Sharp Mx 3501 N Manual

							
108
7
Press the [COLOR START] key ( ) 
or the [BLACK & WHITE START] key 
().
Scanning begins. A beep will sound to indicate that scanning is 
finished.
If the destination is an Internet fax destination, press the [BLACK & WHITE START] key ( ).
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
• If an original scan size is specified after selecting the Mixe d Size Original setting, the original scan size setting will be 
enabled and the Mixed Size Original setting will be cleared.
 When the Mixed Size Original setting is selected, automat ic two-sided scanning cannot be used. (except when using the 
MX-3501N/4501N)
To cancel the mixed size original setting...
Touch the [Mixed Size Original] key in the scr een of step 4 so that it is not highlighted.
System Settings (Administrator): Original Feeding Mode
The original feeding mode can be set to always scan mixed size originals.
or 
						

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SCANNING THIN ORIGINALS (Slow Scan 
Mode)
Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent 
thin originals from misfeeding.
When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.
1
Insert the originals face up in the 
document feeder tray.
Adjust the original guides slowly.
If the originals are inserted with too much force, they may crumple and misfeed.
2
Select the mode that you wish to use.
(1) Touch the [Mode Switch] key.
(2) Touch the key of the mode that you wish to 
use.
3
Touch the [Special Modes] key.
D
C
B
A
D C BA
1 1
Quick File
File
Special Modes
Address Entry
Address BookFax
Data EntryPC Scan
USB Mem. Scan
Internet Fax
ScanMode Switch
Send Settings
Image
Settings
(1)(2)
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 
/
 2SendAddress BookScanMode SwitchImage
Settings
Send Settings
Ready to send.
 Auto 
						

							
110
4
Select slow scan mode.
(1) Touch the   keys to switch through the screens.
If you selected Internet fax mode, go to the 3rd screen.
(2) Touch the [Slow Scan Mode] key so that it is highlighted.
(3) Touch the [OK] key.
5
Touch the [Addr ess Book] key.
To directly enter a destination address, touch the [Address 
Entry] key.
☞ENTER THE ADDRESS MANUALLY  (page 23)
• When scanning to USB memory, there is no need to specify the destination. Go to step 7.
 You can touch the   key to display a list of the selected  special mode settings or two-sided scanning. To return 
to the previous screen after checki ng the settings, touch the [OK] key.
6
Specify the destination.
 Touch the one-touch key for the desired destination and then 
the [To] key.
☞SPECIFYING DESTINATIONS IN THE ADDRESS 
BOOK  (page 19)

To specify a destination address in a global address book, 
touch the [Global Address Search] key and specify the address.
☞CALLING UP A DESTINATION FROM A GLOBAL 
ADDRESS BOOK  (page 24)
7
Press the [COLOR START] key ( ) 
or the [BLACK & WHITE START] key 
().
Scanning begins. A beep will sound to indicate that scanning is 
finished.
If the destination is an Intern et fax destination, press the [BLACK & WHITE START] key ( ).
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
When this function is selected, automatic two-sided scanning is not possible.
To cancel the slow scan mode...
Touch the [Slow Scan Mode] key in the screen  of step 4 so that it is not highlighted.
System Settings (Administrator): Original Feeding Mode
This is used to have scanning always take place at slow scan mode.
Scan
Special ModesOK
2/2Job 
Build
FileQuick File
Slow Scan  ModeMixed Size Original
(2)(3)(1)
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 /
 2SendAddress BookScanMode SwitchImage
Settings
Send Settings
Ready to send.
 Auto
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
To
Sort Address
Address Review
Condition 
Settings
Global
Address Search
BccCc
or 
						

							111
STORING SCAN OPERATIONS (Programs)
A destination, original settings, and functions can be stored in a program. When you wish to use those settings for a 
scan transmission, they can be called up with ease.
For example, suppose 8-1/2 x 11 (A4) size documents are scanned into a file and sent to each branch office once a month.
(1) The same documents are sent to each branch office
(2) Each page of a bound document is successively transmitted
(3) Smudges on the edges of the documents are erased before transmission
When a job program is not storedWhen a job program is stored
Enter the address of each branch office.
Dual Page Scan settings
Erase settings
Press the [START] key.
The originals are scanned and transmitted.Touch a stored program key.
Press the [START] key.
The originals are scanned and transmitted.
Considerable time is required to send the documents each 
month because the above settings must be selected.
In addition, mistakes may occasionally be made when 
selecting the settings, so incorrect transmissions may occur.When a program is used, settings are selected with ease by 
simply pressing the stored key.
In addition, transmission takes place based on the stored 
settings so there are no chances for mistakes.
Programs are stored, edited, and deleted using Address Control in the system settings. See Storing a 
program in the System Settings Guide.
 Programs can also be stored in the Web pages. Click [Job Programs] and then [Program Registration] in the Web page 
menu.
 The settings stored in a program will be retained even after the program is used for transmission. The same settings can 
be used repeatedly for transmission.
 The following settings can be stored in programs.
 Image send mode: Scan, Internet fax
 Destinations
 Original settings: Exposure, resolution
 Special modes: Erase, Dual Page Scan, Suppress Background, 2in1
 Up to 48 programs can be stored.
 Up to 500 destinations can be stored in one program.
 This function cannot be used in USB memory mode. 
						

							112
1
Place the original.
Place the original in the document feeder tray or on the 
document glass as appropriate for the functions stored in the 
program.
2
Touch the [Special Modes] key.
3
Touch the [Program] key.
4
Call up the stored program.
(1) Touch the desired program key.
(2) Touch the [OK] key.
5
Select additional settings.
Select any settings or functions that cannot be stored in a 
program. The following items can be selected.
 Image Settings : Original Scan Size, Send Size, Two-Sided 
Scanning, Format, Color Mode
 Send settings
 Special modes : Timer Transmission, Card Shot, Job Build, 
Slow Scan Mode, File, Quick File, 
Transaction Report
 You can touch the   key to display a list of the selected special mode settings or two-sided scanning. To return 
to the previous screen after checking the settings, touch the [OK] key.
 The screen that appears will vary depending on the destination stored in the program.
 The mode cannot be changed here.
 Functions stored in the program cannot be canceled here.
1 1
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 
/
 2SendAddress BookScanMode SwitchImage
Settings
Send Settings
Ready to send.
 Auto
Scan
Special ModesOK
1/2EraseProgram
TimerSuppress
BackgroundCard Shot
Dual Page
Scan
Program 1
Program 3
Program 5
Program 7
Program 2
Program 4
Program 6
Program 8
ProgramOK
1/6
(1)(2)
Quick File
File
Special Modes
ScanMode SwitchImage
Settings
Send Settings
Program:Program 4
[email protected]
Scan 8 x111 
/
 2Send Auto 
						

							113
6
Press the [COLOR START] key ( ) 
or the [BLACK & WHITE START] key 
().
Scanning begins.
 If you inserted the original pages in the document feeder 
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan 
each page one page at a time.
When scanning finishes, place the next original and press 
the [COLOR START] key ( ) or the [BLACK & WHITE 
START] key ( ). Repeat until all pages have been 
scanned and then press the [Read-End] key.
A beep will sound to indicate that scanning is finished.
or 
						

							114
FORWARDING A RECEIVED INTERNET FAX 
TO AN E-MAIL ADDRESS (Inbound Routing 
Settings)
Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to 
forward received Internet faxes directly to an e-mail address without printing the Internet faxes.
To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page 
menu. (Administrator rights are required.)
The format of the forwarded file is TIFF-F.
The machine
Received Internet faxForwarding 
						

							115
This chapter explains Internet fax communication functions, including the basic procedure for receiving Internet faxes 
and the procedure for selecting conditions for printing a transaction report.
RECEIVING AN INTERNET FAX
The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet 
faxes have been received. If so, the faxes are automatically retrieved and printed.
*The default setting is once in five minutes.
8
INTERNET FAX FUNCTIONS
If faxes will be received at night, keep the main power switch in the on position.
1
Internet faxes are received 
automatically.
When reception ends, a beep sounds and printing begins.
2
The faxes are printed.
If the machine is out of paper or there is no paper that matches the size of the received fax, a message will appear in the 
touch panel. Follow the instructions in the message to load an appropriate size of paper.
System Settings: Internet Fax Data Forward
When printing is not possible because the machine has run out of paper or toner, received Internet faxes can be forwarded 
to and printed by another previously stored Internet fax machine.
System Settings (Administrator): I-Fax Default Settings
These settings determine the handling of received faxes when the [POWER] key ( ) is off (the main power switch is 
on), the volume of the beep that sounds when reception ends, and whether or not received e-mail messages are printed.
System Settings (Administrator): I-Fax Receive Settings
Settings related to Internet fax reception can be configured such as the interval for checking for received faxes, duplex 
reception, output settings, auto reduction printing, and storing reject reception addresses.
Beep 
						

							116
MANUALLY RECEIVING INTERNET FAXES
If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually 
initiate reception.
1
Change to Internet fax mode.
(1) Touch the [Mode Switch] key.
(2) Touch the [Internet Fax] key.
2
Touch the [Manual RX] key.
The machine connects to the mail server and begins reception 
of new faxes.
If POP3 server settings are not configured in the Web pages, the [Manual RX] key is grayed out to prevent selection.
System Settings: Internet Fax Manual Reception
This setting is used to hide the [Manual RX] key that appears in the base screen of Internet fax mode. When the [Manual RX] 
key is hidden, manual reception is begun by touching the [Reception Start] key in the Internet Fax Manual Reception 
screen.
Quick File
File
Special Modes
Address Entry
Address BookFax
Data EntryPC Scan
USB Mem. Scan
Internet Fax
ScanMode Switch
Image
Settings
Send Settings
(1)(2)
Quick File
File
Special Modes
Address Entry
Resend
Address BookInternet FaxMode SwitchImage
Settings
Send Settings
Ready to send.
Manual RX 
						

							117
PRINTING FAXES RECEIVED TO MEMORY
Hold Setting for Received Data Print in the system settings (administrator) can be enabled to have faxes received to 
memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a 
password entry screen appears in the touch panel when Internet faxes are received.
When the previously programmed 4-digit password is entered with the numeric keys, printing begins.
The [Cancel] key can be touched to close the password entry screen; however, the data in memory key ( ) will blink 
in the touch panel. The password entry screen will reappear when you touch the blinking key ( ) or change modes.
 The received faxes will be retained in memory regardless of whether they were received automatically or manually. If a 
transaction report is set to print when a fax is received, the transaction report will also be retained in memory.
 If Internet Fax Data Forward is enabled in the system settings so that received faxes are forwarded to another machine, 
the data retained in memory is also forwarded. At that time, the same password entry screen will appear as for printing. 
Forwarding will not take place unless the password is entered.
System Settings (Administrator): Hold Setting for Received Data Print
Enable this setting to have faxes received to memory without being printed. This setting is also used to program the 
password that must be entered to print the faxes.
Received data is stored.
Enter password via the 10-key.
Cancel