Sharp Mx 3501 N Manual

							15
FILE INFORMATION
This section explains the settings that are configured in step 3 of SAVING A FILE WITH File (page 13). Specifying a 
user name, file name, folder, and confidential setting makes it easier to manage and search for files. In addition, when 
confidential is selected and a password is established, other people will not be able to view the file without permission.
Specifying a user name
Assigning a file name
A file name can be assigned to the file.
1
Touch the [User Name] key.
When user authentication is used, the user name that was used 
for login is automatically selected. In this case, this step is not 
needed.
The user name must have been previously stored in User Registration in the system settings (administrator).
2
Touch the desired user name in the list 
of user names that is displayed.
(1) Touch a user name.
There are 2 ways to select the user name:
(A) Touch the one-touch key of the user name.
The touched user name is highlighted.
If you accidentally select the wrong user name, touch 
the key of the correct name.
(B) Touch  key.
An area [---] for directly entering a registration number 
will appear at the top of the key. The user name can 
be selected by entering Registration No. that was 
configured when the user was stored.
(2) Touch the [OK] key.
The user name that you touched is selected and you 
return to the screen of step 1. The selected user name 
appears.
1
Touch the [File Name] key.
A text entry screen appears.
Enter the file name in the text entry screen and touch the [OK] 
key.
A maximum of 30 characters can be entered.
To enter text, see 6. ENTERING TEXT in the Users Guide.
File Information
User Name
PasswordConfidential
File Name
Stored to:
User Unknown
Copy_08012005_134050PM
Main Folder
OKCancel
Select user name.
251
ABCUser
Name 1
Name 3
Name 5
Name 7
All UsersABCDEFGHIJKLMNOPQRSTUVWXYZ
Name 2
Name 4
Name 6
Name 8
OKCancel
(2)
(B)(A)
File Information
User Name
PasswordConfidential
File Name
Stored to:
Name 1
Main Folder
OKCancel
Copy_08012005_134050PM 
						

							
16
Specifying a folder
Storing a file as a confidential file
A password can be set for the file to prevent others from viewing it. The password must be a 5- to 8-digit number.
1
Touch the [Stored to:] key.
When user authentication is used, My Folder appears. If My Fo lder is not specified for the user that logged in, the Main 
Folder will appear.
2
Touch the key of the Custom Folder 
where you wish to store the file.
If a password has been set for the Custom Folder, a password 
entry screen will appear. Enter the 5- to 8-digit password for the 
folder with the numeric keys and touch the [OK] key.
1
Enable the confidential property.
(1) Select the [Confidential] checkbox so that a  checkmark  appears.
Confidential mode is enabled and a password can be 
entered.
(2) Touch the [Password] key.
2
Enter a password (5 to 8 digits) with the 
numeric keys and touch the [OK] key.
As each digit is entered, - changes to  .
File Information
User Name
PasswordConfidential
File Name
Stored to:
Name 1
file-01
Main Folder
OKCancel
2/2
OKMain Folder
User 1
User 3
User 5
User 7
User 2
User 4
User 6
User 8
All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ
Select the folder.
File Information
User Name
PasswordConfidential
File Name
Stored to:
Name 1
file-01
User 1
OKCancel
(1)(2)
Enter password via the 10-key pad.
OKCancel 
						

							17
STORING A DOCUMENT ONLY (Scan to HDD)
Scan to HDD is used to store the image file of a scanned document in the Main Folder or a Custom Folder. Neither 
printing nor transmission are performed.
Scan to HDD SCREEN
The following screen appears when the [Scan to HDD] key is touched in the base screen of document filing mode. 
Touch the keys described below as needed to select Scan to HDD settings.
(1) [Color Mode] key
Use this key to select the color mode when storing the 
document.
☞ORIGINAL SETTINGS FOR Scan to HDD (page 
19)
(2) [Job Detail Settings] key
Touch this key to select the exposure, resolution, and 
compression ratio.
☞ORIGINAL SETTINGS FOR Scan to HDD (page 
19)
(3) [Original] key
Touch this key to set the original size and select 
two-sided document scanning. The automatically 
detected original size appears in the top half of the 
[Original] key.
☞Selecting the original size and two-sided document 
scanning (page 21)(4) [Back] key
Touch this key to return to the base screen of document 
filing mode.
(5) [Special Modes] key
Select special modes for Scan to HDD, including erase, 
dual page scan, and card shot.
☞Special modes screen for Scan to HDD (page 21)
(6) [File Information] key
Touch this key to append information to the file. The 
settings are configured in the same way as file 
information for File.
☞FILE INFORMATION (page 15)
PERFORMING Scan to HDD
BackMono2/Auto
Ready to scan to HDD.
Press [Start] to scan original.
Color Mode
Auto 8 X11 
Original
Job Detail
Settings
Special Modes
File 
Information
1 
/
 2
(2)
(3) (1)
(5)
(6) (4)Scan to HDD
DOCUMENT
FILING
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
1 1 
						

							18
2
Press the [DOCUMENT FILING] key.
3
Touch the [Scan to HDD] key.
4
Select Scan to HDD settings.
If you do not wish to select settings, go to the next step.
(1) Select the color mode, job detail settings, 
and the original size.
See ORIGINAL SETTINGS FOR Scan to HDD (page 
19).
(2) Touch the [Special Modes] key.
See Special modes screen for Scan to HDD (page 21).
(3) Touch the [File Information] key.
The settings are the same as for File. See FILE 
INFORMATION (page 15).
If the original is 2-sided, be sure to touch the [Original] key and then touch the [2-Sided Booklet] key or the [2-Sided 
Tablet] key as appropriate for the original.
5
Press the [COLOR START] key ( ) 
or the [BLACK & WHITE START] key 
().
Scanning begins.
 If you inserted the original pages in the document feeder 
tray, all pages are scanned.
A beep will sound to indicate that Scan to HDD is completed.
 If you placed the original on the document glass, scan each 
page one page at a time.
When scanning of one page finishes, replace it with the next 
page and press the [START] key.
Repeat until all pages have been scanned and then press 
the [Read-End] key.
A beep will sound to indicate that Scan to HDD is completed.
To cancel scanning...
Press the [STOP] key ( ).
DOCUMENT
FILING
File
Folder
Quick File 
Folder
External Data
Access
Scan to HDD
HDD StatusSearch
File RetrieveFile Store
BackMono2/AutoColor Mode
Auto 8 X11 OriginalSpecial Modes
Job Detail
Settings
File 
Information
1 
/
 2
(2)(1)(3)
or 
						

							19
ORIGINAL SETTINGS FOR Scan to HDD
Settings for Scan to HDD are described below.
[Color Mode] key
Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD.
When you have finished selecting the color mode, touch the [OK] key.
The following settings can be selected for the scanning color when the [COLOR START] key ( ) or the [BLACK & 
WHITE START] key ( ) is pressed.
[Job Detail Settings] key
Touch the [Job Detail Settings] key to display the [Exposure] key, [Resolution] key, and [Comp. Ratio] key.
(A) [Exposure] key
Use this to adjust the exposure and exposure mode.
(B) [Resolution] key
Use this to select the resolution that will be used when the file is transmitted.
When Long Size is specified, only resolution settings of 300 x 300 dpi and under can be selected.
(C) [Comp. Ratio] key
Use this to select the color compression ratio that will be used when the file is transmitted in color.
Start keyModeScanning method
[COLOR START] key
Full ColorThe original is scanned in full color. This mode is best for full color originals 
such as catalogues.
Even when the original is black and white, it is scanned as a full color 
original.
AutoThe machine detects whether the original is color or black and white and 
automatically selects full color or black and white (grayscale) scanning.
2 ColorOnly the red areas of the original are changed to the selected color; 
colors other than red are scanned in black.
Red, green, blue, cyan, magenta, or yellow can be selected.
[BLACK & WHITE 
START] key
Mono 2Colors in the original are scanned in black and white. This mode is best for 
text-only originals.
GrayscaleThe colors in the original are scanned in black and white as shades of gray 
(grayscale).
Scan to HDD
Color Mode
Color
Full Color
Auto
Mono2Grayscale
2 Color
B/W
OK
Mono2/AutoColor Mode
AutoExposure
MediumComp. Ratio
600X600dpiResolutionBackMono2/AutoColor Mode
OriginalAuto 8 x11Special Modes
File 
Information
Job Detail
Settings
1 
/
 2
(C)
(A)(B)
Job Detail
Settings 
						

							20
Exposure adjustment
To adjust the exposure and select the exposure mode, touch the [Exposure] key.
Select an appropriate exposure mode for the original and touch the   or   key to adjust the exposure level. After 
selecting the settings, touch the [OK] key.
(1) Select the appropriate exposure mode for the original type.
Touch the appropriate original type key to select the exposure mode.
(2) Select [Auto] or [Manual].
If you selected [Manual], touch the   or   key to adjust the exposure. (For a darker image, touch the   key. For a 
lighter image, touch the   key.)
When the exposure is set to [Auto], the exposure modes [Photo], [Printed Photo], and [Map] do not appear. In addition, the 
 keys cannot be used.
(A): Moiré Reduction
To reduce the moire effect when scanning printed matter, touch the [Moiré Reduction] checkbox so that a checkmark   
appears.
(3) Touch the [OK] key.
The settings are stored and you return to the Scan to HDD screen.
Scan to HDD
ExposureMoiré Reduction
Manual
AutoText/
Prtd.PhotoText/Photo
   TextPhoto
Printed
 Photo   Map
OK
153
(2)(1)
(A)(3) 
						

							21
[Original] key
Selecting the original size and two-sided document scanning
(1) Touch the [Scan Size] key.
If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and 
specify the original size.
(2) Touch the [Store Size] key.
If you wish to store the file at a different size than the original size, touch the [Store Size] key and change the store size.
(3) Touch the appropriate orientation key.
If the top edge of the original is up, touch the   key. If the top edge of the original is to the left, touch the   key.
If the original is a 2-sided original, touch the [2-Sided Booklet] key or the [2-Sided Tablet] key as appropriate for the original type.
(4) Touch the [OK] key.
Special modes screen for Scan to HDD
When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see 7. 
CONVENIENT FUNCTIONS in the Scanner Guide.
(1) [Erase] key
This prevents shadows in scanned images. The erase 
function is used to erase shadows at the edges of images 
that occur when scanning thick originals or books.
(2) [Dual Page Scan] key
This divides an original into two pages. The left and right 
sides of a single original are scanned as two separate 
pages. This function is useful when you wish to 
separately scan each page of a book or other bound 
document.
(3) [Card Shot] key
This scans the front and reverse sides of a card together. 
This function is useful when you wish to separately scan 
each page of a book or other bound document.
(4) [Job Build] key
This is used to scan a large number of originals into a 
single file. When the number of originals that you wish to 
scan exceeds the number of sheets that can be placed in 
the automatic document feeder, this function lets you 
scan the originals in sets and store them in a single file.(5) [Mixed Size Original] key
Use this function when you wish to scan originals of 
mixed sizes using the automatic document feeder.
This feature lets you scan originals of different sizes at 
the same time; for example, 8-1/2 x 14 (B4) size 
originals mixed together with 11 x 17 (A3) size 
originals.
Originals of different widths and sizes (11 x 17 and 
8-1/2 x 14, 11 x 17 and 8-1/2 x 13, 11 x 17 and 
5-1/2 x 8-1/2 (A3 and B4, A3 and B5, A4 and B4, A4 
and B5, B4 and A4R, B4 and A5, B5 and A4R, B5 and 
A5)) can be scanned.
(6) [Slow Scan Mode] key
Use this function when you wish to scan thin originals 
using the automatic document feeder. This function helps 
prevent thin originals from misfeeding.
OK
Image Orientation2-Sided
Booklet
2-Sided
Tablet
Scan to HDD
Original
Auto     A4    Scan SizeStore Size100%Auto 8 x111 
/
 2
(3)
(1)(2)(4)
OriginalAuto    8 x111 
/
 2
Special ModesOK
Erase
 Job 
Build
Dual Page 
Scan
Slow Scan 
Mode
Card Shot
Mixed Size
Original
(1)
(4) (5) (6)(2) (3)
Special Modes 
						

							22
This chapter explains how to call up a file stored by document filing and print or transmit the file.
SEQUENCE FOR USING A STORED FILE
The basic procedure for calling up and using a stored file is explained here. The procedures and displayed screens vary 
depending on whether or not user authentication is enabled.
See the sequence that applies to your situation.
For information on user authentication procedures, see USER AUTHENTICATION in the Users Guide. For information 
on enabling user authentication and storing user names, see User Control in the System Settings Guide.
REGULAR SEQUENCE FOR USING A STORED FILE
Follow the steps below to call up and use a stored file.
3
USING STORED FILES
Files stored by document filing can also be called up and used from the Web pages. Clicking [Document Operation] and then 
[Document Filing] in the Web page menu, and then select the folder that contains the file you wish to use.
Press the [DOCUMENT FILING] key.
Touch the [File Folder] key.
 If you were using a file in a Custom Folder before opening 
the file or folder selection screen, the folder selection screen 
will appear.
 If you were using a file in the Main Folder before opening the 
file or folder selection screen, the file selection screen of the 
Main Folder will appear.
DOCUMENT
FILING
File
Folder
Quick File 
Folder
External Data
Access
Scan to HDD
HDD StatusSearch
File RetrieveFile Store 
						

							23
Touch the key of the folder that contains the desired file.
Example: Searching from a Custom Folder To display the file selection screen of the Main Folder, touch 
the [Main Folder] key.
 If you touch a folder key that has a password, a password 
entry screen appears. Enter the password (5 to 8 digits) for 
the folder with the numeric keys.
Touch the key of the file that you wish to use.
Example: Searching all jobs To search by job type, touch the [Filter by Job] tab.
 Mode keys (copy mode, scan mode, etc.) appear on the 
[Filter by Job] tab to let you restrict the search to jobs of a 
selected mode.
 If you touch a file key that has a password, a password entry 
screen appears. Enter the password (5 to 8 digits) for the file 
with the numeric keys.
Touch the key of the operation that you wish to perform.
 For detailed information on each key, see JOB SETTINGS 
SCREEN (page 27).
Custom Folder
1/1
SearchBackMain Folder
User 1
User 3
User 5
User 7
User 2
User 4
User 6
User 8
All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ
User 1
File NameUser NameDate
file-01
file-02
file-03.tiff
All FilesFilter by JobBatch Print
Name 1
SearchBack
Name 2
Name 3
1108/01/2005
08/01/2005
08/01/2005
Job Settings
file-01
Select the job.
Name 18 x11F. Color
Print
Move
Send
Delete
Property 
Change
Detail
Cancel
1 
/
 2 
						

							24
SEQUENCE FOR USING A STORED FILE WHEN USER 
AUTHENTICATION IS ENABLED
The following explanation assumes that the user has already logged in using a user number or login name and 
password. The explanation also assumes that My Folder was specified when the User Registration settings were 
configured in the system settings (administrator).
Press the [DOCUMENT FILING] key.
Touch the [File Folder] key.
 If My Folder was specified when User Registration was 
configured in the system settings (administrator), the file 
selection screen of the Custom Folder specified as My 
Folder appears.
 If My Folder was not specified, the folder selection screen 
appears.
Touch the key of the file that you wish to use.
Example: User 1 folder is specified as My Folder. To search by job type, touch the [Filter by Job] tab.
 Mode keys (copy mode, scan mode, etc.) appear on the 
[Filter by Job] tab to let you restrict the search to jobs of a 
selected mode.
 If you touch a file key that has a password, a password entry 
screen appears. Enter the password (5 to 8 digits) for the file 
with the numeric keys.
 If the file that you wish to use is not in My Folder, touch the 
[Folder Select] key. The folder selection screen appears. 
Select the appropriate folder and touch a file key that you 
wish to use.
Touch the key of the operation that you wish to perform.
 For detailed information on each key, see JOB SETTINGS 
SCREEN (page 27).
DOCUMENT
FILING
File
Folder
Quick File 
Folder
External Data
Access
Scan to HDD
HDD StatusSearch
File RetrieveFile Store
User 1
File NameUser NameDate
file-01
file-02
file-03.tiff
All FilesBatch Print
Name 1
SearchFolder Select
Name 2
Name 3
11
Filter by Job
08/01/2005
08/01/2005
08/01/2005
Job Settings
file-01
Select the job.
Name 18 x11F. Color
Print
Move
Send
Delete
Property 
Change
Detail
Cancel
1 
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