Sharp Mx 4100n Owners Manual

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PRINTER
Contents
GIVING A PRINT JOB 
PRIORITY/CANCELING A PRINT JOB
GIVING A PRINT JOB PRIORITY
When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is 
waiting to be printed and print it ahead of the other jobs.
1
Press the [JOB STATUS] key.
2
Give the desired job priority.
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to [Job 
Queue].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the key of the print job to which you 
want to give priority.
(4) Touch the [Priority] key.
The job being printed stops and the job selected in (3) is 
printed.
To check print information on the selected job, touch the [Detail] key.
JOB STATUS
Computer01
Computer02
0312345678
Copy
020 / 001
020 / 000
002 / 000
002 / 000
Printing
Waiting
Waiting
Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
SpoolJob QueueComplete
Detail
Priority
Stop/Delete
11
Print JobScan toFax JobInternet Fax
Job QueueSets / ProgressStatus
(4) (3) (1)
(2) 
						

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PRINTER
Contents
CANCELING A PRINT JOB
A job being printed, a job waiting to be printed, or a spooled job can be canceled.
1
Press the [JOB STATUS] key.
2
Cancel the job.
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to [Spool] 
or [Job Queue].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the key of the print job that you wish 
to cancel.
(4) Touch the [Stop/Delete] key.
(5) A message appears to confirm the 
cancelation. Touch the [Yes] key.
The selected job key is deleted and printing is canceled.
It is also possible to cancel printing with the [STOP] key ( ) on the operation panel. When the [STOP] key ( ) is 
pressed, a message will appear asking you if you want to cancel the job.
If you do not want to cancel the selected print job...
Touch the [No] key in step (5).
JOB STATUS
Computer01
Computer02
0312345678
Copy
020 / 001
020 / 000
002 / 000
002 / 000
Printing
Waiting
Waiting
Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
SpoolJob QueueComplete
Detail
Priority
Stop/Delete
11
Print JobScan toFax JobInternet Fax
Job QueueSets / ProgressStatus
(4) (3) (1)
(2)
YesNo
Delete the job?
Computer02 
						

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PRINTER
Contents
CHANGING TO ANOTHER PAPER SIZE AND 
PRINTING WHEN PAPER RUNS OUT
If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded 
in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched 
and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not 
immediately available, follow the steps below.
1
Press the [JOB STATUS] key.
2
Display details on the print job for which 
there is no paper.
(1) Touch the key of the job for which Paper 
Empty appeared.
(2) Touch the [Detail] key.
3
Touch the [Paper Select] key.
4
Touch the key of the tray that has the 
paper you wish to use.
Printing begins.
If you changed to a different paper size, printing may not take place correctly; for example part of the text or image may run 
off the paper.
JOB STATUS
Computer01020 / 001Paper Empty
Priority
SpoolJob QueueComplete
Detail
Stop/Delete
11
Print JobScan toFax JobInternet Fax
Job QueueSets / ProgressStatus
(1)(2)
DetailOK
Computer01020 / 000Paper Empty
Data : File-01.tiff
Color / B/W : Full Color
Paper :11x17
PlainPaper Select
Document 
Style:
Special 
Modes:
Output :
2-Sided
(Book)
DetailOK
Computer01020 / 000
Paper Select
Plain
Plain
Plain
8½x11
Plain
1.8½x11
2.8½x11R
4.11x17
3.8½x14
Plain
Paper Empty
Paper TrayBypass Tray
OK 
						

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PRINTER
Contents
PRINTER DRIVER SPECIFICATION LIST
APPENDIX
FunctionPCL6PCL5cPSWindows 
PPD
*1
Macintosh 
PPD
*1
Frequently used 
functionsCopies1-9991-9991-9991-9991-999
OrientationYesYesYesYesYes
N-UpNumber of 
pages2,4,6,8,9,162,4,6,8,9,162,4,6,8,9,162,4,6,9,16*2,32,4,6,9,16
OrderSelectableSelectableSelectableSelectableSelectable
BorderOn/OffOn/OffOn/OffYesSelectable
2-Sided PrintYesYesYesYesYes
Fit To PageYesYesYesNoYes*4
Binding EdgeSelectableSelectableSelectableNoYes
Black and White PrintYesYesYesYesYes
Staple*5YesYesYesYesYes
Punch*5YesYesYesYesYes
PaperPaper SizeYesYesYesYesYes
Custom Paper8 size8 size8 sizeYes*2Yes
Paper SelectionYesYesYesYesYes
Output trayYesYesYesYesYes
Convenient 
printer functionsPamphlet/Pamphlet 
Staple*6YesYesYesYesYes
Margin Shift0 inch to 
1.2 inch0 inch to 
1.2 inch0inch to 
1.2 inchYesYes
Poster PrintingYesNoYesNoNo
Rotate 180 degreesYesYesYesYesYes
Zoom/XY-ZoomYes*7Yes*7YesYes*7Yes*7
Line Width SettingsYesNoNoNoNo
Mirror ImageNoNoYesYesYes*8
Special 
functionsDifferent PaperYesYesYesNoYes*9, 10
Transparency InsertsYesYesYesNoYes
Carbon CopyYesYesYesNoNo
Tab PrintingYesYesYes*11NoNo
Chapter InsertsYesNoNoNoNo
Fold*6Half Fold/
Mult-Sheet FoldHalf FoldHalf FoldHalf FoldHalf Fold
Tandem PrintYesYesYesNoYes*12
RetentionYesYesYesNoYes
Document FilingYesYesYesNoYes*12 
						

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PRINTER
Contents
*1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating system 
version and the software application.
*2 Cannot be used in Windows NT 4.0.
*3 Only 2-Up and 4-Up printing can be used in Windows 98.
*4 Only Mac OS X v10.4.11 and v10.5 to 10.5.1 can be used.
*5 Can be used when a finisher or saddle stitch finisher is installed. (To use the punch function, a punch module must 
be also installed.)
*6 Can be used when a saddle stitch finisher is installed.
*7 The horizontal and vertical proportion cannot be set separately.
*8 Only Mac OS 9.0 to 9.2.2 can be used.
*9 Only covers can be inserted.
*10 Cannot be used in Mac OS X v10.2.8 or v10.3.9.
*11 Only the amount of the shift of the text string data created in the software application can be set.
*12 Cannot be used in Mac OS 9.0 to 9.2.2.
*13 Cannot be used in Mac OS X v10.2.8.
*14 Cannot be used in Mac OS X v10.5 to 10.5.1.
*15 This setting may not operate in some software applications and operating systems.
*16 The number of available resident fonts is 35 in Windows NT 4.0.
*17 True Type and Type1 can be selected in some versions of LaserWriter.
Color mode 
adjusting 
functionColor AdjustmentYesYesYesNoYes*12, 13, 14
Text To Black/
Vector To BlackYesYesYesNoNo
Advanced ColorYesYesYesYesYes
Functions to 
combine text 
and imagesWatermarkYesYesYesYesYes
Image StampYesNoYesNoNo
OverlayYesYesYesNoNo
Image QualityPrint ModeNormal/
High Quality/
FineNormal/
High QualityNormal/
High Quality/
FineNormal/
High Quality/
FineNormal/
High Quality/
Fine
Graphics Mode 
SelectionYesYesNoNoNo
Toner Save*15YesYesYesYesYes
FontResident font80 fonts80 fonts136 fonts136 fonts*1635 fonts
Selectable download 
fontbitmap,
TrueType,
Graphicsbitmap,
TrueType,
Graphicsbitmap,
TrueType,
Type1bitmap,
TrueType,
Type1
No*17
Other functionsAuto ConfigurationYesYesYesNoYes*13
User AuthenticationYesYesYesNoYes
FunctionPCL6PCL5cPSWindows 
PPD
*1
Macintosh 
PPD
*1 
						

							4-1
This chapter provides detailed explanations of the procedures for using the fax function.
BEFORE USING THE MACHINE AS A FAX
PREPARATIONS FOR FAX . . . . . . . . . . . . . . . . . . .  4-4
 CONNECTION TO THE TELEPHONE 
LINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-4
 SETTING THE TELEPHONE LINE TYPE . . . . .  4-5
 MAKE SURE THE MAIN POWER SWITCH 
IS IN THE ON POSITION  . . . . . . . . . . . . . . . .  4-5
 CHECKING THE DATE AND TIME . . . . . . . . . .  4-6
 STORING THE SENDER FAX NUMBER  . . . . .  4-6
BASE SCREEN OF FAX MODE  . . . . . . . . . . . . . . .  4-7
 BASE SCREEN OF FAX MODE  . . . . . . . . . . . .  4-8
 ADDRESS BOOK SCREEN . . . . . . . . . . . . . . .  4-10
 CHANGING THE DISPLAY OF 
ONE-TOUCH KEYS IN THE ADDRESS 
BOOK SCREEN . . . . . . . . . . . . . . . . . . . . . . . .  4-11
FAX TRANSMISSION SEQUENCE . . . . . . . . . . . .  4-13
ENTERING DESTINATIONS
ENTERING A FAX NUMBER WITH THE 
NUMERIC KEYS . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-16
RETRIEVING A FAX NUMBER FROM THE 
ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . .  4-17
 RETRIEVING A STORED DESTINATION . . . .  4-18
 CHECKING AND DELETING ENTERED 
DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . .  4-19
USING A SEARCH NUMBER TO RETRIEVE 
A DESTINATION  . . . . . . . . . . . . . . . . . . . . . . . . . .  4-20
RETRIEVING A DESTINATION FROM A 
GLOBAL ADDRESS BOOK . . . . . . . . . . . . . . . . . .  4-21
USING THE RESEND FUNCTION . . . . . . . . . . . . .  4-23
CHAIN DIALING . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-24
BASIC TRANSMISSION METHODS
TRANSMISSION METHODS  . . . . . . . . . . . . . . . . .  4-25
 PLACEMENT ORIENTATION OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-27
 AUTOMATIC REDUCTION OF THE 
TRANSMITTED IMAGE . . . . . . . . . . . . . . . . . .  4-27
 TRANSMITTABLE ORIGINAL SIZES  . . . . . . .  4-28
 THE SIZE OF THE PLACED ORIGINAL  . . . . .  4-28
 WHEN THE LINE IS BUSY  . . . . . . . . . . . . . . .  4-29
 WHEN A COMMUNICATION ERROR 
OCCURS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-29
 FAX DESTINATION CONFIRMATION 
MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-30
USING THE AUTOMATIC DOCUMENT 
FEEDER FOR TRANSMISSION. . . . . . . . . . . . . . .  4-31
 USING THE AUTOMATIC DOCUMENT 
FEEDER TO SEND A FAX IN DIRECT 
TRANSMISSION MODE  . . . . . . . . . . . . . . . . .  4-32
USING THE DOCUMENT GLASS FOR 
TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-34
 USING THE DOCUMENT GLASS TO 
SEND A FAX IN DIRECT TRANSMISSION 
MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-36
TRANSMISSION USING THE SPEAKER  . . . . . . .  4-38
SENDING THE SAME FAX TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)  . . . .  4-39
SENDING A FAX DIRECTLY FROM A 
COMPUTER (PC-Fax)  . . . . . . . . . . . . . . . . . . . . . .  4-44
IMAGE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . .  4-45
 AUTOMATICALLY SCANNING BOTH 
SIDES OF AN ORIGINAL (2-Sided 
Original)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-46
 SPECIFYING THE SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) . . . . . . . . . . . . .  4-47
 CHANGING THE EXPOSURE . . . . . . . . . . . . .  4-54
 CHANGING THE RESOLUTION  . . . . . . . . . . .  4-55
CHECKING THE IMAGE TO BE 
TRANSMITTED (Preview) . . . . . . . . . . . . . . . . . . .  4-56
 PREVIEW CHECK SCREEN . . . . . . . . . . . . . .  4-57
CHAPTER 4
FACSIMILE 
						

							4-2
FACSIMILE
FAX RECEPTION
RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . .  4-58
 RECEIVING A FAX  . . . . . . . . . . . . . . . . . . . . .  4-59
 RECEIVING A FAX MANUALLY  . . . . . . . . . . .  4-60
PRINTING A PASSWORD-PROTECTED FAX 
(Hold Setting For Received Data Print) . . . . . . . .  4-61
CHECKING THE IMAGE BEFORE PRINTING . . .  4-62
 IMAGE CHECK SCREEN  . . . . . . . . . . . . . . . .  4-63
FORWARDING RECEIVED FAXES (Fax Data 
Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-64
FORWARDING RECEIVED FAXES TO A 
NETWORK ADDRESS (Inbound Routing 
Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-65
 CONFIGURING INBOUND ROUTING 
SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-65
SPECIAL MODES
SPECIAL MODES  . . . . . . . . . . . . . . . . . . . . . . . . .  4-69
STORING FAX OPERATIONS (Program) . . . . . . .  4-71
ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-73
TRANSMITTING AN ORIGINAL AS TWO 
SEPARATE PAGES (Dual Page Scan) . . . . . . . . .  4-75
SENDING A FAX AT A SPECIFIED TIME 
(Timer)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-77
SENDING TWO PAGES AS A SINGLE PAGE 
(2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-79
SENDING BOTH SIDES OF A CARD AS A 
SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . . . .  4-82
SENDING A LARGE NUMBER OF PAGES 
(Job Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-85
TRANSMITTING ORIGINALS OF DIFFERENT 
SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . .  4-87
FAXING THIN ORIGINALS (Slow Scan Mode) . . .  4-89
CHECKING THE NUMBER OF SCANNED 
ORIGINAL SHEETS BEFORE 
TRANSMISSION (Original Count)  . . . . . . . . . . . .  4-91
STAMPING SCANNED ORIGINALS (Verif. 
Stamp)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-93
CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT (Transaction 
Report) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-95
ADDING YOUR SENDER INFORMATION TO 
FAXES (Own number sending)  . . . . . . . . . . . . . .  4-97
 TEMPORARILY CHANGING THE 
SENDER INFORMATION (Own Name 
Select)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-98
CALLING A FAX MACHINE AND INITIATING 
RECEPTION (Polling)  . . . . . . . . . . . . . . . . . . . . . .  4-99
 INITIATING POLLING RECEPTION 
MANUALLY  . . . . . . . . . . . . . . . . . . . . . . . . . .  4-101
SENDING A FAX WHEN ANOTHER 
MACHINE POLLS YOUR MACHINE (Polling 
Memory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-102
 RESTRICTING POLLING ACCESS 
(Polling security) . . . . . . . . . . . . . . . . . . . . . . .  4-102
 SCANNING A DOCUMENT INTO 
POLLING MEMORY . . . . . . . . . . . . . . . . . . . .  4-103
 CHECKING THE DOCUMENT IN THE 
PUBLIC BOX  . . . . . . . . . . . . . . . . . . . . . . . . .  4-105
 DELETING A DOCUMENT FROM THE 
PUBLIC BOX  . . . . . . . . . . . . . . . . . . . . . . . . .  4-106
PERFORMING F-CODE COMMUNICATION
F-CODE COMMUNICATION  . . . . . . . . . . . . . . . .  4-107
 HOW F-CODES WORK . . . . . . . . . . . . . . . . .  4-107
 CREATING MEMORY BOXES IN THE 
MACHINE FOR F-CODE 
COMMUNICATION  . . . . . . . . . . . . . . . . . . . .  4-108
 F-CODE DIALING  . . . . . . . . . . . . . . . . . . . . .  4-108
CONFIDENTIAL COMMUNICATION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-109
 F-CODE CONFIDENTIAL 
TRANSMISSION  . . . . . . . . . . . . . . . . . . . . . .  4-110
 CHECKING FAXES RECEIVED BY 
F-CODE CONFIDENTIAL RECEPTION  . . . .  4-111
POLLING RECEPTION USING F-CODES . . . . . .  4-113
POLLING MEMORY TRANSMISSION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-115
 SCANNING A DOCUMENT INTO A 
MEMORY BOX FOR F-CODE POLLING 
TRANSMISSION  . . . . . . . . . . . . . . . . . . . . . .  4-115
 CHECKING THE DOCUMENT IN THE 
F-CODE MEMORY POLLING BOX . . . . . . . .  4-118
 DELETING A DOCUMENT STORED FOR 
F-CODE POLLING TRANSMISSION . . . . . . .  4-119
RELAY REQUEST TRANSMISSION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-120
RELAY BROADCAST TRANSMISSION 
USING F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . .  4-122 
						

							4-3
FACSIMILE
USING AN EXTENSION PHONE
CONNECTING AND USING AN EXISTING 
PHONE (Extension Phone Connection)  . . . . . .  4-123
 RECEIVING A FAX AFTER ANSWERING 
A CALL ON THE EXTENSION PHONE 
(Remote Reception) . . . . . . . . . . . . . . . . . . . .  4-124
 MAKING AND RECEIVING PHONE 
CALLS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-124
CHECKING THE STATUS OF FAX JOBS
JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . .  4-125
 JOB QUEUE SCREEN AND COMPLETED 
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . .  4-126
 OPERATION WHEN A JOB IN THE JOB 
QUEUE IS COMPLETED . . . . . . . . . . . . . . . .  4-129
 CHECKING A RESERVED JOB OR THE 
JOB IN PROGRESS. . . . . . . . . . . . . . . . . . . .  4-130
 CHECKING COMPLETED JOBS . . . . . . . . . .  4-131
CANCELING A FAX IN PROGRESS OR A 
RESERVED FAX  . . . . . . . . . . . . . . . . . . . . . . . . .  4-132
GIVING PRIORITY TO A RESERVED FAX 
JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-133
CHECKING THE ACTIVITY LOG (Image 
Sending Activity Report)  . . . . . . . . . . . . . . . . . .  4-134
 IMAGE SENDING ACTIVITY REPORT . . . . .  4-134
 INFORMATION APPEARING IN THE 
RESULT COLUMN . . . . . . . . . . . . . . . . . . . . .  4-135 
						

							4-4
FACSIMILE
Contents
This section provides information that you should know before using the machine as a fax machine.
PREPARATIONS FOR FAX
To use the machine as a fax, the telephone line must be connected and the type of line set.
CONNECTION TO THE TELEPHONE LINE
Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack. Connect the end of 
the line cord that has the core to the LINE jack on the machine. Insert the other end (the end without the core) into a 
telephone line jack.
BEFORE USING THE MACHINE AS A 
FAX
Click!
LINE jack
Core
Insert the end of the cord with the 
core into the LINE jack. 
						

							
4-5
FACSIMILE
Contents
SETTING THE TELEPHONE LINE TYPE
The machines dial mode setting must be set to the type of telephone line you are using.
If the setting is not correct, dialing will not be possible.
Touch the [Auto Select] key in  Dial Mode Setting in the system settings (a dministrator). The machine will automatically 
set the dial mode to the type of line you are using.
MAKE SURE THE MAIN POWER SWITCH IS IN THE 
ON POSITION
When the main power indicator on the operation panel is lit, the main power is on.
If the main power indicator light is not lit, the main power is off. Switch the main power switch to the on position and 
press the [POWER] key ( ) on the operation panel.
If the fax function will be used, and in partic ular if reception or timer transmission will take place at night, always keep th e 
main power switch in  the on position.
You can also set the Dial Mode Setting manually.
After setting the dial mode, do not c hange the setting unless you have a specific reason for changing it.
When the [POWER SAVE] key ( ) indicator light is blinking, the  machine is in auto power shut-off mode. If the [POWER 
SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready 
state after a brief interval.
Main power indicator
[POWER SAVE] key/indicatorMain power switch
On position