Sharp Mx 3501 N Manual

							42
CHANGING THE PORT
When using the machine in a Windows environment, follow the steps below to change the port when you have changed 
the IP address of the machine or have installed the PC-Fax driver when the machine is connected with a USB cable.
1Click the [start] button and then click 
[Printers and Faxes].
In Windows 98/Me/NT 4.0/2000, click the [Start] button, 
select [Settings], and then click [Printers].
2Open the printer properties window.
(1) Click the printer driver icon of the 
machine.
(2) Click the [File] menu.
(3) Select [Properties].
3Adding or changing a port.
(1) Click the [Ports] tab.
In Windows 98/Me, click the [Details] tab.
(2) Click the [Add Port] button.
If [Printers and Faxes] does not appear in the [start] 
menu in Windows XP, click the [start] button, click 
[Control Panel], click [Printers and Other Hardware], 
and then click [Printers and Faxes].
(1)(2)
(3)
To change to a previously created port such as USB 
port, select the desired port (USB001, etc.) from the 
list and click the [Apply] button. This changes the port.
(2)(1)
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							43
CHANGING THE PORT
4Select [SC2 TCP/IP Port] and then click 
the [New Port] button.
In Windows 98/Me, select [Other], [SC2 TCP/IP Port], 
and then click the [OK] button.
5Create the new port.
(1) Enter the machines IP address.
(2) Make sure that [LPR] is selected.
(3) Make sure that [lp] is entered.
(4) Click the [OK] button.
6Click the [Close] button in the screen of 
step 4.
In Windows 98/Me, this step is not required. Go to the 
next step.
7Make sure the created printer port is 
selected in the printer properties 
window and then click the [Apply] 
button.
CHECKING THE IP ADDRESS OF THE MACHINE
You can check the IP address of the machine by printing out the All Custom Setting List in the system settings. Follow 
these steps to print out the All Custom Setting List.
Press the [SYSTEM SETTINGS] key, touch the [List Print (User)] key, and then touch the [All Custom Setting List] key.
 The SC2 TCP/IP Port is added when the printer 
driver is installed using a Standard installation, or 
a Custom installation with LPR Direct Print 
selected.
 If the printer driver is installed using a Custom 
installation with IPP selected, the [SC-Print2005 
Port] is added. If you need to change the printer port 
when the machine is connected to an intranet or a 
wide area network (WAN) using the IPP function, 
select [SC-Print2005 Port], click the [New Port] 
button (the [OK] button in Windows 98/Me), and 
follow the on-screen instructions to create the port 
again.
(4)(1)(2)(3)
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							Software Setup Guide
PRINTED IN CHINA
2005L KS1
TINSE3265FCZZ
This manual has been printed using a vegetable-based soy oil ink 
to help protect the environment.
Printed on 100% post-consumer recycled paper
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-1163.
www.sharpusa.com
SHARP ELECTRONICS OF CANADA LTD. 
335 Britannia Road East, Mississauga, Ontario, L4Z 1W9
MX-3500N
MX-3501N
MX-4500N
MX-4501N MX-2300N
MX-2700N MODEL:
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							Document Filing Guide
MX-3500N
MX-3501N
MX-4500N
MX-4501N MX-2300N
MX-2700N MODEL: 
						

							1
TABLE OF CONTENTS
ABOUT THIS MANUAL  . . . . . . . . . . . . . . . . . . . . . . . . 2
• MANUALS PROVIDED WITH THE MACHINE . . . 2
1DOCUMENT FILING
OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
 TYPES OF DOCUMENT FILING . . . . . . . . . . . . . . 4
 USES OF DOCUMENT FILING . . . . . . . . . . . . . . . 5
 BEFORE USING DOCUMENT FILING  . . . . . . . . . 6
 IMPORTANT POINTS WHEN USING 
DOCUMENT FILING  . . . . . . . . . . . . . . . . . . . . . . . 8
 USING DOCUMENT FILING IN EACH MODE . . . 9
BASE SCREEN OF DOCUMENT FILING MODE  . . . 10
2SAVING FILES WITH DOCUMENT 
FILING
SAVING A FILE WITH Quick File  . . . . . . . . . . . . . 11
SAVING A FILE WITH File . . . . . . . . . . . . . . . . . . . 13
 FILE INFORMATION  . . . . . . . . . . . . . . . . . . . . . . 15
STORING A DOCUMENT ONLY (Scan to HDD)  . . . 17
 Scan to HDD SCREEN  . . . . . . . . . . . . . . . . . . . 17
 PERFORMING Scan to HDD . . . . . . . . . . . . . . . 17
 ORIGINAL SETTINGS FOR Scan to HDD  . . . . 19
3USING STORED FILES
SEQUENCE FOR USING A STORED FILE . . . . . . . . 22
 REGULAR SEQUENCE FOR USING A 
STORED FILE  . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
 SEQUENCE FOR USING A STORED FILE 
WHEN USER AUTHENTICATION IS 
ENABLED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
FOLDER AND FILE SELECTION SCREENS  . . . . . . 25
 FOLDER SELECTION SCREEN  . . . . . . . . . . . . . 25
 FILE SELECTION SCREEN. . . . . . . . . . . . . . . . . 26
 JOB SETTINGS SCREEN  . . . . . . . . . . . . . . . . . . 27
PRINTING A STORED FILE . . . . . . . . . . . . . . . . . . . . 28
 PRINT SETTINGS SCREEN  . . . . . . . . . . . . . . . . 29
 BATCH PRINTING . . . . . . . . . . . . . . . . . . . . . . . . 30
SENDING A STORED FILE . . . . . . . . . . . . . . . . . . . . 32
 SEND SETTINGS SCREEN. . . . . . . . . . . . . . . . . 34
PROPERTIES OF STORED FILES  . . . . . . . . . . . . . . 35
 FILE PROPERTIES  . . . . . . . . . . . . . . . . . . . . . . . 35
 CHANGING THE PROPERTY . . . . . . . . . . . . . . . 35
MOVING A STORED FILE . . . . . . . . . . . . . . . . . . . . . 37
DELETING A STORED FILE  . . . . . . . . . . . . . . . . . . . 39
CALLING UP AND USING A FILE FROM THE 
JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . . . . 41
SEARCHING FOR A STORED FILE  . . . . . . . . . . . . . 42
 BASIC SEARCH PROCEDURE . . . . . . . . . . . . . . 42 
						

							2
ABOUT THIS MANUAL
Please note
 Where this manual shows the MX-2300/2700 series or the MX-3500/4500 series, the following models are indicated:
MX-2300/2700 series: MX-2300N, MX-2700N
MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N
 Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please 
contact your dealer or nearest SHARP Service Department.
 This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem 
is discovered, please contact your dealer or nearest SHARP Service Department.

Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or 
failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Warning
 Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as 
allowed under copyright laws.
 All information included herein is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N 
(equipped standard with an automatic document feeder).
To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.
Scope of the explanations in this manual
 The explanations of the document filing function assume that the user is already familiar with copy mode, and the other modes 
of the machine.
This manual does not contain detailed explanations of the other modes that are used in conjunction with the document filing function.
If you have any questions regarding one of the other modes, see the manual for that mode.
 To further explain certain functions and uses, some explanations assume that additional peripheral devices (Internet fax 
expansion kit etc.) are installed.
 The function that cannot be used according to the state of the installation of the peripheral devices is provided.
MANUALS PROVIDED WITH THE MACHINE
Printed manuals and manuals stored in PDF format on the machines hard drive are provided with the machine. When 
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
The display screens, messages, and key names shown in the manual may differ from those on the actual machine 
due to product improvements and modifications.
Manual nameContents
Safety GuideThis manual contains instructions for using the machine safely and lists the specifications of the machine 
and its peripheral devices.
Software Setup 
GuideThis manual explains how to install the software and configure settings to use the machine as a printer or 
scanner.
Quick Start GuideThis manual provides easy-to-understand explanations of all the functions of the machine in a single volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
TroubleshootingThis manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding 
the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine.
Facsimile Quick 
Reference Guide
This manual explains the basic procedures for using the fax function of the machine, and provides an 
overview of the features of the fax function, troubleshooting procedures, and specifications.
For detailed information on using the fax function and the system settings for fax, see the Facsimile 
Guide in PDF format. 
						

							3
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To 
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals 
is explained in How to download the manuals in PDF format in the Quick Start Guide.
Icons used in the manuals
The icons in the manuals indicate the following types of information:
Manual nameContents
Users GuideThis manual provides information, such as basic operation procedures, how to load paper, and machine 
maintenance.
Copier GuideThis manual provides detailed explanations of the procedures for using the copy function.
Printer GuideThis manual provides detailed explanations of the procedures for using the printer function.
Facsimile GuideThis manual provides detailed explanations of the procedures for using the fax function and the System 
Settings that are related to fax.
Scanner GuideThis manual provides detailed explanations of the procedures for using the scanner function and the 
Internet Fax function.
Document Filing 
Guide
(This manual)This manual provides detailed explanations of the procedures for using the document filing function. The 
document filing function allows you to save the document data of a copy or fax job, or the data of a print 
job, as a file on the machines hard drive. The file can be called up as needed.
System Settings 
GuideThis manual explains the System Settings, which are used to configure a variety of parameters to suit 
the aims and the needs of your workplace. Current settings can be displayed or printed out from the 
System Settings.
This alerts you to a situation where 
there is a risk of machine damage or 
failure.This indicates the name of a system setting and a provides a brief 
explanation of the setting. For detailed information on each system 
setting, see the System Settings Guide.
When System Settings: appears
A general setting is explained.
When System Settings (Administrator): appears
A setting that can only be configured by an administrator is 
explained.
This provides a supplemental 
explanation of a function or procedure.
This explains how to cancel or correct 
an operation. 
						

							4
This chapter provides information that you should know before using the document filing function, including an overview 
of document filing, the features and functions of document filing, and points to keep in mind when using document filing.
OVERVIEW
The document filing function allows you to save the document image of a copy or fax transmission job, or the data of a 
print job, as a file on the machines hard drive.
The saved file can be called up and printed or transmitted as needed.
TYPES OF DOCUMENT FILING
There are three ways to save a file using document filing: Quick File, File, and Scan to HDD.
1
DOCUMENT FILING
Quick File
Use this method to conveniently save the document image of a copy or scan job, or the data of a print job.
The file can be saved quickly and easily because no settings are required.
The saved file can also be used by other people. Do not use this method to save files containing 
sensitive or confidential information, or files that you do not want others to use.
File
Use this method to conveniently save the document image of a copy or scan job, or the data of a print job.
Unlike Quick File, the File function allows you to append various types of information when saving the file.
The appended information allows efficient management of the file.
A password can also be established to prevent the file from being called up by others.
Scan to HDD
Use this function to simply store a document. This is a feature of the File function.
The other document filing methods save a copy, scanner, or other job as a file on the hard drive when 
the corresponding function operates. Use Scan to HDD when you simply want to save a document to 
the hard drive.
Hard driveHard drive
Internet Fax
Fax
Scan to HDDPrint Send
Copy Print Scan
Saving data as a file Calling up and using a saved file
The saved file can be printed. The saved file can also be 
sent as a fax or sent to another computer over the 
network. You can also simply store the file on a hard 
drive for digital archiving purposes. Document information used in any of the modes 
is saved to the hard drive as a data file.