Sharp Mx 4100n Owners Manual

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CHECKING THE DATE AND TIME
Verify that the correct date and time are set in the machine.
The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the 
system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set 
the year, month, day, hour, and minute.
STORING THE SENDER FAX NUMBER
Store the user name and fax number in Sender Data Registration.
Be sure to configure this information, as it is required for communication.
If Disabling of Clock Adjustment has been enabled in the system settings (administrator), the date and time cannot be set.
System Settings (Administrator): Sender Data Registration
Use this setting to program the sender name and sender fax number. 
						

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BASE SCREEN OF FAX MODE
To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax 
mode, touch the [IMAGE SEND] key and then touch the [Fax] tab.
Each of the other modes that can be displayed by touching the [IMAGE SEND] key (scan, Internet fax, USB memory,  
PC scan and data entry modes) also have base screens.
Transmission destinations can be stored in one-touch keys in the address book and retrieved from the address book 
screen when you need to use them. The address book is shared by fax mode, scan mode, Internet fax mode and data 
entry mode.
To display the address book screen, touch the [Address Book] key in the base screen. To display the base screen, touch 
the [Condition Settings] key in the address book screen. This chapter refers to the base screen of fax mode as the base 
screen.
The procedures in this chapter begin from the base screen of fax mode.
System Settings (Administrator): Default Display Settings
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.
 Base screen of each mode (scan, Internet fax, fax, or data entry mode)
 Address book screen
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
SpeakerReady to send.Resend
IMAGE SENDDOCUMENT
FILING COPY
Preview
This screen only appears 
when the fax function and 
Internet fax function have 
been installed.
The contents of the screen 
will vary depending on the 
devices that are installed.
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%Auto ReceptionFax Memory:100%
12
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
10515
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
PreviewPreview
Base screen of fax mode Address book screen 
						

							
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BASE SCREEN OF FAX MODE
This screen is used to select settings and operations in fax mode.
(1) Mode select keysUse these keys to switch between copy, image send, and 
document filing modes.
To switch to fax mode, t ouch the [IMAGE SEND] key.
(2) This shows various messages and the destinations  that have been entered.
The   icon on the left indicates fax mode.
(3) Send mode tabs Use these keys to change the mode of the image send 
function.
Tabs of modes that cannot be used because the 
appropriate options are not installed do not appear.
If the [Fax] tab does  not appear, touch the   
tab to move the screen.
☞BASE SCREEN OF FAX MODE  (page 4-7)
(4) [Address Book] key Touch this key to dial using a one-touch key or group 
key. When the key is touched, the address book screen 
appears.
☞RETRIEVING A FAX NUMBER FROM THE 
ADDRESS BOOK  (page 4-17)
(5) [Direct TX] key Touch this key to send a fax by direct transmission. 
When the [Direct TX] key is not highlighted, normal 
transmission (memory TX mode) is selected.
☞To fax a large number of  sheet originals, use the 
automatic document feeder.  (page 4-25)
☞If you wish to send a fax ahead of other previously 
reserved fax transmissions, use direct transmission 
mode.  (page 4-26)
(6) [Sub Address] key Touch this key to enter a  sub-address and passcode for 
F-code transmission.
☞F-CODE DIALING  (page 4-108) (7) Customized keys
The keys that appear here can be changed to show 
settings or functions that you prefer.
☞Customizing displayed keys  (page 4-9)
(8)  [Preview] key Touch to check the image that will be sent in the touch 
panel before transmission.
☞CHECKING THE IMAGE TO BE TRANSMITTED 
(Preview)  (page 4-56)
(9) [Speaker] key / [Pause] key / [Space] key
Touch this key to dial using the speaker.
When entering a fax number to be dialed, the key 
changes to the [Pause] key. When entering a 
sub-address, the key chan ges to the [Space] key.
☞TRANSMISSION USING THE SPEAKER  (page 4-38)
(10) [Resend] key / [Next Address] key
Touch this key to redial a fax number. When entering a fax 
number to be dialed, this key changes to the [Next Address] key.
☞USING THE RESEND FUNCTION (page 4-23)
(11) Image settings Image settings (original size, exposure, resolution) can 
be selected.
☞IMAGE SETTINGS  (page 4-45)
(12)  key
This key appears when a special mode or 2-sided scanning is 
selected. Touch the key to display the selected special modes.
☞Checking what special modes are selected  (page 4-9)
(13) [Special Modes] key
Touch this key to use a special mode.
☞SPECIAL MODES  (page 4-69)
(14)  key Touch this key to dial a fax destination using a search 
number.
☞USING A SEARCH NUMBER TO RETRIEVE A 
DESTINATION  (page 4-20)
AutoAuto
Auto
File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
SpeakerReady to send.Resend
IMAGE SEND DOCUMENT
FILING
COPY
Quick File
Preview
(1)
(2)(9)
(3)
(4)
(5)
(6)
(7)
(
8 )
(13)
(12)
(11) (10)
(16)(14)(15) 
						

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(15)  /   /   key
When Hold Setting for Received Data Print or 
Received Data Image Check Setting is enabled in the 
system settings (administrator), this will appear when a 
fax is received.
 : Only Hold Setting for Received Data Print is enabled
 : Only Received Data Image Check Setting is enabled
 : Both settings are enabled
☞PRINTING A PASSWORD-PROTECTED FAX (Hold 
Setting For Received Data Print) (page 4-61)
☞CHECKING THE IMAGE BEFORE PRINTING (page 
4-62)(16) This shows the currently selected fax reception 
mode and the amount of free memory remaining.
☞RECEIVING FAXES (page 4-58)
Customizing displayed keys
Special mode keys and other keys can be displayed in the base screen. You can assign frequently used functions to these 
keys to access the functions with a single touch. To change the function that is assigned to a key, use Customize Key 
Setting in the Web pages. The following keys appear by factory default:
[Address Review] key
Touch this to view a list of the destinations that have been selected in the address book and the numbers that have been 
directly entered with the numeric keys. This is the same key as the [Address Review] key in the address book screen.
[File] key, [Quick File] key
Touch either key to use Quick File or File in document filing mode.
Example: When Dual Page Scan, Job Build, and Mixed Size Original are assigned to the customized keys.
Checking what special modes are selected
The   key appears in the base screen when a special mode or 2-sided scanning is selected.
The   key can be touched to display the selected special modes. To close the screen, touch the [OK] key.
Displaying a program key in the base screen will enable you to call up the program by simply touching the key.
☞STORING FAX OPERATIONS (Program) (page 4-71)
System Settings (Administrator): Customize Key Setting
Registration is performed in [System Settings] - [Operation Settings] - Customize Key Setting in the Web page menu.
The special mode settings cannot be changed from the function review screen. To change a setting, touch the [OK] key to 
close the function review screen and then touch the [Special Modes] key and select the setting that you wish to change.
Job Build
Mixed Size 
Original
Dual Page 
Scan
Send:AutoAuto
AutoDirect TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Standard
Auto ReceptionFax Memory:100%Preview
These 3 keys can be changed 
as desired.
Erase
Function Review
Timer
Mixed Size
Original
:
:
:
Edge:½inch
Center:½inch
Day of the Week:Monday
Time: 21:30 
On
OK
11
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%Preview 
						

							
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ADDRESS BOOK SCREEN
This screen is used to select a destination from the list of stored destinations.
(1) This shows the destination that has been selected.
(2) Number of displayed items selector key Touch to change the number of destinations (one-touch 
keys) displayed in the address book screen. Select 5, 10, 
or 15 destinations.
(3) [Condition Settings] key Touch this key to select transmission settings and 
operations. When the key is touched, the base screen 
appears.
☞BASE SCREEN OF FAX MODE  (page 4-8)
(4) [Address Review] key Touch this key to view a list of the selected destinations. 
The selected destinations can be changed.
☞CHECKING AND DELETING ENTERED 
DESTINATIONS  (page 4-19)
(5) [Address Entry] key Not used in fax mode.
(6) [Global Address Search] key When the use of an LDAP server has been enabled in 
the machines Web page, a fax number can be obtained 
from a global address book.
☞RETRIEVING A DESTINATION FROM A GLOBAL 
ADDRESS BOOK  (page 4-21)
(7) [Sub Address] key Touch this key to enter a  sub-address and passcode for 
F-code transmission.
☞F-CODE DIALING  (page 4-108) (8) [Sort Address] key
Touch this key to change the index tabs to custom 
indexes or to display one -touch keys by send mode.
☞CHANGING THE DISPLAY OF ONE-TOUCH KEYS 
IN THE ADDRESS BOOK SCREEN  (page 4-11)
(9) [Preview] key Touch to check the image that will be sent in the touch 
panel before transmission.
☞CHECKING THE IMAGE TO BE TRANSMITTED 
(Preview)  (page 4-56)
(10) [To] key Touch this key to enter a selected destination (one-touch 
key).
☞RETRIEVING A STORED DESTINATION  (page 
4-18)
(11) [Cc] key Not used in fax mode.
(12) One-touch key display This shows the one-touch keys  of the destinations that 
have been stored in the address book. This chapter 
refers to keys in which single destinations and groups are 
stored as one touch keys. Keys that have fax numbers 
stored are indicated by  .
☞RETRIEVING A STORED DESTINATION  (page 
4-18)
(13) Index tabs Touch this to change indexes.
☞RETRIEVING A STORED DESTINATION  (page 
4-18)
(14)  key Touch this key to retrieve a destination using a search 
number.
☞USING A SEARCH NUMBER TO RETRIEVE A 
DESTINATION  (page 4-20)
CCC CCC
0123456789
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(12)
(13)
(10)
(14)
(11)
(9)
( 8 ) 
						

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CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN 
THE ADDRESS BOOK SCREEN
You can show only destinations of a specific transmission mode in the address book screen, or change the displayed 
index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change.
When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display 
if a non-fax destination (address) is stored.
☞RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-17)
System Settings: Address Book (page 7-16)
This is used to store fax numbers in one-touch keys.
System Settings (Administrator): The Number of Direct Address Keys Displayed Setting
This is used to change the default setting for the number of one-touch keys displayed in the address book screen.
System Settings (Administrator): Default Display Settings
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.
- Base screen of each mode (scan, Internet fax, fax, or data entry mode)
- Address book screen
System Settings (Administrator): Address Book Default Selection
The following settings are available for the method of sorting the addresses that appear in the address book.
- Index type (alphabetical, custom)
- Address type (all, group, E-mail, FTP/Desktop, Network Folder, Internet fax, fax)
1
Touch the [Sort Address] key.
2
Change the display mode.
(1) Touch the key of the mode or tab that you 
wish to display.
 To show only the one-touch keys of a particular send 
mode, touch the desired mode key under Address 
Type.
 To change the index tabs to the custom indexes, touch 
the [User] key under Tab Switch.
(2) Touch the [OK] key.
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
Sort AddressOK
Group
FTP/DesktopNetwork Folder
Fax
All
Address Type
E-mail
ABC
Tab Switch
User
Internet Fax
(2)(1) 
						

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Contents Index display
Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using 
alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is 
convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] 
index when you store the destination.
The destinations can be displayed in alphabetical order by their initials.
Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page 
4-20), ascending names, descending names, search numbers... When the display order is changed, the display order of 
the other index tabs also changes.
Index names can be changed using Custom Index in the system settings, allowing you to create groups of one-touch 
keys that can be easily recognized.
Narrowing the search letter range
An alphabet tab on an index tab can be touched to display keys to further narrow the search range. For example, when 
the [ABCD] tab is touched, keys from A to D appear. If the [B] key is touched, only destinations starting with the letter 
B will appear. To cancel, touch the key again. Note that the search letter range cannot be narrowed on the [Freq.] tab, 
the [etc.] tab, or on a user index tab.
System Settings: Custom Index (page 7-18)
This is used to store custom index names. The custom index where a one-touch key appears is specified when the 
transmission destination is stored in the key.
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Auto ReceptionFax Memory:100%Preview
Index tabs
Freq.ABCDFreq.ABCDFreq.ABCD
Ordered by search number (default) Ascending names Descending names
12
10515ToCc
BBB III
BBB GGG
BBB EEE
BBB CCC
BBB AAA
BBB JJJ
BBB HHH
BBB FFF
BBB DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
EFGHIJKLMNOPQRSTUVWXYZetc.ABCDFreq.
ABCDPreview 
						

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FAX TRANSMISSION SEQUENCE
This section explains the basic procedure for sending a fax.
Place the original.
Place the original in the document feeder tray of the automatic 
document feeder, or on the document glass.
Enter the destination fax number
or [Address Book] key: Select a destination that is stored in 
the address book or look up a 
destination in a global address book.
☞RETRIEVING A FAX NUMBER 
FROM THE ADDRESS BOOK 
(page 4-17)
  key: Use a search number to specify a destination 
stored in the address book.
☞USING A SEARCH NUMBER TO RETRIEVE 
A DESTINATION (page 4-20)
 [Resend] key: Select a fax number from the last eight 
destinations used for transmission.
☞USING THE RESEND FUNCTION (page 
4-23)
 Numeric keys: Enter a fax number.
☞ENTERING A FAX NUMBER WITH THE 
NUMERIC KEYS (page 4-16)
1
1
Preview
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
SpeakerReady to send.Resend
8½x11 
						

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Select image settings.
Select settings for the original to be faxed.
 [Original] key: Use this key to select the original size, the 
original send size, and 2-sided original 
scanning.
☞SPECIFYING THE SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) (page 
4-47), AUTOMATICALLY SCANNING 
BOTH SIDES OF AN ORIGINAL 
(2-Sided Original) (page 4-46)
 [Exposure] key: Use this key to adjust the exposure of the 
image.
☞CHANGING THE EXPOSURE (page 
4-54)
 [Resolution] key: Use this key to adjust the resolution of the 
image.
☞CHANGING THE RESOLUTION 
(page 4-55)
Special mode settings
Touch the [Special Modes] key to select special modes such 
as timer transmission and the erase function.
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
8½x11
Preview
Preview
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
8½x11 
						

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Begin transmission
Scan the original and send the fax.
If the original is placed on the document glass, follow these steps to start scanning and transmission:
When sending a fax normally (memory transmission)
(1) Press the [BLACK & WHITE START] key.
(2) When scanning is finished, replace the original with the next original.
(3) Press the [BLACK & WHITE START] key.
(4) Repeat steps (2) and (3) until all originals have been scanned.
(5) Touch the [Read-End] key.
When sending a fax in direct transmission mode
Multiple originals cannot be scanned in direct transmission mode.
Press the [BLACK & WHITE START] key to start transmission.
When transmission ends, image settings and convenient special mode settings are cleared.
To cancel scanning...
Press the [STOP] key ( ).
System Settings (Administrator): Default Display Settings
The settings can be kept in effect a fixed period of time after scanning is completed.