Sharp Mx 3501 N Manual

							135
Address Control
Storing a One-touch (Individual) Key for Fax
The fax number and name of a fax destination can be stored in a one-touch key. This will allow the fax number to be 
entered by simply touching the key.
One-touch keys can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button 
that appears. Select [Fax] in [Address Type] and then store the address.
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [Address Control] key.
3
Touch the [Direct Address / Program] 
key.
4
Touch the [Individual] key.
SYSTEM
SETTINGS
System SettingsAdmin Password
Default SettingsTotal Count
Address Control
Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsAddress ControlOK
F-Code Memory Box
Custom Index
Direct Address / Program
System SettingsDirect Address / ProgramOK
IndividualGroupProgramModify/Delete
Store 
						

							136
5
Make sure that the [Fax] checkbox is 
selected .
If a checkmark   does not appear, touch the [Fax] checkbox.
The lowest number not yet used is automatically entered as the [Search Number].
If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric 
keys. A search number that has already been stored cannot be used.
6
Enter the destination name.
(1) Touch the [Name] key.
(2) Enter the destination name on the text entry 
screen that will appear.
Enter up to 36 characters for the name.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
7
Enter initials.
(1) Touch the [Initial] key.
(2) Enter initials on the text entry screen that 
will appear.
Enter up to 10 characters.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
The initials you enter here determine the position of the one-touch key in the ABC index.
8
Touch the [Index] key.
Direct Address / Individual
E-mailFaxInternet Fax
NextExit
1/2
Search Number001
Name
InitialIndex
Fax No.
Direct Address / IndividualE-mailFaxInternet Fax
NextExit
1/2
Search Number001
Name
InitialIndex
Fax No.
Direct Address / IndividualE-mailFaxInternet Fax
NextExit
1/2
Search Number001
AAA AAAName
InitialIndex
Fax No.
Direct Address / IndividualE-mailFaxInternet Fax
NextExit
1/2
Search Number001
AAA AAA
A
Name
InitialIndex
Fax No. 
						

							137
9
Select the index.
(1) Touch the key of the desired index.
(2) Touch the [OK] key.
 One of the upper row of keys, [User 1] to [User 6] (the names can be changed), can be selected to have the 
one-touch key appear in that index when the custom index display is selected instead of the ABC index display.
 The lower keys are for selecting whether or not to include the group in the [Frequent Use] index. It is convenient to 
include frequently used destinations in the [Frequent Use] index.
10
Touch the [Fax No.] key.
11
Enter the destination fax number.
(1) Enter the destination fax number with the 
numeric keys.
(2) Touch the [OK] key.
Entering a pause between digits of the number...
Touch the [Pause] key at the place where you wish to enter a pause. The entered pause appears as a hyphen -.
To enter an F-code (sub-address and passcode)...
(1) Enter the destination fax number with the numeric keys.
(2) Touch the [Sub Address] key.
/ appears.
(3) Enter the sub address with the numeric keys (maximum of 20 digits).
(4) Touch the [Sub Address] key.
/ appears.
(5) Enter the passcode with the numeric keys (maximum of 20 digits).
A passcode is not necessary if the destination machine does not use a passcode.
 The destination fax number can be a maximum of 64 digits including all numbers and characters. However, only the 
first 32 digits will appear in the display.
 When (2) is performed, the number entered to that point is stored and Registration is completed. will appear.
If an incorrect entry is made...
Press the [CLEAR] key ( ) and enter the correct digits.
Direct Address / Individual
Select the custom index where you register this address.
Do you register this address at the [Frequent Use], too?
No.001
IndexOK
ExitNext
User 1User 2User 3
YesNo
User 4User 5User 6
(2)(1)
Direct Address / IndividualE-mailFaxInternet Fax
NextExit
1/2
Search Number001
AAA AAA
A
Name
InitialIndex
Fax No.
User 1
Direct Address / IndividualNextExit
OKCancelNo.001
Fax No.Enter the Fax No. via the 10-Key pad, then press [OK].
Pause
Sub Address
0123456789
(1)(2) 
						

							138
12
Touch the   keys to switch 
through the screens.
13
Check the name of the key .
The name appearing next to the [Key Name] key will be 
displayed in the one-touch key.
To change the key name, touch the [Key Name] key, edit the 
name, and then touch the [OK] key. 
Up to 18 characters can be entered for the key name.
14
Check the International Correspondence 
Mode.
The setting is displayed next to the [Mode] key
To change the setting, follow these steps:
(1) Touch the [Mode] key.
(2) Touch one of the transmission speed keys.
(3) Touch one of the International 
Correspondence Mode keys.
(4) Touch the [OK] key.
Transmission speed
33.6kbps, 14.4kbps, 9.6kbps or 4.8kbps can be selected for the transmission speed. Higher numbers are higher 
transmission speeds.
Set the transmission speed only when you know what speed is most suitable, such as when you are sending a fax 
to a foreign country and telephone line conditions are bad. If you do not know the line conditions, do not change this 
setting.
International Correspondence Mode
None, Mode 1, Mode 2, or Mode 3 can be selected for the International Correspondence Mode.
When sending a fax to a foreign country, telephone line conditions can sometimes distort the fax or interrupt the 
transmission. If errors frequently occur when sending a fax to a foreign country, try each of modes 1 to 3 and select 
the mode that enables the best transmission.
Direct Address / Individual
E-mailFaxInternet Fax
NextExit
1/2
Search Number001
0123456789
InitialIndex
Fax No.
Registration is completed.
AAA AAA
A
Name
User 1
Direct Address / IndividualNextExit
2/2Key NameAAA AAA
33.6 kbps/NoneMode
E-mailFaxInternet Fax
Search Number001Registration is completed.
Direct Address / IndividualNextExit
2/2Key NameAAA AAA
33.6 kbps/NoneMode
Search Number001Registration is completed.
E-mailFaxInternet Fax
(1)
Direct Address / IndividualNo.001NextExit
OKTransmission Mode
Transmission SpeedInternational Correspondence Mode
33.6 kbpsNone
9.6 kbps4.8 kbps
14.4 kbps
Mode 3Mode 2
Mode 1
(4)(3)(2) 
						

							139
15
Touch the [Exit] key.
If you wish to store another destination...
Touch the [Next] key and repeat the procedure from step 5.
 A total of 999 one-touch keys and group keys can be stored.
 It will not be possible to store a group if this has been prohibited using Disable Registering Destination from Operation 
Panel (page 177) in the system settings for fax (administrator).
Direct Address / IndividualNextExit
2/2Key NameAAA AAA
33.6 kbps/NoneMode
E-mailFaxInternet Fax
Search Number001Registration is completed. 
						

							140
Storing a Group Key
Multiple addresses can be stored as a group for a broadcast transmission.
Group key can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that 
appears. Select [Group] in [Address Type] and then store the address.
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [Address Control] key.
3
Touch the [Direct Address / Program] 
key.
4
Touch the [Group] key.
5
Enter a name for the group.
(1) Touch the [Group Name] key.
(2) Enter a name for the group on the text entry 
screen that will appear.
Enter up to 36 characters for the name.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search 
number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that has 
already been stored cannot be used.
SYSTEM
SETTINGS
System SettingsAdmin Password
Default SettingsTotal Count
Address Control
Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsAddress ControlOK
F-Code Memory Box
Custom Index
Direct Address / Program
System SettingsDirect Address / ProgramOK
IndividualGroupProgramModify/Delete
Store
Direct Address / GroupExitNextSearch Number 001
Initial
Group Name
Key Name
IndexAddress 
						

							141
6
Enter initials.
(1) Touch the [Initial] key.
(2) Enter initials on the text entry screen that 
will appear.
Up to 10 characters can be entered.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
The initials you enter here determine the position of the one-touch key in the ABC index.
7
Touch the [Index] key.
8
Select the index.
(1) Touch the key of the desired index.
(2) Touch the [OK] key.
 One of the upper row of keys, [User 1] to [User 6] (the names can be changed) can be selected to have the group 
appear in that index when the custom index display is selected instead of the ABC index display.
 The lower keys are for selecting whether or not to include the group in the [Frequent Use] index. It is convenient to 
include frequently used addresses and groups in the [Frequent Use] index.
9
Touch the [Address] key.
Direct Address / GroupSearch Number
Group Name
001
BBB BBB
Initial
NextExit
IndexAddress
Key Name
Direct Address / GroupSearch Number
Group Name
Initial
NextExit
Address
Key Name
Index
001
B
BBB BBB
Direct Address / Group
Select the custom index where you register this address.
Do you register this address at the [Frequent Use], too?
No.001
IndexOK
Next
YesNo
Exit
User 1User 2User 3User 4User 5User 6
(2)(1)
Direct Address / GroupSearch Number
Group Name
Initial
NextExit
IndexAddress
Key Name
001
B
User 1
BBB BBB 
						

							142
10
Select the desired destination.
(1) Touch the keys of the desired destinations.
The selected destinations are highlighted and stored in 
the group key.
(2) Touch the [OK] key.
 Touch the [OK] key. Registration is completed. will appear.
 Keys that cannot be stored as group keys are grayed out to prevent selection.
 To directly enter a destination fax number or check the selected destinations, see Direct entry (page 143) and 
Checking addresses (page 143).
 Up to 500 destinations can be stored.
If an incorrect destination is selected...
Touch the destination once again so that it is not highlighted. This removes it from the group being stored.
11
Check the key name.
If you need to change the name that appears in the key, touch 
the [Key Name] key and enter the desired name (maximum of 
18 characters).
The characters appearing next to the [Key Name] key will be displayed in the group key. Initially the first 18 characters 
of the group name entered in step 5 appear.
12
Touch the [Exit] key.
To store another group...
Touch the [Next] key and repeat the procedure from step 5.
 A total of 999 one-touch keys and group keys can be stored.
 It will not be possible to store a group if this has been prohibited using Disable Registering Destination from Operation 
Panel (page 177) in the system settings for fax (administrator).
Direct Address / GroupSelect address.OK
Direct Entry
Address Review
Sort Address
1/2
UVWXYZOPQRSTJKLMNEFGHIABCDFrequent Use
EEE EEE
CCC CCC
AAA AAA
FFF FFF
DDD DDD
BBB BBB
0
(2)(1)
Direct Address / GroupSearch Number
Group Name
Initial
NextExit
IndexAddress
Key Name
User 13 Addresses
B
BBB BBB
001
BBB BBB
Registration is completed.
Direct Address / GroupSearch Number
Group Name
Initial
Next
IndexAddress
Key Name
3 Addresses
001Registration is completed.
Exit
User 1
B
BBB BBB
BBB BBB 
						

							143
Direct entry
Checking addresses
 To enter a destination that is not stored in a one-touch 
key, touch the [Direct Entry] key, touch the [Fax] key, 
and enter the fax number.
 To check the destinations that have been selected, 
touch the [Address Review] key in the address 
selection screen. The selected destinations are 
displayed.
 To deselect a destination from the group, touch the 
displayed destination.
A message will appear to confirm the deletion. Touch 
the [Yes] key.
If Disable Direct Entry (page 188) has been enabled in the system settings for fax (administrator), it will not be possible to 
directly enter a destination fax number.
Direct Address / GroupSelect address.OK
Direct Entry
Address Review
Sort AddressUVWXYZOPQRSTJKLMNEFGHIABCD
CCC CCC
BBB BBB
AAA AAA
Fax
E-mail
Internet Fax
Frequent Use
Direct Address / GroupSelect address to deselect.Group Name : BBB BBB AAA AAABBB BBB
CCC CCC
001002
003
1/1
OK
OK 
						

							144
Storing a Program
If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and 
destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
 The following settings can be stored in programs.
Destinations: One-touch keys, group keys, search numbers
Image settings: Resolution, Exposure
Special modes: Polling reception, Erase, Dual Page Scan, 2in1.
F-code communication: A destination that includes an F-code can be stored to perform an F-code operation.
For more information, see STORING FAX OPERATIONS (Program) (page 81)

Program can also be stored in the Web pages. Click [Job Programs] and then [Program Registration] in the Web page 
menu.
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [Address Control] key.
3
Touch the [Direct Address / Program] 
key.
4
Touch the [Program] key.
5
Enter a program name.
(1) Touch the [Program Name] key.
(2) Enter a program name on the text entry 
screen that will appear.
Enter up to 18 characters for the name.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
The program number that automatically appears is the lowest number from 1 to 48 that has not yet been programmed. 
(This number cannot be selected from the numbers that have not been programmed.)
SYSTEM
SETTINGS
System SettingsAdmin Password
Default SettingsTotal Count
Address Control
Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsAddress ControlOK
F-Code Memory Box
Custom Index
Direct Address / Program
System SettingsDirect Address / ProgramOK
IndividualGroupProgramModify/Delete
Store
Program
Program Name
Settings
NextExit
AddressResolution
No.1
ExposureSpecial
Modes