Sharp Mx 3501 N Manual

							78
Number of 
successful 
transmission 
destinations / 
Total 
destinations 
OKA broadcast transmission has been 
completed.
If transmission to 3 destinations 
was successful out of a total of 5, 
003/005 OK will appear.
No 
ResponseAn error occurred because there 
was no response from the 
destination.
OK ReportA receive report was requested for 
a transmission, the transmission 
was completed normally, and the 
receive report was received from 
the destination.
NG ReportA receive report was requested for 
a transmission, however, the 
transmission did not take place 
correctly and a transmission failed 
report was received.
No ReportAn e-mail was received without an 
attached file and thus printing was 
not possible.
ReceivedAn e-mail was received, however, 
the attached file was not a TIFF-F 
file or there was no attached file, 
and thus printing was not possible.
RejectedAn Internet fax was sent from a 
party that is blocked.
NGxxxxxxTransmission/reception was not 
successful because a 
communication error occurred (a 
6-digit error code appears in 
xxxxxx.
ErrorAn error occurred while the job was 
being executed.
DisplayStatus 
						

							79
OPERATION WHEN A JOB IN THE JOB QUEUE IS 
COMPLETED
When a normal transmission job is completed, it moves to the completed jobs screen and Send OK appears in the 
status column.
Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained 
below.
Internet fax reception jobs
While an Internet fax is being received, Receiving appears.
When reception is completed, the job moves to the completed jobs screen and In Memory appears.
When printing is finished, the status changes to Printed and the job is completed.
Timer transmission jobs
A timer transmission job appears at the bottom of the job queue until the specified time arrives.
When the specified time arrives, the job is executed. If another job is in progress, the timer job is started when the other 
job is completed.
Internet fax transmission jobs that request a receive report
After completion of an Internet fax transmission job that requests a receive report, the job is placed on standby at the 
bottom of the job queue screen. Report Wait appears in the status column. When the receive report is received from 
the destination, or if the report is not received within the timeout time, the job moves to the completed jobs screen.
Reception jobs when Inbound Routing Settings are enabled
When Inbound Routing Settings are enabled, reception jobs are handled as follows depending on the print setting.
☞FORWARDING A RECEIVED INTERNET FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) (page 114)
Received Internet fax is not printed
Receiving appears while the Internet fax is being received. When reception is completed, the job moves to the job 
queue of the job status screen of scan mode.
Received Internet fax is printed
When reception is completed, the job moves to the completed jobs screen and In Memory appears. When printing 
ends, the status changes to Printed and the job is completed. In addition, the job is added to the job queue of the job 
status screen of scan mode. When forwarding received Internet faxes is finished, Forward OK appears. 
						

							80
CHECKING COMPLETED JOBS
You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on 
completed broadcast transmission jobs and jobs that used document filing function. Touch the key of the job for which 
you wish to display information in the completed jobs screen and touch the [Detail] key. The job detail screen (see 
below) will appear.
The job name appears at the top of the job detail screen.
To view details on the job, touch one of the tabs. The following information appears on each tab.
Tab nameInformation displayed
FileShows information on a transmission/reception that used document filing function.
To call up the file and use it, touch the [Call] key.
FailedShows information on addresses for which communication failed.
Address: Address name or number
Start time: Time at which communication began.
Status: Description of failure (error)
The [Retry] key can be touched to re-attempt transmission to that address.
All DestinationsShows all addresses specified in the job.
Address: Address name or number
Start time: Time at which communication began.
Status: Communication result
The [Retry] key can be touched to transmit to all addresses again.
Retry
OKBroadcast0001Address
BBB BBB10:01 11/01NG000000002
CCC CCC10:10 11/01NG000000010
Start TimeStatus
1/ 1
All DestinationsFailedFile
Detail of 
						

							81
STOPPING A SCAN JOB BEING 
TRANSMITTED OR WAITING TO BE 
TRANSMITTED
Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted.
1
Press the [JOB STATUS] key.
2
Select the job that you wish to stop.
(1) Touch the mode key of the job to be 
stopped.
(2) Touch the key of the job to be stopped.
(3) Touch the [Stop/Delete] key.
3
Touch the [Yes] key.
If you do not want to stop the selected job...
Touch the [No] key.
Printing of a received Internet fax cannot be stopped.
JOB STATUS
AddressSet TimeComplete
Priority
Stop/Delete
Internet Fax
Job Queue
Broadcast000110:00 11/01 000/010 Connecting
AAA AAA10:05 11/01 000/005 Waiting
BBB BBB10:22 11/01 000/004 Waiting
CCC CCC10:30 11/01 000/010 Waiting
1/1PagesStatus
Detail
Fax JobScan toPrint Job
(1)(1) (3)(2)
Delete the job?
BBB BBB
NoYes
10:22 11/01 
						

							82
GIVING PRIORITY TO A SCAN 
TRANSMISSION JOB
When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If 
you need to give priority to a job and send it ahead of the other jobs, follow the steps below.
1
Press the [JOB STATUS] key.
2
Select the job to which you wish to give 
priority.
(1) Touch the mode key of the job to be given 
priority.
(2) Touch the key of the job to be given priority.
(3) Touch the [Priority] key.
The selected job moves up to the position immediately 
following the job in progress. The job will be executed 
when the job in progress is completed.
JOB STATUS
AddressSet TimeComplete
Priority
Stop/Delete
Internet Fax
Job Queue
Broadcast000110:00 11/01 000/010 Connecting
AAA AAA10:05 11/01 000/005 Waiting
BBB BBB10:22 11/01 000/004 Waiting
CCC CCC10:30 11/01 000/010 Waiting
1/1PagesStatus
Detail
Fax JobScan toPrint Job
(1)(1) (3)(2) 
						

							83
This chapter explains convenient functions for performing scan transmissions. These functions make it easy to perform 
scan transmissions for a variety of purposes.
SENDING THE SAME IMAGE TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)
The same scanned image can be sent to multiple scan mode destinations (Scan to E-mail, Scan to FTP, Scan to 
Desktop), Internet fax mode destinations, and fax mode destinations in a single operation. Up to 500 destinations 
(including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations) can be selected for one 
broadcast operation.
7
CONVENIENT FUNCTIONS
If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those 
destinations in a group key.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
OriginalsTransmission
1 1 
						

							84
2
Touch the [Address Book] key.
To directly enter a destination address, touch the [Address 
Entry] key.
3
Specify the destination.
(1) Touch the one-touch key of the desired 
destination.
(2) Touch the [To] key.
The destination is specified.
(3) Repeat steps (1) and (2) until all addresses 
are selected.
 To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key.
 If Must Input Next Address Key at Broadcast Setting is enabled in the system settings (administrator), touch the 
[Next Address] key before specifying the next destination.
 One-touch keys that cannot be used for broadcast transmission are grayed out to prevent selection.
 If a Scan to FTP (Hyperlink) address is specified in a broadcast transmission, hyperlink e-mail transmission will not 
take place.
 If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those 
destinations in a group key.
4
Touch the [Address Review] key in the 
Address Book screen.
 Auto
Quick File
File
Special Modes
Address Entry
Resend
Scan 8 x111 
/
 2SendAddress BookScanMode Switch
Send Settings
Image
Settings
Ready to send.
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
To
Sort Address
Address Review
Global
Address Search
BccCcCondition 
Settings
(2)(1)
Address Review
Global
Address Search
BccCc
Sort Address
Condition 
Settings
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
To 
						

							85
5
Check the destinations.
(1) Check the destinations.
(2) Touch the [OK] key.
If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations.
To cancel a specified destination...
(1) Touch the key of the destination that you 
wish to cancel.
(2) Touch the [Yes] key.
If you do not wish to cancel the destination, touch the [No] 
key.
(3) Touch the [OK] key.
6
Press the [COLOR START] key ( ) 
or the [BLACK & WHITE START] key 
().
Scanning begins.
If you inserted the original pages in the document feeder tray, 
all pages are scanned.
A beep will sound to indicate that scanning is finished.
If you are scanning the original on the document glass, scan 
each page one page at a time.
When scanning of one page finishes, replace it with the next 
page and press the [COLOR START] key ( ) or the 
[BLACK & WHITE START] key ( ). Repeat until all pages 
have been scanned and then press the [Read-End] key.
A beep will sound to indicate that scanning is finished.
If fax or Internet fax destinations are included in the broadcast transmission, the [COLOR START] key ( ) 
cannot be pressed. Scanning will take place in Mono 2.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
Address ReviewOK
1/1
ToCcBcc
001002
004
006
003
005
AAA AAA
GGG GGG
III IIIJJJ JJJ
HHH HHH
BBB BBB
(2)(1)
Address ReviewOK
1/1
To
001002
004
006
003
005
AAA AAA
GGG GGG
III IIIJJJ JJJ
HHH HHH
BBB BBB
CcBcc
(1)
Deselect the address?
JJJ JJJ
NoYes
(2)
Address ReviewOK
1/1
To
001002
004003
005
AAA AAA
GGG GGG
III III
HHH HHH
BBB BBB
CcBcc
(3)
or 
						

							86
BROADCAST TRANSMISSIONS THAT INCLUDE 
INTERNET FAX DESTINATIONS
When a broadcast transmission includes both scan mode and Internet fax mode destinations, the Internet fax mode 
settings (original orientation and other settings) are given priority. When performing this type of broadcast transmission, 
note the information below.
Original placement orientation
The orientation of Internet fax mode is given priority. When Rotation Sending 
Setting is enabled in the system settings (administrator), the image is rotated 90 
degrees. For this reason, in some cases the image may not be displayed in the 
correct orientation.
Send sizeWhen the file format is set to [TIFF-S] in Internet fax mode, transmission is only 
possible in 
8-1/2 x 11R (A4R) size.
ExposureThe Internet fax settings are given priority.
ResolutionWhen the file format is set to [TIFF-S] in Internet fax mode and a high resolution 
setting is selected in scan mode, the resolution will be changed to [200X200dpi].
File compression modeThe compression mode will be changed to the compression mode set in 
Compression Mode at Broadcasting in the system settings (administrator).
Color scanningScanning will take place in Mono 2 regardless of the color mode setting.
Special 
modes2in1This cannot be selected in scan mode, however, if selected in Internet fax mode, it will 
also be applied to scan destinations.
Scan file size
If a broadcast transmission is performed that includes destinations for which an 
attachment size limit has been set using Maximum Size of E-mail Attachments 
(E-mail) or Maximum Size of Data Attachments (FTP/Desktop/Network Folder) in 
the system settings (administrator), the limit will also apply to destinations for which a 
limit is not set. (The limitation setting of Scan to E-mail or Internet fax is given priority.) 
						

							87
Resending to unsuccessful broadcast transmission destinations
The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the 
addresses failed, resend the image to those addresses.
1
Press the [JOB STATUS] key.
2
Display the jobs completed screen.
(1) Touch the key of the mode that you wish to 
display.
(2) Touch the [Complete] key.
If the broadcast transmission included destinations of different modes, the same broadcast transmission key will 
appear in each of those modes.
3
Display details on the broadcast 
transmission.
(1) Touch the key of the completed broadcast 
transmission.
(2) Touch the [Detail] key.
Broadcastxxxx will appear as the address of the broadcast job key. The job control number that appeared in the 
touch panel when scanning ended appears in xxxx.
4
Resend the image to the unsuccessful 
destinations.
(1) Touch the [Failed] tab.
(2) Touch the [Retry] key.
 Operation after the [Retry] key is touched differs depending on whether or not the document filing function is used.
Not using document filing
You will return to the base screen with the unsuccessful destinations entered. Place the original and perform the 
steps of the broadcast transmission.
Using document filing
You will return to the document filing resend screen with the unsuccessful destinations entered. Perform the 
document filing resend procedure. (There is no need to rescan the original.)
 If the [All Destinations] tab is touched in (1), all of the destinations will be displayed. The [Retry] key that appears in 
the screen can be touched to resend to all the destinations.
JOB STATUS
AddressSet TimeComplete
Priority
Stop/Delete
Internet Fax
Job Queue
Broadcast000110:00 11/01 000/003 Connecting
AAA AAA10:05 11/01 000/001 Waiting
BBB BBB10:22 11/01 000/004 Waiting
CCC CCC10:30 11/01 000/010 Waiting
1/1PagesStatus
Detail
Fax JobScan toPrint Job
(1)(1) (2)
Complete
Call
Internet Fax
Job Queue
Broadcast000110:00 11/01 990/010 NG   000000
Broadcast000210:05 11/01 050/005 Send OK
Broadcast000310:08 11/01 001/001 Send OK
DDD DDD10:30 11/01 001/001 Send OK
1/8AddressStart TimePagesStatus
Detail
Fax JobScan toPrint Job
(1)(2)
Retry
OKBroadcast0001Address
BBB BBB10:01 11/01NG000000002
CCC CCC10:10 11/01NG000000010
Start TimeStatus
1/ 1
All DestinationsFailedFile
Detail of
(1)(2)