Sharp Mx 3501 N Manual

							68
SPECIFYING THE ORIGINAL SCAN SIZE 
AND SEND SIZE (Enlarge/Reduce)
When the original is placed, its size is automatically detected and displayed in the base screen.
The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size.
In the above screen, the scan size (the placed original) is 8-1/2 x 11 (A4) and the send size is auto. For example, if the 
scan size is 8-1/2 x 11 (A4) and the send size is 5-1/2 x 8-1/2 (B5), the image will be reduced before transmission.
 Only standard original sizes can be automatically detected.
 If the original is a non-standard size, you must set the scan size manually.
Quick File
File
Special Modes
Address Entry
Resend
SendAddress BookInternet FaxMode SwitchImage
Settings
Send Settings
Scan 8 x111 
/
 2
Ready to send.
Manual RX
 Auto
8-1/2 x 11 (A4)Scan Size
Transmission
The image is reduced to 
5-1/2 x 8-1/2 (B5) 
before transmission Send Size is 
set to 
5-1/2 x 8-1/2 
(B5) 
						

							69
SPECIFYING THE SCAN SIZE OF THE ORIGINAL
If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original 
size manually. Place the original in the document feeder tray or on the document glass and follow the steps below.
Specifying the size using paper sizes
1
Display the original settings screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Original] key.
The automatically detected size appears at the top of the 
[Original] key.
2
Touch the [Scan Size] key.
3
Specify the scan size.
(1) Touch the appropriate original size key.
(2) Touch the [OK] key.
 If you are sending a long original, touch the [Long Size] key. Use the automatic document feeder to scan a long 
original. The maximum length that can be scanned is 31-1/2 (800 mm) (the maximum width is 11-5/8 (297 mm)).
 To specify an AB size for the scan size, touch the [AB Inch] key to highlight the [AB] side and then specify the 
scan size.
4
Touch the [OK] key.
When [Long Size] is selected, the two-sided scanning setting and send size cannot be changed.
Quick File
File
Special Modes
Address Entry
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
Manual RX
AutoExposure
200X100dpiResolutionTIFF-FFile Format
Special ModesOriginalAuto  8 x11 1 
/
 2
(1)(2)
Internet Fax
OriginalOKScan SizeAuto  8 x11 1 
/
 2
2-Sided
Booklet   
2-Sided
Tablet   
Send SizeAuto
Image Orientation
100%
Internet Fax
OriginalOK
Size InputStandard Size
8 x11R
ABInch
1 
/
 25 x8 1 
/
 21 
/
 211x17
5 x8 R
1 
/
 2 1 
/
 2
8 x141 
/
 28 x111 
/
 2Long Size
Auto
Manual
1 
/
 2
Manual
8 x13(216x330)1 
/
 2
(2)(1)
Internet Fax
OriginalOKScan Size100%Send SizeAuto
Image Orientation
5 x8  1 
/
 21 
/
 2
2-Sided
Booklet   
2-Sided
Tablet    
						

							70
Specifying the size by entering numerical values.
When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size.
The width can be from 2-1/2 to 17 (64 mm to 432 mm), and the length can be from 2-1/2 to 11-5/8 (64 mm to 297 mm).
1
Display the original settings screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Original] key.
The automatically detected size appears at the top of the 
[Original] key.
2
Touch the [Scan Size] key.
3
Enter the scan size.
(1) Touch the [Size Input] tab.
(2) Touch the [X] key and enter the X 
(horizontal) dimension with the   
keys.
(3) Touch the [Y] key and enter the Y (vertical) 
dimension with the   keys.
(4) Touch the [OK] key.
System Settings (Administrator): Original Size Detector Setting
This is used to set the size entry screen to inch units or mm units.
4
Touch the [OK] key.
The specified size appears in the [Scan Size] key.
 When the scan size is specified by numerical values, the send size cannot be specified.
 When the automatic document feeder is used, an original longer that 17 (432 mm) can be scanned (maximum length 
31-1/2 (800 mm)). To scan a long original, touch the [Standard Size] tab in the screen of step 3 and then touch the [Long 
Size] key.
☞Specifying the size using paper sizes (page 69)
Quick File
File
Special Modes
Address Entry
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
Manual RX
AutoExposure
200X100dpiResolutionTIFF-FFile Format
Special ModesOriginalAuto  8 x11 1 
/
 2
(1)(2)
Internet Fax
OriginalOKScan SizeAuto  8 x11 1 
/
 2
2-Sided
Booklet   
2-Sided
Tablet   
Send SizeAuto
Image Orientation
100%
Internet Fax
OriginalOK
Size InputStandard Size
X
Y
Auto
Manual
Manual
X
Y11
17(2_1/2  17)
 inch
(2_1/2  11_5/8)
 inch
(4)(2), (3)(1)
2-Sided
Booklet   
2-Sided
Tablet   
OKScan SizeSend SizeAuto
Image Orientation
X64 Y64
Internet Fax
Original
2-Sided
Booklet   
2-Sided
Tablet   
OKScan SizeSend SizeAuto
Image Orientation
X17 Y11 
						

							
71
SPECIFYING THE SEND SIZE OF THE ORIGINAL
Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If 
a send size smalle r than the scan size is se lected, the image will be reduced.
• The send size cannot be specified when [Long Size] is select ed for the scan size, or when the scan size is specified by 
numerical values.
 The send size cannot be specified  when [TIFF-S] is selected for the format. (The  send size is fixed at 8-1/2 x 11R (A4R).)
1
Display the original settings screen.
(1) Touch the [Image Settings] key.
(2) Touch the [Original] key.
2
Touch the [Send Size] key.
3
Specify the send size.
(1) Touch the desired send size key.
(2) Touch the [OK] key.
 Size keys that cannot be specified for the send  size are grayed out to prevent selection.
 To specify an AB size for the send size, touch the [AB Inch]  key to highlight the [AB] side and then specify the 
send size.
4
Specify the orientation in which the 
original is placed.
(1) Touch the Image Orientation key with the  same orientation as the original image.
If this setting is not correct when sending an image with a 
changed ratio, a suitable image may not be transmitted.
(2) Touch the [OK] key.
The ratio used for reduction or enlargement of the origin al will appear between the Scan Size and the Send Size.
Quick File
File
Special Modes
Address Entry
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
Manual RX
AutoExposure
200X100dpiResolutionTIFF-FFile Format
Special ModesOriginalAuto  8 x11 1  /
 2
(1)(2)
Auto100%Internet Fax
OriginalOKScan SizeSend Size
Image Orientation
Auto  8 x11 1  /
 2
2-Sided
Booklet   
2-Sided
Tablet   
Internet Fax
OriginalOK
Auto
Manual
8 x11R
ABInch
1  /
 25 x8 1  /
 21  /
 211x17
5 x8 R1  /
 2
1 
/
 2
8 x141  /
 28 x111  /
 2Long Size
8 x13(216x330)1  /
 2
8 x111  /
 2
(2)(1)
129%Internet Fax
OriginalOKScan SizeSend Size
Image Orientation
11x17
2-Sided
Booklet   
2-Sided
Tablet   
Auto  8 x11 1  /
 2
(2)(1) 
						

							72
CHANGING THE FILE FORMAT
The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not 
support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. 
1
Display the format setting screen.
(1) Touch the [Image Settings] key.
(2) Touch the [File Format] key.
2
Select the file format.
(1) Touch the key of the desired format.
(2) Touch the [OK] key.
When [TIFF-S] is selected, the transmission settings are restricted as follows:
 Resolution: The selections are [200X100dpi] and [200X200dpi]. If [TIFF-S] is selected after [200X400dpi], [400X400dpi] or 
[600X600dpi] is selected, the resolution automatically changes to [200X200dpi].
 Send size: Always 8-1/2 x 11R (A4R). If [TIFF-S] is selected after the send size is changed, the send size is 
automatically changed to 8-1/2 x 11R (A4R). If a size larger than 8-1/2 x 11 (A4) is scanned, the size will 
automatically be reduced to 8-1/2 x 11R (A4R). When this format is included in a broadcast transmission, the 
image will be transmitted to all destinations at 8-1/2 x 11R (A4R).
 Special modes: When a ratio setting is selected and the original size is entered, Dual Page Scan, Card Shot, 2in1, and 
Mixed Size Original cannot be used.
Quick File
File
Special Modes
Address Entry
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
AutoExposure
200X100dpiResolutionTIFF-FFile Format
Special ModesOriginalAuto  8 x11 1 
/
 2Manual RX
(1)(2)
OK
TIFF-STIFF-F
Internet Fax
File Format
(2)(1) 
						

							73
CHANGING THE SUBJECT, FILE NAME, 
AND MESSAGE
The subject, file name, and message can be changed when performing an Internet fax transmission. Preset items can 
be selected or text can be directly entered.
 If the subject and file name are not changed, the settings in the Web page are used.
 Selections for the subject, file name, and message are configured by clicking [Application Settings] and then [Network 
Scanner Settings] in the Web page menu. (Administrator rights are required.)
 For the procedure for entering text, see 6. ENTERING TEXT in the Users Guide.
1
Touch the [Send Settings] key.
2
To change the subject, touch the 
[Subject] key.
3
Enter the subject.
(1) Touch a Pre-Set text key.
(2) Touch the [OK] key.
 If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and 
touch the [OK] key. Up to 54 characters can be entered.
 The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text 
entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web page, 
up to 80 characters can be entered. However, only 54 characters will appear and can be edited in the touch panel.)
4
To change the file name, touch the [File 
Name] key.
The file name is entered in the same way as the subject.
Up to 54 characters can be entered for the file name.
Quick File
File
Special Modes
Address Entry
Resend
ScanSendAddress BookInternet FaxMode SwitchImage
Settings
Send Settings
Scan 8 x111 
/
 2
Ready to send.
Manual RX
 Auto
Send SettingsOK
Subject
File Name
Body Text
Pre-SetOKCancel
1/5
Direct Entry
No.04
No.05
No.06
No.01 Sub: Schedule coordinat
No.02 Sub: Monthly Schedule
No.03 Sub: Minutes of plannin
(1)(2)
Send SettingsOK
Subject
File Name
Body Text
Sub: Schedule coordination meeting 
						

							74
5
To change the message, touch the 
[Body Text] key.
6
Enter the message and touch the [OK] 
key.
 To select a pre-set message previously stored in the Web 
page, touch the [Pre-Set Select] key.
 To directly enter the message, touch the [Edit] key.
 1800 characters can be entered. (A line break counts as one character.)
 To clear all the entered text, touch the [Clear All] key. This key clears not only the selected line but also the entire 
message.
 Each line of the entered text can be selected with the  keys. To edit the selected line, touch the [Edit] key. 
The text entry screen will appear with the selected text entered.
7
Touch the [OK] key.
When storing pre-set text for the subject and file name in the Web page, up to 80 characters can be entered.
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting
This is used to select the number of subjects and file names displayed in one screen (3 or 6).
Send SettingsOK
Subject
File Name
Body Text
Sub: Schedule coordination meeting
Material for planning meeting
Body EntryThank you for your continuous support. We have attached scanned data,
Clear AllOK
Pre-Set SelectEdit
which you have requested.
Send SettingsOK
Subject
File Name
Body Text
Sub: Schedule coordination meeting
Material for planning meeting 
						

							75
This chapter explains how to check the status of reserved transmission jobs and received Internet faxes.
JOB STATUS SCREEN
The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status 
screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode 
that was being used before the key was pressed appears.
Example: Pressing the key in scan mode
Reserved transmissions and received Internet faxes are referred to as jobs here.
6
CHECKING THE STATUS OF 
TRANSMISSION/RECEPTION 
JOBS
The left edge of the job status screen appears at the left edge of the touch panel when the base screen is displayed. The left 
edge of the job status screen can be touched to display the job status screen without pressing the [JOB STATUS] key.
JOB STATUS
AddressSet TimePagesStatusComplete
Detail
Priority
Stop/Delete
Internet FaxFax JobScan toPrint Job
Job Queue
Broadcast000110:00 11/01 000/003 Connecting
AAA AAA10:05 11/01 000/001 Waiting
BBB BBB10:22 11/01 000/004 Waiting
CCC CCC10:30 11/01 000/010 Waiting
1/1
Quick File
File
Special Modes
Address Entry
Resend
Address BookScanMode SwitchImage
Settings
Send Settings
Ready to send. 
						

							76
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN
The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in 
progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key 
((2) below).
Job queue screen Complete screen
(1) Job queue screen
Jobs are shown as keys in the order they were reserved. 
Each key shows information on the job and its current 
status.
☞Job key display (page 77)
(2) Job status screen selector key
Touch this key to switch between the job queue screen 
and the completed jobs screen.
(3) Job queue screen [Detail] key
This shows detailed information on broadcast 
transmission jobs and the status of jobs. Select the key of 
the desired job in the job queue screen (1) and then 
touch the [Detail] key.
(4) [Priority] key
Touch this key to give priority to a selected job.
☞GIVING PRIORITY TO A SCAN TRANSMISSION 
JOB (page 82)
(5) [Stop/Delete] key
Touch this key to stop or delete a selected job.
☞STOPPING A SCAN JOB BEING TRANSMITTED 
OR WAITING TO BE TRANSMITTED (page 81)(6) Mode switch keys
Use these keys to change the job status screen mode.
(7) Completed jobs screen
This shows up to 99 completed transmission or reception 
jobs in each mode. A description of the job and the result 
(status) are shown.
A broadcast transmission job is shown as a key.
(8) Completed jobs screen [Detail] key
This shows detailed information on the results of 
completed broadcast transmissions and jobs that used 
the document filing function. Select the key of the desired 
job in the completed jobs screen (7) and then touch the 
[Detail] key.
☞CHECKING COMPLETED JOBS (page 80)
(9) [Call] key
Touch this key to call up and use a transmission or 
reception job stored with the document filing function.
Complete
Call
Internet Fax
Job Queue
Broadcast000110:00 11/01 990/010 NG000000
Broadcast000210:05 11/01 050/005 Send OK
Broadcast000310:08 11/01 001/001 Send OK
DDD DDD10:30 11/01 001/001 Send OK
1/8AddressStart TimeAddressSet TimeComplete
Priority
Stop/Delete
Internet Fax
Job Queue
Broadcast000110:00 11/01 000/003 Connecting
AAA AAA10:05 11/01 000/001 Waiting
BBB BBB10:22 11/01 000/004 Waiting
CCC CCC10:30 11/01 000/010 Waiting
1/1PagesStatus
Detail
Fax JobScan toPrint Job
PagesStatus
Detail
Fax JobScan toPrint Job
(7)
(6)
(8)
(2)
(9)
(1)
(6)
(3)
(4)
(2)
(5) 
						

							77
Job key display
The following information is shown in the job queue keys and completed job keys that appear in the job status screen.
(1) Displays the number (position) of the job in the job 
queue.
When the job currently being transmitted is finished, the 
job moves up one position in the job queue.
This number does not appear in keys in the completed 
jobs screen.
(2) Mode icon
This indicates the type of job.
(3) Name of communicating party (address)
For a transmission, the name or address of the 
destination. For a reception, the address of the sending 
party.
For a broadcast transmission, the function name and a 
broadcast control number (4-digits).
(4) Time reserved / Time started
In the job queue screen, the date and time the job was 
reserved. In the completed jobs screen, the date and 
time the job was started.
(5) Number of pages
Shows the number of pages transmitted / total number of 
original pages.(6) Status
Shows the job status.
 Job in progress
 Job waiting to be executed
 Completed job
AAA AAA10:22 11/01 000/004Waiting
(1)(2)(3)(4)(6)(5)
IconJob type
Scan to E-mail
Scan to FTP
Scan to Network Folder
Scan to Desktop
Internet fax transmission
Internet fax reception
PC-I-Fax transmission
Broadcast transmission
DisplayStatus
ConnectingConnecting to the destination.
SendingSending data.
ReceivingReceiving an Internet fax.
StoppedThe job has been stopped.
ErrorAn error occurred while the job was 
being executed.
DisplayStatus
WaitingThe job is waiting to be executed.
Retry ModeThe job is being re-attempted due 
to a communication error or other 
problem.
StoppingThe job has been stopped.
Report WaitAn Internet fax has been sent for 
which a receive report was 
requested, and the machine is 
waiting for the receive report.
A day and 
time is 
displayedTimer transmission job (the 
specified time is displayed)
DisplayStatus
Send OKTransmission was completed.
In MemoryAn Internet fax has been received 
but has not yet been printed.
PrintedA received Internet fax has been 
printed.
Forward OKA received Internet fax has been 
forwarded.
HoldingReceived Internet fax held by print 
hold.
StoppedThe job was stopped.