Sharp Mx 3501 N Manual
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Users Guide MX-3500N MX-3501N MX-4500N MX-4501N MX-2300N MX-2700N MODEL:
System Settings Guide MX-3500N MX-3501N MX-4500N MX-4501N MX-2300N MX-2700N MODEL:
1 Table of Contents About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 1SYSTEM SETTINGS (GENERAL) Accessing the System Settings (General) . . . . . . . . 5 System Settings (General) List . . . . . . . . . . . . . . . . . 9 Total Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 List Print (User) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . 24 Address Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . . 44 Printer Condition Settings . . . . . . . . . . . . . . . . . . . . 46 Document Filing Control . . . . . . . . . . . . . . . . . . . . . 52 USB-Device Check . . . . . . . . . . . . . . . . . . . . . . . . . . 57 User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 2SYSTEM SETTINGS (ADMINISTRATOR) Accessing the System Settings (Administrator) . . 60 System Settings (Administrator) List . . . . . . . . . . . 64 User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Energy Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Operation Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Device Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . . 104 Document Filing Settings . . . . . . . . . . . . . . . . . . . . 114 List Print (Administrator) . . . . . . . . . . . . . . . . . . . . 116 Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . 118 Change Administrator Password . . . . . . . . . . . . . 122 Product Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Storing/Calling of System Settings . . . . . . . . . . . . 124
2 About This Manual Please note • Where this manual shows the MX-2300/2700 series or the MX-3500/4500 series, the following models are indicated: MX-2300/2700 series: MX-2300N, MX-2700N MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your nearest SHARP Service Department. This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department. Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product. Warning Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws. All information in this manual is subject to change without notice. Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N (equipped standard with an automatic document feeder). To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed. Manuals Provided with the Machine Printed manuals and manuals stored in PDF format on the machines hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications. Manual nameContents Safety GuideThis manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices. Software Setup GuideThis manual explains how to install the software and configure settings to use the machine as a printer or scanner. Quick Start Guide This manual provides easy-to-understand explanations of all the functions of the machine in a single volume. Detailed explanations of each of the functions can be found in the manuals in PDF format. Troubleshooting This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine. Facsimile Quick Reference Guide This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the Facsimile Guide in PDF format.
3 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in How to download the manuals in PDF format in the Quick Start Guide. Icons used in the manuals The icons in the manuals indicate the following types of information: Manual nameContents Users GuideThis manual provides information, such as basic operation procedures, how to load paper, and machine maintenance. Copier GuideThis manual provides detailed explanations of the procedures for using the copy function. Printer GuideThis manual provides detailed explanations of the procedures for using the printer function. Facsimile GuideThis manual provides detailed explanations of the procedures for using the fax function and the System Settings that are related to fax. Scanner GuideThis manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function. Document Filing GuideThis manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machines hard drive. The file can be called up as needed. System Settings Guide (This manual)This manual explains the System Settings, which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the System Settings. This alerts you to a situation where there is a risk of machine damage or failure. This provides a supplemental explanation of a function or procedure. This explains how to cancel or correct an operation.
4 System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings for use by general users, and settings that can only be configured by an administrator of the machine. These two groups of settings are distinguished in this manual as follows. System Settings (General)System Settings (Administrator) *Login Required System settings that can be configured by general users (including the administrator). For example, the following settings can be configured. Date and time settings Paper tray settings (paper size and paper type) Storing destinations for the fax and scanner functions. Settings related to the printer function Storing, editing, and deleting folders for the document filing function. Displaying the number of pages printed, scanned, and faxed. For more information, see 1. SYSTEM SETTINGS (GENERAL) (page 5).System settings that can be configured by the administrator. To configure these settings, login as an administrator is required. For example, the following settings can be configured. Storing users of the machine. Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine. Settings related to the copy function Network connection settings Transmission/reception settings for faxes and scanned images Advanced settings for the document filing function For more information, see 2. SYSTEM SETTINGS (ADMINISTRATOR) (page 60). Settings for general usersSettings for administrators Administrator password To maintain security, the administrator of the machine should promptly change the password after the machine is purchased. (For the factory default administrator password, see TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide.) To change the password, see Change Administrator Password (page 122) in the system settings (administrator). *To ensure a high level of security, change the password at regular intervals. The above groupings of General and Administrator are used as a convenient means of clarifying the functions of the settings. These groupings do not appear in the touch panel. For information on system settings for fax, see 11. SYSTEM SETTINGS FOR FAX in the Facsimile Guide. The Web pages can also be used to configure the system settings. To configure the system settings from the Web pages, click [System Settings] in the Web page menu.
5 This chapter describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. Operation panel When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item in this screen that you wish to configure. For detailed explanations of each of the settings, see the following pages of this chapter. System settings screen (factory default state) 1 SYSTEM SETTINGS (GENERAL) To quit the system settings, touch the [Exit] key in the top right corner of the screen. User authentication is initially disabled (factory default setting). DOCUMENT FILING IMAGE SEND COPY JOB STATUSSYSTEM SETTINGS LOGOUT LINEDATA PRINT READY DATA [SYSTEM SETTINGS] key System SettingsExitAdmin Password List Print (User) Fax Data Receive/Forward USB-Device Check Default SettingsTotal Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control [Exit] keySetup Items
6 When User Authentication is Enabled When User Authentication Setting (page 80) is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in Authentication Method Setting (page 80). If one of the following login screens appears, log in using the user information provided by the administrator of the machine. You can then use the system settings. Login name and password Login name, password and E-mail address User number Login by login name and password When authentication is by login name/password/E-mail address, your E-mail address must also be entered in the following procedure. Touch the [E-mail Address] key and enter your e-mail address, which is stored on the LDAP server, in same way as you enter the password. When finished, touch the [OK] key. (If you select a user whose E-mail address is stored in the machine, the e-mail address is automatically entered when the user is selected.) Please enter your login name / password. User AuthenticationLogin NameUser NamePassword Auth to:Server 1 OK Please enter your login name / E-mail address / password. User AuthenticationLogin Name E-mail AddressUser Name Password Auth to: OK Server 1 Admin Login Enter your user number. OK Check with your administrator for the user information that is required to log in. When auto login is enabled, the login screen will not appear. 1 Touch the [Login Name] key. You can touch the key and enter a user registration number (see User Registration (page 81)) with the numeric keys to directly select the corresponding user. Please enter your login name / password. User AuthenticationLogin NameUser NamePassword Auth to: OK Server 1
7 2 Select the user. You can touch the key and enter a user registration number (see User Registration (page 81)) with the numeric keys to directly select the corresponding user. To specify a user not stored in the machine directly using the LDAP server, touch the [Direct Entry] key, enter the login name that is stored on the LDAP server, and touch the [OK] key. (When LDAP is enabled.) 3 Enter a password. (1) Touch the [Password] key. (2) Enter a password on the text entry screen that will appear. When logging in locally to the machine, enter your password that was stored as explained in User Registration (page 81). If authentication is to the LDAP server, enter your password that is stored on the LDAP server. For the procedure for entering text, see 6. ENTERING TEXT in the Users Guide. If a password has not been established, this step is not necessary. Go to step 4. 4 Touch the [OK] key. When a user is selected that is stored on the machine, [Auth to:] is entered. To enter your login name directly or change the login destination, touch the [Auth to:] key. The following screen appears when the key is touched. Select the desired key and touch the [OK] key. Authenticate to cannot be changed when an LDAP server has not been stored. Users for which the authentication destination is LDAP cannot select Login Locally. This completes the login procedure. After login, the system settings can be used. For the procedure following login, see When User Authentication is not Enabled (page 5). Please select a user to be logged in. Admin Login Direct Entry ABCUser AAA AAA CCC CCC EEE EEE GGG GGG All UsersABCDEFGHIJKLMNOPQRSTUVWXYZ BBB BBB DDD DDD FFF FFF HHH HHH 251 Back Please enter your login name / password. User AuthenticationLogin NameAAA AAA Login Locally User NamePassword Auth to: OK Please enter your login name / password. User AuthenticationLogin NameAAA AAA Login Locally User NamePassword Auth to: OK Select the authentication system of registered user. Authenticate to: Login Locally Server 2 Server 3 Server 1 OK 1/2
8 Login by user number 1 Enter your user number with the numeric keys. Each entered digit will be displayed as . 2 Touch the [OK] key. When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) This completes the login procedure. After login, the system settings can be used. For the procedure following login, see When User Authentication is not Enabled (page 5). To configure and store LDAP settings, click [Network Settings] and then [LDAP Settings] in the Web page menu. (Administrator rights are required.) When Auto Clear activates, logout automatically takes place. To logout... Press the [LOGOUT] key ( ). (Except when entering a fax number.) Enter your user number. Admin Login Enter your user number. OK