Sharp Mx 4100n Owners Manual

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Contents To fax thick originals or pages of a book, use the document glass.
☞USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-34)
If you wish to send a fax ahead of other previously reserved fax 
transmissions, use direct transmission mode.
The original is transmitted directly to the receiving fax machine without being scanned into memory.
When direct transmission mode is used, transmission will begin as soon as the transmission in progress is completed 
(ahead of any previously reserved transmissions).
To send a fax by direct transmission, touch the [Direct TX] key in the base screen.
☞USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE (page 4-32)
☞USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE (page 4-36)
When the document glass is being used for a transmission, Quick Online transmission will not operate.
 When transmission in direct transmission mode ends, the mode automatically changes back to memory transmission 
mode.
 When the document glass is used, multiple original pages cannot be scanned.
1 1
1
Transmission
Address Book
Address Review
Sub Address
Direct TX
Scan
1
1
Transmission 
						

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PLACEMENT ORIENTATION OF THE ORIGINAL
When an 8-1/2 x 11 (A4) original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees 
and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it 
is transmitted in that orientation ( ) without being rotated.
AUTOMATIC REDUCTION OF THE TRANSMITTED 
IMAGE
If the width of the transmitted image is larger than the width of the paper in the receiving machine, the image will be 
automatically reduced to fit the receiving machines paper width.
Example: Reduced sizes and reduction ratios
8-1/2 x 11R and 5-1/2 x 8-1/2 (A4R, B5 and A5) size originals are not rotated for transmission.
System Settings (Administrator): Rotation Sending Setting
The factory default setting is rotate before transmission. If this setting is disabled, the original will be transmitted in the 
orientation in which it is placed.
Transmitted image 
widthReceiving machines 
paper widthReduced sizeRatio
A3B4B41 : 0.84
11 x 17 (A3)8-1/2 x 14, 8-1/2 x 11 (A4)8-1/2 x 14, 8-1/2 x 11R (A4R)1 : 0.71
B4A4A4R1 : 0.84
System Settings (Administrator): Auto Reduction Sending Setting
The factory default setting is automatic reduction enabled. If this setting is disabled, the image will be sent at full size and part 
of the image may be cut off.
Transmission
8-1/2 x 11R (A4R) 
image is transmitted. Rotated to 8-1/2 x 11R 
(A4R) orientation 8-1/2 x 11(A4) 
						

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TRANSMITTABLE ORIGINAL SIZES
The following original sizes can be transmitted.
*A long original can be transmitted.
THE SIZE OF THE PLACED ORIGINAL
When a standard size original is placed, the original size is automatically detected and displayed in Scan in the base 
screen.
When the automatic original detection function is operating and the original is a non-standard size, the closest standard 
size may be displayed or the original size may not appear. In this event, manually set the correct original size.
☞Specifying the original scan size (by paper size) (page 4-48)
☞Specifying the original scan size (by numerical values) (page 4-50)
STANDARD SIZES
Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in Original Size 
Detector Setting in the system settings (administrator). The factory default setting is Inch-1.
List of original size detector settings
Minimum original sizeMaximum original size
Using the automatic document 
feeder5-1/8 (height) x 5-1/2 (width)
(131 mm (height) x 140 mm (width)) 11-5/8 (height) x 39-3/8* (width) 
(297 mm (height) x 1000 mm* (width))
Using the document glass–11-5/8 (height) x 17 (width) 
(297 mm (height) x 432 mm (width))
Selections
Standard sizes (detected original sizes)
Document glassDocument feeder tray
(automatic document feeder)
Inch-111 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/211 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/2, A4, A3
Inch-211 x 17, 8-1/2 x 13 (216 mm x 330 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13 (216 mm x 330 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3
Inch-311 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3
AB-1A3, A4, A4R, A5, B4, B5, B5RA3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
8-1/2 x 14, 11 x 17
AB-2A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm
(8-1/2 x 13)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm (8-1/2 x 13)
AB-3A4, A4R, A5, B4, 8K, 16K, 16KRA3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm (8-1/2 x 13)
AB-4A3, A4, A4R, A5, B5, B5R, 216 mm x 340 mm 
(8-1/2 x 13-2/5)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 340 mm (8-1/2 x 13-2/5)
AB-5A3, A4, A4R, A5, B5, B5R, 216 mm x 343 mm 
(8-1/2 x 13-1/2)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 343 mm (8-1/2 x 13-1/2) 
						

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WHEN THE LINE IS BUSY
If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This 
function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the 
transmission will be canceled. Wait briefly and then try sending the fax again.
WHEN A COMMUNICATION ERROR OCCURS
If a communication error occurs or the other fax machine does not answer the call within a preset period of time, 
transmission will be re-attempted automatically after a preset interval. This function only operates in memory 
transmission mode.
To cancel transmission...
Cancel the transmission from the job status screen.
☞CANCELING A FAX IN PROGRESS OR A RESERVED FAX (page 4-132)
System Settings (Administrator): Recall in Case of Line Busy
This is used to set the number of recall attempts and the interval between attempts when the connection cannot be 
established because the line is busy. The factory default setting is 2 attempts at an interval of 3 minutes. 
To cancel transmission...
Cancel the transmission from the job status screen.
☞CANCELING A FAX IN PROGRESS OR A RESERVED FAX (page 4-132)
System Settings (Administrator): Recall in Case of Communication Error
This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error. 
The factory default setting is attempt at an interval of 3 minutes.  
						

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FAX DESTINATION CONFIRMATION MODE
The fax destination confirmation mode displays a destination confirmation message when a fax transmission is 
performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings 
(administrator). When the function is enabled, a message will appear to confirm the destination when the [BLACK & 
WHITE START] key is pressed to begin fax transmission.
The message that appears will vary depending on the method used to specify the destination.
Destination specified by one-touch key/search 
number
Make sure that the destination indicated in the message 
is correct and touch the [OK] key. Scanning will begin.
If the destination is not correct, touch the [Cancel] key 
and select the destination again.Destination specified by the numeric keys, [Resend] 
key, or [Global Address Search] key
Touch the [OK] key, re-enter the destination with the 
numeric keys, and press the [BLACK & WHITE START] 
key.
If the re-entered destination is correct, scanning will 
begin.
If the re-entered destination is not correct, a message 
will appear. Touch the [OK] key and re-enter the 
destination. If an incorrect number is entered for 
confirmation 3 times in a row, the screen will revert to the 
base screen.
Functions that cannot be used
When the fax destination confirmation function is enabled, only one destination is allowed, and thus the following 
functions cannot be used.
Broadcast transmission to multiple destinations including fax destinations
Group keys and program keys that contain multiple fax destinations cannot be used. After one destination is specified, 
keys such as another one-touch key, the [Next Address] key, the [Address Entry] key, and the [Global Address 
Search] key cannot be touched.
Transmission using the speaker key
A destination cannot be specified after the [Speaker] key is pressed.
Number Confirmation
BBB BBB
0312345678
CancelOK
Enter the number again and 
press the Start key.
OK
 If the [Sub Address] key was used to enter a sub-address and passcode, the fax number must be re-entered during 
confirmation. After re-entering the fax number, touch the [Sub Address] key and enter the sub-address and passcode.
 If chain dialing was used, touch the [Pause] key to enter - during confirmation.
System Settings (Administrator): Fax Dest. Confirmation Mode
This setting is used to have a destination confirmation message appear when a fax is sent. 
						

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USING THE AUTOMATIC DOCUMENT 
FEEDER FOR TRANSMISSION
This section explains how to use the automatic document feeder to send a fax.
1
Place the originals face up in the 
document feeder tray with the edges 
aligned evenly.
Insert the originals all the way into the document feeder tray. 
Multiple originals can be placed in the document feeder tray. 
The stack of originals must not be higher than the indicator line 
on the tray.
When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan 
the original pages.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also 
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-16).
3
Press the [BLACK & WHITE START] key.
Scanning begins.
When scanning is completed, the machine sounds a beep.
When scanning is completed, Job stored. will be displayed together with a job control number. This number can be 
used to locate the job in the Transaction Report or in the Image Sending Activity Report.
 If a fax is being received when the transmission operation is performed, the transmission will be reserved and transmitted 
after fax reception is completed.
 If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. If Quick 
Online transmission is taking place, the originals that were scanned will be transmitted. If Quick Online is not enabled, the 
transmission will be canceled.
System Settings (Administrator): Scan Complete Sound Setting
The scan complete sound can be selected.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
1 1
Indicator 
line
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
(2)
Preview 
						

							
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USING THE AUTOMATIC DOCUMENT FEEDER TO 
SEND A FAX IN DIRECT TRANSMISSION MODE
1
Place the originals face up in the 
document feeder tray with the edges 
aligned evenly.
Insert the originals all the way into the document feeder tray. 
Multiple originals can be placed in the document feeder tray. 
The stack of originals must not be higher than the indicator line 
on the tray.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base  screen.
(2) Touch the one-touch key of the desired  destination.
(3) Touch the [Condition Settings] key.
• Only one destination can be entered. A one-touch key in whic h multiple destinations are stored (group key) cannot 
be used.
 In addition to specification by one-t ouch key, a destination can also be sp ecified using a search number. You can 
also directly enter a fax number with the numeric keys or  look up a destination in a global address book. For more 
information, see  ENTERING DESTINATIONS  (page 4-16).
3
Touch the [Direct TX] key.
4
Press the [BLACK & WHITE START] key.
Transmission begins.
To cancel transmission...
While Dialing. Press [ ] to cancel. appears or while th e fax is being transmitted, press the [STOP] key ( ).
1 1
Indicator 
line
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
(2)
(3)
Auto
Auto
Auto
USB  Me m. ScanFa xInternet  Fa xPC Scan
Scan :
Scan
Send:
Standard
Auto Rece ptionFa x Memory :100 %
8½x11
File
Quic k File
Address  Review
Direct  TX
Sub  Address
Address  Boo k
Special  Modes
Resolution
Exp osure
Original
Preview 
						

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 The following functions cannot be used with direct transmission:
Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, Original Count, File, Quick File, Memory Box, 
2-Sided Original Scanning, Global Address Search
 Resending will not take place when a direct transmission is not successful due to a communication error or other reason.
 If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will 
wait until the previous transmission is finished. When the previous transmission is completed, the direct transmission will 
begin. While the direct transmission is waiting, the [JOB STATUS] key can be pressed to display the job status screen. No 
other operations are possible.
☞CHECKING THE STATUS OF FAX JOBS (page 4-125) 
						

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USING THE DOCUMENT GLASS FOR 
TRANSMISSION
To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic 
document feeder and place the original on the document glass.
1
Open the automatic document feeder, 
place the original face down on the 
document glass, and then gently close 
the automatic document feeder.
 Align the corner of the original with the tip of the arrow mark 
 on the document glass scale.
 Place the original in the appropriate position for its size as 
shown above.
Do not place any objects under the original size detector. Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and prevent correct detection of the document size.
 When faxing a multi-page original, scan each page in order starting from the first page.
 When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to 
scan the original pages.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also 
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-16).
Original size 
detector
8-1/2 x 11R (A4R)B5R
8-1/2 x 14 (B4)
11 x 17 (A3)
8-1/2 x 11 (A4)
5-1/2 x 8-1/2
(A5)
B5
 mark
Document glass scale
Document glass scale
 mark
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
(2)
Preview 
						

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3
Press the [BLACK & WHITE START] key.
Scanning begins.
4
If you have another page to scan, change pages and then press the [BLACK & 
WHITE START] key.
Repeat until all originals have been scanned.
If no action is taken for one minute, scanning automatically ends and the transmission is reserved.
5
Touch the [Read-End] key.
A beep sounds.
Open the automatic document feeder and remove the original.
 When scanning is completed, Job stored. will be displayed together with a job control number.
This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report.
 If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the 
transmission is reserved.
 The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original 
page scanned. However, when 2in1 or Card Shot is selected in the special modes, only the exposure can be 
changed, and this can only be done when scanning each even page number of the original pages.
To cancel transmission...
Press the [STOP] key ( ) before the [Read-End] key is touched.
 If a fax is being received when the transmission operation is performed, the transmission will be reserved and transmission 
will take place after fax reception is completed.
 If the memory becomes full while the originals are being scanned, a message will appear and transmission will be 
canceled.
Place next original.       
Press [Start].
When finished, press [Read-End].(Pg.No.x)
ConfigureRead-End