Sharp Mx 3501 N Manual

							35
This chapter explains how to enter destination fax numbers.
Destination fax numbers can be entered using the numeric keys, or by calling up a previously stored fax number using 
the Address Book or a search number.
ENTERING A FAX NUMBER WITH THE 
NUMERIC KEYS
Enter the destination fax number with 
the numeric keys.
Entering a pause between digits of the number
Enter a pause after the number used to dial out from a PBX (for example, after 0), or after the country code when 
dialing an international number.
Touch the [Pause] key.
A hyphen - is entered when the [Pause] key is touched once.
3
ENTERING DESTINATION FAX 
NUMBERS
Take care to enter the correct number.
If an incorrect number is entered...
Press the [CLEAR] key ( ) to clear the number and enter the correct number.
PauseNext Address
ScanSend
Auto
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
 8 x111 
/
 2
0312345678-
System Settings for Fax (Administrator): Pause Time Setting (page 178)
This is used to set the length of pauses. The default setting is 2 seconds. 
						

							36
CALLING UP A FAX NUMBER FROM THE 
ADDRESS BOOK
The Address Book screen shows destinations as one-touch keys.
A destination fax number is called up by simply touching the one-touch key of that destination. This is called one-touch 
dialing. It is also possible to store multiple fax numbers in a one-touch key, allowing you to call up all the numbers by 
simply touching the key. This is called group dialing. This dialing method is convenient when you wish to send a fax to 
(or poll) multiple fax destinations. 
One-touch keys are grouped on alphabetical index tabs to make it easy to find a destination. 
When destinations of other scan modes are stored in addition to fax destinations, an icon indicating the mode appears 
together with the name of the destination in each one-touch key.
IconMode
Fax
When multiple destinations are stored
Scan to E-mail
Internet Fax
Scan to FTP
Scan to Network Folder
Scan to Desktop
Index display
One-touch keys are grouped by initial on alphabetical index tabs.
To display a one-touch key, touch the index tab that corresponds to the first letter of the name of the one-touch key. 
Frequently used destinations can be displayed on the [Frequent Use] tab.
 Destinations are automatically assigned to tabs when they are stored in one-touch keys. To have a destination appear on 
the [Frequent Use] tab, select this setting when you store the one-touch key. 
☞Storing a One-touch (Individual) Key for Fax (page 135)
It is also possible to create custom indexes that are not based on alphabetical order. A name can be assigned to each 
created index and destinations grouped in the index as desired (custom index).
 Use the system settings to create and store custom indexes
☞Changing the Name of a Custom Index (page 159)
☞Storing a One-touch (Individual) Key for Fax (page 135)
 To use a custom index, change the Address Book display.
☞CHANGING THE INDEX (page 40)
System Settings for Fax: Address/Program
This is used to store destinations (names and fax numbers) in the Address Book.
☞Storing a One-touch (Individual) Key for Fax (page 135), Storing a Group Key (page 140)
Address Review
Global
Address Search
Condition 
Settings
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
CcTo
Sort Address
Address Review
Condition 
Settings
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
CcTo
Sort Address
Global
Address Search
Index tabs 
						

							37
CALLING UP A STORED DESTINATION
Follow the steps below to select a destination from the Address Book.
1
Touch the [Address Book] key.
The address book screen will appear.
2
Touch the index tab of the first letter of 
the destination name.
Frequently used destinations can be displayed in the [Frequent Use] index. Specify that a destination be displayed in 
the [Frequent Use] index when you store the destination.
3
Touch the key of the desired destination.
The key you touched is selected (highlighted). If you touch the 
wrong key, touch that key again. The highlighting will be 
removed.
It is possible to display the destinations in alphabetical order by name.
Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page 
43), ascending names, descending names, search numbers... When the display order is changed, the display order of 
the other index tabs also changes.
4
Touch the [To] key.
This enters the selected destination.
To select additional destinations...
Touch the [To] key and repeat the procedure from step 2.
SpeakerResend
ScanSendAuto
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
 8 x111 
/
 2
Ready to send.
Global
Address SearchAAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
CcTo
Sort Address
Address Review
Condition 
Settings
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
CcTo
Sort Address
Global
Address Search
Frequent Use
Condition 
Settings
Address Review
ABCDABCDABCDFrequent UseFrequent UseFrequent Use
Ordered by search number (default) Ascending names Descending names
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
CcTo
Sort Address
PauseNext AddressCCC CCC
0123456789
Sub Address
Global
Condition 
Settings
Address Review 
						

							38
CHECKING AND DELETING ENTERED DESTINATIONS
When multiple destinations have been entered, you can display and check the destinations. You can also remove a 
destination from the list of selected destinations.
1
Touch the [Address Review] key.
2
Check the destinations.
To cancel an entered destination...
Touch the key of the destination that you wish to cancel. Touch the [Yes] key in the confirmation screen.
3
Touch the [OK] key.
You will return to the Address Book screen.
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
Condition 
Settings
Address Review
Global
Sub Address
CcTo
Sort Address
Address Review
001CCC CCC
HHH HHH
JJJ JJJ
GGG GGG
III III
KKK KKK
003
005
002
004
006
1/2
OK
CcTo
Address Review
001CCC CCC
HHH HHH
JJJ JJJ
GGG GGG
III III
KKK KKK
003
005
002
004
006
1/2
OK
CcTo 
						

							39
DISPLAYING ONLY FAX OR GROUP DESTINATIONS
You can change the Address Book screen to show only one-touch keys that have fax destinations stored or one-touch 
keys that have multiple destinations stored. The procedure for selecting destinations does not change.
1
Touch the [Sort Address] key.
2
Change the display method.
(1) Touch the [Fax] key.
(2) Touch the [OK] key.
To display only group one-touch keys...
Touch the [Group] key.
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
CcTo
Sort Address
Global
Address Search
Frequent Use
Condition 
Settings
Address Review
Tab SwitchOK
UserGroup
All
FTP/Desktop
Network Folder
E-mailInternet Fax
Fax
Address Type
ABC
(1)(2) 
						

							40
CHANGING THE INDEX
The index displayed in the Address Book screen can be changed to a custom index.
1
Touch the [Sort Address] key.
2
Change to the custom index.
(1) Touch the [User] key.
(2) Touch the [OK] key.
System Settings for Fax: Custom Index
This is used to create a custom index. Display of a destination on the index is selected when the destination is stored.
☞Changing the Name of a Custom Index (page 159)
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
CcTo
Sort Address
Global
Address Search
Frequent Use
Condition 
Settings
Address Review
Tab SwitchOK
UserGroup
All
FTP/Desktop
Network Folder
E-mailInternet Fax
Fax
Address Type
ABC
(1)(2) 
						

							41
CALLING UP A DESTINATION FROM A 
GLOBAL ADDRESS BOOK
If an LDAP server that has fax numbers is configured in the Web pages, you can look up a destination fax number in a 
global address book.
1
Touch the [Address Book] key.
2
Touch the [Global Address Search] key.
If only one LDAP server is configured, the global address search screen will appear. Go to (2) in step 3.
3
Search for the destination.
(1) Select the LDAP server.
Touch the key of the LDAP server that you wish to use 
and then touch the [OK] key.
(2) Search for the destination on the text entry 
screen that will appear.
Enter the initial letters of the name of the destination and 
touch the [Search] key. The results will appear after a 
brief interval.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
 How to search
Enter the initial letters of the name (maximum of 64 characters). The system will look for names starting with the 
entered letters.
An asterisk   can be used as follows:
XXX: Names that end with XXX.
XXX : Names that include XXX.
AA XX: Names that start with AA and end with XX.
SpeakerResend
ScanSendAuto
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
 8 x111 
/
 2
Ready to send.
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Global
Address Search
Frequent Use
Condition 
SettingsCcTo
Sort Address
Address Review
Server 1
Server 2
Server 3
Server 4
Server ChangeOKCancel
1/2 
						

							42
4
Select the destination.
(1) Touch the key of the desired destination.
(2) Touch the [To] key.
This enters the selected destination.
If you wish to enter another destination, repeat steps (1) 
and (2) above.
 The number of characters that can appear in a destination key is 20 characters for a name or 22 digits for a fax 
number.
 If no names are found that match the search letters, a message will appear. Touch the [OK] key in the message to 
change the screen and touch the [Search Again] key to search again.
 If more than 30 matches are found, a message will appear in the screen. Touch the [OK] key to close the message. 
A maximum of 300 search results are displayed. If the desired destination was not found, touch the [Search Again] 
key to add more search letters.
To check the information stored in a destination...
(1) Touch the key of the destination that you wish to check.
(2) Touch the [Detail] key.
The stored information appears.
(3) Touch the [OK] key.
You will return to the search results screen.
If a screen for selecting the item to be used appears...
If the selected destination includes an E-mail address or other address in addition to the fax number or telephone 
number, you will need to select which item you wish to use. Touch the [Fax] key to retrieve the fax number.
 The [Detail] key can be touched to display information on the selected destination. To store the selected destination 
in the Address Book, touch the [Register] key.
Address Book
Search Again
Address Review
Condition 
Settings
XXX BBB
XXX AAA
XXX
XXX CCC
9876543210
0123456789
0612345678
Detail
ToCc
(2)(1) 
						

							43
USING A SEARCH NUMBER TO CALL UP A 
DESTINATION
A destination stored in one-touch key in the Address Book can be called up using the   key. This can be done in the 
base screen of fax mode or in the Address Book screen.
1
Touch the   key.
2
Enter the 3-digit search number of the 
destination with the numeric keys.
When the 3-digit search number is entered, the stored 
destination is retrieved.
 The search number is programmed when the destination is stored in a one-touch key.
 If you do not know the search number, print the one-touch address list using Sending Address List in the system 
settings for fax.
☞Sending Address List (page 134)
 When entering search numbers such as 001 and 011, 0 can be omitted. For example to enter 001, enter 1 
and touch the   key or the [Next Address] key.
If an incorrect search number is entered...
Press the [CLEAR] key ( ) to clear the number and enter the correct number.
Quick File
File
Special Modes
Sub Address
SpeakerResend
ScanSendAutoAddress Book
Ready to send.
FaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
 8 x111 
/
 2 
						

							44
CHAIN DIALING
Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed 
as a single number.
Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are 
stored separately in one-touch keys.
Example: Using chain dialing to dial an international number
System Settings for Fax (Administrator): Pause Time Setting (page 178)
This is used to set the length of pauses. The default setting is 2 seconds.
B
XXXX
Number to access international 
telephone serviceCountry codeArea codeNumber of other party
Using a one-
touch key Using the 
numeric keys
XXX
XXX00 XX
Pause
Number to be dialed
Entry