Sharp Mx 4100n Owners Manual

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SYSTEM SETTINGS
Contents
Document Filing Control
USB-Device Check
User Control
* When user authentication is enabled and the logged-in user does not have the authority to configure the system settings 
(administrator) (excluding factory default users).
ItemFactory default settingPage
■Document Filing Control7-24
ItemFactory default settingPage
■USB-Device Check–7-25
ItemFactory default settingPage
■User Control*7-25
●Modify User Information–7-25 
						

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SYSTEM SETTINGS
Contents
Total Count
This function shows the page count in each mode. Touch the [Total Count] key.
Job Count
This displays or prints out the counts of all jobs. 
Device Count
This is used to display or print the counts of the peripheral devices installed on the machine. 
 11 x 17 (A3) size paper is counted as two sheets.
 Each sheet of paper used for automatic two-sided copying is counted as two pages (11 x 17 (A3) paper is counted as 
four pages).
 An entered paper size of 15-1/8 (384 mm) or larger is counted as two pages. 
 Pages printed directly from the machine such as list prints are included in the Other Prints count.
 The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed.
Document feeder
Each sheet is counted as two pages when two-sided scanning is performed.
Stapler (when a finisher or saddle stitch finisher is installed)
Two-position stapling and pamphlet stapling are counted as 2.
 The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed. 
						

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SYSTEM SETTINGS
Contents
Default Settings
The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings.
Clock Adjust
Use this to set the date and time in the machines built-in clock.
Set the time.
Daylight Saving Time Setting
Enable daylight saving time.
Date Format
The format used to print the date on lists and other output can be changed.
ItemSettings
Specify Time Zone
If your region is ahead of GMT (Greenwich Mean Time), select [+]. If your region is 
behind GMT, select [-]. Next, specify the time difference between your region and 
GMT in hours and minutes.
Date&Time SettingsSelect and set the year, month, day, hour, and minute.
Synchronize with Internet Time ServerThis can be used when the machine is connected to the Internet. The machines time 
is automatically adjusted to the time of an Internet time server.
ItemSettings
Daylight Saving Time SettingSelect whether or not the Daylight Saving Time Setting is enabled. If disabled, the 
following settings will not be possible.
Select Setting TypeSpecify whether the starting and ending day of daylight saving time are to be set 
using the day of the week or the date.
Start Time
Set the starting time of daylight saving time. Set the starting month. If you selected Day 
of the Week in Select Setting Type, set the starting week of daylight saving time and 
then the starting day. If you selected Date in Select Setting Type, set the starting date. 
Set the hour and minute and the UTC (Coordinated Universal Time) setting.
Completing TimeSet the ending time of daylight saving time in the same way as you set the starting 
time.
Adjustment TimeSet the time that adjustment will take place when daylight saving time begins.
ItemSettings
Current SettingThe current time appears in the format set in the date format settings.
FormatSet the order of display of the year, month, and day (YYYY/MM/DD).
SeparatorSelect one of three symbols or a blank space for the separator used in the date.
Day-Name PositionSelect whether the day name appears before or after the date.
Time DisplaySelect 12-hour format or 24-hour format for the time.
12-Hour Display: 12:00AM to 11:59AM/12:00 to 11:59PM
24-Hour Display: 00:00 to 23:59
If Disabling of Clock Adjustment (page 7-61) has been enabled in the system settings (administrator), the date and time 
cannot be set. 
						

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SYSTEM SETTINGS
Contents
Keyboard Select
The layout of the keyboard that appears in text entry screens can be changed.
The keyboard layouts that can be selected are shown below.
List Print (User)
Lists showing the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and 
select the settings.
English (US) English (UK) Japanese French German Swedish
Norwegian Finnish Danish Russian Greek Turkish
List nameDescription
All Custom Setting ListThis list shows the hardware status, software status, printer condition settings, paper 
tray settings, and total counts.
Printer Test Page
This is used to print the PCL Symbol Set List, various font lists, and the NIC page 
(network interface settings, etc.).
 PCL Symbol Set List
 PCL Internal Font List
 PCL Extended Font List
 PS Font List
 PS Extended Font List
 NIC Page
Sending Address List
Lists can be printed of various addresses stored in the machine.
 Individual List
 Group List
 Program List
 Memory Box List
 All Sending Address List
Document Filing Folder ListThis shows the folder names for document filing.
 The items that appear will vary depending on the functions that have been added to the machine.
Prohibit Test Page Printing (page 7-73) has been enabled in the system settings (administrator), it will not be possible 
to print a test page. 
						

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SYSTEM SETTINGS
Contents
Paper Tray Settings
Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the 
settings.
Tray Settings
These settings specify the paper type, paper size, and functions allowed for each paper tray.
When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Settings of each tray
Touch the [Change] key in the above screen to change the settings.
The following settings can be configured.
ItemDescription
Type
Select the type of paper that is loaded in the tray.
The paper types that can be selected vary by paper tray. For more information, see 
Tray Settings (page 7-14).
To store a new paper type, see Paper Type Registration (page 7-15).
Size
Select the paper size from the list. The paper sizes that can be selected vary by tray. 
The sizes that can be selected may also be restricted by the paper type selected 
above. For more information, see Tray Settings (page 7-14).
If the desired size does not appear in the list, select [Custom Size] and directly enter 
the size (only for the bypass tray). For more information, see Tray Settings (page 
7-14).
Feeding Approved Job
Select the modes that can be used. If there is a function that you do not wish to be 
used with the selected tray, disable the function.
When the Type is other than plain paper, recycled paper, colored paper, or a user 
type, [Fax] and [Internet Fax] cannot be selected.
 If the paper size specified here is different from the size of paper that is loaded in a tray, a problem or misfeed may result 
when printing.
To change the paper size in a tray, see 1. BEFORE USING THE MACHINE.
 Paper properties such as Fixed Paper Side are automatically set when the paper type is selected. The paper tray 
properties cannot be changed in this screen.
Disabling of Tray Settings (page 7-67) has been enabled in the system settings (administrator), the tray settings 
(except for the bypass tray) cannot be configured.
TypeSize
Fixed Paper SideDisable DuplexPaper Property
Tray 1
Feeding Approved Job
Disable StapleDisable Punch
Plain8-1/2x11
Tray Settings
CopyPrintFaxI-FaxDoc. Filing
16Change
Back 
						

							
7-14
SYSTEM SETTINGS
Contents
Tray Settings
*1 Heavy Paper 1: 28 lbs bond to 110 lbs index (106 
g/m2 to 209  g/m2) heavy paper
Heavy Paper 2:110 lbs index to 140 lbs index (210  g/m2 to 256  g/m2) heavy paper
*2 The size that is automatically detected is set in  Select Similar Sizes for Auto Detection in the bypass tray settings screen (see 
below).
Select Similar Sizes  for Auto Detection
Select Similar Sizes for Auto Detection in the bypass tray settings screen is used to select the paper size that is 
automatically detected from similar sizes when automatic paper size detection takes place.
Select one of two sizes when Auto-Inch is set. Select one of three sizes when Auto-AB is set.
When paper that is the same size as one of the paper sizes in  the settings is placed in the bypass tray, the size that is 
selected in the settings w ill be automatically detected.
Paper TrayPaper TypeSize
Tray 1Plain, Pre-Printed, 
Recycled, Letter Head, 
Pre-Punched, Color, 
Heavy Paper 1*
1, User 
Type
Auto-AB (A3, A4, A4R, B4, B5,  B5R, 216 mm x 330 mm(8-1/2 x 13)), 
Auto-Inch (11 x 17, 8-1/2 x 14 , 8-1/2 x 11, 8-1/2 x 11R, 
7-1/4 x 10-1/2R) 
8-1/2 x 13-2/5 (216 mm x 340 mm), 216 mm x 343 mm 
(8-1/2 x 13-1/2), 5-1/2 x 8-1/2R, A5R
8K, 16K, 16KR
Tray 2
Tray 3
(When a stand/1 x 500 
sheet paper drawer / 
stand/2 x 500 sheet 
paper drawer is 
installed)Auto-AB (A3, A4, A4R, B4, B5,  B5R, 216 mm x 330 mm(8-1/2 x 13)), 
Auto-Inch (11 x 17, 8-1/2 x 14 , 8-1/2 x 11, 8-1/2 x 11R, 
7-1/4 x 10-1/2R) 
8-1/2 x 13-2/5 (216 mm x 340 mm), 216 mm x 343 mm 
(8-1/2 x 13-1/2),
8K, 16K, 16KR
Tray 4
(When a stand/2 x 500 
sheet paper drawer is 
installed)
Tray 5
(When a large capacity 
tray is installed)Plain, Pre-Printed, 
Recycled, Letter Head, 
Pre-Punched, Color, 
User Type8-1/2 x 11, A4
Bypass
In addition to the paper 
types of trays 1 to 4, 
Heavy Paper 2*
1,
Thin Paper, 
Glossy Paper
Auto-Inch (12 x 18, 11 x 17, 8-1/2 x 14*2, 8-1/2 x 13-2/5 
(216 mm x 340 mm)*2, 8-1/2 x 11, 8-1/2 x 11R, 7-1/4 x 10-1/2R, 
5-1/2 x 8-1/2R, A3, A4, B4, B5) , 
Auto-AB (A3W, A3, B4, A4, A4R, A5R,  B5, B5R, 11 x 17, 8-1/2 x 11, 
216 mm x 330 mm (8-1/2 x 13)*
2, 216 mm x 340 mm 
(8-1/2 x 13-2/5)*2, 216 mm x 343 mm (8-1/2 x 13-1/2)*2) , 
Size Input-Inch (X=5-1/2 to  17, Y=5-1/2 to 11-5/8), 
Size Input-AB (X=148 mm to 432 mm, Y=100 mm to 297 mm), 
8K, 16K, 16KR, Custom 1, Custom 2, Custom 3
LabelsAuto-Inch (8-1/2 x 11, 8-1/2 x 11 R), Auto-AB (A4, A4R, B5, B5R), 
Custom Size
TransparencyAuto-Inch (8-1/2 x 11, 8-1/2 x 11R), Auto-AB (A4, A4R)
Tab PaperAuto-Inch (8-1/2 x 11), Auto-AB (A4)
EnvelopeCom-10, Monarch, DL, C5
Auto-Inch8-1/2 x 14, 8-1/2 x 13-2/5 (216 mm x 340 mm)
Auto-AB216 mm x 330 mm (8-1/2 x 13), 216 mm x 340 mm (8-1/2 x 13-2/5), 
216 mm x 343 mm (8-1/2 x 13-1/2) 
						

							
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SYSTEM SETTINGS
Contents
Paper Type Registration
Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of 
paper properties.
Up to 7 paper types can be stored.
Auto Tray Switching
When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of 
paper is automatically selected and printing continues.
Custom Size Registration (Bypass)
If you frequently use a special non-standard paper size in the bypass tray, you can store that paper size.
Storing the paper size saves you the trouble of setting the size each time you need to use it.
Up to three paper sizes can be stored.
Touch the key ([Custom 1] to [Custom  3]) in which you wish to store or change a paper size. The following screen will 
appear:
Select whether you wish to enter the size  in inches (Size Input-Inch) or mm (Size Input-AB), and then set the X and Y 
dimensions of the paper.
Size Input-Inch
The X dimension can be set to a value from 5-1/2  to 17. The factory default setting is 17.
The Y dimension can be set to a value from 5-1/2 to 11-5/8. The factory default setting is 11.
Size Input-AB
The X dimension can be set to a value from 148 mm to 432 mm. The factory default setting is 432 mm.
The Y dimension can be set to a value from 100 mm to 297 mm. The factory default setting is 297 mm.
ItemDescription
Type NameStore any name.
The factory default names are User Type 1 - User Type 7.
Fixed Paper SideEnable this setting when paper with a front and reverse side is used.
Disable DuplexEnable this setting when paper is loaded that cannot used for two-sided printing.
Disable StapleEnable this setting when paper is used that cannot be stapled.
Disable PunchEnable this setting when paper is used that cannot be punched.
The settings that can be selected vary  depending on the peripheral devices installed.
System SettingsCustom 1OKCancel
17
11
Size Input-AB
Size Input-Inch
InchX
YInch 
						

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SYSTEM SETTINGS
Contents
Address Control
Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. 
Touch the [Address Control] key to configure the settings.
Address Book
Destinations can be stored in the address book for easy retrieval.
When the [Address Book] key is touched, the following screen appears.
[Add New] key
Use this to add a new address.List display
This displays a list of the currently stored addresses. 
An address can be selected to open an edit/delete 
screen for the address.
Storing addresses
Touch the [Add New] key in the above screen to store an address. Up to 999 addresses can be programmed.
For more information, see Settings (page 7-17).
Editing and deleting addresses
An address can be selected from the list in the above screen to open an edit/delete screen for the address.
For more information, see Settings (page 7-17).
Delete an address with the [Delete] key.
 The settings that can be selected vary depending on the peripheral devices installed.
 For explanations of settings related to the fax function, see SYSTEM SETTINGS FOR FAX (page 7-98).
Address BookBack
Index Switch
Sort Address
Sorting Order
ABC
Search Number
AllAdd New
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
12
 When Disable Registering Destination from Operation Panel (page 7-77) is enabled in the system settings 
(administrator) for a function, addresses cannot be stored for that function.
To store addresses for Scan to FTP, Scan to Network Folder, and Scan to Desktop...
Store Scan to FTP and Scan to Network addresses in the Web pages. Store Scan to Desktop addresses using Network 
Scanner Tool. A combined maximum of 200 addresses can be stored for these three scanning methods.
If you cannot edit or delete a one-touch individual or group key...
Individual keys and group keys cannot be edited or deleted in the following situations:
- The key is used in a reserved transmission or a transmission in progress.
- The key is included in a group key.
- The key is included in a program.
- The key is specified as a forwarding destination in the Default Address Setting (page 7-81) or Inbound Routing 
Settings / Document Administration Function (in the Web pages).
- When Disable Registering Destination from Operation Panel (page 7-77) is enabled.
If the key is used in a reserved transmission or a transmission that is in progress, cancel the transmission or wait until it is 
completed and then edit or delete the key.
If the key is included in a group, first delete the key from the group and then edit or delete the key.
If the key is specified as a forwarding destination, cancel the forwarding destination setting and then edit or delete the key. If 
Disable Registering Destination from Operation Panel has been enabled, clear this function and then edit or delete the key. 
						

							7-17
SYSTEM SETTINGS
Contents Settings
ItemDescription
Items stored in all modes
Address Type
Select the type of address to be stored in the address book.
 E-mail: Store an e-mail address in a one-touch key.
 Internet Fax: Store an Internet fax address in a one-touch key.
 Direct SMTP:Store a Direct SMTP address in a one-touch key.
 Fax: Store a fax number in a one-touch key.
 Group:  Store multiple addresses as a group for a broadcast transmission.
Search Number
Set a search number. The lowest available number is automatically entered. To 
change the number, enter a number from 001 to 999. A search number that has 
already been stored cannot be used.
Address NameEnter a maximum of 36 characters for the address name.
InitialEnter up to 10 characters for the initials. The initials you enter here determine the 
position of the one-touch key in the alphabetical index.
Key NameEnter the name that you wish to appear in the address book (this is different from the 
address name).
Custom IndexSelect the custom index in which the address will appear.
Register this Address to be added to the 
[Frequent Use] index. Frequently used addresses can be stored in the [Frequent Use] index.
Items appearing when an e-mail address is stored
E-mail AddressEnter an e-mail address (max. 64 characters).
File Format
Specify the format of the file to be generated and the compression mode for black & 
white mode and color mode.
 File Type: Set the format of the file to be generated.
 Compression Mode (Black & White): Select the compression mode for black & 
white transmission.
 Compression Ratio (Color/Grayscale):Select the compression ratio for 
color/grayscale transmission. 
						

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SYSTEM SETTINGS
Contents
Custom Index
The name of a custom index can be changed for greater ease of use.
Delete the previously entered name and enter a new name (maximum of 6 characters).
The factory default names for the custom indexes are User 1 to User 6.
Items appearing when an Internet fax address is stored
I-Fax AddressEnter an Internet fax address (max. 64 characters).
File FormatCompression Mode: Select the compression mode for transmission.
Request Internet Fax Reception ReportSelect whether or not you wish to receive a reception report by e-mail after 
transmission is completed.
Items appearing when a Direct SMTP address is stored
 Direct SMTP Address
 Add Hostname or IP Address Too
 Hostname or IP Address
Use these three settings to set an address for Direct SMTP transmission. 
In many cases, transmission is possible using method (1).
A maximum of 64 characters each can be entered in the Direct SMTP Address and 
Hostname or IP Address text boxes.
(1) Using the IPv4 address of the receiving machine in the domain part of the 
e-mail address
Enter the e-mail address of the receiving machine in the [Direct SMTP Address] 
text box with the IPv4 address substituted for the domain.
Example:When the e-mail address of the receiving machine is 
user@sample_domain.com and the IPv4 address is 192.168.123.45
Enter [email protected] in the [Direct SMTP Address] text box.
(2) Using the host name in the domain part of the e-mail address of the 
receiving machine
Enter the e-mail address of the receiving machine in the [Direct SMTP Address] 
text box with the host name substituted for the domain.
Example:When the e-mail address of the receiving machine is 
user@sample_domain.com and the host name is HOST
Enter user@HOST in the [Direct SMTP Address] text box.
(3) When the receiving machine is set to only receive e-mail from specific 
addresses
Enter the specified specific e-mail address in the [Direct SMTP Address] text box.
Select the Add Hostname or IP Address Too checkbox and enter the host name 
or IPv4 address of the receiving machine in the [Hostname or IP Address] text 
box.
Example:When the e-mail address of the receiving machine is 
user@sample_domain.com and the IPv4 address is 192.168.123.45
Enter user@sample_domain.com in the [Direct SMTP Address] text 
box and enter 192.168.123.45 in the [Hostname or IP Address] text 
box.
File FormatCompression Mode: Select the compression mode for transmission.
Items appearing when a group is stored
Address
 Address: Select addresses from the address book to be stored in the 
group. 
 Direct Entry: An address that is not stored in the address book can be directly 
entered. Enter the address in the same way as when storing an 
address for a mode. Note that when an Internet fax address is 
directly entered, the compression mode and reception report 
cannot be selected.
 Address Review: This displays a list of the selected addresses. Addresses can be 
deleted from this list if needed.
ItemDescription