Sharp Mx 4100n Owners Manual

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SCANNER/INTERNET FAX
Contents
SENDING A FAX IN INTERNET FAX MODE
The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to 
perform direct transmission by Direct SMTP.
When a default address is configured in Default Address Setting in the system settings (administrator), the mode cannot be 
changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the 
[Cancel] key in the touch panel and follow the steps below.
1
Place the original.
 Place the original face up in the document feeder tray, or 
face down on the document glass.
 Do not place any objects under the original size detector. 
Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and 
prevent correct detection of the document size.
Place 5-1/2 x 8-1/2 (A5) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation 
( ), an incorrect size will be detected. For a 5-1/2 x 8-1/2R (A5R) size original, enter the original size manually.
Image rotation
8-1/2 x 11 and 5-1/2 x 8-1/2R (A4, B5R, and A5R) originals are rotated 90 degrees and transmitted in 
8-1/2 x 11R or 5-1/2 x 8-1/2 (A4R, B5, or A5) orientation. (8-1/2 x 11R and 5-1/2 x 8-1/2 (A4R, B5, and A5) 
originals cannot be rotated for transmission.)
 Originals cannot be scanned in succession from both the automatic document feeder and the document glass and 
sent in a single transmission.
System Settings (Administrator): Rotation Sending Setting
This is used to select whether or not a scanned original image is rotated before transmission.
The default setting is: rotate 8-1/2 x 11 to 8-1/2 x 11R, and 5-1/2 x 8-1/2R to 5-1/2 x 8-1/2 (A4 to A4R, B5R to 
B5, and A5R to A5).
2
Specify the destination.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the key of the desired destination.
The   icon appears in one-touch keys in which Internet 
fax addresses are stored.
(3) Touch the [To] key.
The destination is specified.
(4) Touch the [Condition Settings] key.
 After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is 
automatically specified.
 In addition to specification by a one-touch key, a destination can also be specified by a search number. You can 
also manually enter a destination or look up a destination in a global address book. For more information, see 
ENTERING DESTINATIONS (page 5-18).
1
1
Original size 
detector
Transmission
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
ToCc
12
51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(3)(2) (4) 
						

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SCANNER/INTERNET FAX
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3
Switch to Internet fax mode and display 
the image settings screen.
(1) Touch the [Internet Fax] tab.
(2) Touch the [Original] key.
The current settings for [Original], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To 
change a setting, touch the appropriate key.
☞AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 5-54), SPECIFYING 
THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 5-55), CHANGING THE EXPOSURE 
AND ORIGINAL IMAGE TYPE (page 5-61), CHANGING THE RESOLUTION (page 5-63), CHANGING THE FILE 
FORMAT (page 5-64), SPECIAL MODES (page 5-71)
4
Specify the orientation in which the 
original is placed.
When specifying the orientation of the image to be transmitted, 
specify the orientation of the original placed in step 1.
(1) Touch the appropriate orientation key.
If the top edge of the original is up, touch the   key. If 
the top edge of the original is to the left, touch the   
key.
(2) Touch the [OK] key.
You will return to the screen of step 2.
The original orientation is initially set to  . If the original was placed with the top edge up, this step is not 
necessary.
5
Press the [BLACK & WHITE START] key.
Scanning begins.

If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, 
go to step 7. To scan more pages, go to the next step.
 If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission 
will take place.
6
If the original was placed on the document glass, replace it with the next original 
and press the [BLACK & WHITE START] key.
Repeat until all originals have been scanned.
AutoAuto
Auto
File
Quick File
I-Fax Manual
Reception
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X100dpi
TIFF-F
8½x11
(1)(2)
Preview
Internet Fax/OriginalOK
AutoAuto    8½x11Scan Size
2-Sided
Tablet2-Sided
Booklet
Send Size100%
Image Orientation
(2)(1) 
						

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7
Touch the [Read-End] key.
A beep will sound to indicate that the operation is completed.
Open the automatic document feeder and remove the original.
 If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the 
transmission is reserved.
 The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original 
page scanned. However, when 2in1 or Card Shot is selected in the special modes, only the exposure can be 
changed when scanning an even-numbered original page.
 When all originals have been scanned, Job stored. will be displayed together with a job control number. This number can 
be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast 
transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of 
the number is useful for checking the result.
 If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop.
Storing a mail signature
You can have preset text automatically added at the end of e-mail messages as a mail signature. This is convenient when 
you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the 
mail signature, click [Application Settings], [Network Scanner Settings] and then [Administration Settings] in the Web page 
menu. (Administrator rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the 
maximum number of characters that can be entered in the e-mail message.)
Use Pre-Setting Mail Signature in the system settings (administrator) to specify whether or not a mail signature is added.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
System Settings (Administrator): I-Fax Send Settings
This is used to select Internet fax transmission settings such as the receive report setting, rotation setting, size restriction 
setting, and sender information attachment setting.
System Settings (Administrator): Pre-Setting Mail Signature
Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a 
mail signature is not added.
Read-EndConfigure
Place next original.       (Pg.No.x)
Press [Start].
When finished, press [Read-End]. 
						

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SCANNER/INTERNET FAX
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CHANGING THE SUBJECT, FILE NAME, AND BODY 
TEXT
The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can 
be selected or text can be directly entered.
 If the subject and file name are not changed, the settings in the Web page are used.
 Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network 
Scanner Settings] in the Web page menu. 
 For the procedure for entering text, see ENTERING TEXT (page 1-79) in 1. BEFORE USING THE MACHINE.
1
Touch the [Send Settings] key in the base screen.
☞
BASE SCREEN (page 5-9)
2
To change the subject, touch the 
[Subject] key.
3
Enter the subject.
(1) Touch a pre-set text key.
(2) Touch the [OK] key.
 If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and 
touch the [OK] key.
 The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text 
entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web page, 
up to 80 characters can be entered. However, only 54 characters can be entered in the touch panel.)
Send SettingsOK
Subject
File Name
Body Text
No.01 Sub: Schedule coordinationNo.02 Sub: Monthly Schedule
No.04
No.06No.05
No.08No.07
No.10No.09
No.12No.11
No.03 Sub: Minutes of planning m
SubjectOKCancel
Direct Entry
15
(2)(1) 
						

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SCANNER/INTERNET FAX
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4
To change the file name, touch the [File 
Name] key.
The file name is entered in the same way as the subject.
5
To change the body text, touch the 
[Body Text] key.
6
Enter the body text and touch the [OK] 
key.
 To select a pre-set message previously stored in the Web 
page, touch the [Pre-Set Select] key.
 To directly enter the message, touch the [Edit] key.
 1800 characters can be entered. (A line break counts as one character.)
 To clear all entered text, touch the [Clear All] key. When this key is touched, the entire body of the message is 
erased immediately; not just the selected line.
 Each line of the entered text can be selected with the   keys. To edit the selected line, touch the [Edit] key. 
The text entry screen will appear with the selected text entered.
Send SettingsOK
Subject
File Name
Body Text
Sub: Schedule coordination meeting
Sub: Schedule coordination meeting
Material for planning meeting
Send SettingsOK
Subject
File Name
Body Text
Body Entry
Thank you for your continuous support. We have attached scanned data,
which you have requested.
Clear AllOK
EditPre-Set Select 
						

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SCANNER/INTERNET FAX
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7
Touch the [OK] key.
When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting
The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Sub: Schedule coordination meeting
Material for planning meeting
Thank you for your continuous support. We have attached sca 
Send SettingsOK
Subject
File Name
Body Text 
						

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SCANNER/INTERNET FAX
Contents
SENDING THE SAME IMAGE TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)
The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single 
operation. Up to 500 destinations can be selected in one broadcast operation.
If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those 
destinations in a group key.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
OriginalsTransmission
1 1 
						

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SCANNER/INTERNET FAX
Contents
2
Specify the destination.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
(3) Touch the [To] key.
The destination is specified.
(4) Repeat steps (2) and (3) until all 
destinations are selected.
 To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key.
 If Must Input Next Address Key at Broadcast Setting is enabled in the system settings (administrator), touch the 
[Next Address] key before specifying the next destination.
 One-touch keys that cannot be used for broadcast transmission are grayed out to prevent selection.
 If a Scan to FTP (Hyperlink) address is specified in a broadcast transmission, hyperlink e-mail transmission will not 
take place.
 If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those 
destinations in a group key.
3
Touch the [Address Review] key.
4
Check the destinations and then touch 
the [OK] key.
If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations.
To cancel a specified destination...
Touch the one-touch key of the destination that you wish to cancel. A message will appear to confirm the deletion. 
Touch the [Yes] key.
☞CHECKING AND DELETING THE SELECTED DESTINATIONS (page 5-20)
AAA AAA
ToCc
III III
GGG GGG
EEE EEE
CCC CCC
HHH HHH
FFF FFF
DDD DDD
BBB BBB12
51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
JJJ JJJ
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(3)(2)
AAA AAABBB BBB
ToCc
12
51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
III III
GGG GGG
EEE EEE
CCC CCC
JJJ JJJ
HHH HHH
DDD DDD
FFF FFF
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
  To
001
003
005
007
009
011
002
004
006
008
010
012
  Cc
12
Address ReviewOK
AAA AAA
KKK KKK
MMM MMM
OOO OOO
QQQ QQQ
SSS SSS
BBB BBB
LLL LLL
NNN NNN
PPP PPP
RRR RRR
TTT TTT 
						

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5
Press the [COLOR START] key or the [BLACK & WHITE START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning of one page finishes, replace it with the next page and press the [COLOR START] key or the [BLACK & 
WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
If Internet fax or fax destinations are included in the broadcast transmission, the [COLOR START] key cannot be 
pressed. Scanning will take place in Mono2.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation. 
						

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SCANNER/INTERNET FAX
Contents
BROADCAST TRANSMISSIONS THAT INCLUDE 
INTERNET FAX DESTINATIONS
When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode 
settings (original orientation and other various settings) are given priority. When performing this type of broadcast 
transmission, note the information below.
Resending to unsuccessful broadcast transmission destinations
The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the 
addresses failed, resend the image to those addresses.
Original placement orientation
The orientation of Internet fax mode is given priority. When Rotation Sending Setting 
is enabled in the system settings (administrator), the image is rotated 90 degrees. For 
this reason, in some cases the image may not be displayed in the correct orientation.
Send sizeWhen the file format is set to [TIFF-S] in Internet fax mode, transmission is only 
possible in 8-1/2 x 11R (A4R) size.
ExposureThe Internet fax settings are given priority.
ResolutionWhen the file format is set to [TIFF-S] in Internet fax mode and a high resolution 
setting is selected in scan mode, the resolution will be changed to [200X200dpi].
File compression modeThe compression mode will be changed to the compression mode set in 
Compression Mode at Broadcasting in the system settings (administrator).
Color scanningScanning will take place in Mono2 regardless of the color mode setting.
Special modes2in1This cannot be selected in scan mode, however, if selected in Internet fax mode, it will 
also be applied to scan destinations.
Scan file size
If a broadcast transmission is performed that includes destinations for which an 
attachment size limit has been set using Maximum Size of E-mail Attachments 
(E-mail) or Maximum Size of Data Attachments (FTP/Desktop/Network Folder) in 
the system settings (administrator), the limit will also apply to destinations for which a 
limit is not set. (The limitation setting of Scan to E-mail or Internet fax is given priority.)
1
Press the [JOB STATUS] key.
2
Display the jobs completed screen.
(1) Touch the tab of the mode that you wish to 
display.
(2) Touch the [Complete] key.
If the broadcast transmission included destinations of different modes, the same broadcast transmission key will 
appear in each of those modes.
JOB STATUS
Print JobFax JobInternet FaxScan to
AddressSet TimePagesStatusBroadcast000110:0004/01020/003Connecting
AAA AAA
BBB BBB
CCC CCC
DDD DDD
10:0504/01000/001Waiting
10:2204/01000/004Waiting
10:3004/01000/010Waiting
10:3304/01000/010Waiting
11Complete
Detail
Stop/Delete
Job Queue
Priority
(1)(1)(2)