Sharp Mx 4100n Owners Manual
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1-80 BEFORE USING THE MACHINE Contents ENTERING TEXT FROM A KEYBOARD A keyboard can only be used as a alternative for the text entry screen that appears in the machines touch panel. The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the keyboard. For details on using the keys, press the F1 key to view an explanation of each key. Shows explanations of each key. Use this to enter a previously stored text string such as .com. Text strings are stored in the system settings. ☞7. SYSTEM SETTINGS Soft Keyboard Template Setting (page 7-63) Touch this key to return to the previous setting screen without entering text. Touch this key to enter the text that currently appears and return to the previous setting screen. Search results will appear based on the entered characters. in the text entry screen indicates how many characters can be entered. A number of characters greater than cannot be entered. The key layouts that can be selected vary depending on the language selected in MFP Display Language Setting in the system settings (administrator). The following symbols cannot be used when entering a file name or folder name. ? / ; : , < > ! * | & # Some computer environments may not allow the use of spaces and the symbols indicated below. For example, hyperlinks will not operate correctly or nonsense characters may appear. $ % ( ) + - . = @ [ ] ^ ` { } _~ Do not place heavy objects on the keyboard or press down on the keyboard. KeyDescription Help .com.net.org .biz.infohttp: Cancel OK Search
2-1 This chapter provides detailed explanations of the procedures for using the copy function. BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . 2-3 COPYING SEQUENCE . . . . . . . . . . . . . . . . . . . . . . 2-6 ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9 CHECKING THE ORIGINAL SIZE . . . . . . . . . . . 2-9 PAPER TRAYS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11 BASIC PROCEDURE FOR MAKING COPIES MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12 USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES . . . . . . . . . . . . . . 2-12 MAKING A COPY USING THE DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . 2-14 AUTOMATIC 2-SIDED COPYING . . . . . . . . . . . . . 2-16 USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES . . . . . . 2-16 AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS . . . . . . . . . . . . . . . . 2-18 COPY COLOR MODES . . . . . . . . . . . . . . . . . . . . . 2-21 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . 2-23 AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE . . . . . . . . 2-23 SELECTING THE ORIGINAL TYPE AND MANUALLY ADJUSTING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23 REDUCTION/ENLARGEMENT/ZOOM . . . . . . . . . 2-25 AUTOMATIC RATIO SELECTION (Auto Image) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25 MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) . . . . . . . . . . . . . . . . . . . . . 2-26 ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) . . . . . 2-28 ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29 SPECIFYING THE ORIGINAL SIZE . . . . . . . . 2-29 STORING FREQUENTLY USED ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . 2-30 OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33 OUTPUT MODES . . . . . . . . . . . . . . . . . . . . . . . 2-35 MAKING COPIES USING THE BYPASS TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40 SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 2-43 ADDING MARGINS (Margin Shift) . . . . . . . . . . . . 2-46 ERASING PERIPHERAL SHADOWS (Erase) . . . . . 2-48 COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy). . . . . . . . 2-50 MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52 COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) . . . . . . . . . . . . 2-55 USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) . . . . . . . . . . . . 2-58 USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) . . . . . . . . . . . . . . . . . . . 2-61 INSERTING COVERS IN COPIES (Cover Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-62 INSERTING INSERT SHEETS IN COPIES (Insert Settings) . . . . . . . . . . . . . . . . . . . . . . . . 2-65 CHANGING COVER/INSERT SETTINGS (Page Layout) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-69 ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-72 COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) . . . . . . . . . . . . . . . . . . . . 2-74 COPYING A PAMPHLET (Book Copy) . . . . . . . . . 2-76 COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-80 RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER. . . . . . . . . . . . . . . . . . . 2-80 CHAPTER 2 COPIER
2-2 COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) . . . . . . . . . . . . . . 2-83 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-86 GENERAL PROCEDURE FOR USING STAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-87 ADDING THE DATE TO COPIES (Date) . . . . . 2-90 STAMPING COPIES (Stamp) . . . . . . . . . . . . . 2-92 PRINTING PAGE NUMBERS ON COPIES (Page Numbering) . . . . . . . . . . . . . . . . . . . . . . 2-94 PRINTING TEXT ON COPIES (Text) . . . . . . . . 2-98 CHECKING THE STAMP LAYOUT (Layout) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-102 ADDING A WATERMARK TO A COPY (Watermark) . . . . . . . . . . . . . . . . . . . . 2-104 [Image Edit] KEY . . . . . . . . . . . . . . . . . . . . . . . . . 2-106 REPEATING PHOTOS ON A COPY (Photo Repeat) . . . . . . . . . . . . . . . . . . . . . . . . 2-107 CREATING A LARGE POSTER (Multi-Page Enlargement). . . . . . . . . . . . . . . . 2-109 REVERSING THE IMAGE (Mirror Image) . . . 2-112 COPYING 11 x 17 ORIGINALS WITH NO EDGE CUT-OFF (11 x 17 Full Bleed) . . . . . 2-113 COPYING IN THE CENTER OF THE PAPER (Centering) . . . . . . . . . . . . . . . . . . . . 2-115 REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) . . . . . . . . . . . . . . . . . . . 2-117 [Color Adjustments] KEY . . . . . . . . . . . . . . . . . . 2-119 ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) . . . . . . . . . . . . . . . . . . 2-120 ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) . . . . . . . . . . . . . . . . . . . . 2-121 WHITENING FAINT COLORS IN COPIES (Suppress Background) . . . . . . . . . . . . . . . . . 2-122 ADJUSTING THE COLOR (Color Balance) . . 2-124 ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) . . . . . . . . . . . . . . . . . . . . . 2-126 ADJUSTING THE INTENSITY OF A COPY (Intensity) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-127 CHECKING COPIES BEFORE PRINTING (Proof Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-128 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-131 COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . 2-133 COPYING THIN ORIGINALS (Slow Scan Mode) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-136CONVENIENT COPY FUNCTIONS INTERRUPTING A COPY RUN (Interrupt copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-138 CHECKING A PREVIEW IMAGE OF A COPY (Preview) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-140 PREVIEW SCREEN . . . . . . . . . . . . . . . . . . . . 2-142 JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . 2-143 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . 2-144 CANCELING A JOB THAT IS WAITING IN THE QUEUE . . . . . . . . . . . . . . . . . . . . . . . . . . 2-146 GIVING PRIORITY TO A JOB IN THE QUEUE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-147 CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE . . . . . . . . . . . 2-148 STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-149 STORING (EDITING/DELETING) A JOB PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-150 APPENDIX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-152
2-3 COPIER Contents This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected. (1) Mode Select keys Use these keys to switch between copy, image send, and document filing modes. If you wish to switch to copy mode, touch the [COPY] key. (2) [Color Mode] key Touch this to change the color mode. ☞COPY COLOR MODES (page 2-21) (3) Output display When one or more output functions such as sort, group, staple sort, or saddle stitch have been selected, this shows the icons of the selected functions. ☞OUTPUT (page 2-33) (4) [Exposure] key This shows the current copy exposure and original type settings. Touch this key to change the exposure or original type setting. ☞CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE (page 2-23) (5) [Copy Ratio] key This shows the current copy ratio. Touch this key to adjust the copy ratio. ☞REDUCTION/ENLARGEMENT/ZOOM (page 2-25)(6) [Original] key Touch this key to enter the original size manually. When an original is placed, the detected original size is displayed. If the original size is set manually, the set size appears. ☞ORIGINAL SIZES (page 2-29) (7) [Paper Select] key Touch this key to change the paper (tray) that is used. The tray, paper size, and paper type will appear. Trays 1 to 5 can also be touched in the paper size display to open the same screen. ☞PAPER TRAYS (page 2-11) (8) Original feed display This appears when an original is inserted in the automatic document feeder. BEFORE USING THE MACHINE AS A COPIER 8½x11 11x17 8½x118½x11R Auto 8½x11 Plain 8½x14 8½x11 8½x11 5. Color ModeSpecial Modes Plain2-Sided Copy Output File Quick File Preview Ready to scan for copy. Copy Ratio 100% 0 3.2.1. OriginalPaper SelectAuto Full Color ExposureAuto4. IMAGE SENDDOCUMENT FILING COPY (9) (8) (7) (1) (2) (4) (5) (6)(10) (14) (11) (12) (13) (15) (3)
2-4 COPIER Contents (9) Paper select display This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by . Trays 1 to 5 can be touched to open the same screen as when the [Paper Select] key is touched. ☞PAPER TRAYS (page 2-11) (10) Number of copies display This shows the number of copies set. (11) [Special Modes] key Touch this key to select special modes such as Margin Shift, Edge Erase, and Dual Page Copy. ☞SPECIAL MODES (page 2-43) (12) [2-Sided Copy] key Touch this key to select the 2-sided copying function. ☞AUTOMATIC 2-SIDED COPYING (page 2-16) (13) [Output] key Touch this to select an output function such as sort, group, offset, staple sort, saddle stitch, punch, or fold. ☞OUTPUT (page 2-33)(14) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. The following keys appear by factory default: ☞Customizing displayed keys (page 2-5) [File] key, [Quick File] key Touch one of these keys to use the File function or Quick File function of document filing mode. These are the same [File] and [Quick File] keys that appear when the [Special Modes] key is touched. For information on the document filing function, see 6. DOCUMENT FILING. (15) [Preview] key Touch to view a preview image of a copy in the touch panel before printing the copy. ☞CHECKING A PREVIEW IMAGE OF A COPY (Preview) (page 2-140) Tray during paper feeding Do not pull out a tray while paper is being fed from the tray. This will cause a paper misfeed. Identifying the tray that is being used to feed paper (1) While paper is feeding, the job status display of the system bar on the touch panel screen will show the number of the tray that is being used to feed paper. (2) The tray being used to feed paper also appears in green in the paper size display in the base screen on the touch panel. The screen explained in this section appears when a saddle stitch finisher, punch module, paper pass unit, and large capacity tray are installed. The image will vary depending on the equipment installed. 11x17 8½x118½x11R Auto 8½x11 Plain 8½x14 8½x11 Color ModeSpecial Modes Plain2-Sided Copy Output File Quick File Copy Ratio 100% 3.2.1. OriginalPaper SelectAuto Full Color ExposureAuto4. Tray2 Preview (1) Job status display on the system bar Shows the number of the tray being used to feed paper. (2) Paper size display Shows the tray being used to feed paper in green. Base screen
2-5 COPIER Contents Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use Customize Key Setting in the Web pages. When Erase, Margin Shift, and Brightness are assigned to the customized keys Checking what special modes are selected The key appears in the base screen when one or more special modes are selected. The key can be touched to display the selected special modes. To close the screen, touch the [OK] key. System Settings (Administrator): Customize Key Setting Registration is performed in [System Settings] - [Operation Settings] - Customize Key Setting in the Web page menu. 11x17 8½x118½x11R Auto 8½x11 Plain 8½x14 8½x11 8½x11 Color ModeSpecial Modes Plain2-Sided Copy Output Copy Ratio 100% 3.2.1. OriginalPaper SelectAuto Full Color ExposureAuto4.Erase Margin Shift Brightness Preview These 3 keys can be changed as desired. OK 11 Function Review Margin Shift Erase Shift:Right Front:1/2inch/Back:1/2inch Edge:1/2inch Center:1/2inch Covers/InsertsFront:2-Sided/Back:Insert Insertion A:10 Page/B:10 Page11x17 8½x118½x11R Auto 8½x11 Plain 8½x14 8½x11 8½x11 Color ModeSpecial Modes Plain2-Sided Copy Output File Quick File Copy Ratio 100% 3.2.1. OriginalPaper SelectAuto Full Color ExposureAuto4. Preview
2-6 COPIER Contents COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. * Depending on the copy functions used, there are also cases where functions are selected before the original is placed. Basic copy settings Select the basic copy settings. The main settings are as follows: Color mode ☞COPY COLOR MODES (page 2-21) Exposure and original type ☞CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE (page 2-23) Copy ratio ☞REDUCTION/ENLARGEMENT/ZOOM (page 2-25) Original size ☞ORIGINAL SIZES (page 2-29) Paper Settings ☞PAPER TRAYS (page 2-11) 2-sided copy settings Select settings as needed for 2-sided copying and 2-sided scanning of the original. ☞AUTOMATIC 2-SIDED COPYING (page 2-16) 1 1 8½x11 11x17 8½x118½x11R Auto 8½x11 Plain 8½x14 8½x11 8½x11 5. Color ModeSpecial Modes Plain2-Sided Copy Output File Quick File Copy Ratio 100% 3.2.1. OriginalPaper SelectAuto Full Color ExposureAuto4. Preview OK2-Sided Copy
2-7 COPIER Contents Output settings Select copy output settings. The main settings are as follows: ☞Sort mode (page 2-35) Group mode ☞Group mode (page 2-35) Offset mode ☞Offset function (page 2-35) Staple sort mode ☞Staple sort function / Saddle stitch function (page 2-36) Pamphlet staple function ☞Staple sort function / Saddle stitch function (page 2-36) Punch function ☞Punch function (page 2-39) Fold function ☞Paper folding function (page 2-38) Special mode settings Select special modes such as Margin Shift and Erase. ☞SPECIAL MODES (page 2-43) Number of copies (sets) setting Set the number of copies (number of sets). Start copying. Start scanning the original(s) and making copies. Press the [COLOR START] key or the [BLACK & WHITE START] key. OKOutput Sort Right Tray Offset Offset Tray Staple Sort Group Saddle StitchPunch Fold Special Modes 12 Card Shot Multi Shot OK Dual Page Copy Tandem Copy Tab Copy Transparency Inserts Erase Job Build Book Copy Covers/Inserts Margin Shift Pamphlet Copy Plain 7 8½11 Special Modes 2-Sided Copy
2-8 COPIER Contents When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞Checking what special modes are selected (page 2-5) To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File] key. To cancel all settings, press the [CLEAR ALL] key ( ). When the [CLEAR ALL] key ( ) is pressed, all settings selected to that point are cleared and you will return to the base screen. To stop scanning of the original and copying, press the [STOP] key ( ). When the [STOP] key ( ) is pressed, a message will appear asking you if you want to cancel the job. Touch the [Yes] key in the message screen.
2-9 COPIER Contents ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen. Example of base screen The original size is displayed. Standard sizes Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in Original Size Detector Setting in the system settings (administrator). The factory default setting is Inch-1. List of original size detector settings Selections Standard sizes (detected original sizes) Document glassDocument feeder tray (automatic document feeder) Inch-111 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3 Inch-211 x 17, 8-1/2 x 13 (216 mm x 330 mm), 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13 (216 mm x 330 mm), 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3 Inch-311 x 17, 8-1/2x13-2/5 (216 mm x 340 mm), 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2x13-2/5 (216 mm x 340 mm), 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A3, A4 AB-1A3, A4, A4R, A5, B4, B5, B5RA3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 8-1/2 x 14, 11 x 17 AB-2A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm (8-1/2 x 13)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 11 x 17, 216 mm x 330 mm (8-1/2 x 13) AB-3A4, A4R, A5, B4, 8K, 16K, 16KRA3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2 x 11, 11 x 17, 216 mm x 330 mm (8-1/2 x 13) AB-4A3, A4, A4R, A5, B5, B5R, 216mmx340mm (8-1/2 x13-2/5) A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 11 x 17, 216 mm x 340 mm (8-1/2 x13-2/5) AB-5A3, A4, A4R, A5, B5, B5R, 216mmx343mm (8-1/2 x13-1/2) A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 11 x 17, 216 mm x 343 mm (8-1/2 x13-1/2) When the automatic original detection function is operating and the original is a non-standard size (an AB size or special size), the closest standard size may be displayed or the original size may not appear. In this event, manually set the correct original size. ☞SPECIFYING THE ORIGINAL SIZE (page 2-29) When placing a non-standard size original on the document glass, you can make it easier for the size to be detected by placing a blank sheet of 8-1/2 x 11 (A4), 5-1/2 x 8-1/2 (B5), or other standard size of paper on top of the original. (A) Auto appears when the automatic original detection function is operating. (B) The original size is displayed. An icon shows the orientation of the original.11x17 8½x118½x11R Auto 8½x11 Plain 8½x14 8½x11 8½x11 Color ModeSpecial Modes Plain2-Sided Copy Output File Quick File Copy Ratio 100% 3.2.1. OriginalPaper SelectAuto Full Color ExposureAuto4. Preview (B) (A)