Sharp Mx 4100n Owners Manual

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7
Touch the [Read-End] key.
A beep will sound to indicate that the operation is completed.
Open the automatic document feeder and remove the original.
 If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the 
transmission is reserved.
 The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original 
page scanned. However, when Card Shot is selected in the special modes, only the exposure can be changed 
when scanning an even-numbered original page.
 When all originals have been scanned, Job stored. will be displayed together with a job control number. This number can 
be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast 
transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of 
the number is useful for checking the result.
 If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop.
 When performing Scan to E-mail, take care not to send a file that is too large. In particular, multi-page files tend to be large. 
When sending a multi-page file or other large file, it may be necessary to reduce the number of scanned pages or reduce 
the send size.
Storing a mail signature
You can have preset text automatically added at the end of e-mail messages as a mail signature. This is convenient when 
you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the 
mail signature, click [Application Settings], [Network Scanner Settings] and then [Administration Settings] in the Web page 
menu. (Administrator rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the 
maximum number of characters that can be entered in the e-mail message.)
Use Pre-Setting Mail Signature in the system settings (administrator) to specify whether or not a mail signature is added.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
System Settings (Administrator): Image Send Settings
Use this to configure scanner transmission settings, including the default resolution and exposure settings, the default 
color mode and file format, the file compression method for broadcasting, the file size limit for Scan to E-mail, and the 
default sender and destination.
System Settings (Administrator): Pre-Setting Mail Signature
Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a 
mail signature is not added.
Read-EndConfigure
Place next original.       (Pg.No.x)
Press [Start].
When finished, press [Read-End]. 
						

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CHANGING THE SUBJECT, FILE NAME, REPLY-TO, 
AND BODY TEXT
The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can 
be selected or text can be directly entered.
 When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used.
 If the subject and file name are not changed, the settings in the Web page are used.
 If the sender name is not changed, the name set in Default Sender Set in the system settings is used. If this is not 
configured, the reply address in [Network Settings] - [Services Settings] - [SMTP Settings] in the Web pages is used. 
(Administrator rights are required.)
 Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network 
Scanner Settings] in the Web page menu. 
 For the procedure for entering text, see ENTERING TEXT (page 1-79) in 1. BEFORE USING THE MACHINE.
1
Touch the [Send Settings] key in the base screen.
☞
BASE SCREEN (page 5-9)
If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 4.
2
To change the subject, touch the 
[Subject] key.
3
Enter the subject.
(1) Touch a Pre-Set text key.
(2) Touch the [OK] key.
 If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and 
touch the [OK] key.
 The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text 
entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web pages, 
up to 80 characters can be entered. However, only 54 characters can be entered in the touch panel.)
Send SettingsOK
Subject
File Name
Reply-To
Body Text
Add Reply to to Cc
No.01 Sub: Schedule coordinationNo.02 Sub: Monthly Schedule
No.04
No.06No.05
No.08No.07
No.10No.09
No.12No.11
No.03 Sub: Minutes of planning m
SubjectOKCancel
Direct Entry
15
(2)(1) 
						

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4
To change the file name, touch the [File 
Name] key.
 The file name is entered in the same way as the subject.
 If you are sending to a Scan to FTP, Scan to Desktop, or 
Scan to Network Folder destination, go to step 9.
5
To change Reply-To, touch the 
[Reply-To] key.
If user authentication is being used, the information of the user that logged in will be applied, and thus Reply-To 
cannot be changed.
6
Specify a user for Reply-To and touch 
the [OK] key.
 Touch the key that you wish to use for Reply-To.
 You can touch the [Global Address Search] key to specify a 
user stored in a global address book for Reply-To. You can 
also touch the [Address Entry] key to directly enter an e-mail 
address.
 To specify the return address, you can touch the   key and enter a user number that has been previously stored 
using User List in the system settings (administrator).
 A key can only be selected for the return address if an e-mail address has been stored for that user in User List in 
the system settings (administrator).
Send SettingsOK
Subject
File Name
Reply-To
Body Text
Add Reply to to Cc
Sub: Schedule coordination meeting
Sub: Schedule coordination meeting
Material for planning meeting
Send SettingsOK
Subject
File Name
Reply-To
Body Text
Add Reply to to Cc
13
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
KKK KKKLLL LLL
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Reply-To
User
ABC
OKCancel
12186
ABCDEFGHIJKLMNOPQRSTUVWXYZetc.All 
						

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7
To change the body text, touch the 
[Body Text] key.
8
Enter the body text and touch the [OK] 
key.
 To select a pre-set text previously stored in the Web page, 
touch the [Pre-Set Select] key.
 To directly enter the body text, touch the [Edit] key.
 1800 characters can be entered. (A line break counts as one character.)
 To clear all entered text, touch the [Clear All] key. When this key is touched, the entire body of the message is 
erased immediately; not just the selected line.
 Each line of the entered text can be selected with the   keys. To edit the selected line, touch the [Edit] key. 
The text entry screen will appear with the selected text entered.
9
Touch the [OK] key.
The [Add Reply to to Cc] checkbox can be selected   to send a Cc copy to the sender.
When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting
The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
System Settings (Administrator): Default Sender Set
This is used to store the sender name and e-mail address that is used when a sender is not selected.
Sub: Schedule coordination meeting
Material for planning meeting
AAA AAA
Send SettingsOK
Subject
File Name
Reply-To
Body Text
Add Reply to to Cc
Body Entry
Thank you for your continuous support. We have attached scanned data,
which you have requested.
Clear AllOK
EditPre-Set Select
Sub
: Schedule coordination meeting
Material for planning meeting
AAA AAA
Thank you for your continuous support. We have attached sca
Send SettingsOK
Subject
File Name
Reply-To
Body Text
Add Reply to to Cc 
						

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SENDING AN IMAGE IN USB MEMORY MODE
Follow the steps below to send a scanned image to a commercially available USB memory device that has been 
connected to the machine. This stores the file in the USB device.
 Use a FAT32 USB memory with a capacity of no more than 32 GB.
 When a default address is configured in Default Address Setting in the system settings (administrator), the mode cannot 
be changed. To switch to USB memory mode, touch the [Cancel] key in the touch panel and then follow the steps below.
1
Connect the USB memory to the USB 
connector (Type A) on the machine.
2
Place the original.
Do not place any objects under the original size detector. 
Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and 
prevent correct detection of the document size.
 When placing the originals, orient them as shown below.
* To place a large portrait-oriented original, place it as shown above in Landscape orientation and specify the 
placement orientation in step 4.

Place 5-1/2 x 8-1/2 (A5) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation 
( ), an incorrect size will be detected. For a 5-1/2 x 8-1/2R (A5R) size original, enter the original size manually.
 Originals cannot be scanned in succession from both the automatic document feeder and the document glass and 
sent in a single transmission.
1 1
Original size 
detector
1
1
11
11
Document feeder tray
Place the original face up.
Portrait orientation*
Landscape orientation
Document glass
Place the original face down and align the 
corner with the tip of the arrow mark   in the 
top left corner of the document glass scale.Originals 
						

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3
Switch to USB memory mode and 
display the image settings screen.
(1) Touch the [USB Mem. Scan] tab
If the [USB Mem. Scan] tab does not appear, touch the 
 tab to move the screen.
(2) Touch the [Original] key.
 When scanning to USB memory, there is no need to specify the destination.
 If a destination of another mode has been previously specified, a message will appear when you change to USB 
memory mode indicating that the destination setting will be cleared. Touch the [OK] key in the message screen and 
go to the next step.
 The current settings for [Original], [Exposure], [Resolution], [File Format], and [Color Mode] are indicated at the right 
of each key. To change a setting, touch the appropriate key.
☞AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 5-54), SPECIFYING 
THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 5-55), CHANGING THE EXPOSURE 
AND ORIGINAL IMAGE TYPE (page 5-61), CHANGING THE RESOLUTION (page 5-63), CHANGING THE 
FILE FORMAT (page 5-64), CHANGING THE COLOR MODE (page 5-68), SPECIAL MODES (page 5-71)
4
Specify the orientation in which the 
original is placed.
To enable the original to be scanned in the correct orientation 
(the orientation in which the top edge of the original appears at 
the top of the display), specify the orientation in which the 
original was placed in step 2.
(1) Touch the appropriate orientation key.
If the top edge of the original is up, touch the   key. If 
the top edge of the original is to the left, touch the   
key.
(2) Touch the [OK] key.
You will return to the screen of step 3.
The original orientation is initially set to  . If the original was placed with the top edge up, this step is not 
necessary.
File Name
USB Mem. ScanFaxInternet FaxPC ScanScan
AutoAutoScan:Send:
AutoText
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Special Modes
Color Mode
File Format
Resolution
Exposure
Original8½x11
(1)(2)
Preview
Stored to
USB Mem. Scan/OriginalOK
AutoAuto   8½x11Scan Size
2-Sided
Tablet2-Sided
Booklet
Send Size100%
Image Orientation
(2)(1) 
						

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5
Press the [COLOR START] key or the [BLACK & WHITE START] key.
Scanning begins.
 If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one 
page, go to step 7. To scan more pages, go to the next step.
 If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission 
will begin. Go to step 8.
Do not disconnect the USB memory until Sending data has been completed. appears in the touch panel.
 To scan in full color, press the [COLOR START] key. To scan in black and white, press the [BLACK & WHITE 
START] key. If the color mode of the [COLOR START] key is set to [Auto], the color of the original will be detected 
automatically and scanning in full color, grayscale or Mono2 will take place.
 If Encrypt PDF is selected for the file format ([PDF] is selected in the format settings screen and the [Encry.] 
checkbox is set to  ), you will be prompted to enter a password when you press the [START] key.
Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the 
[OK] key. The recipient must use the password entered here to open the Encrypt PDF file.
To cancel Encrypt PDF, touch the [Cancel] key. The format settings screen will appear to let you change the file 
type. Select a new file type and press the [START] key to begin transmission.
6
If the original was placed on the document glass, replace it with the next original 
and press the [COLOR START] key or the [BLACK & WHITE START] key.
Repeat until all originals have been scanned.
7
Touch the [Read-End] key.
A beep will sound to indicate that the operation is completed.
Open the automatic document feeder and remove the original.
 If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the 
transmission is reserved.
 The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original 
page scanned. However, when Card Shot is selected in the special modes, only the exposure can be changed 
when scanning an even-numbered original page.
EntryCancel
Please enter encrypt PDF
password.
Read-EndConfigure
Place next original.       (Pg.No.x)
Press [Start].
When finished, press [Read-End]. 
						

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8
When Sending data has been 
completed. appears in the touch panel, 
disconnect the USB memory.
Do not disconnect the USB memory while Processing data. or Sending data. appears in the touch panel.
 When transmission to USB memory is completed, Sending data has been completed. is displayed. After a brief interval 
the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the 
screen that appears when the [IMAGE SEND] key is touched.)
If the USB memory becomes full during scanning...
A message will appear and scanning will stop. The scanned data will not be stored. However, if the file format is set to 
JPEG and the [Specified Pages per File] checkbox is selected, files for which scanning is completed will be stored in USB 
memory.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
To cancel scanning to USB memory...
While scanned data is being stored in the USB memory, the message Sending data. and the [Cancel] key appear in the 
touch panel. To cancel the storing operation, touch the [Cancel] key.
System Settings: USB-Device Check (page 7-25)
This is used to check the connection of a USB device to the machine.
System Settings (Administrator): Scan Settings
This is used to set the default color mode and file format.
System Settings (Administrator): Disable Scan Function
The use of PC scan mode and USB memory mode can be prohibited. 
						

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SPECIFY THE FOLDER IN WHICH THE FILE WILL BE 
STORED.
When sending a file to USB memory, a folder can be specified in USB memory. A new folder can also be created in USB 
memory.
If a folder is not specified, the file will be stored on the first level of the USB memory.
1
Touch the [Stored to] key.
2
Select the folder.
(1) Touch the key of the folder in which you 
wish to store the file.
If the selected folder contains another folder, you can 
select that folder. The current folder level appears in (A).
(2) Touch the [OK] key.
You will return to the base screen. The [Stored to] key will 
be highlighted.
 To create a new folder on the currently displayed level, touch the [New Folder] key. A text entry screen will appear. 
Enter a folder name and touch the [OK] key. For the procedure for entering text, see ENTERING TEXT (page 
1-79) in 1. BEFORE USING THE MACHINE.
 To move up one level, touch the   key. This key appears when a folder on the second level or lower is selected.
 To change the order of the keys that appear in a screen, touch the key that shows   or  . Each time the key is 
touched, the order changes between ascending and descending.
Specify a folder name and file name that are within the allowed number of display characters of your operating system. If the 
file name or folder name exceeds the allowed number of characters, it may not be possible to display the scanned file.
USB Mem. ScanFaxInternet FaxPC ScanScan
AutoAutoScan:Send:
AutoText
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Special Modes
Color Mode
File Format
Resolution
Exposure
Original
File Name
Stored to
Preview
Folder Name
Stored to
Folder 1
Folder 3
Folder 4
Folder 2
CancelOK
11
New Folder\
(1)(A)(2) 
						

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ENTERING A FILE NAME
The file name can be directly entered when performing a scan transmission.
Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. The entered file 
name will appear in (A).
 If the file name is not entered, the settings in the Web page are used.
 For the procedure for entering text, see ENTERING TEXT (page 1-79) in 1. BEFORE USING THE MACHINE.
USB Mem. ScanFaxInternet FaxPC ScanScan
AutoAutoScan:Send:
AutoText
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Special Modes
Color Mode
File Format
Resolution
Exposure
Original
File Name
Stored to
(A)
Preview