Sharp Mx 4100n Owners Manual

							
SHARP ELECTRONICS CORPORATION
1 Sharp Plaza, Mahwah, New Jersey 07495-1163.
www.sharpusa.com
SHARP ELECTRONICS OF CANADA LTD. 
335 Britannia Road East, Mississauga, Ontario, L4Z 1W9
MX5001-US-Z2
Operation GuideMX-4100N
MX-4101N
MX-5001N
MODEL: 
						

							BEFORE INSTALLING 
THE SOFTWARE
SETUP IN A WINDOWS 
ENVIRONMENT
SETUP IN A MACINTOSH 
ENVIRONMENT
TROUBLESHOOTING
DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM
Software Setup GuideSoftware Setup GuideSoftware Setup Guide
Keep this manual close at hand for reference 
whenever needed.
MX-4100N
MX-4101N
MX-5000N
MX-5001N MODEL:
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							Thank you for purchasing this product. This manual explains how to install and configure the software that allows the 
machine to be used as a printer or scanner for a computer.
This manual also explains how to install the printer drivers and software that are used when the expansion kits are 
installed, and how to install the scanner driver.
If the software is not installed correctly or you need to remove the software, see 4. TROUBLESHOOTING (page 38).
Please note
• The explanations in this manual assume that you have a working knowledge of your Windows or Macintosh computer.
 For information on your operating system, please refer to your operating system manual or the online Help function.
 The explanations of screens and procedures in this manual are primarily for Windows Vista
® in Windows® environments, and 
Mac OS X v10.4 in Macintosh environments. The screens may vary depending on the version of the operating system.
 Wherever MX-xxxx appears in this manual, please substitute your model name for xxxx.
 This manual contains references to the fax function. However, please note that the fax function is not available in some 
countries and regions.
 Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please 
contact your dealer or nearest authorized service representative.
 This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem 
is discovered, please contact your dealer or nearest authorized service representative.
 Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its 
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due 
to use of the product.
Warning
 Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as 
allowed under copyright laws.
 All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the machine.
For some functions and procedures, the explanations assume that devices other than the above are installed.
SOFTWARE LICENSE
The SOFTWARE LICENSE will appear when you install the software from the CD-ROM. By using all or any portion of the 
software on the CD-ROM or in the machine, you are agreeing to be bound by the terms of the SOFTWARE LICENSE.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine 
due to product improvements and modifications.
The explanations in this manual are based on American English and the North American version of the software. 
Software for other countries and regions may vary slightly from the North American version.
For users of Windows 98/Me/NT 4.0
The CD-ROM does not include software for Windows 98/Me/NT 4.0.
Contact your dealer or nearest authorized service representative if you want software for Windows 98/Me/NT 4.0.
The scanner driver cannot be installed on Windows NT 4.0.
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							1
TABLE OF CONTENTS
1BEFORE INSTALLING THE 
SOFTWARE
CD-ROMS AND SOFTWARE . . . . . . . . . . . . . . . . . . . . 2
 SOFTWARE CD-ROM . . . . . . . . . . . . . . . . . . . . . . 2
 OTHER CD-ROMS . . . . . . . . . . . . . . . . . . . . . . . . . 4
VERIFYING SYSTEM REQUIREMENTS . . . . . . . . . . . 5
 SYSTEM REQUIREMENTS . . . . . . . . . . . . . . . . . . 5
 SOFTWARE REQUIREMENTS . . . . . . . . . . . . . . . 6
CONNECTING THE MACHINE  . . . . . . . . . . . . . . . . . . 7
 CONNECTING TO A NETWORK. . . . . . . . . . . . . . 7
 CONNECTING THE MACHINE WITH A USB 
CABLE (Windows)  . . . . . . . . . . . . . . . . . . . . . . . . . 7
2SETUP IN A WINDOWS 
ENVIRONMENT
OPENING THE SOFTWARE SELECTION 
SCREEN (FOR ALL SOFTWARE) . . . . . . . . . . . . . . . . 8
INSTALLING THE PRINTER DRIVER / PC-FAX 
DRIVER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
 WHEN THE MACHINE IS CONNECTED TO A 
NETWORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
 WHEN THE MACHINE WILL BE 
CONNECTED WITH A USB CABLE  . . . . . . . . . . 16
 USING THE MACHINE AS A SHARED 
PRINTER  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
 USING THE STANDARD WINDOWS PS 
PRINTER DRIVER (Windows 98/Me/NT 4.0)  . . . 21
 CONFIGURING THE PRINTER DRIVER FOR 
THE OPTIONS INSTALLED ON THE 
MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
INSTALLING THE PRINTER STATUS MONITOR . . 25
INSTALLING THE SCANNER DRIVER . . . . . . . . . . . 26
INSTALLING THE PS DISPLAY FONTS . . . . . . . . . . 28
CHANGING THE PORT . . . . . . . . . . . . . . . . . . . . . . . 29
3SETUP IN A MACINTOSH 
ENVIRONMENT
MAC OS X  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
MAC OS 9.0 - 9.2.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
4TROUBLESHOOTING
WHEN INSTALLATION WAS NOT SUCCESSFUL. . 38
REMOVING THE SOFTWARE . . . . . . . . . . . . . . . . . . 41
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							2
This chapter describes the software programs that allow you to use the printer and scanner functions of the machine, 
the CD-ROMs that contain the software, and the pages where the installation procedures can be found.
CD-ROMS AND SOFTWARE
The software that can be used with the machine is on the CD-ROMs that accompany the machine and the expansion kits.
Before installing the software, make sure that your computer and the machine meet the system requirements described 
in VERIFYING SYSTEM REQUIREMENTS (page 5).
SOFTWARE CD-ROM
The Software CD-ROM that accompanies the machine contains the printer driver and other software. The Software 
CD-ROM consists of 2 discs.
Disc 1
Software for Windows
Printer driver
These allow the machine to be used as a printer.
-PCL6 and PCL5c printer driver
The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended 
that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6 
printer driver, use the PCL5c printer driver.
-PS printer driver
The PS printer driver supports the PostScript 3 page description language developed by Adobe Systems 
Incorporated.
-PPD driver
The PPD driver enables the machine to use the standard Windows PS printer driver.
☞WHEN THE MACHINE IS CONNECTED TO A NETWORK (page 9)
☞WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 16)
Printer Status Monitor (can only be used when the machine is connected to a network)
This allows you to monitor the status of the machine on your computer screen.
☞INSTALLING THE PRINTER STATUS MONITOR (page 25)
1
BEFORE INSTALLING THE 
SOFTWARE
For users of Windows 98/Me/NT 4.0
The CD-ROM does not include software for Windows 98/Me/NT 4.0.
Contact your dealer or nearest authorized service representative if you want software for Windows 98/Me/NT 4.0.
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							3
CD-ROMS AND SOFTWARE
Disc 2
Software for Windows
PC-Fax driver
This enables you to send a file from your computer as a fax using the same procedure as when printing the file. 
(When the fax option is installed.)
Even if the fax function is not installed, the PC-Fax driver can be updated using the CD-ROM in the Internet fax 
expansion kit to enable you to send a file from your computer as an Internet fax in the same way as you print a file.
☞INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 9)
The following software can be used only when the machine is connected to a network.
Scanner driver (TWAIN driver)
This allows you to use the scanner function of the machine from a TWAIN-compliant software application.
☞INSTALLING THE SCANNER DRIVER (page 26)
Printer Administration Utility
This allows the administrator to monitor the machine and configure machine settings from a computer. To install 
and use the Printer Administration Utility, see the Readme file and the manual in PDF format on the Software 
CD-ROM (Disc 2). The Readme file and manual are in the following folder on the CD-ROM. (Substitute the 
letter of your CD-ROM drive for R in the following path.)
R:\Sadmin\Documents\EnglishA*
* EnglishA in North America. English in Europe.
Software for Macintosh
PPD file
This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer. 
The PS3 expansion kit is required to use the machine in a Macintosh environment.
☞MAC OS X (page 31)
☞MAC OS 9.0 - 9.2.2 (page 36)
 The PS3 expansion kit is required to use the machine as a printer in a Macintosh environment. In addition, 
the machine must be connected to a network. A USB connection cannot be used.
 The scanner driver and PC-Fax driver cannot be used in a Macintosh environment.
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							4
CD-ROMS AND SOFTWARE
OTHER CD-ROMS
XPRINTER UTILITIES CD-ROM that accompanies the PS3 expansion kit 
(for Windows/Macintosh)
This contains the display fonts that are used with the PS printer driver.
(Install the PS printer driver and Macintosh PPD file from the Software CD-ROM.)
☞INSTALLING THE PS DISPLAY FONTS (page 28)
XPRINTER UTILITIES CD-ROM that accompanies the Internet fax 
expansion kit (for Windows)
This CD-ROM is used to update the PC-Fax driver on the Software CD-ROM so that it can be used to send 
Internet faxes (PC-I-Fax function).
If you wish to use the PC-I-Fax function, first install the PC-Fax driver from the Software CD-ROM and then run the 
installer on this CD-ROM. If the PC-Fax driver is already installed, run only the installer. (There is no need to reinstall 
the PC-Fax driver.)
☞INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 9)
XSharpdesk/Network Scanner Utilities CD-ROM (for Windows)
This contains software that helps you get the most out of the images that you scan on the machine. The software 
includes Sharpdesk, a desktop document management application that enables integrated management of 
scanned images and files created using a variety of applications. To use the Scan to Desktop scanner function, the 
Network Scanner Tool must be installed from the CD-ROM.
For the system requirements of the software, see the manual (PDF format) in the Manual folder or the Readme file 
on the CD-ROM. For the procedures for installing the software, see the Sharpdesk Installation Guide.
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							5
VERIFYING SYSTEM REQUIREMENTS
SYSTEM REQUIREMENTS
Before installing the software described in this manual, make sure that your computer satisfies the following 
requirements.
*1 USB is not supported. The scanner driver cannot be installed.
*2 The machines USB 2.0 port will transfer data at the speed specified by the USB2.0 (Hi-Speed) standard only if the 
Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 
Professional/XP/Vista that Microsoft provides through Windows Update is installed.
*3 Compatible with models preinstalled with Windows 98, Windows Me, Windows 2000 Professional, Windows XP 
Professional, Windows XP Home Edition, Windows 2000 Server, Windows Server 2003, Windows Vista, or Windows 
Server 2008, and which are equipped standard with a USB interface.
*4 Cannot be used when the machine is connected with a USB cable. The PC-Fax driver and scanner driver cannot be 
used.
WindowsMacintosh*4
Operating systemWindows 98, Windows Me,
Windows NT Workstation 4.0 (Service Pack 5 or later)*1, 
Windows 2000 Professional, Windows XP Professional, 
Windows XP Home Edition, Windows 2000 Server,
Windows Server 2003, Windows Vista, Windows Server 2008
Mac OS 9.0 to 9.2.2,
Mac OS X v10.2.8,
Mac OS X v10.3.9,
Mac OS X v10.4.11,
Mac OS X v10.5 to 10.5.1
Computer typeIBM PC/AT compatible computer
Equipped with a 10Base-T/100Base-TX/1000Base-T LAN 
board or equipped standard with a USB 2.0
*2/1.1*3 port.
An environment in which any 
of the operating systems 
listed above can fully operate 
(including Macintosh 
computers with an Intel 
processor).
Display1024 x 768 dots resolution and 16-bit color or higher is 
recommended.
Other hardware 
requirementsAn environment that allows any of the above operating 
systems to fully operate.
For users of Windows 98/Me/NT 4.0
The CD-ROM does not include software for Windows 98/Me/NT 4.0.
Contact your dealer or nearest authorized service representative if you want software for Windows 98/Me/NT 4.0.
For users of Windows NT 4.0/2000/XP/Server 2003/Vista/Server 2008
To perform the procedures described in this manual such as installing the software and configuring settings after 
installation, administrator authority is required.
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							6
VERIFYING SYSTEM REQUIREMENTS
SOFTWARE REQUIREMENTS
The following requirements must be met to use the software described in this manual.
*1 For the types of computers and operating systems that can run the software, see SYSTEM REQUIREMENTS (page 5).
*2 To use the PC-Fax driver, Internet Explorer 4.0 or later must be installed on your computer.
*3 When the Internet fax expansion kit is installed, the PC-Fax driver can be updated using the PRINTER UTILITIES 
CD-ROM to enable the driver to be used as a PC-I-Fax driver. In this case, the driver can be used without the 
facsimile expansion kit.
Operating 
system 
environment*
1
SoftwareRequired expansion kitsType of connection*1
WindowsPCL6 printer driver,
PCL5c printer driverCan be used in the standard 
configuration.Network/ USB
PS printer driver,
PPD driverPS3 expansion kit
PC-Fax driver*2Facsimile expansion kit*3
Scanner driver
Can be used in the standard 
configuration.Network only (cannot be 
used with a USB connection)Printer Status Monitor
Printer Administration Utility
MacintoshMacintosh PPD filePS3 expansion kit
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							7
CONNECTING THE MACHINE
CONNECTING TO A NETWORK
To connect the machine to a network, connect the LAN cable to the machines network connector. Use a shielded LAN 
cable.
After connecting the machine to a network, be sure to configure the IP address and other network settings before 
installing the software. (The factory default setting for the IP address is to receive the IP address automatically when the 
machine is used in a DHCP environment.)
Network settings can be configured using Network Settings in the system settings (administrator) on the machine. 
XChecking the IP address of the machine
You can check the IP address of the machine by printing out the All Custom Setting List in the system settings. Follow 
these steps to print out the All Custom Setting List.
Press the [SYSTEM SETTINGS] key, touch the [List Print (User)] key, and then touch the [Print] key of All Custom 
Setting List.
CONNECTING THE MACHINE WITH A USB CABLE
(Windows)
The machine can be connected to a computer using a USB cable if the computer is a Windows computer. (The USB 
interface on the machine cannot be used in a Macintosh environment.)
The machine and computer should be connected while the printer driver is being installed. If a USB cable is connected 
before the printer driver is installed, the printer driver will not be installed correctly. For the procedure for connecting a 
USB cable, see WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 16).
 If the machine is used in a DHCP environment, the IP address of the machine may change. If this happens, printing will not 
be possible. This problem can be avoided by using a WINS server or by assigning a permanent IP address to the machine.
 This manual explains how to set up the software in a Windows network environment and in a Macintosh network 
environment.
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