Sharp Mx 4100n Owners Manual

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CHECKING THE INTERNET FAX ACTIVITY 
LOG (Image Sending Activity Report)
IMAGE SENDING ACTIVITY REPORT
You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, 
etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred.
The most recent 200 transactions are included in the report.
You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201, 
or at a specified time (once a day only).
INFORMATION APPEARING IN THE RESULT COLUMN
Error types and other information are printed in the result column of transaction and activity reports. When a transaction 
report or activity report is printed, check the result of the transaction in the result column and take action as needed.
Examples of messages that are printed in the result column
The contents of the Image Sending Activity Report are erased when the report is printed, and thus it cannot be reprinted.
System Settings (Administrator): Activity Report Print Select Setting
This is used to set the conditions for printing activity reports. The factory default setting is not to print.
The Image Sending Activity Report can be set to print each time the number of transactions reaches 201, or at a specified 
time (once a day only).
MessageExplanation
OKThe transaction was completed normally.
OK REPORTA receive report was requested for a transmission, the transmission was completed normally, and 
the receive report was received from the destination.
CANCELA transmission was stopped while in progress, or a reserved transmission job was canceled.
MEM. FULLThe memory became full during reception.
REJECTEDAn Internet fax was sent from a party that is blocked.
NG REPORTA receive report was requested for a transmission, however, the transmission did not take place 
correctly and a transmission failed report was received.
NO REPORTA receive report was requested for a transmission, however, a report was not received within the 
timeout time.
NG LIMITTransmission was not possible because the file size exceeded the machines file size limit setting.
RECEIVEDAn e-mail was received, however, the attached file was not a TIFF-F file or there was no attached 
file, and thus printing was not possible.
FAIL xx (xxxx)The transaction failed due to a communication error.
First 2 digits of communication error number: Error code from 00 to 99.
Last 4 digits of communication error number: Code for use by service technicians. 
						

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This section explains the basic procedures for receiving Internet faxes.
RECEIVING AN INTERNET FAX
The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet 
faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed.
* The default setting is once every 5 minutes.
INTERNET FAX RECEPTION FUNCTIONS
If faxes will be received at night, keep the main power switch in the on position.
1
Internet faxes are received automatically.
A beep sounds when reception ends.
2
The faxes are printed automatically.
If the machine is out of paper or there is no paper that matches the size of the received fax, a message will appear in the 
touch panel. Follow the instructions in the message to load an appropriate size of paper.
System Settings: Fax Data Receive/Forward (page 7-20)
When printing is not possible because the machine has run out of paper or toner, received Internet faxes can be forwarded 
to and printed by another previously stored Internet fax machine.
System Settings (Administrator): I-Fax Default Settings
These settings are used to select how received faxes are handled when the [POWER] key ( ) is off (the main power switch 
is on), the volume of the beep that sounds when reception ends, and whether or not received e-mail messages are printed.
System Settings (Administrator): I-Fax Receive Settings
Settings related to Internet fax reception can be configured such as the interval for checking for received faxes, duplex 
reception, output settings, auto reduction printing, and storing allow/reject reception addresses.
System Settings (Administrator): Allow/Reject Mail or Domain Name Setting
This setting is used to allow/refuse reception from stored addresses and domains.
System Settings (Administrator): Receiving Date & Time Print
Use this to select whether or not the date and time of reception is added when a received image is printed.
Beep 
						

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MANUALLY RECEIVING INTERNET FAXES
If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually 
initiate reception.
Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes.
If POP3 server settings are not configured in the Web pages, the [I-Fax Manual Reception] key is grayed out to prevent 
selection.
System Settings: Fax Data Receive/Forward (page 7-20)
This setting is used to hide the [I-Fax Manual Reception] key that appears in the base screen of Internet Fax mode. When the 
[I-Fax Manual Reception] key is hidden, manual reception is initiated by touching the [Reception Start] key in the screen that 
appears when Fax Data Receive/Forward - I-Fax Settings is selected.
AutoAuto
Auto
File
Quick File
I-Fax Manual
Reception
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X100dpi
TIFF-FAddress Review
Preview 
						

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PRINTING A PASSWORD-PROTECTED FAX 
(Hold Setting For Received Data Print)
Hold Setting for Received Data Print in the system settings (administrator) can be enabled to have faxes received to 
memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a 
password entry screen appears in the touch panel when received Internet faxes are retrieved.
When the previously programmed 4-digit password is entered with the numeric keys, printing begins.
The [Cancel] key can be touched to close the password entry screen; however, the data in memory key ( ) will blink 
in the touch panel. The password entry screen will reappear when you touch the blinking key ( ) or change modes.
When Received Data Image Check Setting is enabled in the system settings (administrator), a password can be 
entered to display the received data list screen. If you wish to check an image before printing it, continue from step 2 on 
the next page.
 The received faxes will be retained in memory regardless of whether they were received automatically or manually.
 If Fax Data Receive/Forward is enabled in the system settings so that received faxes are forwarded to another machine, 
faxes retained in memory are also forwarded. At that time, the same password entry screen will appear as for printing. 
Forwarding will not take place unless the password is entered.
System Settings (Administrator): Hold Setting for Received Data Print
Enable this setting to have faxes received to memory without being printed. This setting is also used to program the 
password that must be entered to print the faxes.
Cancel
Received data is stored.
Enter password via the 10-key. 
						

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CHECKING THE IMAGE BEFORE PRINTING
When Received Data Image Check Setting is enabled* in the system settings (administrator), you can check a 
received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a 
received image.
* The factory default setting is disabled.
Depending on the size of the received data, part of the image in the image check screen on the touch panel may not appear.
1
When an image is received, a 
confirmation prompt will appear. Touch 
the [Yes] key.
If this message appears while you are configuring settings of 
any type and you touch the [Yes] key, the settings that you are 
configuring will be canceled. If this message appears in another 
mode, you will return to the base screen of image send mode 
after checking the image.
2
Select the received image
(1) Touch the key of the received image that 
you want to check.
Multiple received images can be checked.
(2) Touch the [Image Check] key.
 To show thumbnails of the received images, touch the 
[Thumbnail] key.
 To delete an image that has been selected, touch the 
[Delete] key. To print an image that has been selected, 
touch the [Print] key.
3
Check the received image and then 
touch the [Print] key.
Printing begins.
For information on the image check screen, see IMAGE 
CHECK SCREEN (page 5-116).
If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes, the configured 
settings will be canceled if you view the image. After viewing the image, you will return to the base screen of image send 
mode, regardless of which mode you were in previously.
System Settings (Administrator): Received Data Image Check Setting
Use this to specify whether or not a received Internet fax can be viewed before it is printed.
YesNo
The memory has received data.
Check the data?
Received Data ListBack
Not checked10:28
04/04/2010
04/04/2010
BBB BBB9876543210
BBB BBB
CCC CCC
0612345678
0123456789
BBB BBB
AAA AAA
1
5
ThumbnailSelect All
04/04/2010
04/04/2010
04/04/2010
04/04/2010
10:14
10:12
10:08
10:00
10:00
Not checked
Not checked
Checked
Checked
Checked
Image CheckDeletePrint
(1)
(2)
Image CheckBack
Display Rotation
Print
1 / 3AAA AAA04/04/201010:28
/00100001 
						

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IMAGE CHECK SCREEN
This section explains the image check screen.
(1) Information display
This shows information on the displayed image.
(2) Preview image
An image of the selected received image appears.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and 
slide it to scroll. (You can also touch the   keys to 
scroll.)
(3) Change page keys
When there are multiple pages, use these keys to 
change pages.
  keys:  Go to the first or the last page.
  keys:  Go to the previous page or the next 
page.
 Page number display: This shows the total number of 
pages and the current page 
number. You can touch the 
current page number key and 
enter a number with the 
numeric keys to go to that page 
number.(4) Display Rotation key
This rotates the image right or left by 90 degrees. The 
rotation applies to all pages in the file, not just the 
displayed page.
(5) [Print] key
Touch to start printing.
(6) Display zoom key
Use this to set the zoom ratio of the displayed image. 
Changes from the left in the order Full Page, Twice,
4 Times, 8 Times. The setting applies to all pages in 
the file, not just the displayed page.
(7) Image select key
When multiple images are selected for preview display, 
use this to change the displayed images.
AAA AAA
Image Check
04/04/2010  10:281 / 3
Display Rotation
Print
Back
00010010
(3)(5)(1) (2)(4)(7)(6)
A preview image is an image for display on the touch panel. It will differ from the actual print result. 
						

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FORWARDING RECEIVED INTERNET 
FAXES TO A NETWORK ADDRESS 
(Inbound Routing Settings)
Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or 
network folder address. When this function is enabled, you can also have received Internet faxes forwarded without 
printing them.
CONFIGURING INBOUND ROUTING SETTINGS
All inbound routing settings are configured in the Web pages. For the procedure for accessing the Web pages, see the 
Quick Start Guide.
The following explanation assumes that the Web pages have been accessed with administrator rights.
To configure inbound routing settings, follow the steps below.
When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be 
printed on the faxes. (Receiving Date & Time Print is disabled.)
1
Enabling the inbound routing function.
(1) In the Web page menu, click [Application 
Settings], [Inbound Routing Settings], and 
then [Administration Settings].
(2) Select [Enable] in Inbound Routing and 
click the [Submit] button.
Users without administrator rights can be prohibited from storing, editing, and deleting forwarding tables in this screen, 
and from specifying which table is used. To do so, select the checkboxes below  .

Disable Registration of Forward Table   
When inbound routing is enabled, you can also specify whether or not you wish the machine to print the forwarded faxes.
To have all received faxes printed before being forwarded, select Print Out All Report in Print Style Setting. To 
have received faxes printed only when an error prevents forwarding, select Print at Error.
After configuring the settings, be sure to click the [Submit] button.
Forwarding
Received Internet fax The machine 
						

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2
Storing sender addresses.
If you wish to have only faxes from specified addresses 
forwarded, store the desired sender addresses. Send 
addresses stored here can be selected from a list when you 
store a forwarding table.
(1) Click [Sender Number/Address 
Registration] in the [Inbound Routing 
Settings] menu in the Web page.
(2) Enter the sender address in Internet Fax 
Address or Fax Number as appropriate, 
and click the [Add to List] button.
The entered address will be added to the Address to be 
Entered list.
 Specify whether the address will be directly entered 
(maximum of 1500 characters) or selected from a 
global address book by clicking the [Global Address 
Search] button.
 To store multiple addresses, repeat this step.
(3) When you have finished adding addresses, 
click the [Submit] button.
 A maximum of 500 sender numbers/addresses can be stored.
 To delete an entered address, select the address in Address to be Entered and click the [Delete] button. 
						

							
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3
Store a forwarding table.
Follow the steps below to store a forwarding table that 
combines a specified sender and forwarding address.
(1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button.
(2) Enter a Table Name.
(3) Select the line used for reception.
(4) Select the sender whose faxes will be  forwarded.
• To forward all received faxes, select [Forward All 
Received Data].
 To forward only data received from specific senders,  select [Forward Received Data from Below Sender]. To 
forward all data except data from specific senders, 
select [Forward Received Da ta from Senders except 
Below]. Select the appropriate senders from the list and 
click the [Add] button.
(5) Select the forwarding conditions.
 To always forward received data, select [Always  Forward].
 To specify a day and time on which received data will  be forwarded, select [Forward on Selected Day & Time] 
and select the checkbox ( )  of the desired day of the 
week. To specify a time, select the [Set Forwarding 
Time] checkbox ( ) and specify the time.
(6) Select the file format
The format can be set separate ly for each forwarding 
address (for each of forwarding addresses 1, 2, and 3 in 
the table).
(7) Select the forwarding address.
Forwarding addresses can be selected from the 
machines address book. (Multiple addresses can be 
selected.) A maximum of 1000 forwarding addresses can 
be stored (a combined maximum of 100 file server, 
desktop, and network folder  addresses can be stored).
(8) Click [Submit].
 When selecting senders from the Sender Number/Address Setting list, you can use the [Shift] key or the [Ctrl] key 
on your keyboard to select multiple senders.
 A maximum of 50 forwarding tables can be stored.
 Images sent in TIFF format may not disp lay correctly in some recipient environments. In this event, change the file 
format to PDF.
 Up to three forwarding day and time settings can be set fo r one forwarding table, and a forwarding destination can 
be set for each set time. To configure these settings, us e the forwarding list tabs to access each setting.
(8)(7)
(3)(2)(4)
(6)(5) 
						

							
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4
Specifying forwarding tables to be used.
To use the inbound routing function, enable the forwarding 
tables that you wish to use from among the stored tables.
(1) Click [Inbound Routing Settings] in the Web page menu.
(2) Select [Always Forward] or [Forward on  Selected Day & Time] from the forwarding 
table.
The forwarding permission settings that appear here are 
linked to the forwarding conditi ons set in step 3. If you 
wish to use different forwarding conditions than those set 
in step 3, set the forwarding permission settings.
(3) Click [Submit].
To delete a forwarding table, click the checkbox next to the  table name so that it is selected   and click [Delete].
(2)
(3)