Sharp Mx 3501 N Manual

							5
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To 
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals 
is explained in How to download the manuals in PDF format in the Quick Start Guide.
Icons used in the manuals
The icons in the manuals indicate the following types of information:
Manual nameContents
Users GuideThis manual provides information, such as basic operation procedures, how to load paper, and machine 
maintenance.
Copier GuideThis manual provides detailed explanations of the procedures for using the copy function.
Printer GuideThis manual provides detailed explanations of the procedures for using the printer function.
Facsimile Guide
(This manual)This manual provides detailed explanations of the procedures for using the fax function and the System 
Settings that are related to fax.
Scanner GuideThis manual provides detailed explanations of the procedures for using the scanner function and the 
Internet Fax function.
Document Filing 
GuideThis manual provides detailed explanations of the procedures for using the document filing function. The 
document filing function allows you to save the document data of a copy or fax job, or the data of a print 
job, as a file on the machines hard drive. The file can be called up as needed.
System Settings 
GuideThis manual explains the System Settings, which are used to configure a variety of parameters to suit 
the aims and the needs of your workplace. Current settings can be displayed or printed out from the 
System Settings.
This alerts you to a situation where 
there is a risk of machine damage or 
failure.This indicates the name of a system setting for fax and a provides a 
brief explanation of the setting. 
When System Settings for Fax: appears:
A general setting is explained.
When System Settings for Fax (Administrator): appears:
A setting that can only be configured by an administrator is 
explained.
This provides a supplemental 
explanation of a function or procedure.
This explains how to cancel or correct 
an operation. 
						

							6
This chapter provides basic information that is necessary in order to use fax mode.
BASE SCREEN OF FAX MODE
The fax function is used by selecting settings and operations in the base screen of fax mode. To display the base screen 
of fax mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select fax mode.
Each of the other modes that can be displayed by pressing the [IMAGE SEND] key (scan, Internet fax, USB memory 
scan, and PC scan modes) also have base screens.
Transmission destinations can be stored in one-touch keys in the Address Book and called up from the Address Book screen 
when you need to use them for transmission. The Address Book is shared by fax mode, scan mode, and Internet fax mode.
To display the Address Book screen, touch the [Address Book] key in the base screen. To display the base screen, 
touch the [Condition Settings] key in the Address Book screen. This manual refers to the base screen of fax mode as 
the base screen.
1
BEFORE USING FAX MODE
The procedures in this manual begin from the base screen of fax mode.
System Settings for Fax (Administrator): Default Display Setting (page 175)
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is pressed.
 Base screen of scan mode, Internet fax mode, or fax mode
 Address Book screen (alphabetical/custom index)
DOCUMENT
FILING
IMAGE SEND
COPY
JOB STATUSSYSTEM
SETTINGS
LOGOUT
LINEDATA
PRINT
READY
DATA
Quick File
File
Special Modes
Address Entry
Resend
Address BookScanMode Switch
Send Settings
Ready to send.
Image
Settings
Quick File
File
Special Modes
Address Entry
Address BookFax
Data EntryPC Scan
USB Mem. Scan
Internet Fax
ScanMode Switch
Send Settings
Image
Settings
Example: switching from scanner mode to fax modeThe display 
varies depending 
on the model or 
the peripheral 
devices that are 
installed.
Quick File
File
Special Modes
Sub Address
SpeakerResend
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
Ready to send.
Address Review
Global
Sub Address
Condition 
Settings
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
CcTo
Sort Address
Base screen of fax modeAddress Book screen 
						

							7
BASE SCREEN OF FAX MODE
This screen is used to select settings and operations in fax mode.
(1) This shows various messages and the destinations 
that have been entered.
The icon at the left   indicates fax mode.
(2) [Mode Switch] key
Use these keys to change the mode of the image send function.
☞BASE SCREEN OF FAX MODE (page 6)
(3) [Image Settings] key
Touch this key to select image settings (exposure, 
resolution, original size, and two-sided original) and 
special mode settings.
☞[Image Settings] key (page 8)
(4) [Memory TX] key
This key is highlighted when a normal transmission 
(memory transmission mode) is performed.
☞To fax a large number of sheet originals, use the 
automatic document feeder. (page 13)
(5) [Direct TX] key
Touch this key to send a fax by direct transmission.
☞If you wish to send a fax ahead of other previously 
reserved fax transmissions, use direct transmission 
mode. (page 14)
(6) This shows the currently selected fax reception 
mode and the amount of free memory remaining.
☞RECEIVING FAXES (page 45)
(7)  key
Touch this key to dial a fax destination using a search number.
☞USING A SEARCH NUMBER TO CALL UP A 
DESTINATION (page 43)
(8) [Speaker] key
Touch this key to dial using the speaker.
When entering a fax number to be dialed, the key 
changes to the [Pause] key. When entering a 
sub-address, the key changes to the [Space] key.
☞TRANSMISSION USING THE SPEAKER (page 26)(9) [Resend] key
Touch this key to redial a fax number. When entering a 
fax number to be dialed, this key changes to the [Next 
Address] key.
☞TRANSMISSION BY REDIALING (RESEND) (page 
25)
(10) [Address Book] key
Touch this key to dial using a one-touch key or group 
key. The Address Book screen appears when the key is 
touched.
☞CALLING UP A FAX NUMBER FROM THE 
ADDRESS BOOK (page 36)
(11) [Sub Address] key
Touch this key to enter a sub-address and passcode for 
F-code transmission.
☞F-CODE DIALING (page 107)
(12) Customized keys 
These three keys can be changed to show any three 
settings or functions that you like. The keys are changed 
in Customize Key Setting in the system settings for Fax 
(administrator). Normally the following keys appear:
☞Customizing displayed keys (page 8)
[Special Modes] key
This is the same [Special Modes] key that appears 
when the [Image Settings] key is touched.
[File] key, [Quick File] key
Touch either key to use the Quick File or File document 
filing functions. These are the same [File] and [Quick 
File] keys that appear when the [Special Modes] key is 
touched. For information on the document filing 
function, see the Document Filing Guide.
(13)  key
This key appears when a convenient function (special 
mode) or two-sided scanning is selected. Touch the key 
to display the selected special modes.
☞Checking what special modes are selected (page 9)
Quick File
File
Special Modes
Sub Address
SpeakerResend
Fax
Mode Switch
Image
Settings
Direct TX
Memory TX
Auto Reception
Fax Memory:100%
Ready to send.
Address Book
(9) (8) (7)
(2) (1)
(3)
(4)
(5)
(6)
(12)
(11)
(10)
(13) 
						

							8
Customizing displayed keys
Keys of convenient functions (such as special modes) can be displayed in the lower right corner of the screen. Set these 
keys to functions that you frequently use to access the functions with a single touch. The functions that are shown in the 
keys are selected with Customize Key Setting in the system settings for Fax (administrator).
Example: When the Dual Page Scan, Erase, and Address Review keys are selected as the customized keys.
[Image Settings] key
When the [Image Settings] key is touched, keys for image settings appear. The [Special Modes] key also appears to 
allow the selection of special modes.
The currently configured setting appears at the top of the [Exposure] key, the [Resolution] key and the [Original] key. 
(1) [Exposure] key
Use this key to adjust the exposure of the image.
☞CHANGING THE EXPOSURE (page 29)
(2) [Resolution] key
Use this key to adjust the resolution of the image.
☞CHANGING THE RESOLUTION (page 28)
(3) [Original] key
Touch this key to select the original size, two-sided 
original, and other settings.
☞SPECIFYING THE ORIGINAL SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce Sending) (page 30), 
AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-sided original) (page 34)(4) [Special Modes] key
Touch this key to use a convenient special mode. Use 
this key when the [Special Modes] key that appears in 
the base screen has been changed to a different key 
using Customizing displayed keys (see above). To use 
the Quick File function or the File function, touch the 
[Special Modes] key to display the corresponding keys.
 Displaying a program key in the base screen will enable you to call up the program by simply touching the key.   
☞STORING FAX OPERATIONS (Program) (page 81)
 To use the [Special Modes] key, [File] key, or [Quick File] key after any of these keys have been changed to a different key, 
touch the [Image Settings] key. The keys can be selected in the screen that appears.
☞[Image Settings] key (page 8)
System Settings for Fax (Administrator): Customize Key Setting (page 172)
This is used to select the keys that appear in the lower right corner of the base screen.
Address Review
Erase
Dual Page Scan
Sub Address
SpeakerResend
Address BookFaxMode Switch
Direct TX
Memory TX
Auto Reception
Ready to send.
Image
Settings
Fax Memory:100%
These 3 keys can be changed 
as desired.
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
AutoExposure
StandardResolution
Auto   8 x11OriginalSpecial Modes1 
/
 2
(4)(3)
(1)(2)
When the [Image Settings] key is touched in the above screen, the base screen appears. 
						

							9
Checking what special modes are selected
The   key appears in the base screen when a convenient function (special mode) or two-sided scanning is selected. 
The   key appears in the base screen when one or more special modes are selected.
The   key can be touched to display the selected special modes. To close the screen, touch the [OK] key.
The special mode settings cannot be changed from the function review screen. To change a setting, touch the [OK] key to 
close the Function Review screen and then touch the [Special Modes] key and select the setting that you wish to change.
Function ReviewOK
1/3Edge:1/2inch
Center:1/2inch
Day of the Week:Monday
Time:21:30
On
:
:Timer
Erase
Job
Build  
SpeakerResendReady to send.
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100% 
						

							10
ADDRESS BOOK SCREEN
This screen is used to select a destination from the list of stored destinations.
(1) [To] key
Touch this key to enter the selected destination 
(one-touch key).
☞CALLING UP A STORED DESTINATION (page 37)
(2) One-touch key display
This shows the one-touch keys of the destinations that 
have been stored in the Address Book. This manual 
refers to keys in which destinations and groups are 
stored as one touch keys.
Keys that have fax numbers stored are indicated by  .
The number of one-touch keys displayed in one screen 
can be changed in the system settings.
☞CALLING UP A STORED DESTINATION (page 37)
(3) This shows the destination that has been selected.
(4) [Cc] key
Not used in fax mode.
(5)  key
Touch this key to dial a fax destination using a search number.
☞USING A SEARCH NUMBER TO CALL UP A 
DESTINATION (page 43)
(6) [Condition Settings] key
Touch this key to select transmission settings and 
operations. When the key is touched, the base screen 
appears.
☞BASE SCREEN OF FAX MODE (page 7)(7) [Address Review] key
Touch this key to view a list of the selected destinations.
☞CHECKING AND DELETING ENTERED 
DESTINATIONS (page 38)
(8) [Global Address Search] key
Touch this key to obtain a fax number from a global 
address book (LDAP server).
☞CALLING UP A DESTINATION FROM A GLOBAL 
ADDRESS BOOK (page 41)
When the destination is selected using a one-touch key 
or the fax number is entered directly using the numeric 
keys, this key changes to the [Global] key.
(9) Page change keys
Use these keys to change pages when more one-touch 
keys have been stored than can be displayed on one 
page.
(10) Index tab
Touch this to change indexes of the one-touch key display.
☞CALLING UP A STORED DESTINATION (page 37)
(11) [Sort Address] key
Touch this key to change the method of displaying the 
Address Book screen.
☞DISPLAYING ONLY FAX OR GROUP 
DESTINATIONS (page 39), CHANGING THE 
INDEX (page 40)
Address Review
Global
Address Search
Condition 
Settings
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
CcTo
Sort Address
Ready to send.
(10)(11)
(9)
(7)
(8)
(6)
(2)
(1)
(3) (4) (5)
A different icon appears when the network scanner function or Internet fax function is used and a destination that is not for 
fax is stored. 
☞CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK (page 36)
System Settings for Fax: Address Control
This is used to store fax numbers in one-touch keys.
☞Storing a One-touch (Individual) Key for Fax (page 135)
System Settings for Fax (Administrator): The Number of Direct Address Keys Displayed Setting (page 176)
This is used to change the number of one-touch keys displayed in the Address Book screen.
System Settings for Fax (Administrator): Default Display Setting (page 175)
This is used to change the screen that initially appears when the [IMAGE SEND] key is pressed. 
						

							11
FAX TRANSMISSION SEQUENCE
This section explains the basic procedure for sending a fax.
Place the original.
Place the original in the document feeder tray of the automatic 
document feeder, or on the document glass.
Change the mode.
Change to fax mode.
Touch the [Mode Switch] key and then touch the [Fax] key.
☞BASE SCREEN OF FAX MODE (page 6)
Select image settings.
Touch the [Image Settings] key to select settings for the 
original to be faxed.
 [Exposure] key: Use this key to adjust the exposure of the 
image.
☞CHANGING THE EXPOSURE (page 
29)
 [Resolution] key: Use this key to adjust the resolution of the 
image.
☞CHANGING THE RESOLUTION 
(page 28)
 [Original] key: Use this key to select the original size, the 
original send size and two-sided original 
scanning.
☞SPECIFYING THE ORIGINAL SCAN 
SIZE AND SEND SIZE (Enlarge/Reduce 
Sending) (page 30), AUTOMATICALLY 
SCANNING BOTH SIDES OF AN 
ORIGINAL (2-sided original) (page 34)
 [Special Modes] key: Touch this key to use a convenient 
special mode.
1 1
Quick File
File
Special Modes
Address Entry
Address BookFax
PC Scan
USB Mem. Scan
Internet Fax
ScanMode Switch
Image
Settings
Send Settings
Data Entry
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
AutoExposure
StandardResolution
OriginalSpecial ModesAuto   8 x111 
/
 2 
						

							12
Select convenient special modes
Touch the [Special Modes] key to select special modes such 
as timer transmission and the erase function.
Touch the [File] key or [Quick File] key to select the document 
filing function.
Enter the destination fax number
 [Address Book] key: Select a destination that is stored in the 
Address Book or look up a destination 
in a global address book.
☞CALLING UP A STORED 
DESTINATION (page 37)
  key: Use a search number to specify a destination 
stored in the Address Book.
☞USING A SEARCH NUMBER TO CALL UP 
A DESTINATION (page 43)
 [Resend] key: Select a fax number from the last eight 
destinations used for transmission.
☞TRANSMISSION BY REDIALING 
(RESEND) (page 25)
 Numeric keys: Enter a fax number.
☞ENTERING A FAX NUMBER WITH THE 
NUMERIC KEYS (page 35)
Begin transmission
Transmission beginsScan the original and send the fax.
If the original is placed on the document glass, follow these 
steps to start scanning and transmission:
When sending a fax normally (memory transmission)
(1) Press the [BLACK & WHITE START] key ( ).(2) When scanning is finished, replace the original with the next original.
(3) Press the [BLACK & WHITE START] key ( ).
(4) Repeat steps (2) and (3) until all originals have been scanned.
(5) Touch the [Read-End] key.
When sending a fax in direct transmission mode
Multiple originals cannot be scanned in direct transmission mode. 
Press the [BLACK & WHITE START] key ( ) and start transmission.
When transmission ends, image settings and convenient function (special mode) settings are cleared.
System Settings for Fax (Administrator): Default Display Setting (page 175)
The settings can be kept in effect a fixed period of time after scanning is completed.
To cancel scanning...
Press the [STOP] key ( ).
SpeakerResend
ScanSendAuto
Ready to send.
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
 8 x111 
/
 2
File
Special Modes
Sub Address
SpeakerResend
Address Book 
						

							13
This chapter explains the basic procedures for sending a fax.
TRANSMISSION METHODS
The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs.
To fax a large number of sheet originals, use the automatic document feeder.
The originals will be scanned into memory and then transmitted (memory transmission).
When memory transmission is selected and multiple originals are placed in the automatic document feeder (and the line 
is free), transmission will begin as soon as the first page is scanned and will take place while the remaining pages are 
being scanned (Quick Online transmission).
If transmission cannot begin immediately because the line is in use, all pages will be scanned into memory and the 
transmission will be reserved.
☞USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION (page 18)
When a fax transmission or reception is already in progress, the following procedure can be performed to reserve a 
transmission job. To check reserved transmission jobs, display the job status screen.
☞5. CHECKING THE STATUS OF FAX JOBS (page 48)
2
BASIC TRANSMISSION 
METHODS
 If memory becomes full while the first original page is being scanned, transmission will stop.
 In the following situations, the transmission will be automatically reserved (memory transmission)
 The connection cannot be made because the line of the other party is busy.
 The machine is already using the line to send or receive a fax.
 Another fax transmission was reserved ahead of your fax.
 One of the following functions is being used for transmission
Broadcast transmission, timer transmission, Dual Page Scan, 2in1, Card Shot, Job Build
 The document glass is being used for a transmission.
 Up to 94 transmission jobs can be reserved.
 When the transmission is finished, the scanned original pages are cleared from memory. However, the transmitted fax is 
stored when the document filing function is used.
☞Document Filing Guide
System Settings for Fax (Administrator): Quick On Line Sending (page 180)
This can be used to disable Quick Online transmission. In this case, fax transmissions will be sent by memory transmission 
(reserved and then transmitted).
1 1
1 11
11
11
11
1
1
11
11
11
11
1
Transmission 
						

							14
To fax thick originals or pages of a book, use the document glass.
The transmission will be reserved after all pages are scanned (memory transmission).
☞USING THE DOCUMENT GLASS FOR TRANSMISSION (page 21)
If you wish to send a fax ahead of other previously reserved fax 
transmissions, use direct transmission mode.
The original is transmitted directly to the receiving fax machine without being scanned into memory.
When direct transmission mode is used, transmission will begin as soon as the transmission in progress is completed 
(ahead of any previously reserved transmissions).
To send a fax by direct transmission, touch the [Direct TX] key in the base screen.
☞USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE (page 19), 
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE (page 23)
When the document glass is being used for a transmission, Quick Online transmission will not operate.
When transmission in direct transmission mode ends, the mode automatically changes back to memory transmission mode.
 When the document glass is used, multiple original pages cannot be scanned.
1
1
1
Transmission
1
Direct TX
Memory TX
Auto Reception
Fax Memory:100%
1
1
Transmission