Sharp Mx 3501 N Manual

							125
SETTING THE TELEPHONE LINE TYPE
The machines dial mode setting must be set to the type of telephone line you are using.
If the setting is not correct, dialing will not be possible.
Make sure that Dial Mode Setting is set to Auto Select in the system settings for fax (administrator).
The machine will automatically set the dial mode to the type of line you are using.
MAKING SURE THAT THE MAIN POWER IS ON
The main power is On when the main power indicator on the operation panel is lit.
If the main power indicator light is not lit, the main power is off. Switch the main power switch to the On position and 
press the [POWER] key ( ) on the operation panel.
If the fax function will be used, and in particular if reception or timer transmission will take place at night, always keep the 
main power switch in the On position.
CHANGING THE SENDER FAX NUMBER
If your fax number changed, change the sender fax number.
Your telephone line type can also be set manually. 
System Settings for Fax (Administrator) : Dial Mode Setting (page 178)
After setting the dial mode, do not change the setting unless you have a specific reason for changing it.
When the [POWER SAVE] key ( ) indicator light is blinking, the machine is in auto power shut-off mode. If the [POWER 
SAVE] key ( ) is pressed when the indicator is on, the indicator will turn off and the machine will return to the ready state 
after a brief interval.
LOGOUT
Main power
indicatorMain power switch
On 
position
System Settings for Fax (Administrator): Fax Own Name and Number Set (page 178)
This is used to change the sender fax number. 
						

							126
CHECKING THE DATE AND TIME
To check if the date and time are set correctly in the machine, follow the steps below.
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [Default Settings] key.
3
Touch the [Clock] key.
4
Adjust the date and time.
(1) Touch the [Year], [Month], [Day], [Hour], 
and/or [Minute] keys and use the   
keys to set the current date and time.
(2) Touch the [OK] key.
 To change the format of the date, touch the [Date Format] key. The following screen will appear.
In the date format screen, select the order of the year, month, and day (MM/DD/YYYY), the separator character, the 
position of the day, and 12-hour or 24-hour format.
Select each item and touch the [OK] key.
 If you want the clock to change automatically at the beginning and end of daylight saving time, select the [Daylight 
Saving Time Setting] checkbox  .
When this function is used, the time changes at the beginning and end of daylight saving time as follows:
Standard time ➞ Daylight saving time: First Sunday in April, 2:00 ➞ 3:00 AM
Daylight saving time ➞ Standard time: Last Sunday in October, 2:00 ➞ 1:00 AM
If Disabling of Clock Adjustment has been enabled in the system settings (administrator), the date and time cannot be set.
SYSTEM
SETTINGS
System SettingsAdmin Password
Default SettingsTotal Count
Address Control
Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsDefault SettingsOK
Display Contrast
Clock
Keyboard Select
System SettingsClock AdjustOK
200508MonthYear01Day10Hour50Minute
Date FormatDaylight Saving Time Setting
(2) (1)
System SettingsDate Format
YYYY/MM/DD
MM/DD/YYYY
DD/MM/YYYY
08/01/2005/Mon 10:51 AM
OK
Day-Name
Position
First
Last
12-Hour
24-Hour
/ 
						

							127
x
This chapter explains System Settings that are related to fax mode. For information on other system settings, see the 
System Settings Guide.
System Settings
The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The 
system settings are also used to display or print out the current settings and status of the machine. The system settings 
allow you to make the machine easier to use.
The system settings consist of settings for use by general users, and settings that can only be configured by an 
administrator of the machine. These two groups of settings are distinguished in this manual as follows.
11
SYSTEM SETTINGS FOR FAX
System Settings (General)System Settings (Administrator) *Login Required
System settings that can be configured by general users 
(including the administrator). For example, the following 
settings can be configured.
 Storing destinations for fax.
 Displaying the number of pages faxed.System settings that can be configured by the administrator. 
To configure these settings, login as an administrator is 
required. For example, the following settings can be 
configured.
 Settings for peripheral devices installed on the machine.
 Transmission/reception settings for fax
Settings for general usersSettings for administrators
Administrator password
To maintain security, the administrator of the machine should promptly change the password after the machine is 
purchased. (For the factory default administrator password, see TO THE ADMINISTRATOR OF THE MACHINE in the 
Safety Guide.) To change the password, see Change Administrator Password in the System Settings Guide.
*To ensure a high level of security, change the password at regular intervals.
 The above groupings of General and Administrator are used as a convenient means of clarifying the functions of the 
settings. These groupings do not appear in the touch panel.
 To configure the system settings from the Web pages, click [System Settings] in the Web page menu. 
						

							128
Accessing the System Settings (General)
When User Authentication is not Enabled
Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation 
panel.
Operation panel
When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item 
in this screen that you wish to configure. For detailed explanations of each of the settings, see the following pages of this 
chapter.
System settings screen (factory default state)
 To quit the system settings, touch the [Exit] key in the top right corner of the screen.
 User authentication is initially disabled (factory default setting).
DOCUMENT
FILING
IMAGE SEND
COPY
JOB STATUSSYSTEM
SETTINGS
LOGOUT
PRINTREADY
DATA
LINE
DATA
[SYSTEM SETTINGS] key
System SettingsExitAdmin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Default SettingsTotal Count
Paper Tray
Settings
Printer Condition
Settings
Address Control
Document Filing
Control
[Exit] keySetup Items 
						

							129
When User Authentication is Enabled
When User Authentication Setting is enabled, login is required in the login screen before the machine can be used.
The login screen varies depending on the settings configured in Authentication Method Setting. If one of the following 
login screens appears, log in using the user information provided by the administrator of the machine. You can then use 
the system settings.
For more information, see the System Settings Guide.
Login name and password Login name, password and E-mail address
User number
Login by login name and password
When authentication is by login name/password/e-mail address, your e-mail address must also be entered in the 
following procedure. Touch the [E-mail Address] key and enter your e-mail address, which is stored on the LDAP server, 
in same way as you entered the password. When finished, touch the [OK] key. (If you select a user whose E-mail 
address is stored in the machine, the e-mail address is automatically entered when the user is selected.)
Please enter your login name /
password.
User AuthenticationLogin NameUser NamePassword
Auth to:Server 1
OK
Please enter your login name /
E-mail address / password.
User AuthenticationLogin Name
E-mail AddressUser Name
Password
Auth to:
OK
Server 1
Admin Login
Enter your user number.
OK
 Check with your administrator for the user information that is required to log in.
 When auto login is enabled, the login screen will not appear.
1
Touch the [Login Name] key.
You can touch the   key and enter a user registration number with the numeric keys to directly select the 
corresponding user.
Please enter your login name /
password.         
User AuthenticationLogin NameUser NamePassword
Auth to:
OK
Server 1 
						

							130
2
Select the user.
 You can touch the   key and enter a user registration number with the numeric keys to directly select the 
corresponding user.
 To specify a user not stored in the machine directly using the LDAP server, touch the [Direct Entry] key, enter the 
login name that is stored on the LDAP server, and touch the [OK] key. (When LDAP is enabled.)
3
Enter a password.
(1) Touch the [Password] key.
(2) Enter a password on the text entry screen 
that will appear.
When logging in locally to the machine, enter your 
password that was stored when user information is 
registered.
If authentication is to the LDAP server, enter your 
password that is stored on the LDAP server.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
If a password has not been established, this step is not necessary.
Go to step 4.
4
Touch the [OK] key.
 When a user is selected that is stored on the machine, [Auth to:] is entered. To enter your login name directly or 
change the login destination, touch the [Auth to:] key. The following screen appears when the key is touched. Select 
the desired key and touch the [OK] key.
 Authenticate to cannot be changed when an LDAP server has not been stored.
 Users for which the authentication destination is LDAP cannot select Login Locally.
 This completes the login procedure. After login, the system settings can be used.
For the procedure following login, see When User Authentication is not Enabled (page 128).
Please select a user
to be logged in.
Admin Login
Direct Entry
ABCUser
AAA AAA
CCC CCC
EEE EEE
GGG GGG
All UsersABCDEFGHIJKLMNOPQRSTUVWXYZ
BBB BBB
DDD DDD
FFF FFF
HHH HHH
251
Back
Please enter your login name /
password.
User AuthenticationLogin NameAAA AAA
Login Locally
User NamePassword
Auth to:
OK
User AuthenticationLogin Name
Login Locally
AAA AAAUser NamePassword
Auth to:
OK
Please enter your login name /
password.
Select the authentication system of registered user.
Authenticate to:
Login Locally
Server 2
Server 3
Server 1
OK
1/2 
						

							131
Login by user number
1
Enter your user number with the 
numeric keys.
Each entered digit will be displayed as  .
2
Touch the [OK] key.
 When an user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login 
will take place automatically.)
 This completes the login procedure. After login, the system settings can be used.
For the procedure following login, see When User Authentication is not Enabled (page 128).
 To configure and store LDAP settings, click [Network Settings] and then [LDAP Settings] in the Web page menu.  
(Administrator rights are required.)
 When Auto Clear activates, logout automatically takes place.
To logout...
Press the [LOGOUT] key ( ). (Except when entering a fax number.)
Enter your user number.
Admin Login
Enter your user number.
OK 
						

							132
System Settings (General) List
When the system settings are accessed with general rights, the following items appear. The factory default settings for 
each item are also shown. For items that can only be accessed with administrator rights, see System Settings 
(Administrator) List (page 165).
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
ItemFactory default settingPage
■List Print (User)134
●Sending Address List
134
XIndividual List–
XGroup List–
XProgram List–
XMemory Box List–
XAll Sending Address List–
■Address Control135
●Direct Address/Program
135
XIndividual
‹Fax
 Search Number–
Name–
 Initial–
 Index–
Fax No.–
Key Name–
Mode–
XGroup
140
‹Search Number–
‹Group Name–
‹Initial–
‹Index–
‹Address–
‹Key Name– 
						

							133
*1 When a saddle stitch finisher or finisher is installed.
*2 See FORWARDING RECEIVED FAXES (Fax Data Forward) (page 101).
XProgram
144
‹Program Name–
‹Settings
Address–
 Resolution–
 Exposure–
 Special Modes–
XModify / Delete–146
●F-Code Memory Box
149
XStore
‹Polling Memory
Box Name–
 Sub Address–
‹Confidential
151Box Name–
 Sub Address–
Print PIN–
‹Relay Broadcast
154Box Name–
 Sub Address–
 Recipient–
XModify/Delete
157‹Polling Memory–
‹Confidential–
‹Relay Broadcast–
●Custom Index
159
XUser 1–
XUser 2–
XUser 3–
XUser 4–
XUser 5–
XUser 6–
■Fax Data Receive/Forward160
●Fax Receive SettingsAuto Reception
160XMultiple Set PrintDisable
XStaple*1Disable
●Fax Data Forward*2–
ItemFactory default settingPage 
						

							134
List Print (User)
A test page can be printed to check the machine settings.
Sending Address List
Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address 
List.
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [List Print (User)] key.
3
Touch the [Sending Address List] key.
4
Touch the list that you wish to print.
A message screen appears and printing begins.
To cancel printing...
Touch the [Cancel] key in the message screen that appears after you touch one of the keys.
SYSTEM
SETTINGS
System SettingsAdmin Password
Default SettingsTotal Count
Address Control
Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsList Print (User)OK
All Custom Setting List
Printer Test Page
Sending Address List
1/2
System SettingsSending Address ListOK
Memory Box
List
Individual
List
All Sending
Address List
Group ListProgram List