Sharp Mx 3501 N Manual
Have a look at the manual Sharp Mx 3501 N Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 615 Sharp manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
![Page 206
30
BATCH PRINTING
All files that have the same user name and password can be printed at once.
1
Touch the [Batch Print] key.
2
Touch the [User Name] key.
3
Select the user name.
There are 4 ways to select the user name:
(A)Touch the one-touch key of the user name.
The touched user name is highlighted.
If you accidentally select the wrong user name, touch the
key of the correct name.
(B)Touch the [Default User] key.
The user name can be selected from the default users in the
user account settings....](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-205.png "Page 206
30
BATCH PRINTING
All files that have the same user name and password can be printed at once.
1
Touch the [Batch Print] key.
2
Touch the [User Name] key.
3
Select the user name.
There are 4 ways to select the user name:
(A)Touch the one-touch key of the user name.
The touched user name is highlighted.
If you accidentally select the wrong user name, touch the
key of the correct name.
(B)Touch the [Default User] key.
The user name can be selected from the default users in the
user account settings....")
![Page 207
31
4
If a password has been established,
touch the [Password] key.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key. Only files that have the same password will
be selected.
If you do not wish to enter a password, go to the next step.
5
To set the number of copies, touch the
[Change PRT.No.] key.
If you wish to use the number of copies stored with each file, go
to step 6.
(1) Touch the [Apply the Number from Stored
Setting of Each Job] checkbox so that it is
not...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-206.png "Page 207
31
4
If a password has been established,
touch the [Password] key.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key. Only files that have the same password will
be selected.
If you do not wish to enter a password, go to the next step.
5
To set the number of copies, touch the
[Change PRT.No.] key.
If you wish to use the number of copies stored with each file, go
to step 6.
(1) Touch the [Apply the Number from Stored
Setting of Each Job] checkbox so that it is
not...")
![Page 208
32
SENDING A STORED FILE
A file stored by document filing can be called up and transmitted. The transmission settings that were stored with the file
are also called up, allowing you to resend the file using the same settings. If needed, you can also change the
transmission settings.
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using File, touch
the [File Folder] key. If the file was
stored using Quick File, touch the
[Quick File Folder] key.
If you touched the [Quick File Folder] key,...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-207.png "Page 208
32
SENDING A STORED FILE
A file stored by document filing can be called up and transmitted. The transmission settings that were stored with the file
are also called up, allowing you to resend the file using the same settings. If needed, you can also change the
transmission settings.
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using File, touch
the [File Folder] key. If the file was
stored using Quick File, touch the
[Quick File Folder] key.
If you touched the [Quick File Folder] key,...")
![Page 209
33
5
Touch the [Send] key.
6
Select transmission settings.
For information on the settings, see SEND SETTINGS
SCREEN (page 34).
7
Press the [COLOR START] key ( )
or the [BLACK & WHITE START] key
().
If you are sending a fax or Internet fax, only t he [BLACK & WHITE START] key ( ) can be used.
• A file saved in black and white or grayscale cannot be transmitted in color.
A stored print job cannot be transmitted.
These transmission methods require installation of the corresponding options.
If...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-208.png "Page 209
33
5
Touch the [Send] key.
6
Select transmission settings.
For information on the settings, see SEND SETTINGS
SCREEN (page 34).
7
Press the [COLOR START] key ( )
or the [BLACK & WHITE START] key
().
If you are sending a fax or Internet fax, only t he [BLACK & WHITE START] key ( ) can be used.
• A file saved in black and white or grayscale cannot be transmitted in color.
A stored print job cannot be transmitted.
These transmission methods require installation of the corresponding options.
If...")
![Page 210
34
SEND SETTINGS SCREEN
The keys that appear in the send settings are explained below. For more information on each of the settings, see BASE
SCREEN OF FAX MODE in the Facsimile Guide and BASE SCREEN in the Scanner Guide.
Example of scan mode
(1) [Mode Switch] key
Use this key to select fax mode, scan mode, or Internet
fax mode.
(2) [Image Settings] key
Touch this key to select send settings. The settings that
can be selected vary by mode.
Fax mode
[Resolution] key
Use this to select the resolution....](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-209.png "Page 210
34
SEND SETTINGS SCREEN
The keys that appear in the send settings are explained below. For more information on each of the settings, see BASE
SCREEN OF FAX MODE in the Facsimile Guide and BASE SCREEN in the Scanner Guide.
Example of scan mode
(1) [Mode Switch] key
Use this key to select fax mode, scan mode, or Internet
fax mode.
(2) [Image Settings] key
Touch this key to select send settings. The settings that
can be selected vary by mode.
Fax mode
[Resolution] key
Use this to select the resolution....")
![Page 211
35
PROPERTIES OF STORED FILES
FILE PROPERTIES
The protect setting can be selected for files saved with the document filing function. This prevents a file from being
moved or automatically or manually deleted.
Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing]
attribute, a file is not protected. When saved with the [Protect] or [Confidential] attribute, a file is protected.
Files saved to the Quick File Folder are all [Sharing]. When...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-210.png "Page 211
35
PROPERTIES OF STORED FILES
FILE PROPERTIES
The protect setting can be selected for files saved with the document filing function. This prevents a file from being
moved or automatically or manually deleted.
Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing]
attribute, a file is not protected. When saved with the [Protect] or [Confidential] attribute, a file is protected.
Files saved to the Quick File Folder are all [Sharing]. When...")
![Page 212
36
4
Touch the key of the desired file.
If a password is set for the selected file, a password entry
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key.
The [Filter by Job] tab can be touched to show the mode keys (copy mode, scan mode, etc.). Touch a mode key to
show a list of the files that were stored from that mode.
When you know the mode from which a file was stored, touching the [Filter by Job] tab lets you find the file quickly.
You can touch...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-211.png "Page 212
36
4
Touch the key of the desired file.
If a password is set for the selected file, a password entry
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key.
The [Filter by Job] tab can be touched to show the mode keys (copy mode, scan mode, etc.). Touch a mode key to
show a list of the files that were stored from that mode.
When you know the mode from which a file was stored, touching the [Filter by Job] tab lets you find the file quickly.
You can touch...")
![Page 213
37
MOVING A STORED FILE
The folder in which a file is stored can be changed. (The file can be moved to a different folder.)
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using File, touch
the [File Folder] key. If the file was
stored using Quick File, touch the
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user authentication is enabled and My Folder is...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-212.png "Page 213
37
MOVING A STORED FILE
The folder in which a file is stored can be changed. (The file can be moved to a different folder.)
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using File, touch
the [File Folder] key. If the file was
stored using Quick File, touch the
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user authentication is enabled and My Folder is...")
![Page 214
38
5
Touch the [Move] key.
6
Touch the [Move to:] key.
A file cannot be moved to the Quick File Folder.
When the file name is changed, the file is moved to the new folder with the new name. The file is not copied to the
new folder.
To change the file name, touch the [File Name] key.
7
The above screen shows the Custom Folders as an
example.
Select the destination folder.
(1) Select the folder to which you want to move
the file.
If a password is set for the selected folder, a password
entry...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-213.png "Page 214
38
5
Touch the [Move] key.
6
Touch the [Move to:] key.
A file cannot be moved to the Quick File Folder.
When the file name is changed, the file is moved to the new folder with the new name. The file is not copied to the
new folder.
To change the file name, touch the [File Name] key.
7
The above screen shows the Custom Folders as an
example.
Select the destination folder.
(1) Select the folder to which you want to move
the file.
If a password is set for the selected folder, a password
entry...")
![Page 215
39
DELETING A STORED FILE
Stored files that are no longer needed can be deleted.
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using File, touch
the [File Folder] key. If the file was
stored using Quick File, touch the
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user authentication is enabled and My Folder is specified in User Registration in the system...](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-214.png "Page 215
39
DELETING A STORED FILE
Stored files that are no longer needed can be deleted.
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using File, touch
the [File Folder] key. If the file was
stored using Quick File, touch the
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user authentication is enabled and My Folder is specified in User Registration in the system...")
![Page 216
40
5
Touch the [Delete] key.
When the [Delete] key is touched, a confirmation message
appears. Touch the [Yes] key.
A file whose property is Protect cannot be deleted. To delete a protected file, change its property to Sharing or
Confidential.
Job Settings
file-01
Select the job.
Name 18 x11F. Color
Print
Move
Send
DeleteDetail
Cancel
Property
Change
1
/
2
Delete the file data?
NoYes
Name 1
file-01](http://img.usermanuals.tech/thumb/68/102893/w64_mx-3501-n-manual-1512156662_d-215.png "Page 216
40
5
Touch the [Delete] key.
When the [Delete] key is touched, a confirmation message
appears. Touch the [Yes] key.
A file whose property is Protect cannot be deleted. To delete a protected file, change its property to Sharing or
Confidential.
Job Settings
file-01
Select the job.
Name 18 x11F. Color
Print
Move
Send
DeleteDetail
Cancel
Property
Change
1
/
2
Delete the file data?
NoYes
Name 1
file-01")
35 PROPERTIES OF STORED FILES FILE PROPERTIES The protect setting can be selected for files saved with the document filing function. This prevents a file from being moved or automatically or manually deleted. Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] attribute, a file is not protected. When saved with the [Protect] or [Confidential] attribute, a file is protected. Files saved to the Quick File Folder are all [Sharing]. When saving a file to the Main Folder or a Custom Folder, [Sharing] or [Confidential] can be selected. CHANGING THE PROPERTY SharingA [Sharing] file can be changed to a [Protect] or [Confidential] file using [Property change]. Protect A password cannot be set for a [Protect] file, however, as long as the property of the file is not changed to [Sharing] with [Property Change], the file will be protected and [Delete] and [Move] cannot be used. The icon appears with the mode icon in the file key of a protected file. ConfidentialA password is set for a [Confidential] file to protect it. (The password must be entered to call up the file.) The icon appears with the mode icon in the file key of a confidential file. 1 Press the [DOCUMENT FILING] key. 2 If the file was stored using File, touch the [File Folder] key. If the file was stored using Quick File, touch the [Quick File Folder] key. If you touched the [Quick File Folder] key, go to step 4. The Quick File Folder opens in step 4. System Settings (Administrator): User Registration If user authentication is enabled and My Folder is specified in User Registration in the system settings, go to step 4. The Custom Folder specified as My Folder opens in step 4. 3 The above screen shows the Custom Folders as an example. If you wish to switch to the Main Folder, touch the [Main Folder] key. Touch the key of the folder that contains the desired file. If a password is set for the selected folder, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. DOCUMENT FILING File Folder Quick File Folder External Data Access Scan to HDD HDD StatusSearch File RetrieveFile Store Custom Folder 1/1 SearchBackMain Folder User 1 User 3 User 5 User 7 User 2 User 4 User 6 User 8 All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ Enter password via the 10-key pad. CANCELOK
36 4 Touch the key of the desired file. If a password is set for the selected file, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. The [Filter by Job] tab can be touched to show the mode keys (copy mode, scan mode, etc.). Touch a mode key to show a list of the files that were stored from that mode. When you know the mode from which a file was stored, touching the [Filter by Job] tab lets you find the file quickly. You can touch the [File Name] key, the [User Name] key, or the [Date] key to change the order of display of the files. 5 Touch the [Property Change] key. 6 Touch the key of the desired property and then touch the [OK] key. If you touch the [Confidential] key, the [Password] key appears. Touch the [Password] key to open the password entry screen. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Restrictions on changing the property A file that is set to Sharing can be changed to Protect or Confidential. However, a Sharing file that is saved in the Quick File Folder can only be changed to Protect. A file that is set to Protect can be changed to Sharing or Confidential. However, a Protect file that is saved in the Quick File Folder can only be changed to Sharing. A file that is saved in the Quick File Folder cannot be changed to Confidential. If the file is moved to the Main Folder or a Custom Folder, the property can be changed to Confidential. Two properties cannot be selected for a single file. User 1 File NameUser NameDate file-01 file-02 file-03.tiff All FilesFilter by JobBatch Print Name 1 SearchBack Name 2 Name 3 1108/01/2005 08/01/2005 08/01/2005 Enter password via the 10-key pad. CANCELOK Job Settings file-01 Select the job. Name 18 x11F. Color Print Move Send DeleteDetail Cancel Property Change 1 / 2 Job Settings / Property Change file-01Name 18 x11 Confidential SharingProtect F. Color Cancel Password OK 1 / 2 Enter password via the 10-key pad. OKCancel
37 MOVING A STORED FILE The folder in which a file is stored can be changed. (The file can be moved to a different folder.) 1 Press the [DOCUMENT FILING] key. 2 If the file was stored using File, touch the [File Folder] key. If the file was stored using Quick File, touch the [Quick File Folder] key. If you touched the [Quick File Folder] key, go to step 4. The Quick File Folder opens in step 4. System Settings (Administrator): User Registration If user authentication is enabled and My Folder is specified in User Registration in the system settings, go to step 4. The Custom Folder specified as My Folder opens in step 4. 3 The above screen shows the Custom Folders as an example. If you wish to switch to the Main Folder, touch the [Main Folder] key. Touch the key of the folder that contains the desired file. If a password is set for the selected folder, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. 4 Touch the key of the desired file. If a password is set for the selected file, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. The [Filter by Job] tab can be touched to show the mode keys (copy mode, scan mode, etc.). Touch a mode key to show a list of the files that were stored from that mode. When you know the mode from which a file was stored, touching the [Filter by Job] tab lets you find the file quickly. You can touch the [File Name] key, the [User Name] key, or the [Date] key to change the order of display of the files. DOCUMENT FILING File Folder Quick File Folder External Data Access Scan to HDD HDD StatusSearch File RetrieveFile Store Custom Folder 1/1 SearchBackMain Folder User 1 User 3 User 5 User 7 User 2 User 4 User 6 User 8 All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ Enter password via the 10-key pad. CANCELOK User 1 File NameUser NameDate file-01 file-02 file-03.tiff All FilesFilter by JobBatch Print Name 1 SearchBack Name 2 Name 3 1108/01/2005 08/01/2005 08/01/2005 Enter password via the 10-key pad. CANCELOK
38 5 Touch the [Move] key. 6 Touch the [Move to:] key. A file cannot be moved to the Quick File Folder. When the file name is changed, the file is moved to the new folder with the new name. The file is not copied to the new folder. To change the file name, touch the [File Name] key. 7 The above screen shows the Custom Folders as an example. Select the destination folder. (1) Select the folder to which you want to move the file. If a password is set for the selected folder, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. (2) Touch the [OK] key. 8 Touch the [Move] key. A file whose property is Protect cannot be moved. To move a protected file, change its property to Sharing or Confidential. Job Settings file-01 Select the job. Name 18 x11F. Color Print Move Send DeleteDetail Cancel Property Change 1 / 2 File Namefile-01 Move to:Move Job Settings / Move file-01 Select the folder the file is moved to. Name 18 x11F. Color Cancel 1 / 2 Job Settings / Move 1/1 Main FolderOK User 1 User 3 User 5 User 7 User 2 User 4 User 6 User 8 All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ (1)(2) Enter password via the 10-key pad. CANCELOK File Namefile-01 User 2Move to:Move Job Settings / Move file-01 Select the folder the file is moved to. Name 18 x11F. Color Cancel 1 / 2
39 DELETING A STORED FILE Stored files that are no longer needed can be deleted. 1 Press the [DOCUMENT FILING] key. 2 If the file was stored using File, touch the [File Folder] key. If the file was stored using Quick File, touch the [Quick File Folder] key. If you touched the [Quick File Folder] key, go to step 4. The Quick File Folder opens in step 4. System Settings (Administrator): User Registration If user authentication is enabled and My Folder is specified in User Registration in the system settings, go to step 4. The Custom Folder specified as My Folder opens in step 4. 3 The above screen shows the Custom Folders as an example. If you wish to switch to the Main folder, touch the [Main Folder] key. Touch the key of the folder that contains the desired file. If a password is set for the selected folder, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. 4 Touch the key of the desired file. If a password is set for the selected file, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. The [Filter by Job] tab can be touched to show the mode keys (copy mode, scan mode, etc.). Touch a mode key to show a list of the files that were stored from that mode. When you know the mode from which a file was stored, touching the [Filter by Job] tab lets you find the file quickly. You can touch the [File Name] key, the [User Name] key, or the [Date] key to change the order of display of the files. DOCUMENT FILING File Folder Quick File Folder External Data Access Scan to HDD HDD StatusSearch File RetrieveFile Store Custom Folder 1/1 SearchBackMain Folder User 1 User 3 User 5 User 7 User 2 User 4 User 6 User 8 All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ Enter password via the 10-key pad. CANCELOK User 1 File NameUser NameDate file-01 file-02 file-03.tiff All FilesFilter by JobBatch Print Name 1 SearchBack Name 2 Name 3 1108/01/2005 08/01/2005 08/01/2005 Enter password via the 10-key pad. CANCELOK
40 5 Touch the [Delete] key. When the [Delete] key is touched, a confirmation message appears. Touch the [Yes] key. A file whose property is Protect cannot be deleted. To delete a protected file, change its property to Sharing or Confidential. Job Settings file-01 Select the job. Name 18 x11F. Color Print Move Send DeleteDetail Cancel Property Change 1 / 2 Delete the file data? NoYes Name 1 file-01
41 CALLING UP AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the Complete job status screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination. 1 Press the [JOB STATUS] key. 2 Touch the job status screen selector key to select Complete. 3 Touch the key of the desired file. To view information on the selected file, touch the [Detail] key. 4 Touch the [Call] key. 5 Touch the key of the operation that you wish to perform. The setting screen of the selected operation will appear. ☞PRINTING A STORED FILE (page 28), SENDING A STORED FILE (page 32), PROPERTIES OF STORED FILES (page 35), MOVING A STORED FILE (page 37), DELETING A STORED FILE (page 39) JOB STATUS Job QueueSets / ProgressStatusSpool Complete Detail Priority Stop/Delete Internet FaxFax JobScan toPrint Job Job QueueCopy020 / 001Copying Copy020 / 000Waiting Computer01020 / 000Waiting 0312345678002 / 000Waiting 1/1 Jobs CompletedSet TimeSetsStatusSpool Complete Detail Call Internet FaxFax JobScan toPrint Job Job QueueComputer02010/010OK Copy005/005OK Computer03002/002OK Copy003/003 14:38 12/09 14:38 12/09 14:09 12/09 13:27 12/09OK 1/8 Jobs CompletedSet TimeSetsStatusSpool Complete Detail Call Internet FaxFax JobScan toPrint Job Job QueueComputer02010/010 Copy005/005 Computer03002/002 Copy003/003 14:38 12/09 14:38 12/09 14:09 12/09 13:27 12/09 1/8OK OK OK OK Job Settings file-01 Select the job. Name 18 x11F. Color Print Move Send Delete Property Change Detail Cancel 1 / 2
42 SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. BASIC SEARCH PROCEDURE The basic procedure for searching all folders on the hard drive is explained here. Searching is possible even when you only know part of the file name or folder name. Example: Only part of a file name is known: Meeting 1 Press the [DOCUMENT FILING] key. 2 Touch the [Search] key. 3 Touch the [User Name] key or the [File or Folder Name] key. If you know the user name, touch the [User Name] key and go to Using the user name to search in step 4. If you know the file name, touch the [File or Folder Name] key and go to Using the file name or folder name to search in step 4. When you search using Meeting...All folders and files that include Meeting will be listed.[Search results] Text 1 Report Regular meeting Regular meeting Meeting graphsMeeting graphs MainQuick File For meetings For meetings [Hard drive] For individuals DOCUMENT FILING File Folder Quick File Folder External Data Access Scan to HDD HDD StatusSearch File RetrieveFile Store Cancel User Name Password File or Folder Name Start SearchSearch Search within Current Folder
43 4 Using the user name to search There are four ways to select the user name: (A)Touch the one-touch key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the correct name. (B)Touch the [Default User] key. The user name can be selected from the default users in the user account settings. (C)Touch the key. An area [---] for directly ent ering a registration number will appear at the top of the key. The user name can be selected by entering the 3-digit user number that was configured when the user was stored. (D)Touch the [Direct Entry] key. A text entry screen will appear. Directly enter the user name. To enter text, see 6. ENTERING TEXT in the Users Guide. Searching is possible even if you only enter the first several letters of the user name. After selecting the user name, touch the [OK] key. When selecting is completed, the [Password] key can be touched. To search only for files that have the same user name and password, touch the [Password] key and enter the file and folder password. (It is not possible to search using a password only.) Using the file name or folder name to search Enter the file name or folder name in the text entry screen that appears and touch the [OK] key. To enter text, see 6. ENTERING TEXT in the Users Guide. 5 Touch the [Start Search] key. The search results will appear in a screen similar to the following screen. A list of the files that match y our search criteria will appear. Touch the desired file name or folder name. The job settings screen will appear. The [Cancel] key can be touched to return to step 2. The [Search Again] key can be touched to return to step 3. • When you search using [File or Folder Name], Custom Fold ers that match the search characters will also appear in the list. When a folder key is touched, a list of the files in the folder appears. If the file you are searching for is in the list, touch it. You can also restrict the search to a sp ecified folder. For more information, see Searching within a folder (page 44). You can also use the Web pages to search for a file. Cl ick [Document Operations], [Document Filing], and then [Search] in the Web page menu. SearchSelect user name. 251 ABCUser Name 1 Name 3 Name 5 Name 7 All UsersABCDEFGHIJKLMNOPQRSTUVWXYZ Name 2 Name 4 Name 6 Name 8 OKCancel Direct Entry Default User (A) (C) (B) (D) Cancel User Name Password File or Folder Name Start SearchSearch Name 1 08/01/2005 Search File or Folder NameUser NameDate file-01Name 1 Cancel 1/1 Search Again
44 Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. 1 Press the [DOCUMENT FILING] key. 2 To search the Main Folder or a custom folder, touch the [File Folder] key. To search the Quick File folder, touch the [Quick File Folder] key. If you touched the [Quick File Folder] key, go to step 4. The Quick File Folder opens in step 4. System Settings (Administrator): User Registration If user authentication is enabled and My Folder is specified in User Registration in the system settings, go to step 4. The Custom Folder specified as My Folder opens in step 4. 3 The above screen shows the Custom Folders as an example. If you wish to switch to the Main Folder, touch the [Main Folder] key. Touch the key of the folder that you wish to search. If a password is set for the selected folder, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. 4 Touch the [Search] key. 5 Touch the [User Name] key or the [File or Folder Name] key. If you know the user name, touch the [User Name] key and go to Using the user name to search in step 6. If you know the file name, touch the [File or Folder Name] key and go to Using the file name or folder name to search in step 6. DOCUMENT FILING File Folder Quick File Folder External Data Access Scan to HDD HDD StatusSearch File RetrieveFile Store Custom Folder 1/1 SearchBackMain Folder User 1 User 3 User 5 User 7 User 2 User 4 User 6 User 8 All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ Enter password via the 10-key pad. CANCELOK User 1 File NameUser NameDate file-01 file-02 file-03.tiff All FilesBatch Print Name 1 SearchBack Name 2 Name 3 11 Filter by Job 08/01/2005 08/01/2005 08/01/2005 Cancel User Name Password File or Folder Name Search StartSearch Search within Current Folder