
the [BLACK & WHITE START] key ( ) is pressed.
Start keyModeScanning method
[COLOR START] key
AutoThe machine detects whether the original is color or black and white and 
automatically selects full color or black and white (Mono 2 or Grayscale) 
scanning.
Full ColorThe original is scanned in full color. This mode is best for full color originals 
such as catalogues.
[BLACK & WHITE 
START] key
Mono2Colors in the original are scanned as black or white. This mode is best for 
text-only originals.
GrayscaleThe colors in the original are scanned in black and white as shades of gray 
(grayscale).
1
Display the color mode screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Color Mode] key.
2
Select the color mode.
(1) Touch the key of the mode to be used when 
the [COLOR START] key ( ) is 
pressed.
You can select whether black & white scanning will take 
place in Mono 2 or grayscale when [Auto] is selected and 
a black and white original is scanned. Note that if the file 
format is set to JPEG, scanning will take place in 
grayscale.
(2) Touch the key of the mode to be used when 
the [BLACK & WHITE START] key ( ) is 
pressed.
(3) Touch the [OK] key.
System Settings (Administrator): Default Color Mode Settings
The default color mode can be changed.
System Settings (Administrator): Disable Change of B/W Setting in Auto Mode
This prohibits selection of the black and white original scanning setting when [Auto] is selected for the color mode.
Special Modes
USB Mem. ScanMode SwitchImage
Settings
File Name
AutoExposure
200X200dpiResolutionPDF/PDFFile Format
Mono2/AutoColor Mode
Special ModesOriginalAuto  8 x11 1 
/
 2
(1)(2)
OKUSB Mem. Scan
Color Mode
Mono2
B/W
Full Color
Color
Grayscale
Grayscale
Color Mode
B/W Mode
Auto
Mono2
(2) (1)(3) 
						

							59
CHANGING THE FILE FORMAT
The file format (file type and compression method / compression ratio) for sending a scanned image can be changed at 
the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file 
can be changed.
1
Display the format setting screen.
(1) Touch the [Image Settings] key.
(2) Touch the [File Format] key.
2
Set the format.
●Scanning in Mono 2
(1) Select the file type.
(2) Select the compression mode.
●Scanning in color/grayscale
(1) Touch the indicated key to select 
[Color/Gray] mode.
When [Color/Gray] is highlighted, [Color/Gray] mode is 
selected.
(2) Select the file type.
(3) Select the compression ratio.
High compression results in a smaller file size, however, 
the image quality is slightly degraded.
 When this screen is displayed, the setting screen of [B/W] mode initially appears.
 The format set for [B/W] mode will be the file format that is used when the [BLACK & WHITE START] key ( ) is 
pressed with the B/W Mode set to [Mono2].
 The format set for [Color/Gray] mode will be the file format that is used when the [COLOR START] key ( ) is 
pressed, or when the [BLACK & WHITE START] key ( ) is pressed with the B/W Mode set to [Grayscale].
 The file type of [B/W] mode and the file type of [Color/Gray] mode are linked. The file type cannot be set separately 
for each. (When [JPEG] is selected for [Color/Gray] mode, [TIFF] is automatically selected for [B/W] mode.)
Special Modes
USB Mem. ScanMode SwitchImage
Settings
File Name
AutoExposure
200X200dpiResolutionPDF/PDFFile Format
Mono2/AutoColor Mode
Special ModesOriginalAuto  8 x11 1 
/
 2
(1)(2)
OKCompression ModeFile TypeNone
MH (G3)
MMR (G4)
TIFF
Encrypt PDF
PDF
(1-99)
B/W
Specified Pages per File
Color/Gray
(1)(2)
OKCompression RatioFile Type
LowTIFF
JPEGEncrypt PDF
PDF
High
(1-99)
MediumB/W
Specified Pages per File
(1)(3)(2)
Color/Gray 
						

							60
3
To change the number of pages per file, 
enter the number of pages and exit the 
format settings.
(1) Touch the [Specified Pages per File] 
checkbox so that a checkmark   appears.
(2) Set the number of pages per file with the 
 keys.
(3) Touch the [OK] key.
 When a checkmark does not appear in the [Specified Pages per File] checkbox  , one file is created for all 
scanned pages.
 When [Specified Pages per File] is selected, consecutive numbers are added to the created file names.
 When [JPEG] is selected for the file type, one file is created for each page (a file cannot be created for multiple 
pages). For this reason, the [Specified Pages per File] checkbox does not appear.
When [Encrypt PDF] is selected, a password entry screen will appear when the [START] key is pressed to begin scanning 
and transmission.
Touch the [Entry] key in the displayed screen to open the keyboard screen. Enter a password (maximum of 32 characters) 
and touch the [OK] key. Scanning and transmission will begin.
System Settings (Administrator): Initial File Format Setting
This sets the default file format setting for scanner transmission.
OKFile Type
LowTIFF
JPEGEncrypt PDF
PDF
High
(1-99)
MediumB/W
Compression Ratio
Specified Pages per File1
Color/Gray
(3)(2)(1) 
						

							61
ENTERING THE FILE NAME
The file name can be directly entered when performing a scan transmission.
Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. Up to 54 
characters can be entered. For the procedure for entering text, see 6. ENTERING TEXT in the Users Guide.
If the file name is not changed, the settings in the Web page are used.
The entered file name will appear below the [File Name] key in the base screen.
Special Modes
Scan
 8 x111 
/
 2
Ready to send.
SendUSB Mem. ScanMode SwitchImage
Settings
File Name
 Auto 
						

							62
SENDING A FAX IN INTERNET FAX MODE
5
BASIC PROCEDURE FOR 
TRANSMISSION IN INTERNET FAX MODE
When a default address is configured in Default Address Setting in the system settings (administrator), the mode cannot be 
changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the 
[Cancel] key in the touch panel and follow the steps below.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
Do not place any objects under the original size detector. Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and prevent correct detection of the document size.
 Place 5-1/2 x 8-1/2 (A5) size originals in portrait (vertical) orientation ( ).
If placed in landscape (horizontal) orientation ( ), an incorrect size will be detected. For an 5-1/2 x 8-1/2R (A5R) 
size original, enter the original size manually.
Image rotation
8-1/2 x 11 and 5-1/2 x 8-1/2R (A4, B5R, and A5R) originals are rotated 90 degrees and transmitted in 
8-1/2 x 11R or 5-1/2 x 8-1/2 (A4R, B5, or A5) orientation. (8-1/2 x 11R and 5-1/2 x 8-1/2 (A4R, B5, and A5) 
originals cannot be rotated for transmission.)
 Originals cannot be scanned in succession from both the automatic document feeder and the document glass and 
sent in a single transmission.
System Settings (Administrator): Rotation Sending Setting
This is used to select whether or not a scanned original image is rotated before transmission.
The default setting is: rotate 8-1/2 x 11 (A4) to 8-1/2 x 11R (A4R), and 5-1/2 x 8-1/2R (B5R or A5R) to 
5-1/2 x 8-1/2 (B5 or A5).
2
Change to Internet fax mode.
(1) Touch the [Mode Switch] key.
(2) Touch the [Internet Fax] key.
1 1
Original size
detector
Transmission
Quick File
File
Special Modes
Address Entry
Address BookFax
Data EntryPC Scan
USB Mem. Scan
Internet Fax
ScanMode Switch
Image
Settings
Send Settings
(1)(2) 
						

							63
3
Display the original settings screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Original] key.
The current settings of the [Exposure], [Resolution], [Original], and [File Format] keys appear in the top half of each 
key. Touch each key to change the settings.
☞CHANGING THE EXPOSURE (page 65), CHANGING THE RESOLUTION (page 66), AUTOMATICALLY 
SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 67), SPECIFYING THE ORIGINAL SCAN 
SIZE AND SEND SIZE (Enlarge/Reduce) (page 68), CHANGING THE FILE FORMAT (page 72),
 7. CONVENIENT FUNCTIONS (page 83)
4
Specify the orientation in which the 
original is placed.
When specifying the orientation of the image to be transmitted, 
specify the orientation of the original placed in step 1.
(1) Touch the appropriate orientation key.
If the top edge of the original is up, touch the   key. If 
the top edge of the original is to the left, touch the   key.
(2) Touch the [OK] key.
You will return to the screen of step 3. Touch the [Image 
Settings] key to close the menu.
The original orientation is initially set to  . If the original was placed with the top edge up, this step is not 
necessary.
5
Touch the [Address Book] key.
6
Specify the destination.
(1) Touch the key of the desired destination.
The   icon appears in one-touch keys in which Internet 
fax addresses are stored.
(2) Touch the [To] key.
The destination is specified.
 After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is 
automatically specified.
 In addition to selecting a one-touch key, a destination can also be specified by entering it manually or retrieving it 
from a global address book. For more information, see 2. ENTERING DESTINATIONS (page 19).
Quick File
File
Special Modes
Address Entry
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
Manual RX
AutoExposure
200X100dpiResolutionTIFF-FFile Format
Special ModesOriginalAuto  8 x11 1 
/
 2
(1)(2)
Internet Fax
OriginalOKScan SizeSend Size100%Auto
Image Orientation
Auto  8 x11 1 
/
 2
2-Sided
Booklet   
2-Sided
Tablet   
(1)(2)
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 
/
 2SendAuto
Ready to send.
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
Manual RX
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
To
Sort Address
Address Review
Condition 
Settings
Global
Address Search
BccCc
(2)(1) 
						

							64
7
Press the [BLACK & WHITE START] key 
().
Scanning begins.

If the original is placed on the document glass, the [Read-End] 
key appears in the touch panel. To scan only one original, go 
to step 9. To scan multiple originals, go to the next step.
 If the original was inserted in the document feeder tray, a 
beep will sound when scanning is completed and 
transmission will take place.
8
If the original was placed on the 
document glass, replace it with the next 
original and press the [BLACK & WHITE 
START] key ( ).
Repeat until all originals have been scanned.
The exposure, resolution, and scan size/send size can be changed for each original page that is scanned.
9
Touch the [Read-End] key.
A beep will sound to indicate that the operation is completed.
Open the automatic document feeder and remove the original.
If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the 
transmission is reserved.
 When all originals have been scanned, Job stored. will be displayed together with a job control number. This number can 
be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast 
transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of 
the number is useful for checking the result.
 If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop.
Storing a mail signature
You can have preset text automatically added at the end of e-mail messages as a mail signature. This is convenient when 
you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the 
mail signature, click [Application Settings] and then [Network Scanner Settings] in the Web page menu.  (Administrator 
rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the maximum number of 
characters that can be entered in the e-mail message.)
Use Pre-Setting Mail Signature in the system settings (administrator) to specify whether or not a mail signature is added.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
System Settings (Administrator): I-Fax Send Settings
This is used to select Internet fax transmission settings such as the receive report setting, rotation setting, size restriction 
setting, and sender information attachment setting.
System Settings (Administrator): Pre-Setting Mail Signature
Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a 
mail signature is not added.
Place next original.       (Pg.No.x)
Press [Start].
When finished, press [Read-End]
Read-End 
						

							65
CHANGING THE EXPOSURE
The exposure can be changed to match the darkness of the original.
How to select the exposure
1
Display the exposure setting screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Exposure] key.
2
Select the exposure.
(1) Touch the [Manual] key.
(2) Adjust the exposure with the   keys.
When the exposure is set to [Auto], the   keys 
cannot be used.
The exposure darkens when the   key is touched, 
and lightens when the   key is touched.
To return to auto exposure adjustment, touch the [Auto] 
key.
(3) Touch the [OK] key.
When using the document glass to scan multiple original pages, the exposure setting can be changed each time you change 
pages. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun. 
(However, when the special mode Job Build is used, the exposure can be changed each time a new set of originals is 
inserted.)
System Settings (Administrator): Default Exposure Settings
This is used to change the default exposure setting.
ExposureWhen to select
AutoThis setting automatically adjusts the exposure for light and dark parts of the original.
Manual
1 to 2Select this setting when the original consists of dark text.
3Select this setting for a normal original (neither dark nor light).
4 to 5Select this setting when the original consists mostly of faint text.
Quick File
File
Special Modes
Address Entry
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
AutoExposure
200X100dpiResolutionTIFF-FFile Format
Special ModesOriginalAuto  8 x11 1 
/
 2Manual RX
(1)(2)
Manual
153
Auto
OKInternet Fax
Exposure
(2)(1)(3) 
						

							
66
CHANGING THE RESOLUTION
The resolution setting can be selected.
How to select the resolution
For normal text originals, 200X100dpi produces an  image that is sufficiently legible.  For photos and illustrations, a high 
resolution setting (600X 600dpi, etc.) or halftone setting will produce a  sharp image. However, a high resolution setting or 
halftone setting will result in a  large file, and if the file is too large, transm ission may not be possi ble. In this event, 
reduce the number of pages scanned or take other measures to decrease the file size.
1
Display the resolution setting screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Resolution] key.
2
Select the resolution.
(1) Touch the key of the desired resolution.
(2) Touch the [OK] key.
When a resolution other than [200X100dpi] is selected, th e [Half Tone] key can be touched to select halftone. When 
the original has many gradations of light and dark such  as a photo or color illustration, halftone provides a more 
attractive image than regular transmission.
• When using the automatic document f eeder, the resolution setting cannot be changed once scanning has begun. 
However, when the document glass or the Job Build special mode is used, the resolution can be changed each time a 
new original or set of originals is placed.
 When [TIFF-S] is selected for the format, only  [200X100dpi] or [200X200dpi] can be selected.
System Settings (Administrator): Initial Resolution Setting
This is used to change the default resolution setting.
File
Quick File
Special Modes
Address Entry
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
AutoExposure
200X100dpiResolutionTIFF-FFile Format
Special ModesOriginalAuto  8 x11 1  /
 2Manual RX
(1)(2)
OK200X100dpi
200X200dpi
200X400dpi
400X400dpi
600X600dpi
Internet Fax
Resolution
Half Tone
(1)(2) 
						

							67
AUTOMATICALLY SCANNING BOTH SIDES 
OF AN ORIGINAL (2-Sided Original)
The automatic document feeder can be used to automatically scan both sides of a two-sided original.
1
Display the original settings screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Original] key.
2
Specify whether the binding style of the 
two-sided original is book style or tablet 
style and the orientation in which the 
original is placed.
(1) Touch the [2-Sided Booklet] key or the 
[2-Sided Tablet] key.
A book and a tablet are bound as shown below.
(2) Touch the Image Orientation key with the 
same orientation as the original image.
If this setting is not correct, a suitable image may not be 
transmitted.
(3) Touch the [OK] key.
To cancel two-sided scanning, touch the highlighted key so that it is no longer highlighted.
Two-sided scanning automatically turns off after the Internet fax is transmitted.
Two-sided original Front and reverse sides are sentScan transmission
Quick File
File
Special Modes
Address Entry
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
Manual RX
AutoExposure
200X100dpiResolutionTIFF-FFile Format
Special ModesOriginalAuto  8 x11 1 
/
 2
(1)(2)
OKInternet Fax
OriginalScan SizeSend Size100%Auto
Image Orientation
Auto  8 x11 1 
/
 2
2-Sided
Booklet   
2-Sided
Tablet   
(1)(3)(2)
A
C
E
GAB
EF J
L
KL
Book Tablet