Sharp Mx 3501 N Manual

							55
CANCELING A FAX IN PROGRESS OR A 
RESERVED FAX
Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job.
1
Press the [JOB STATUS] key.
2
Select the fax job that you wish to 
cancel.
(1) Touch the key of the fax job to be canceled.
(2) Touch the [Stop/Delete] key.
3
Touch the [Yes] key.
If you do not wish to cancel the selected fax job...
Touch the [NO] key.
 When a reserved fax job is canceled, Stopping appears and the job is put on stop-wait. When the stop-wait job reaches 
the top of the job queue, it is deleted.
 If you cancel a fax job in progress, touch the [Yes] key to confirm the cancellation.
 When transmission of a job is canceled, Cancel will appear in the result column of the transaction report.
To stop the cancellation and execute the job...
While Stopping appears, the cancellation can be stopped and the job can be transmitted.
(1) Touch the key of the Stopping fax job.
(2) Touch the [Release] key.
The job status changes to a Waiting job.
 Printing of received faxes and forwarding jobs set using Inbound Routing Settings (page 104) cannot be canceled. 
JOB STATUS
AddressSet TimeStatusJob Queue
Complete
Priority
Stop/Delete
Internet Fax
Broadcast0002
AAA AAA
0312345678
Waiting
Waiting
Waiting
Broadcast0001Connecting
10:05 11/01 000/005
10:00 11/01 000/010
10:08 11/01 000/001
10:30 11/01 000/001
1/1Pages
Detail
Fax JobScan toPrint Job
(1)(2)
Delete the job?
0312345678
NoYes
10:30 11/01
AddressSet TimeStatusJob Queue
Complete
Priority
Release
Internet Fax
Broadcast0002
AAA AAA
0312345678
Waiting
Waiting
Stopping
Broadcast0001Connecting
10:05 11/01 000/005
10:00 11/01 000/010
10:08 11/01 000/001
10:30 11/01 000/001
1/1Pages
Detail
Fax JobScan toPrint Job 
						

							56
GIVING PRIORITY TO A RESERVED FAX 
JOB
When multiple fax jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. 
If you need to give priority to a job and send it ahead of the other jobs, follow the steps below.
1
Press the [JOB STATUS] key.
2
Select the fax job to which you wish to 
give priority.
(1) Touch the key of the desired job.
(2) Touch the [Priority] key.
The selected job moves up to the position immediately 
following the job in progress. The job will be executed 
when the job in progress is completed.
If the job in progress is a broadcast transmission job or a serial polling job, the priority job will be transmitted between 
destinations of the broadcast transmission or serial polling job. However, if the priority job is a broadcast transmission job or 
a serial polling job, it will be executed after the current job is completed.
JOB STATUS
AddressSet TimeStatusJob Queue
Complete
Priority
Stop/Delete
Internet Fax
Broadcast0002
AAA AAA
0312345678
Waiting
Waiting
Waiting
Broadcast0001Connecting
10:05 11/01 000/005
10:00 11/01 000/010
10:08 11/01 000/001
10:30 11/01 000/001
1/1Pages
Detail
Fax JobScan toPrint Job
(1)(2) 
						

							57
This chapter explains how to print out and check the results of transmissions and receptions.
TRANSACTION REPORT
A transaction report is printed when transmission fails or after a broadcast transmission or a confidential reception. The 
conditions for printing a transaction report can be changed. The conditions can also be changed for only a single 
transmission.
Example of a transaction report
The report shows the date, starting time, name of the other party, time required, number of pages, and result.
6
PRINTING A TRANSACTION 
REPORT / IMAGE SENDING 
ACTIVITY REPORT
System Settings for Fax (Administrator): Transaction Report Print Select Setting (page 179)
This is used to set the conditions for printing transaction reports.
The factory default settings are printing at   below.
Single Sending: Print Out All Report/ /No Printed Report
Broadcasting: /Print Out Error Report Only/No Printed Report
Receiving: Print Out All Report/Print Out Error Report Only/
Confidential reception: Not Print Out Notice Page/
System Settings for Fax (Administrator): Original Print on Transaction Report (page 179)
This is used to have part of the transmitted original printed on the transaction report.
# DATE START T. COM.TIME TYPE/NOTEPAGE FILESENDER
OCT/03/2005/MON 10:00 AM   
FAX(TX)
001 09:45AM 0:00:13 1xxxxxxxxOK SG3 OCT/032697
P.01/01TRANSACTION REPORT
Print Out Error Report Only
Print Out All Report
No Printed Report
Print Out Notice Page 
						

							58
CHANGING THE TRANSACTION REPORT PRINT 
CONDITION FOR A SINGLE TRANSMISSION
When performing a transmission, follow the steps below to select the condition for printing a transaction report. When 
the transmission is finished, your setting will be cleared.
1
Touch the [Special Modes] key.
2
Display the transaction report print 
settings screen.
(1) Touch the   keys to switch through 
the screens.
(2) Touch the [Transaction Report] key.
3
Select the transaction report print 
condition.
(1) Touch the key of the desired print 
condition.
(2) Touch the [OK] key.
 The print conditions for a transaction report are as follows:
Always Print: A transaction report is printed no matter whether the transmission succeeds or fails.
Print at Error: A transaction report is printed when transmission fails.
Do not Print: Do not print a transaction report.
 When the [Print Original Image] checkbox is selected ( ), part of the transmitted original is included on the 
transaction report. However, the original image is not printed when dialing using the speaker, a direct transmission 
or polling operation is performed.
 To return to the screen of step 2, touch the [OK] key next to the [Cancel] key.
For a broadcast transmission, the print condition applies to each destination.
SpeakerResend
ScanSendAuto
Ready to send.
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
 8 x111 
/
 2
Fax
Special ModesOK
2/3Transaction 
ReportOwn Name
Select
PollingMemory Box
(2)(1)
Special ModesOK
OKCancelTransaction Report
Print at ErrorAlways PrintDo not Print
Print Original Image
(2)(1) 
						

							59
INFORMATION APPEARING IN THE RESULT COLUMN
Error types and other information are printed in the result column of the report. Check the transaction result in the result 
column and take appropriate action if the result is an error.
Examples of messages that are printed in the result column
MessageExplanation
OKThe transaction was completed normally.
G3Communication took place in G3 mode.
ECMCommunication took place in G3 ECM mode.
SG3Communication took place in Super G3 mode.
FW.The received data was forwarded.
NO RESPONSENo response from the receiving party.
BUSYTransmission was not possible because the other party was already using the line.
CANCELThe transmission was cancelled while in progress.
MEMORY OVERThe memory became full during quick on-line transmission.
MEM.FULLThe memory became full during reception.
LENGTH OVERThe transmitted fax was over 1.5 m (59) long and therefore could not be received.
ORIGINAL ERRORDirect transmission or manual transmission was not successful because a misfeed occurred.
PASS# NGThe connection was broken because the polling passcode was not correct.
NO RX POLLThe machine that was polled does not have a polling function.
RX POLL FAILThe other machine refused the polling operation, or your machine broke the connection when 
polled because no data was in memory.
NO F-CODE POLLThe other machine refused an F-code polling operation, or your machine broke the connection 
when polled because no data was in its F-code memory polling box.
RX POLL# NGThe connection was broken because the sub-address for F-code polling memory was not valid.
F POLL PASS# NGThe connection was broken because the passcode for F-code polling memory was not valid.
BOX NO. NGYour machine broke the connection because the specified sub-address for an F-code memory 
box does not exist.
F PASS# NGYour machine broke the connection because the other machine sent an incorrect passcode for 
F-code communication.
RX NO F-CODE POLLF-code polling was attempted, however, the other machine did not have an F-code polling 
memory box.
NO F FUNCF-code communication was attempted, however, the other machine does not support F-code 
communication.
NO F-CODEF-code communication was refused by the other machine because of an incorrect sub-address or 
other reason.
M. BOX: [xxxxxx]Data was received to a confidential or relay broadcast memory box, or data was sent from a 
memory polling box.
The name of the memory box appears in [xxxxxx], and the type of F-code operation (relay request 
reception, polling memory transmission, or confidential reception) appears in  .
NG xx (xxxx)The communication handshake signals or image signals were distorted due to line conditions or 
other reasons, and communication was not successful.
(1) First two digits of communication error number: Error code from 00 to 99.
(2) Last four digits of communication error number: Code for use by service technicians.
REJECTEDA fax was sent from a party from which reception is blocked.
(1)(2) 
						

							60
IMAGE SENDING ACTIVITY REPORT
You can print a log of recent image sending activity (date, name of other party, result, etc.). The result column shows 
messages such as error types and other information. The Image Sending Activity Report shows your most recent 199 
transactions.
You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 200, 
or at a specified time (once a day only).
Example of the Image Sending Activity Report
The report shows the date, starting time, name of the other party, time required, number of pages, and result.
 The contents of the Image Sending Activity Report are erased when the report is printed, and thus it cannot be reprinted.
 The Image Sending Activity Report can also be printed manually. For more information, see List Print (Administrator) 
(page 186).
System Settings for Fax (Administrator): Activity Report Print Select Setting (page 179)
This is used to set the condition for printing activity reports. The factory default setting is not printed.
The Image Sending Activity Report can be set to print each time the number of transactions reaches 200, or at a specified 
time (once a day only).
# DATE
TOTAL
GRAND TOTALSTART T. COM.TIME TYPE/NOTEPAGE FILERECEIVER
OCT/03/2005/MON 10:00 AM   
FAX
0:00:26
0:02:152
9 001 08:55AM xxxxxxxxOCT/030032
002 08:56AM 0:00:13 1xxxxxxxxOK SG3 0033
003 09:01AM 0:00:13 1xxxxxxxxOK SG3 0034
P.01/01ACTIVITY REPORT(SEND) 
						

							61
INFORMATION APPEARING IN THE RESULT COLUMN
Error types and other information are printed in the result column of the report. Check the transaction result in the result 
column and take appropriate action if the result is an error.
Examples of messages that are printed in the result column
MessageExplanation
OKThe transaction was completed normally.
G3Communication took place in G3 mode.
ECMCommunication took place in G3 ECM mode.
SG3Communication took place in Super G3 mode.
FW.The received data was forwarded.
NO RESPONSENo response from the receiving party.
BUSYTransmission was not possible because the other party was already using the line.
CANCELThe transmission was cancelled while in progress.
MEMORY OVERThe memory became full during quick on-line transmission.
MEM.FULLThe memory became full during reception.
LENGTH OVERThe transmitted fax was over 1.5 m (59) long and therefore could not be received.
ORIGINAL ERRORDirect transmission or manual transmission was not successful because a misfeed occurred.
PASS# NGThe connection was broken because the polling passcode was not correct.
NO RX POLLThe machine that was polled does not have a polling function.
RX POLL FAILThe other machine refused the polling operation, or your machine broke the connection when 
polled because no data was in memory.
NO F-CODE POLLThe other machine refused an F-code polling operation, or your machine broke the connection 
when polled because no data was in its F-code memory polling box.
RX POLL# NGThe connection was broken because the sub-address for F-code polling memory was not valid.
F POLL PASS# NGThe connection was broken because the passcode for F-code polling memory was not valid.
BOX NO. NGYour machine broke the connection because the specified sub-address for an F-code memory 
box does not exist.
F PASS# NGYour machine broke the connection because the other machine sent an incorrect passcode for 
F-code communication.
RX NO F-CODE POLLF-code polling was attempted, however, the other machine did not have an F-code polling 
memory box.
NO F FUNCF-code communication was attempted, however, the other machine does not support F-code 
communication.
NO F-CODEF-code communication was refused by the other machine because of an incorrect sub-address or 
other reason.
M. BOX: [xxxxxx]Data was received to a confidential or relay broadcast memory box, or data was sent from a 
memory polling box.
The name of the memory box appears in [xxxxxx], and the type of F-code operation (relay request 
reception, polling memory transmission, or confidential reception) appears in  .
NG xx (xxxx)The communication handshake signals or image signals were distorted due to line conditions or 
other reasons, and communication was not successful.
(1) First two digits of communication error number: Error code from 00 to 99.
(2) Last four digits of communication error number: Code for use by service technicians.
REJECTEDA fax was sent from a party from which reception is blocked.
(1)(2) 
						

							62
This chapter explains convenient functions for sending and receiving faxes.
SENDING THE SAME FAX TO MULTIPLE 
DESTINATIONS (Broadcast transmission)
This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to 
branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation.
It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys. Group 
dialing allows you to call up multiple fax numbers stored in a one-touch key by simply pressing the one-touch key. To 
store destinations in a group key, see Storing a Group Key (page 140) in the system settings for fax.
When a group key is used to dial, the number of fax numbers that are dialed is the number of destinations that are 
stored in the group key. When a group key that has ten destinations is used, ten fax numbers are dialed.
7
CONVENIENT FUNCTIONS
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
OriginalsTransmission
1 1 
						

							63
2
Enter the first destination fax number.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired 
destination.
It is convenient to use a group key to enter the 
destinations.
(3) Touch the [To] key.
(4) Repeat steps (2) and (3) to enter the 
remaining destinations.
☞CALLING UP A FAX NUMBER FROM THE ADDRESS 
BOOK (page 36)
If the fax number of the transmitting machine is not stored in the 
Address Book, enter the fax number with the numeric keys.
☞ENTERING A FAX NUMBER WITH THE NUMERIC KEYS  
(page 35)
Touch the [Next Address] key before entering the next destination.
The [Next Address] key can be omitted before and after a destination entered with a one-touch key.
System Settings for Fax (Administrator): Must Input Next Address Key at Broadcast Setting (page 176)
This setting is used to prohibit omission of the [Next Address] key when entering destinations for broadcast 
transmissions.
3
Touch the [Address Review] key.
Quick File
File
Special Modes
Sub Address
SpeakerResend
ScanSendAutoAddress BookFaxMode Switch
Direct TX
Memory TX
Auto Reception
Ready to send.
Image
Settings
Fax Memory:100%
 8 x111 
/
 2
(1)
Sub Address
Global
AAA AAA
EEE EEE
CCC CCCDDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
Condition 
Settings
Address Review
CcTo
Sort Address
PauseNext AddressCCC CCC
0123456789
(2)(3)
Fax number entered 
with the numeric keysFax number entered 
with the numeric keysDestination entered with 
a one-touch key[Next Address] 
key
(Cannot be omitted)
(Can be omitted)[Next Address] 
key
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
Condition 
Settings
Address Review
Global
Sub Address
CcTo
Sort Address 
						

							64
4
Check the destinations.
(1) Check the destinations.
(2) Touch the [OK] key.
To cancel an entered destination...
(1) Touch the key of the destination that you 
wish to cancel.
(2) Touch the [Yes] key.
If you do not wish to cancel the destination, touch the [No] 
key.
(3) Touch the [OK] key.
5
Press the [BLACK & WHITE START] key 
().
Scanning begins.
 If you inserted the original pages in the document feeder 
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.

If you are scanning the original on the document glass, scan 
each page one page at a time.
When scanning finishes, place the next original and press the 
[BLACK & WHITE START] key ( ). Repeat until all pages 
have been scanned and then press the [Read-End] key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ).
 A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other 
desired time. A broadcast transmission can also be used in combination with other convenient functions.
 The broadcast transmission can include Scan to E-mail and Internet fax destinations. In this case, the image sent to the 
Scan to E-mail and Internet fax destinations will be black and white.
Address Review
001AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
003
005
002
004
006
1/1
OK
CcTo
(1)(2)
Address Review
001AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
003
005
002
004
006
1/1
OK
CcTo
(1)
Deselect the address?
FFF FFF
NoYes
(2)
Address Review
001AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD003
005
002
004
1/1
OK
CcTo
(3)