Sharp Mx 4100n Owners Manual

							18
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
When installing the PCL5c printer driver, PS printer driver, PPD driver, or PC-Fax driver
Installation is possible even after the USB cable has been connected. When the software selection screen appears in 
step 6 of OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) (page 8), perform the steps 
below.
1Click the [Printer Driver] button.
To install the PC-Fax driver, click the [PC-Fax Driver] 
button on the Disc 2 CD-ROM.
* The above screen appears when using the 
Disc 1 CD-ROM.
2Click the [Custom installation] button.
3When you are asked how the printer is 
connected, select [Connected to this 
computer] and click the [Next] button.
4When the port selection window 
appears, select the port that the PCL6 
printer driver is using (USB001, etc.) 
and click the [Next] button.
5When the printer driver selection 
window appears, remove the [PCL6] 
checkmark and select the printer driver 
to be installed, and then click the [Next] 
button.
Click the checkbox of the printer driver to be installed so 
that a checkmark ( ) appears.
 When the PC-Fax driver is being installed, this 
screen does not appear. Go to the next step.
 The PS3 expansion kit is required to use the PS 
printer driver or the PPD driver.
 The [PPD] checkbox only appears if you are using 
Windows 2000/XP/Server 2003/Vista/Server 2008.
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INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
6Select whether or not you wish the 
printer to be your default printer and 
click the [Next] button.
If you are installing multiple drivers, select the printer 
driver to be used as the default printer.
If you do not wish to set one of the printer drivers as the 
default printer, select [No].
7When the printer name window 
appears, click the [Next] button.
If you wish to change the printer name, enter the desired 
name.
8When you are asked if you wish to 
install the display fonts, select [No] and 
click the [Next] button.
When the PC-Fax driver is being installed, this screen 
does not appear. Go to the next step.
9Follow the on-screen instructions.
Read the message in the window that appears and click 
the [Next] button.
Installation begins.
10When the installation completed screen 
appears, click the [OK] button.
11Click the [Close] button in the window 
of step 1.
This completes the installation.
 After installation, see CONFIGURING THE PRINTER 
DRIVER FOR THE OPTIONS INSTALLED ON THE 
MACHINE (page 22) to configure the printer driver 
settings.
 Make sure that the port of the installed driver is the 
same as the port used by the PCL6 printer driver.
The port used by the printer driver of the machine is 
indicated by a checkmark on the [Ports] tab of the 
printer driver properties window. (In Windows 98/Me, 
this is the port selected in [Print to the following port] 
on the [Details] tab.)
☞CHANGING THE PORT (page 29)
 If you installed the PS printer driver or the PPD driver, 
the PS display fonts can be installed from the 
PRINTER UTILITIES CD-ROM that accompanies 
the PS3 expansion kit. See INSTALLING THE PS 
DISPLAY FONTS (page 28).
If you are using Windows Vista/Server 2008
If a security warning window appears, be sure to click 
[Install this driver software anyway].
If you are using Windows 2000/XP/Server 2003
If a warning message regarding the Windows logo 
test or digital signature appears, be sure to click the 
[Continue Anyway] or [Yes] button.
After the installation, a message prompting you to 
restart your computer may appear. If this message 
appears, click the [Yes] button to restart your 
computer.
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							20
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
USING THE MACHINE AS A SHARED PRINTER
If you are going to use the machine as a shared printer on a Windows network with the printer driver or the PC-Fax driver 
installed on a print server, follow the steps below to install the printer driver or the PC-Fax driver on the client computers.
When the software selection screen appears in step 6 of OPENING THE SOFTWARE SELECTION SCREEN (FOR 
ALL SOFTWARE) (page 8), perform the steps below.
1Click the [Printer Driver] button.
To install the PC-Fax driver, click the [PC-Fax Driver] 
button on the Disc 2 CD-ROM.
* The above screen appears when using the 
Disc 1 CD-ROM.
2Click the [Custom installation] button.
3Select [Shared Printer] and click the 
[Next] button.
4Select the printer name (configured as a 
shared printer).
(1) Select the printer name (configured as 
a shared printer on a print server) from 
the list.
If you are using Windows 98/Me/NT 4.0/2000/XP/
Server 2003, you can also click the [Add Network 
Port] button displayed below the list and select the 
printer to be shared by browsing the network in the 
window that appears.
(2) Click the [Next] button.
5Perform steps 5 through 12 on page 13 
to continue the installation.
In the printer driver selection screen, be sure to select the 
same type of printer driver as the printer driver installed 
on the print server.
This completes the installation.
If you installed the PS printer driver or the PPD driver, the PS 
display fonts can be installed from the PRINTER UTILITIES 
CD-ROM that accompanies the PS3 expansion kit. See 
INSTALLING THE PS DISPLAY FONTS (page 28).
 Ask your network administrator for the server name and printer name of the machine on the network.
 For the procedure for configuring settings on the print server, see the operation manual or the Help file of the operating 
system. The print server explained here is a computer that is connected directly to the machine, and clients are other 
computers connected to the same network as the print server.
 Install the same printer driver on client computers as the printer driver that is installed on the print server.
 If the PPD driver is installed on the print server and the client computers are running Windows 98/Me/NT 4.0, see USING 
THE STANDARD WINDOWS PS PRINTER DRIVER (Windows 98/Me/NT 4.0) (page 21) to install the printer driver using 
the Add Printer Wizard.
If the shared printer does not appear in the list, check 
the settings on the print server.
(2)(1)
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							21
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
USING THE STANDARD WINDOWS PS PRINTER 
DRIVER (Windows 98/Me/NT 4.0)
If the PS3 expansion kit is installed on the machine and you wish to use the standard Windows 98/Me/NT 4.0 PS printer 
driver, follow the steps below to install the PPD driver using the Add Printer Wizard.
1Download the software and save the 
extracted files in any folder.
2Click the [Start] button, select 
[Settings] and then click [Printers].
3Double-click the [Add printer] icon.
The Add Printer Wizard will appear.
4Follow the on-screen instructions.
When you are asked to specify the path of the PPD file, 
enter the path as follows.
After installation, see CONFIGURING THE PRINTER 
DRIVER FOR THE OPTIONS INSTALLED ON THE 
MACHINE (page 22) to configure the printer driver settings.
* EnglishA in North America. English in Europe.
XInstalling the resident font information (Windows 98/Me)
If you have installed the PPD driver on Windows 98/Me and will be using the resident fonts in the machine, you must 
install the resident font information. Follow the procedure below to install the resident font information.
1Double-click the folder where the 
extracted files are saved when you 
installed the PPD driver.2Double-click the [EnglishA] folder (the 
[English] folder in areas other than the 
U.S.), the [PPD] folder, the [9XME] 
folder, and then [PFMSetup.exe].
3Follow the on-screen instructions.
After the resident font information has been installed, 
restart your computer.
 The CD-ROM does not include software for Windows 98/Me/NT 4.0.
Contact your dealer or nearest authorized service representative if you want software for Windows 98/Me/NT 4.0.
 If you are using Windows 2000/XP/Server 2003/Vista/Server 2008, you can install the PPD driver from the installer.
 Be sure to view the Readme file (Readme.txt) before installing the PPD driver. The Readme file will be in the [EnglishA]* 
folder inside the folder that contains the extracted files after you get the software.
Operating systemPPD file path
Windows 98/Me(Folder containing extracted 
files)\EnglishA*\PPD\9XME
Windows NT 4.0(Folder containing extracted 
files)\EnglishA*\PPD\NT40
 Before installing the resident font information, be sure to install the PPD driver.
 In the event that a resident font cannot be selected in a software application, install the resident font information again.
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							22
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
CONFIGURING THE PRINTER DRIVER FOR THE 
OPTIONS INSTALLED ON THE MACHINE
After installing the printer driver, you must configure the printer driver settings appropriately for the options that have 
been installed and the size and type of paper loaded in the machine. Follow the steps below to configure the printer 
driver.
XWhen the PCL printer driver or PS printer driver is installed
1Click the [Start] button ( ), click 
[Control Panel], and then click [Printer].
 In Windows XP/Server 2003, click the [start] button 
and then click [Printers and Faxes].
 In Windows 98/Me/NT 4.0/2000, click the [Start] 
button, select [Settings], and then click [Printers].
2Open the printer properties window.
(1) Right-click the printer driver icon of the 
machine.
(2) Select [Properties].
3Click the [Configuration] tab.
In Windows 98/Me, click the [Setup] tab and then click 
the [Configuration] tab in the window that appears.
4Click the [Auto Configuration] button.
The settings are automatically configured based on the 
detected machine status.
If the PPD driver is installed, see When the PPD driver is installed (page 24).
If [Printers and Faxes] does not appear in the [start] 
menu in Windows XP, click the [start] button, click 
[Control Panel], click [Printers and Other Hardware], 
and then click [Printers and Faxes].
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INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
5Configure the image of the machine.
An image of the machine is formed in the printer driver 
configuration window based on the options that are 
installed.
(1) Select the options that are installed on 
the machine.
(2) Click the [OK] button.
6Click the [OK] button in the printer 
properties window.
To cancel the image settings, click the [Cancel] 
button.
(1)(2)
If automatic configuration fails, configure the settings manually.
 You can check the options that are installed and the tray settings by printing out the All Custom Setting List in the system 
settings of the machine. (However, note that Input Tray Options must be set to the number of trays on the machine.) 
Follow these steps to print out the All Custom Setting List: Press the [SYSTEM SETTINGS] key, touch the [List Print 
(User)] key, and then touch the [Print] key of All Custom Setting List.
 Click the [Set Tray Status] button, the [Paper Type Name] button, and the [Set Tandem Print]* button to check the settings 
of each.
Set Tray Status: The Tray Settings in Paper Tray Settings in system settings of the machine are reflected in the 
settings shown here. Specify the size and type of paper loaded in each tray.
Paper Type Name: The Paper Type Registration settings in Paper Tray Settings in the system settings of the machine 
are reflected in the settings shown here. If a user type name (1 to 7) was changed, enter the changed 
name.
Set Tandem Print*: Enter the setting (the IP address of the slave machine) in Tandem Connection Setting in the system 
settings (administrator) of the machine.
* Set Tandem Print can only be configured when the printer driver is installed using a Standard installation or a Custom 
installation with LPR Direct Print (Specify Address/Auto Search) selected.
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							24
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
XWhen the PPD driver is installed
1Click the [Start] button ( ), click 
[Control Panel], and then click [Printer].
 In Windows XP/Server 2003, click the [start] button 
and then click [Printers and Faxes].
 In Windows 98/Me/NT 4.0/2000, click the [Start] 
button, select [Settings], and then click [Printers].
2Open the printer properties window.
(1) Right-click the printer driver icon of the 
machine.
(2) Select [Properties].
3Configure the printer driver for the 
options installed on the machine.
(1) Click the [Device Settings] tab.
In Windows 98/Me, click the [Device Options] tab.
(2) Configure each item based on the 
machine configuration.
The items and the procedures for configuring the 
items vary depending on the operating system 
version.
(3) Click the [OK] button.
If [Printers and Faxes] does not appear in the [start] 
menu in Windows XP, click the [start] button, click 
[Control Panel], click [Printers and Other Hardware], 
and then click [Printers and Faxes].
You can check the options that are installed on the 
machine by printing out the All Custom Setting List in 
the system settings. (However, note that Input Tray 
Options must be set to the number of trays on the 
machine.) Follow these steps to print out the All 
Custom Setting List: Press the [SYSTEM SETTINGS] 
key, touch the [List Print (User)] key, and then touch 
the [Print] key of All Custom Setting List.
(1)
(2)(3)
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							25
INSTALLING THE PRINTER STATUS 
MONITOR
Printer Status Monitor is a printer utility that allows general users to check the current status of the machine on their 
computer screen, such as whether or not the machine is ready to print. The Printer Status Monitor shows error 
information such as paper misfeeds, printer configuration information (whether or not a finisher is installed, etc.) as an 
image, the paper sizes that can be used, and the amount of paper remaining.
Supported operating systems: Windows 98/Me/NT 4.0
*/2000*/XP*/Server 2003*/Vista*/Server 2008*
* Administrators rights are required to install the software.
When the software selection screen appears in step 6 of OPENING THE SOFTWARE SELECTION SCREEN (FOR 
ALL SOFTWARE) (page 8), perform the steps below.
1Click the [Printer Status Monitor] button.
2Follow the on-screen instructions.
3When the installation completed screen 
appears, click the [Finish] button.
To have the Printer Status Monitor start automatically 
when your computer is started, select the [Add this 
program to your Startup folder] checkbox   and click 
the [Finish] button.
4Click the [Close] button in the window 
of step 1.
This completes the installation.
For the procedures for using the Printer Status Monitor, see the Help file. Follow these steps to view the Help file:
Click the Windows [start] button, select [All Programs] ([Programs] in Windows 98/Me/NT 4.0/2000), select [SHARP 
Printer Status Monitor] and then select [Help].
The Printer Status Monitor cannot be used in the following situations:
 When the machine is connected by a USB cable.
 When printing to the machine using the IPP function.
After the installation, a message prompting you to 
restart your computer may appear. If this message 
appears, click the [Yes] button to restart your 
computer.
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							26
INSTALLING THE SCANNER DRIVER
The scanner driver (TWAIN driver) can only be used when the machine is connected to a network. When the scanner 
driver is installed, PC scan mode of the image send function can be used.
Supported operating systems: Windows 98/Me/2000
*/XP*/Server 2003*/Vista*/Server 2008*
* Administrators rights are required to install the software.
After performing step 1 through step 5 of OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL 
SOFTWARE) (page 8), continue the steps below.
1Click the [Scanner Driver (TWAIN)] 
button.
2Follow the on-screen instructions.
Read the message in the window that appears and click 
the [Next] button.
3When the finish setup window appears, 
click the [OK] button.
4Click the [Close] button in the window 
of step 1.
This completes the installation. Next, configure the 
IP address of the machine in the scanner driver.
When the scanner driver is installed, the Select Device 
utility is also installed.
The IP address of the machine is configured in the 
scanner driver using Select Device.
5Click the [start] button, select [All 
Programs] ([Programs] in Windows 
98/Me/2000), select [SHARP MFP 
TWAIN K], and then select [Select 
Device].
6Click the [Search] button.
If you know the IP address, you can click the [Input] key 
and enter the IP address without searching.
After the installation, a message prompting you to 
restart your computer may appear. If this message 
appears, click the [Yes] button to restart your 
computer.
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INSTALLING THE SCANNER DRIVER
7Select the IP address of the machine 
from the Address menu and click the 
[OK] button.
 Be sure to ask your system administrator (network 
administrator) for the IP address of the machine.
 The name (host name) or IP address of the machine 
can be directly entered in Address.
 If the port number used by the scanner function of the 
machine has been changed, enter a colon : following 
the IP address and then enter the port number. 
(Normally the port number does not need to be 
entered.)
8Click the [OK] button.
This completes the configuration of the scanner 
driver.
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