Sharp Mx 3501 N Manual

							109
I-Fax Settings
I-Fax Default Settings
These settings are used to configure the default settings for Internet fax.
Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Default Settings] key, and configure the 
settings.
I-Fax Own Name and Address Set
This is used to configure the sender name and address 
for Internet fax. The entered sender name and address 
are printed at the top of each fax page you send.
1Touch the [Name] key and enter the 
name.
A maximum of 40 characters can be entered for the name. 
After you have entered the name, touch the [OK] key.
2Touch the [Own Address] key and enter 
the sender address.
A maximum of 56 characters can be entered. After you 
have entered the address/domain, touch the [OK] key.
3Touch the [OK] key.
Auto Wake Up Print
When the [POWER] key ( ) is off (but the main 
power switch is on) and an Internet fax is received, this 
function activates the machine and prints the fax.
To enable this setting, select the checkbox   and 
touch the [OK] key.
When this function is disabled, received Internet faxes 
are not printed until the [POWER] key ( ) is switched 
on.
I-Fax Speaker Volume Settings
This is used to adjust the volume of fax receive signals 
and communication error signals heard through the 
speaker.
A fax receive signal sounds after the machine checks 
the mail server and retrieves received faxes. A 
communication error signal sounds when a delivery 
failed e-mail is received from the destination Internet fax 
machine.
Select one of the keys and touch the [OK] key.
Original Print on Transaction 
Report
When a transaction report is printed, this is used to print 
part of the first page of the transmitted original on the 
transaction report. Select one of the settings below.
 Print Out All Report
 Print Out Error Report Only
 No Printed Report
Select one of the keys and touch the [OK] key.
This setting will not be effective if the following 
Transaction Report Print Select Setting (page 110) is 
set to No Printed Report.
These settings can be configured when the Internet fax expansion kit is installed.
For the procedure for entering text, see 6. 
ENTERING TEXT in the Users Guide.
System SettingsI-Fax Own Name and Address Set
NameAAA AAA
[email protected] Address
OK
System SettingsI-Fax Speaker Volume SettingsOK
Receive Signal
Communication
Error Signal
Volume: 
SmallVolume: 
MiddleVolume: 
BigNo Sound 
						

							110
Transaction Report Print Select 
Setting
This is used to select whether or not a transaction report 
will be printed, and if printed, the condition for being 
printed. Select a setting for each of the following 
operations:
Single Sending
 Print Out All Report:
Print a report after each transmission.
 Print Out Error Report Only:
Print a report when transmission fails.
 No Printed Report:
Never print a report.
Broadcasting
 Print Out All Report:
Print a report after each broadcast transmission.
 Print Out Error Report Only:
Print a report when transmission fails.
 No Printed Report:
Never print a report.
Receiving
 Print Out All Report:
Print a report after each reception.
 Print Out Error Report Only:
Print a report when a reception error occurs.
 No Printed Report:
Never print a report.
Select the desired key in each setting screen and touch 
the [OK] key.
When a transaction report is printed, you can have part 
of the first page of the transmitted original printed on the 
transaction report. For more information, see Original 
Print on Transaction Report (page 109).
Activity Report Print Select Setting
This is used to have the Image Sending Activity Report 
stored in the machines memory print at specified times.
When [Auto Print at Memory Full] is selected  , the 
activity report will automatically print when a combined 
total of 200 transmissions and receptions is reached. 
When [Print Daily at Designated Time] is selected  , 
the activity report will automatically print at the specified 
time each day. (Both settings can be selected 
simultaneously.)
To enable either or both settings, select either or both 
checkboxes  . If [Print Daily at Designated Time] is 
selected  , keys will appear for you to specify the 
time. Touch the Hour and Minute keys, set values for 
each with the   keys, and touch the [OK] key 
when finished. (To make the number change quickly, 
keep your finger on the   or   key.)
Body Text Print Select Setting
Image files attached to Internet faxes are normally 
printed. This setting can be enabled to also have the 
e-mail body text (subject and message) printed.
This setting also applies to printing of the body text of 
e-mail messages without file attachments.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Pre-Setting Mail Signature
A signature can be automatically appended to the end of 
the body text of e-mail. This is convenient when it is a 
corporate policy to append a certain signature at the end 
of e-mail.
The content of the signature is configured in the Web 
pages. This setting simply enables or disables the 
signature.
To enable this setting, select the checkbox   and 
touch the [OK] key.
 If you only select the Print Daily at Designated 
Time setting   and the number of recorded 
transactions exceeds 200 before the specified time, 
each new transaction will delete the oldest 
transaction (the oldest transaction will not be 
printed).
 The Image Sending Activity Report can also be 
printed manually. See List Print (Administrator) 
(page 116) in the system settings (administrator).
A maximum of 5 pages of body text can be printed.
This setting is linked to Pre-Setting Mail Signature 
(page 108) in the Scan Settings. 
						

							111
I-Fax Send Settings
I-Fax Send Settings are described below.
Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Send Settings] key, and configure the 
settings.
I-Fax Reception Report On/Off 
Setting
This setting is used to request a reception report when 
an Internet fax is sent.
The reception report is returned to the sender address 
stored in I-Fax Own Name and Address Set.
To enable this setting, select the checkbox   and 
touch the [OK] key.
I-Fax Reception Report Request 
Timeout Setting
The duration of time that the machine will wait for a 
reception report from the destination machine can be set 
by any number from 1 minute to 240 hours.
Select the Hour key and Minute key, specify the 
values with the   keys, and touch the [OK] key. 
(To make the number change quickly, keep your finger 
on the   or   key.)
Number of Resend Times at 
Reception Error
When an error message is received from an Internet fax 
destination, the number to resend can be set from 0 to 
15.
Specify the desired number with the   keys and 
touch the [OK] key. (To make the number change 
quickly, keep your finger on the   or   key.)
Maximum Size of E-mail 
Attachments (E-mail)
To prevent the transmission of excessively large image 
files by Internet fax, a file size limit can be set from 1 MB 
to 10 MB in increments of 1 MB.
If the size of the image file created by scanning the 
original exceeds the limit, the image file is discarded.
To set a limit, make sure that the [Unlimited] key is not 
selected  , specify the limit with the   keys, 
and touch the [OK] key. (To make the number change 
quickly, keep your finger on the   or   key.)
If you do not want to set a limit, select the [Unlimited] key 
 and touch the [OK] key.
Rotation Sending Setting
When transmitting an image that is one of the following 
sizes, this function rotates the image counterclockwise 
90 degrees.
 8-1/2 x 11, 5-1/2 x 8-1/2R, A4, B5R, A5R, 16K
To use this setting, select the checkboxes   of the 
desired sizes and touch the [OK] key.
Printing Page Number at Receiver
When the transmitted image is printed by the receiving 
machine, the page number can be added to the top of 
each printed page.
To enable this setting, select the checkbox   and 
touch the [OK] key.
This setting can only be configured when I-Fax 
Reception Report On/Off Setting is enabled.
This setting can only be configured when I-Fax 
Reception Report On/Off Setting is enabled.
This setting is linked to Maximum Size of E-mail 
Attachments (E-mail) (page 108) in the Scan 
Settings.
8-1/2x11R and A4R size images are not rotated. 
						

							112
I-Fax Receive Settings
I-Fax Receive Settings are described below.
Touch the [Image Send Settings] key, the [I-Fax Settings] key, and touch the [I-Fax Receive Settings] key, and configure the settings.
Auto Receive Reduce Setting
When a fax is received that includes the senders name 
and number, the received image is slightly larger than 
the standard size. This setting is used to automatically 
reduce the image to fit the standard size.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Duplex Reception Setting
This is used to select whether received faxes are printed 
on both sides of the paper.
When this setting is enabled and a fax consisting of 2 or 
more pages is received (the pages must be the same 
size), the pages are printed on both sides of the paper.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Set Address for Data Forwarding
When the machine is unable to print a received fax, the 
fax can be forwarded to another machine. This setting is 
used to configure the address of the other machine.
1Touch the [Forwarding to] key and enter 
the forwarding address.
A maximum of 64 characters can be entered for the address. 
After you have entered the address, touch the [OK] key.
2Touch the [OK] key.
A3 RX Reduce
When a A3 size fax is received, this function reduces the 
fax to letter size.
To enable this setting, select the checkbox   and 
touch the [OK] key.
POP3 Communication Timeout 
Setting
The duration of time the machine waits until stopping 
reception when a response is not received from the mail 
server (POP3 server) can be set from 30 to 300 seconds 
in increments of 30 seconds.
Specify the time with the   keys and touch the 
[OK] key. (To make the number change quickly, keep 
your finger on the   or   key.)
Reception Check Interval Setting
This is used to specify the interval at which the machine 
automatically checks the mail server (POP3 server) for 
received Internet faxes. The interval can be set from 0 
minutes to 8 hours in increments of 1 minute.
When 0 hours 0 minutes is specified, the machine does 
not automatically check the mail server for received 
Internet faxes.
Select the Hour key and Minute key, specify the 
values with the   keys, and touch the [OK] key. 
(To make the number change quickly, keep your finger 
on the   or   key.)
 If Auto Receive Reduce is disabled, the edges of 
the image outside the standard size will be cut off. 
However, the image will be clearer because it will 
be printed at the same size as the original.
 Standard sizes are sizes such as 8-1/2 x 11 and 
8-1/2 x 5-1/2 (A4 and B5).
 For the procedure for entering text, see 
6. ENTERING TEXT in the Users Guide.
 Multiple forwarding addresses cannot be stored.
System SettingsSet Address for Data Forwarding
Forwarding [email protected]
OK
When this setting is enabled, W letter size faxes are 
also reduced.
The machine also checks the mail server (POP3) for 
received Internet faxes when it is powered on. (Except 
when 0 hours 0 minutes is specified.) 
						

							113
Anti Junk Mail/Domain Name Setting
This setting is used to allow or refuse reception from 
specified addresses/domains.
To refuse reception from specified addresses/domains, 
select the [Reject Reception] key and touch the [OK] 
key.
When permitting only reception from the address or the 
domain that you program, touch the [Allow Reception] 
key and then the [OK] key.
To allow reception from all addresses/domains even 
when there are addresses/domains specified, select [All 
Invalid].
Up to 50 addresses/domains can be stored.
1Touch the [Enter] key and enter the 
address or domain.
A maximum of 64 characters can be entered. After you 
have entered the address/domain, touch the [OK] key.
2Touch the [OK] key.
To store another address/domain, repeat the procedure 
from step 1. Addresses/domains will be stored in 
succession.
1Touch the [Delete] key.
Touch the address or domain that you wish to delete in the 
list of stored addresses/domains. A confirmation message 
will appear. Touch the [Yes] key.
2Touch the [OK] key.
I-Fax Output Setting
(When a right tray is installed.)
Set the output tray when Internet fax is received.
Select the desired key (the keys will vary depending on 
the machine configuration) and touch the [OK] key.
Storing addresses/domains
 For the procedure for entering text, see 
6. ENTERING TEXT in the Users Guide.
 When there are no stored anti junk mail addresses, 
only the [Enter] key can be selected.
 If the first character of the entry is not @, the entry 
is identified as an address. If the first character is 
@, the entry is identified as a domain. 
([email protected] is treated as an address, and 
@xx.xxx.com is treated as a domain.)
 Storing an address specifies only that address. 
Storing a domain specifies all addresses that 
include that domain.
System SettingsAnti Junk Mail/Domain Name Setting
Anti Junk Mail Setting
Enter
Allow Reception
Reject Reception
All Invalid
Delete
OK
Deleting 
						

							114
Document Filing Settings
Document filing settings are described below. Touch the [Document Filing Settings] key and configure the settings.
Default Mode Settings
This is used to specify which mode, Sharing or 
Confidential, is used as the default mode when storing a 
file.
When [Confidential Mode] is selected, the [Confidential] 
checkbox in the file information screen will be selected 
.
Select one of the keys and touch the [OK] key.
Sort Method Setting
This setting is used to select the order of display of files 
stored in the Main Folder, Custom Folder, and Quick File 
Folder. Select one of the following settings:
 File Name
User Name
Date
Select one of the keys and touch the [OK] key.
Example of folder screen
Document Output Options
This is used to select which types of stored jobs are 
allowed to be called up and used.
The items that appear will vary depending the machine 
configuration.
Touch the key that you wish to configure.Select the checkboxes   of the desired jobs and touch 
the [OK] key.
(When the [Select/Cancel All] key is touched, all settings 
become  . When the key is touched in the checked 
condition, all settings become  .)
Administrator Authority Setting
For files and custom folders that have a password, this 
setting is used to allow an administrator password to be 
entered to cancel and delete the password.
Select the desired checkboxes   and touch the [OK] 
key.
Default Color Mode Settings
Sets to the standard settings for Scan to HDD.
 Color: Auto, Full Color, 2 Color
 B/W: Mono 2, Grayscale
Touch the Color key or the B/W key as appropriate, 
select the setting, and touch the [OK] key.
User 1
File NameUser NameDate
file-01
file-02
file-03.tiff
All Files Filter by jobBatch Print
Name 1
SearchFolder Select
Name 2
Name 3
08/01/2005
08/01/2005
08/01/2005
11
System SettingsDocument Output Options
Print
I-Fax Send
Scan Send
Fax Send
OK
This setting can only be used to delete a password. It 
cannot be used to change a password.
System SettingsDocument Output Options / Print
I-Fax Send
(Incl. PC-I-Fax)Fax Send
(Incl. PC-Fax)Scan to HDD
CopyPrinterScan Send
Select/
Cancel All
OK 
						

							115
Default Exposure Settings
This setting is used to adjust the exposure level for 
scanning in document filing mode.
Exposure
The exposure can be adjusted automatically or 
manually. Select either the [Auto] key or the [Manual] 
key. If you selected [Manual], specify the exposure 
with the   keys. Lower the level toward 1 for 
lighter exposure or raise the level toward 5 for darker 
exposure.
Original Image Type
The exposure mode can be selected to match the 
original type. Select the desired key.
 Text/Prtd. Photo
 Text/Photo
Text
Photo*
 Printed Photo*
Map*
* Does not appear when the exposure is set to [Auto].
Moiré Reduction
To reduce the moiré effect when scanning, select the 
[Moiré Reduction] checkbox  .
Initial Resolution Setting
The transmission resolution can be set to one of the 
following resolutions.
 100X100dpi
 200X200dpi
 300X300dpi
 400X400dpi
 600X600dpi
Select one of the keys and touch the [OK] key.
Color Data Compression Ratio 
Setting
[Low], [Medium], or [High] can be selected for the 
compression ratio for transmission of a stored color file.
Select one of the keys and touch the [OK] key.
Default Output Tray
(When a right tray is installed.)
This setting is used to select the default output tray for 
printing a file stored by Scan to HDD.
The items that appear will vary depending the machine 
configuration.
Select one of the keys and touch the [OK] key.
Scan Complete Sound Setting
This setting adjusts the volume of the beep that sounds 
when scanning ends. The beep can also be turned off.
Select one of the keys and touch the [OK] key.
Delete All Quick Files
This function deletes all files except protected files from 
the Quick File Folder.
To delete all files, touch the [Delete] key.
To have all files except protected files automatically 
deleted from the Quick File Folder when the [POWER] 
key ( ) is switched on, select the [Delete quick files 
at power up. (Protected files excluded)] checkbox  .
Disable Stamp for Reprinting
When a stored file is called up and printed, this setting 
prohibits the selection of a Stamp setting in the special 
modes. If a stamp setting is already selected, it will not be 
possible to change the stamp setting. 
This function can be used to prevent inconsistencies in 
the printed information, such as that of the original date 
in the file and the date the file is called up and printed.
To enable this setting, select the checkbox   and touch 
the [OK] key.
Batch Print Settings
When printing files by batch printing, this setting is used 
to prohibit the selection of the [All Users] key and the 
[User Unknown] key in the user selection screen.
Select the checkboxes   of the items below that you 
wish to prohibit and touch the [OK] key.
 Selection of [All Users] is not allowed.
 Selection of [User Unknown] is not allowed.
System SettingsDefault Exposure Settings
Auto
Text
Printed 
Photo
Manual
OK
Photo
Map135..
Text/
Prtd.PhotoText/PhotoMoiré
Reduction
System SettingsScan Complete Sound Setting
Scan Complete Sound
OK
Volume: 
SmallVolume: 
MiddleVolume: 
BigNo Sound 
						

							
116
List Print (Administrator)
This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print 
(Administrator)] key and configure the settings.
Administrator Settings List
Lists of the administrator settings for the following modes 
can be printed. • Copy
Print
 Image Send
 Document Filing
 Security
Common
 All Administrator Settings List
Touch the desired key. Printing will begin.
Image Sending Activity Report
The following Image Sending Activity Reports can each 
be separately printed.  Image Sending Activity Report (Scan)
 Image Sending Activity Report (Internet Fax)
 Image Sending Activity Report (Fax)
Touch the desired key. Printing will begin.
Anti Junk Fax Number List
(When the facsimile expansion kit is installed.)
This prints a list of the Anti Junk fax numbers stored 
using Anti Junk Fax Settin g in the system settings 
(administrator).
Anti Junk Mail/Domain Name List
(When the Internet Fax expansion kit is installed.)
This prints a list of the anti junk addresses/domain 
names that have been stored using  Anti Junk 
Mail/Domain Name Setting  (page 113) in the system 
settings (administrator).
Inbound Routing List
(When the facsimile expansion kit or the Internet fax 
expansion kit is installed.)
This prints a list of the Inbound Routing Settings.
Document Admin List
(When the facsimile expansion kit or the Internet fax 
expansion kit is installed.)
This prints a list of the Document Administration 
Function settings.
Web Setting List
(When network connection is enabled.)
This prints a list of the settings that are configured in the 
Web pages.
Metadata Set List
(When the application integration module is 
installed.)
This prints a list of the metadata set stored in the Web 
pages.
For more information,  see 11. SYSTEM SETTINGS 
FOR FAX in the Facsimile Guide. 
						

							117
Security Settings
The following settings are related to security. Touch the [Security Settings] key and configure the settings.
SSL Settings
SSL transmission can be applied to a data transmission 
on the network.
SSL is the protocol enable to encrypt the data and 
receive and send it. Encrypting data makes it possible to 
transmit and receive sensitive information safely.
SSL can be enabled for the following protocols:
 HTTPS: Use SSL encryption for the exchange of 
information between a Web server and 
clients.
 IPP-SSL: Use SSL encryption for transmission and 
reception using IPP.
To enable these settings, select the desired checkboxes 
 and touch the [OK] key. 
						

							118
Enable/Disable Settings
The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and 
configure the settings.
User Control
Disabling of Printing by Invalid User
Printing by users who do not enter valid user 
information in the printer driver or who are not stored 
in the machine for FTP push print or other direct print 
jobs can be prohibited.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Operation Settings
Cancel Auto Clear Timer
This setting is used to disable Auto Clear.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Disabling of Job Priority Operation
The job priority function can be disabled. When this is 
done, the [Priority] key will not appear in the job status 
screen.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Disabling of Bypass Printing
This setting is used to disable bypass printing 
(printing other jobs ahead of a job that has been 
stopped* because the paper required for the job is not 
in any of the trays).
To enable this setting, select the checkbox   and 
touch the [OK] key.
* This does not include cases where the paper ran out 
during the job.
Disable Auto Key Repeat
This setting is used to disable the auto key repeat 
function.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Disabling of Clock Adjustment
This setting is used to prohibit changing of the date 
and time.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Disabling of Covers/Inserts Mode
This setting is used to prohibit the use of the covers 
and inserts function.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Device Control
Disabling of Document Feeder
Use this setting to prohibit the use of the automatic 
document feeder, such as when the feeder 
malfunctions. (When the setting is enabled, scanning 
is still possible using the document glass.)
To enable this setting, select the checkbox   and 
touch the [OK] key.
Disabling of Duplex
This is used to disable two-sided printing, such as 
when the duplex module malfunctions.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Disabling of Large Capacity Cassette
(When a large capacity tray is installed.)
This setting is used to prohibit the use of the large 
capacity tray, such as when the cassette 
malfunctions.
To enable this setting, select the checkbox   and 
touch the [OK] key.
Disabling of Optional Paper Drawer
(When an optional paper drawer is installed.)
This setting is used to disable the optional paper 
drawer, such as when it malfunctions.
To enable this setting, select the checkbox   and 
touch the [OK] key.
The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The 
settings are linked together (changing one setting changes the other).