Sharp Mx 3501 N Manual

							
45
6
Using the user name to search
There are four ways to select the user name:
(A)Touch the one-touch key of the user name. The touched user name is highlighted.
If you accidentally select the wrong user name, touch the 
key of the correct name.
(B)Touch the [Default User] key. The user name can be selected from the default users in the 
user account settings.
(C)Touch the   key. An area [---] for directly ent ering a registration number will 
appear at the top of the key.  The user name can be selected 
by entering the 3-digit user  number that was configured 
when the user was stored.
(D)Touch the [Direct Entry] key. A text entry screen will appear. Directly enter the user 
name. To enter text, see 6. ENTERING TEXT in the 
Users Guide. Searching is possible even if you only enter 
the several letters of the user name.
After selecting the user  name, touch the [OK] key.
When selecting is completed, the [Password] key can be 
touched.
To search only for files that have the same user name and 
password, touch the [Password] key and enter the file and 
folder password. 
(It is not possible to search using a password only.)
Using the file name  or folder name to 
search
Enter the file name or folder name in the text entry screen that 
appears and touch the [OK] key.
To enter text, see 6. ENTERING TEXT in the Users Guide.
7
Touch the [Start Search] key.
To search only files that are in  the current folder, select the 
[Search Within Current Folder] checkbox  .
Files in a confidential folder with a password will only appear in 
the search results wh en this checkbox is selected in the 
confidential folder.
The search results will appear in a screen similar to the 
following screen.
A list of the files that match your search criteria will appear. Touch 
the key of the desired file. The job settings screen appears.
The [Cancel] key can be touched to return to step 2.
The [Search Again] key can be touched to return to step 5.
SearchSelect user name.
251
ABCUser
Name 1
Name 3
Name 5
Name 7
All UsersABCDEFGHIJKLMNOPQRSTUVWXYZ
Name 2
Name 4
Name 6
Name 8
OKCancel
Direct Entry
Default User
(A) (C) (B)
(D)
Cancel
User Name
Password
File or Folder Name
Start SearchSearch
file-01
Name 1
Search within Current Folder
08/01/2005
Search
File or Folder NameUser NameDate
file-01Name 1
Cancel
1/1
Search Again 
						

							MX4500-US-FIL-Z1
Document Filing GuideMX-3500N
MX-3501N
MX-4500N
MX-4501N MX-2300N
MX-2700N MODEL: 
						

							Scanner Guide
MX-3500N
MX-3501N
MX-4500N
MX-4501N MX-2300N
MX-2700N MODEL: 
						

							1
TABLE OF CONTENTS
ABOUT THIS MANUAL  . . . . . . . . . . . . . . . . . . . . . . . . 3
• MANUALS PROVIDED WITH THE MACHINE . . . 4
1BEFORE USING THE MACHINE AS A 
NETWORK SCANNER
NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . 5
PREPARATIONS FOR USE AS A NETWORK 
SCANNER  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
 MAKE SURE THE MAIN POWER SWITCH IS 
IN THE ON POSITION . . . . . . . . . . . . . . . . . . . . . 6
 CHECKING THE DATE AND TIME . . . . . . . . . . . . 6
 STORING SENDER INFORMATION . . . . . . . . . . . 7
 SETTINGS REQUIRED IN THE WEB PAGE. . . . . 7
 STORING DESTINATION ADDRESSES FOR 
EACH SCAN MODE IN THE ADDRESS BOOK. . . 8
 STORING A DESTINATION FOR SCAN TO 
DESKTOP  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
BASE SCREEN  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
 BASE SCREENS . . . . . . . . . . . . . . . . . . . . . . . . . 11
 ADDRESS BOOK SCREEN . . . . . . . . . . . . . . . . . 14
 CHANGING THE DISPLAY OF ONE-TOUCH 
KEYS IN THE ADDRESS BOOK SCREEN . . . . . 15
SCANNING AND TRANSMISSION SEQUENCE. . . . 16
ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
 ORIGINAL SIZES THAT CAN BE 
TRANSMITTED  . . . . . . . . . . . . . . . . . . . . . . . . . . 18
 THE SIZE OF THE PLACED ORIGINAL . . . . . . . 18
2ENTERING DESTINATIONS
SPECIFYING DESTINATIONS IN THE ADDRESS 
BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
 CALLING UP A DESTINATION . . . . . . . . . . . . . . 20
 CHECKING AND DELETING THE SELECTED 
DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 21
USING A SEARCH NUMBER TO SPECIFY A 
DESTINATION  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
ENTER THE ADDRESS MANUALLY  . . . . . . . . . . . . 23
CALLING UP A DESTINATION FROM A 
GLOBAL ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . 24
USING THE RESEND FUNCTION . . . . . . . . . . . . . . . 26
3BASIC PROCEDURE FOR 
TRANSMISSION IN SCAN MODE
SCANNING TO E-MAIL, FTP, DESKTOP, AND 
NETWORK FOLDER  . . . . . . . . . . . . . . . . . . . . . . . . . 27
CHANGING THE EXPOSURE AND EXPOSURE 
MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
CHANGING THE RESOLUTION  . . . . . . . . . . . . . . . . 33
AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-Sided Original) . . . . . . . . . . . . . . . 34
SPECIFYING THE ORIGINAL SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) . . . . . . . . . . . . . . . . . . 35
 SPECIFYING THE SCAN SIZE OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
 SPECIFYING THE SEND SIZE OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
CHANGING THE COLOR MODE . . . . . . . . . . . . . . . . 39
CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . 40
CHANGING THE SUBJECT, FILE NAME, 
REPLY-TO, AND MESSAGE . . . . . . . . . . . . . . . . . . . 42
4BASIC PROCEDURE FOR 
SCANNING IN USB MEMORY MODE
SCANNING TO USB MEMORY . . . . . . . . . . . . . . . . . 45
CHANGING THE EXPOSURE AND EXPOSURE 
MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
CHANGING THE RESOLUTION  . . . . . . . . . . . . . . . . 52
AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-Sided Original) . . . . . . . . . . . . . . . 53
SPECIFYING THE ORIGINAL SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) . . . . . . . . . . . . . . . . . . 54
 SPECIFYING THE SCAN SIZE OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
 SPECIFYING THE SEND SIZE OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
CHANGING THE COLOR MODE . . . . . . . . . . . . . . . . 58
CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . 59
ENTERING THE FILE NAME . . . . . . . . . . . . . . . . . . . 61 
						

							2
5
BASIC PROCEDURE FOR 
TRANSMISSION IN INTERNET FAX 
MODE
SENDING A FAX IN INTERNET FAX MODE. . . . . . . 62
CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . 65
CHANGING THE RESOLUTION  . . . . . . . . . . . . . . . . 66
AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-Sided Original) . . . . . . . . . . . . . . . 67
SPECIFYING THE ORIGINAL SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) . . . . . . . . . . . . . . . . . . 68
 SPECIFYING THE SCAN SIZE OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
 SPECIFYING THE SEND SIZE OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . 72
CHANGING THE SUBJECT, FILE NAME, AND 
MESSAGE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
6CHECKING THE STATUS OF 
TRANSMISSION/RECEPTION JOBS
JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . . . . 75
 JOB QUEUE SCREEN AND COMPLETED 
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
 OPERATION WHEN A JOB IN THE JOB 
QUEUE IS COMPLETED . . . . . . . . . . . . . . . . . . . 79
 CHECKING COMPLETED JOBS . . . . . . . . . . . . . 80
STOPPING A SCAN JOB BEING TRANSMITTED 
OR WAITING TO BE TRANSMITTED . . . . . . . . . . . . 81
GIVING PRIORITY TO A SCAN TRANSMISSION 
JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
7CONVENIENT FUNCTIONS
SENDING THE SAME IMAGE TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)  . . . . . . 83
 BROADCAST TRANSMISSIONS THAT 
INCLUDE INTERNET FAX DESTINATIONS . . . . 86
ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
SCANNING AN ORIGINAL AS TWO SEPARATE 
PAGES (Dual Page Scan) . . . . . . . . . . . . . . . . . . . . . 91
SENDING AN IMAGE AT A SPECIFIED TIME 
(Timer Transmission)  . . . . . . . . . . . . . . . . . . . . . . . . 94
WHITENING FAINT COLORS IN THE IMAGE 
(Suppress Background) . . . . . . . . . . . . . . . . . . . . . . 97
SCANNING BOTH SIDES OF A CARD ONTO A 
SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . . . . . 100
SCANNING MANY ORIGINALS AT ONCE (Job 
Build)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
SCANNING ORIGINALS OF DIFFERENT SIZES 
(Mixed Size Original) . . . . . . . . . . . . . . . . . . . . . . . . 106
SCANNING THIN ORIGINALS (Slow Scan Mode) . 109
STORING SCAN OPERATIONS (Programs)  . . . . . 111
FORWARDING A RECEIVED INTERNET FAX TO 
AN E-MAIL ADDRESS (Inbound Routing 
Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
8INTERNET FAX FUNCTIONS
RECEIVING AN INTERNET FAX . . . . . . . . . . . . . . . 115
 MANUALLY RECEIVING INTERNET FAXES  . . 116
PRINTING FAXES RECEIVED TO MEMORY . . . . . 117
SENDING TWO PAGES AS A SINGLE PAGE 
(2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT (Transaction Report)  . . 121
 CHECKING THE ACTIVITY LOG (Image 
Sending Activity Report) . . . . . . . . . . . . . . . . . . . 124
 INFORMATION APPEARING IN THE RESULT 
COLUMN  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
SENDING AN INTERNET FAX FROM A 
COMPUTER (PC-I-Fax)  . . . . . . . . . . . . . . . . . . . . . . 125
9SCANNING FROM A COMPUTER (PC 
SCAN MODE)
BASIC SCANNING PROCEDURE . . . . . . . . . . . . . . 126 
						

							3
ABOUT THIS MANUAL
This manual explains the procedures for using scan mode, Internet fax mode, USB memory mode, and PC scan mode 
on the machine.
Please note
 To use the Internet fax function, the Internet fax expansion kit must be installed.
 For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide and the 
manuals that are provided with the expansion kits.
 To use the network scanner function, basic network scanner settings, server settings including SMTP and DNS server settings, 
and destinations must be configured in the Web pages. Configure and store the settings as explained in this manual. These 
settings require a knowledge of your network environment and therefore must be configured by your network administrator.
 For information on your operating system, please refer to your operating system manual or the online Help function.
 The explanations of screens and procedures in this manual are primarily for Windows
® XP. The screens may vary in other 
versions of Windows.
 Wherever MX-xxxx appears in this manual, please substitute your model name for xxxx.
 Where this manual shows the MX-2300/2700 series or the MX-3500/4500 series, the following models are indicated:
MX-2300/2700 series: MX-2300N, MX-2700N
MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N
 Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please 
contact your dealer or nearest SHARP Service Department.
 This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem 
is discovered, please contact your dealer or nearest SHARP Service Department.
 Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its 
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due 
to use of the product.
Warning
 Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as 
allowed under copyright laws.
 All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N 
(equipped standard with an automatic document feeder).
To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine 
due to product improvements and modifications. 
						

							4
MANUALS PROVIDED WITH THE MACHINE
Printed manuals and manuals stored in PDF format on the machines hard drive are provided with the machine. When 
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To 
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals 
is explained in How to download the manuals in PDF format in the Quick Start Guide.
Icons used in the manuals
The icons in the manuals indicate the following types of information:
Manual nameContents
Safety GuideThis manual contains instructions for using the machine safely and lists the specifications of the machine 
and its peripheral devices.
Software Setup 
GuideThis manual explains how to install the software and configure settings to use the machine as a printer or 
scanner.
Quick Start GuideThis manual provides easy-to-understand explanations of all the functions of the machine in a single volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
Troubleshooting
This manual explains how to remove paper misfeeds and provides answers to frequently asked questions 
regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using 
the machine.
Facsimile Quick 
Reference Guide
This manual explains the basic procedures for using the fax function of the machine, and provides an 
overview of the features of the fax function, troubleshooting procedures, and specifications.
For detailed information on using the fax function and the system settings for fax, see the Facsimile 
Guide in PDF format.
Manual nameContents
Users GuideThis manual provides information, such as basic operation procedures, how to load paper, and machine 
maintenance.
Copier GuideThis manual provides detailed explanations of the procedures for using the copy function.
Printer GuideThis manual provides detailed explanations of the procedures for using the printer function.
Facsimile GuideThis manual provides detailed explanations of the procedures for using the fax function and the System 
Settings that are related to fax.
Scanner Guide
(This manual)This manual provides detailed explanations of the procedures for using the scanner function and the 
Internet fax function.
Document Filing 
GuideThis manual provides detailed explanations of the procedures for using the document filing function. The 
document filing function allows you to save the document data of a copy or fax job, or the data of a print 
job, as a file on the machines hard 
drive. The file can be called up as needed.
System Settings 
GuideThis manual explains the System Settings, which are used to configure a variety of parameters to suit the aims 
and the needs of your workplace. Current settings can be displayed or printed out from the System Settings.
This alerts you to a situation where there 
is a risk of machine damage or failure.This indicates the name of a system setting and a provides a brief 
explanation of the setting. For detailed information on each system 
setting, see the System Settings Guide.
When System Settings: appears:
A general setting is explained.
When System Settings (Administrator): appears:
A setting that can only be configured by an administrator is explained.
This provides a supplemental 
explanation of a function or procedure.
This explains how to cancel or correct 
an operation. 
						

							5
 This chapter provides basic information that is necessary to use the machine as a network scanner.
NETWORK SCANNER FUNCTION
The network scanner function of the machine can be used to scan an original, create an image file, and send the file 
over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a 
TWAIN-compliant application.
The network scanner function provides the following scanning modes.
*1 When the file is sent, it is also possible to send an e-mail to a previously stored e-mail address to inform the recipient of the 
location of the file. (This is called Scan to FTP (Hyperlink).)
*2 To use Scan to Desktop, software must be installed from the Sharpdesk/Network Scanner Utilities CD-ROM that 
accompanies the machine. For the procedures for installing the software, see the Sharpdesk Installation Guide.
*3 Transmission is possible to computers running the following operating systems: Windows 98/NT 4.0/2000/XP/Server 2003
*4 The scanner driver must be installed from the Software CD-ROM provided with the machine. Operating systems that can 
be used are Windows 98/Me/2000/XP/Server 2003.
1
BEFORE USING THE MACHINE 
AS A NETWORK SCANNER
Scan modes☞3. BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE (page 27)
Scan to E-mailScan to FTP*1Scan to Desktop*2Scan to Network Folder*3
The scanned file is sent by 
e-mail.The scanned file is sent to a 
specified directory of an FTP 
server.The scanned file is sent to a 
specified folder on your 
computer.The scanned file is sent to a 
shared folder on a Windows 
computer on the same 
network as the machine.
Internet fax mode
The scanned file is sent as an Internet 
fax. Reception of Internet faxes is also 
possible.
☞5. BASIC PROCEDURE FOR 
TRANSMISSION IN INTERNET 
FAX MODE (page 62)
USB memory mode
The scanned file is sent to and stored in a 
USB memory device connected to the 
machine.
☞4. BASIC PROCEDURE FOR SCANNING IN USB 
MEMORY MODE (page 45)
PC scan mode*4
A TWAIN-compliant application on 
a computer connected to the same 
network as the machine is used to 
scan a document or image.
☞9. SCANNING FROM A 
COMPUTER (PC SCAN MODE) (page 126) 
						

							6
PREPARATIONS FOR USE AS A NETWORK 
SCANNER
MAKE SURE THE MAIN POWER SWITCH IS IN THE 
ON POSITION
The main power is on when the main power indicator on the right side of the operation panel is lit.
If the main power indicator is not lit, the main power is off. Switch the main power switch to the on position and press 
the [POWER] key ( ) on the operation panel.
If the Internet fax function will be used, and in particular if reception or timer transmission will take place at night, always 
keep the main power switch in the on position.
CHECKING THE DATE AND TIME
To check if the date and time are set correctly in the machine, follow the steps below.
When the [POWER SAVE] key indicator light is blinking, the machine is in auto power shut-off mode. If the [POWER SAVE] 
key is pressed when the indicator is on, the indicator will turn off and the machine will return to the ready state after a brief 
interval.
LOGOUT
Main power indicator
[POWER SAVE] key / indicatorMain power switch
On 
position
1
Press the [SYSTEM SETTINGS] key.
2
Touch the [Default Settings] key.
SYSTEM
SETTINGS
System SettingsExitAdmin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Default SettingsTotal Count
Paper Tray
Settings
Printer Condition
Settings
Address Control
Document Filing 
Control 
						

							7
STORING SENDER INFORMATION
Before using Scan to E-mail
Store the default sender name in Sender Name and the reply e-mail address in Reply Address. These will be used 
when a sender name is not selected.
Before using Internet fax
Store the sender name in Name and the sender Internet fax address in Own Address.
SETTINGS REQUIRED IN THE WEB PAGE
In order to use the network scanner function, basic network scanner settings, server settings including SMTP and DNS 
server settings, and the senders address must be configured in the Web pages.
Basic network scanner settings
To configure network scanner settings, click [Application Settings] and then [Network Scanner Settings] in the Web 
page menu. (Administrator rights are required.)
Server settings
To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu. 
(Administrator rights are required.)
3
Touch the [Clock] key.
4
Check the date and time.
 If the date and time are correct, touch the [OK] key.
 To change the date and time, touch the [Year], [Month], 
[Day], [Hour], and/or [Minute] keys and use the   
keys to adjust each value. When the correct date and time 
appear, touch the [OK] key.
System Settings (Administrator): Default Sender Set
This is used to store the sender name and e-mail address that is used when a sender is not selected.
System Settings (Administrator): I-Fax Own Name and Address Set
Use this setting to program the senders name and senders address.
System SettingsDefault SettingsOK
Display Contrast
Clock
Keyboard Select
System SettingsClock Adjust
YearMonthDayHourMinute
200508011050
Date Format
OK
Daylight Saving Time Setting