Sharp Mx 3501 N Manual

							
38
SPECIFYING THE SEND SIZE OF THE ORIGINAL
Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If 
a send size smalle r than the scan size is se lected, the image will be reduced.
The send size cannot be specified when [Long Size] is select ed for the scan size, or when the scan size is specified by 
numerical values.
1
Display the original settings screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Original] key.
2
Touch the [Send Size] key.
3
Specify the send size.
(1) Touch the desired send size key.
(2) Touch the [OK] key.
• Size keys that cannot be specified for the send  size are grayed out to prevent selection.
 To specify an AB size for the send size, touch the [AB Inch]  key to highlight the [AB] side and then specify the 
send size.
4
Touch the [OK] key.
The ratio used for reduction or  enlargement of the original will 
appear between the Scan Size and the Send Size.
Quick File
File
Special Modes
Address Entry
Address BookScanMode SwitchImage
Settings
Send Settings
AutoExposure
200X200dpiResolutionPDF/PDFFile Format
Special ModesOriginalAuto  8 x11 1  /
 2
Mono2/AutoColor Mode
(1)(2)
Auto100%OKScan SizeAuto  8 x11 1  /
 2Send Size
Image Orientation
Scan
Original
2-Sided
Booklet   
2-Sided
Tablet   
Scan
OriginalOK
Auto8 x11R
ABInch
1  /
 25 x8 1  /
 21  /
 211x17
5 x8 R1  /
 2
1 
/
 2
8 x141  /
 28 x111  /
 2Long Size
Manual8 x13(216x330)1  /
 2
8 x111  /
 2
(2)(1)
11x17129%Scan
OriginalOKScan SizeAuto  8 x11 1  /
 2
2-Sided
Booklet   
2-Sided
Tablet   
Send Size
Image Orientation 
						

							39
CHANGING THE COLOR MODE
This procedure is used to change the color mode used to scan the original when the [COLOR START] key ( ) or 
the [BLACK & WHITE START] key ( ) is pressed.
Start keyModeScanning method
[COLOR START] key
AutoThe machine detects whether the original is color or black and white and 
automatically selects full color or black and white (Mono 2 or Grayscale) 
scanning.
Full ColorThe original is scanned in full color. This mode is best for full color originals 
such as catalogues.
[BLACK & WHITE 
START] key
Mono2Colors in the original are scanned as black or white. This mode is best for 
text-only originals.
GrayscaleThe colors in the original are scanned in black and white as shades of gray 
(grayscale).
1
Display the color mode screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Color Mode] key.
2
Select the color mode.
(1) Touch the key of the mode to be used when 
the [COLOR START] key ( ) is 
pressed.
You can select whether black & white scanning will take 
place in Mono 2 or grayscale when [Auto] is selected and 
a black and white original is scanned. Note that if the file 
format is set to JPEG, scanning will take place in 
grayscale.
(2) Touch the key of the mode to be used when 
the [BLACK & WHITE START] key ( ) is 
pressed.
(3) Touch the [OK] key.
System Settings (Administrator): Default Color Mode Settings
The default color mode can be changed.
System Settings (Administrator): Disable Change of B/W Setting in Auto Mode
This prohibits selection of the black and white original scanning setting when [Auto] is selected for the color mode.
Quick File
File
Special Modes
Address Entry
Address BookScanMode SwitchImage
Settings
Send Settings
AutoExposure
200X200dpiResolutionPDF/PDFFile Format
Mono2/AutoColor Mode
Special ModesOriginalAuto  8 x11 1 
/
 2
(1)(2)
Scan
Color ModeOK
Mono2
B/W
Full Color
Color
Grayscale
Grayscale
Color Mode
B/W Mode
Auto
Mono2
(2) (1)(3) 
						

							40
CHANGING THE FILE FORMAT
The file format (file type and compression method / compression ratio) for sending a scanned image is specified when 
the destination is stored in a one-touch key; however, you can change the format at the time of transmission. In addition, 
if the scanned originals are divided into separate files, the number of pages per file can be changed.
1
Display the format setting screen.
(1) Touch the [Image Settings] key.
(2) Touch the [File Format] key.
2
Read the displayed message and touch 
the [OK] key.
3
Set the format.
●Scanning in Mono 2
(1) Select the file type.
(2) Select the compression mode.
●Scanning in color/grayscale
(1) Touch the indicated key to select 
[Color/Gray] mode.
When [Color/Gray] is highlighted, [Color/Gray] mode is 
selected.
(2) Select the file type.
(3) Select the compression ratio.
High compression results in a smaller file size, however, 
the image quality is slightly degraded.
 When this screen is displayed, the setting screen of [B/W] mode initially appears.
 The format set for [B/W] mode will be the file format that is used when the [BLACK & WHITE START] key ( ) is 
pressed with the B/W Mode set to [Mono2].

The format set for [Color/Gray] mode will be the file format that is used when the [COLOR START] key ( ) is 
pressed, or when the [BLACK & WHITE START] key ( ) is pressed with the 
B/W Mode set to [Grayscale].
The file type of [B/W] mode and the file type of [Color/Gray] mode are linked. The file type cannot be set separately for each. 
(When [JPEG] is selected for [Color/Gray] mode, [TIFF] is automatically selected for [B/W] mode.)
Quick File
File
Special Modes
Address Entry
Address BookScanMode SwitchImage
Settings
Send Settings
AutoExposure
200X200dpiResolutionPDF/PDFFile Format
Mono2/AutoColor Mode
Special ModesOriginalAuto  8 x11 1 
/
 2
(1)(2)
Select a file format to apply it to
all scan destinations.
OK
OKCompression ModeFile TypeNone
MH (G3)
MMR (G4)
TIFF
Encrypt PDF
Programmed
Specified Pages per File
PDF
(1-99)
Color/Gray
B/W
(1)(2)
OKFile Type
LowTIFF
JPEGEncrypt PDF
Programmed
Specified Pages per File
PDF
High
(1-99)
MediumB/W
Compression Ratio
Color/Gray
(1)(3)(2) 
						

							41
4
To change the number of pages per file, 
enter the number of pages and exit the 
format settings.
(1) Touch the [Specified Pages per File] 
checkbox so that a checkmark   appears.
(2) Set the number of pages per file with the 
 keys.
(3) Touch the [OK] key.
 When a checkmark does not appear in the [Specified Pages per File] checkbox  , one file is created for all 
scanned pages.
 When [Specified Pages per File] is selected, consecutive numbers are added to the created file names.
 When [JPEG] is selected for the file type, one file is created for each page (a file cannot be created for multiple 
pages). For this reason, the [Specified Pages per File] checkbox does not appear.
When [Encrypt PDF] is selected, a password entry screen will appear when the [START] key is pressed to begin scanning 
and transmission.
Touch the [Entry] key in the displayed screen to open the keyboard screen. Enter a password (maximum of 32 characters) 
and touch the [OK] key. Scanning and transmission will begin.
System Settings (Administrator): Initial File Format Setting
This sets the default file format setting for scanner transmission.
OKFile Type
LowTIFF
JPEG
Compression Ratio
Encrypt PDF
Programmed
Specified Pages per File
PDF
High
(1-99)
MediumB/W
1
Color/Gray
(3)(2)(1) 
						

							42
CHANGING THE SUBJECT, FILE NAME, 
REPLY-TO, AND MESSAGE
The subject, file name, reply-to, and message can be changed when performing a scan transmission. Preset items can 
be selected or text can be directly entered.
 When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used.
 If the subject and file name are not changed, the settings in the Web page are used.
 If the sender name is not changed, the name set in Default Sender Set in the system settings is used. If this is not 
configured, the administrator name in the Web pages is used.
 Selections for the subject, file name, and message are configured by clicking [Application Settings] and then [Network 
Scanner Settings] in the Web page menu. (Administrator rights are required.)
 For the procedure for entering text, see 6. ENTERING TEXT in the Users Guide.
1
Touch the [Send Settings] key.
If you are sending to a Scan to FTP, Scan to Desktop, or Scan 
to Network Folder destination, go to step 4.
2
To change the subject, touch the 
[Subject] key.
3
Enter the subject.
(1) Touch a Pre-Set text key.
(2) Touch the [OK] key.
 If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and 
touch the [OK] key. Up to 54 characters can be entered.
 The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text 
entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web page, 
up to 80 characters can be entered. However, only 54 characters will appear and can be edited in the touch panel.)
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 
/
 2Send
Ready to send.
Address BookScanMode SwitchImage
Settings
Send Settings
 Auto
Send SettingsOK
Subject
File Name
Reply-To
Add Reply to to CcBody Text
Pre-SetOKCancel
1/5
Direct Entry
No.04
No.05
No.06
No.01 Sub: Schedule coordinat
No.02 Sub: Monthly Schedule
No.03 Sub: Minutes of plannin
(1)(2) 
						

							
43
4
To change the file name, touch the [File 
Name] key.
• The file name is entered in the same way as the subject.
 If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9.
Up to 54 characters can be entered for the file name.
5
To change Reply -To, touch the 
[Reply-To] key.
If user authentication is being used, the  information of the user that logged in will be applied, and thus Reply-To 
cannot be changed.
6
Specify a user for Reply-To and touch 
the [OK] key.
 Touch the key that you wish to use for Reply-To.
 You can also touch the [Global Address Search] key to  specify a user stored in a global address book for Reply-To. 
You can also touch the [Address  Entry] key to directly enter 
an e-mail address.
 To specify the return address, touch the   key and ente r one of the user numbers that have been previously 
stored using User Regi stration in the system settings (administrator).
 A key can only be selected for the return address if an e-mail address has been stored for that user in User  Registration in the system  settings (administrator).
7
To change the message, touch the 
[Body Text] key.
Send SettingsOK
Subject
File Name
Reply-To
Add Reply to to CcBody Text
Sub: Schedule coordination meeting
Send SettingsOK
Subject
File Name
Reply-To
Add Reply to to CcBody Text
Sub: Schedule coordination meeting
Material for planning meeting
OKCancel
Global
Address Search
AAA AAA
EEE EEE
CCC CCC
GGG GGG
DDD DDD
BBB BBB
FFF FFF
HHH HHH
ABCDEFGHIJKLMNOPQRSTUVWXYZ
110
All SenderUserABC
Address Entry
Send SettingsOK
Subject
File Name
Body Text
AAA AAAReply-To
Add Reply to to Cc
Sub: Schedule coordination meeting
Material for planning meeting 
						

							44
8
Enter the message and touch the [OK] 
key.
 To select a pre-set message previously stored in the Web 
page, touch the [Pre-Set Select] key.
 To directly enter the message, touch the [Edit] key.
 1800 characters can be entered. (A line break counts as one character.)
 To clear all the entered text, touch the [Clear All] key. This key clears not only the selected line but also the entire 
message.
 Each line of the entered text can be selected with the  keys. To edit the selected line, touch the [Edit] key. 
The text entry screen will appear with the selected text entered.
9
Touch the [OK] key.
The [Add Reply to to Cc] checkbox can be selected   to send a Cc copy to the sender.
When storing pre-set text for the subject and file name in the Web page, up to 80 characters can be entered.
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting
This is used to select the number of subjects and file names displayed in one screen (3 or 6).
System Settings: Default Sender Set
This is used to store the sender name and e-mail address that is used when a sender is not selected.
Body EntryThank you for your continuous support. We have attached scanned data,which you have requested.
Clear AllOK
Pre-Set SelectEdit
Send SettingsOK
Subject
File Name
Body Text
AAA AAAReply-To
Add Reply to to Cc
Sub: Schedule coordination meeting
Material for planning meeting 
						

							45
SCANNING TO USB MEMORY
Follow the steps below to send a scanned file to a commercially available USB memory device that has been connected 
to the machine. This stores the file in the USB device.
4
BASIC PROCEDURE FOR 
SCANNING IN USB MEMORY 
MODE
 Consult your dealer or retailer for USB memory devices that can be used.
 When a default address is configured in Default Address Setting in the system settings (administrator), the mode cannot 
be changed. To switch to USB memory mode, touch the [Cancel] key in the touch panel and then follow the steps below.
1
Connect the USB memory to the USB 
connector (Type A) on the machine.
System Settings: USB-Device Check
This is used to check the connection of a USB device to the machine. 
						

							46
2
Place the original.
 When placing the original, orient it as explained below.
* To place a large portrait-oriented original, place it as shown above in Landscape orientation and specify the 
placement orientation in step 5.
 Place 5-1/2 x 8-1/2 (A5) size originals in portrait (vertical) orientation ( ).
If placed in landscape (horizontal) orientation ( ), an incorrect size will be detected. For an 5-1/2 x 8-1/2R (A5R) 
size original, enter the original size manually.
 Originals cannot be scanned in succession from both the automatic document feeder and the document glass and 
sent in a single transmission.
Do not place any objects under the original size detector. Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and prevent correct detection of the document size.
3
Change to USB memory mode.
(1) Touch the [Mode Switch] key.
(2) Touch the [USB Mem. Scan] key
 When scanning to USB memory, there is no need to specify the destination.
 If a destination of another mode has been previously specified, a message will appear when you change to USB 
memory mode indicating that the destination setting will be cleared. Touch the [OK] key in the message screen and 
go to the next step.
1 1
Original size
detector
1
1
1
1
1
1
Document feeder tray
Place the originals face up.
Document glass
Place the original face down and align the 
corner with the tip of the arrow mark   in the 
top left corner of the document glass scale.Original
Portrait orientation*
Landscape orientation
Quick File
File
Special Modes
Address Entry
Address BookFax
Data EntryPC Scan
USB Mem. Scan
Internet Fax
ScanMode Switch
Send Settings
Image
Settings
(1)(2) 
						

							47
4
Display the original settings screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Original] key.
The current settings of the [Exposure], [Resolution], [Original], [Color Mode], and [File Format] keys appear in the top 
half of each key. Touch each key to change the settings.
☞CHANGING THE EXPOSURE AND EXPOSURE MODE (page 50), CHANGING THE RESOLUTION (page 52), 
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 53), SPECIFYING THE 
ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 54), CHANGING THE COLOR MODE (page 
58), CHANGING THE FILE FORMAT (page 59), 7. CONVENIENT FUNCTIONS (page 83)
5
Specify the orientation in which the 
original is placed.
To enable the original to be scanned in the correct orientation 
(the orientation of the top edge of the original that is shown at 
the top of the display), specify the orientation in which the 
original was placed in step 2.
(1) Touch the appropriate orientation key.
If the top edge of the original is up, touch the   key. If 
the top edge of the original is to the left, touch the   
key.
(2) Touch the [OK] key.
You will return to the screen of step 4. Touch the [Image 
Settings] key to close the menu.
The original orientation is initially set to  . If the original was placed with the top edge up, this step is not 
necessary.
Special Modes
USB Mem. ScanMode SwitchImage
Settings
File Name
AutoExposure
200X200dpiResolutionPDF/PDFFile Format
Mono2/AutoColor Mode
Special ModesOriginalAuto  8 x11 1 
/
 2
(1)(2)
USB Mem. Scan
OriginalOKScan SizeSend Size100%Auto
Image Orientation
Auto  8 x11 1 
/
 2
2-Sided
Booklet   
2-Sided
Tablet   
(1)(2)