Sharp Mx 4100n Owners Manual

							
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CHECKING THE IMAGE TO BE 
TRANSMITTED (Preview)
If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before 
sending the image.
* The factory default setting is disabled.
Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch 
panel.
1
Place the original.
Place the original face up in the document f eeder tray, or face down on the document glass.
2
Touch the [Preview] key to highlight it. 
3
Select transmission settings and pr ess the [BLACK & WHITE START] key.
Originals are being read appears while the originals are bei ng scanned, and when scanning is finished, the preview screen 
appears on the touch panel. Transmission will not take place until  you touch the [Start Sending] key in the preview screen.
4
Check the preview image and then touch 
the [Start Sending] key.
Transmission begins.
For information on the preview screen, see  PREVIEW CHECK 
SCREEN  (page 4-57).
System settings (adminis trator): Default Preview
You can specify whether or not the [Preview] key function w ill be enabled in the base screens of the image send modes and 
in the address book.
AutoAuto
Auto
USB Mem. ScanFaxScan
Standard
Auto ReceptionFax Memory:100%
Internet FaxPC Scan
Scan:Send:8½x11
File
Quick File
Preview
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview
Display Rotation
B/W
Start Sending/00100001
Function Rev. 
						

							
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PREVIEW CHECK SCREEN
This section explains the preview check screen.
(1) Preview imageA preview of the scanned original appears.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and slide 
it to scroll. (You can also touch the   keys to scroll.)
(2) Change page keys
When there are multiple pages, use these keys to 
change pages.•  keys:  Go to the first or the last page.
  keys:  Go to the previous page or the next  page.

Page number display:
This shows the total number of pages 
and the current page number. You can 
touch the current page number key and 
enter a number with the numeric keys 
to go to that page number. (3) [Function Rev.] key
Touch to check special mode settings or scan settings for 
two-sided originals.
(4) Display zoom key Use this to set the zoom ratio of the displayed image. 
Changes from the left in th e order Full Page, Twice, 
4 Times, 8 Times. The setting applies to all pages in 
the file, not just the displayed page.
(5) Display Rotation key This rotates the image right or left by 90 degrees. The 
rotation applies to all pages in the file, not just the 
displayed page.
(6) [Start Sending] key Touch to begin transmission.
Preview
Display Rotation
Start Sending/00100001
Function Rev.
B/W
(4)
(5)
(6)
(3)
(2)
(1)
 A preview image is an image for display on the touc h panel. It will differ from the actual send result.
 The preview image reflects certain scanning and special mode settings. Settings reflected in the preview image are as follows:
Scanning settings: Original
Special modes: Erase, Dual Page Scan, Card Shot, 2in1 
						

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This section explains the basic procedures for receiving faxes.
RECEIVING FAXES
When the reception mode is set to Auto Reception, the machine will receive and print faxes automatically. The fax 
reception mode is displayed in the base screen.
FAX RECEPTION
 When fax reception is in progress, it is possible to reserve a transmission by performing the transmission in memory 
transmission mode.
☞TRANSMISSION METHODS (page 4-25)
 To print received faxes, make sure that the required paper is loaded in the machines paper trays. It is not necessary to 
load 8-1/2 x 11 (A4) paper and 5-1/2 x 8-1/2 (B5) paper in both the vertical ( ) and horizontal ( ) orientations. 
Differences in orientation are automatically adjusted when faxes are received.
When a fax smaller than 8-1/2 x 11 (A4) size is received, the size of the paper used for printing will vary depending on the 
orientation (vertical or horizontal) in which the sender placed the original.
System Settings: Receive Setting (page 7-103)
This is used to change the fax reception mode. Auto Reception should normally be used.
Select Manual Reception when an extension phone is connected to the machine.
System Settings (Administrator): Allow/Reject Number Setting
You can store numbers and specify whether or not reception is allowed from those numbers.
AutoAuto
Auto
USB Mem. ScanFaxScan
Standard
Auto ReceptionFax Memory:100%
Internet FaxPC Scan
Scan:Send:
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview
This shows the current fax 
reception mode and the amount 
of free memory remaining. 
						

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RECEIVING A FAX
When a fax is transmitted to the machine, the machine automatically receives and prints the fax.
1
The machine rings and fax reception 
begins automatically.
A beep sounds when reception ends.
System Settings (Administrator): Speaker Settings
This is used to change the volume and tone of the reception beep.
System Settings (Administrator): Number of Calls in Auto Reception
This is used to change the number of rings on which fax reception begins automatically. To receive faxes without 
the machine ringing, select 0 rings.
2
The fax is automatically printed.
If a password entry screen appears...
A password must be entered to print the received fax. When the correct password is entered, the received fax is 
printed.
☞PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 4-61)
The output tray and stapling (when a finisher is installed) can be selected.
The number of copies of received faxes that are printed and the output tray can be selected. When a finisher is 
installed, the number of copies printed, the output tray, and stapling can be selected.
 If printing of a copy job or print job is in progress when a fax is received, the fax will not be printed until the previously 
reserved job is completed.
 Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper, out of 
toner, or a paper misfeed. The faxes will be printed automatically when the error condition is cleared. (If the machine ran 
out of paper, touch the [OK] key in the touch panel after loading paper.
 When received faxes cannot be printed, the faxes can be forwarded to another fax machine.
☞FORWARDING RECEIVED FAXES (Fax Data Forward) (page 4-64)
System Settings (Administrator): Duplex Reception Setting
This is used to have received faxes printed on both sides of the paper.
System Settings (Administrator): Receiving Date & Time Print
Use this to select whether or not the date and time of reception is added when a received image is printed.
Beep 
						

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RECEIVING A FAX MANUALLY
A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base 
screen and then touch the [Fax Manual Reception] key that appears.
 When a call is answered by touching the [Speaker] key, you will be able to hear the other party, however, you will not be 
able to speak.
 Even when you use an extension phone to answer a call, you can touch the [Fax Manual Reception] key in the touch panel 
to begin fax reception. You can also use the extension phone to begin fax reception.
☞RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) (page 4-124)
AutoAuto
AutoSpeaker Volume
USB Mem. ScanFax
Special Modes
Resolution
Exposure
Original
Scan
Standard
Fax Memory:100%
SpeakerTelephone mode.Resend
Fax Manual
Reception
Internet FaxPC Scan
Scan:Send:Address Book
Address Review
File
Quick File 
						

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PRINTING A PASSWORD-PROTECTED FAX 
(Hold Setting For Received Data Print)
Hold Setting for Received Data Print can be enabled in the system settings (administrator) to have faxes received to 
memory without being printed. To print the faxes, a password must be entered. When this function is used, a password 
entry screen appears in the touch panel when a fax is received.
When the previously programmed 4-digit password is entered with the numeric keys, printing begins.
The [Cancel] key can be touched to close the password entry screen. If this is done, the data in memory key ( ) will 
blink in the touch panel. The password entry screen will reappear when you touch the blinking key ( ) or change 
modes.
When Received Data Image Check Setting is enabled in the system settings (administrator), a password can be 
entered to display the received data list screen. If you wish to check an image before printing it, continue from step 2 on 
the next page.
 The received faxes will be retained in memory regardless of whether they were received automatically or manually.
 If Fax Data Receive/Forward is executed in the system settings to forward received faxes to another machine, faxes 
retained in memory will also be forwarded. At that time, the same password entry screen as for printing will appear. 
Forwarding will not take place unless the password is entered.
System Settings (Administrator): Hold Setting for Received Data Print
Enable this setting to have received faxes retained in memory until a password is entered. This setting is also used to 
program the password.
Received data is stored.
Enter password via the 10-key.
Cancel 
						

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CHECKING THE IMAGE BEFORE PRINTING
When Received Data Image Check Setting is enabled* in the system settings (administrator), you can check a 
received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a 
received image.
* The factory default setting is disabled.
Depending on the size of the received data, part of the image in the image check screen on the touch panel may not appear.
1
When an image is received, a 
confirmation prompt will appear. Touch 
the [Yes] key.
If this message appears while you are configuring settings of 
any type and you touch the [Yes] key, the settings that you are 
configuring will be cancelled. If this message appears in 
another mode, you will return to the base screen of image send 
mode after checking the image.
2
Select the received image
(1) Touch the key of the received image that 
you want to check.
Multiple received images can be checked.
(2) Touch the [Image Check] key.
 To show thumbnails of the received images, touch the 
[Thumbnail] key.
 To delete an image that has been selected, touch the 
[Delete] key. To print an image that has been selected, 
touch the [Print] key.
3
Check the received image and then 
touch the [Print] key.
Printing begins.
For information on the image check screen, see IMAGE 
CHECK SCREEN (page 4-63).
If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes, the configured 
settings will be cancelled if you view the image. After viewing the image, you will return to the base screen of image send 
mode, regardless of which mode you were in previously.
System Settings (Administrator): Received Data Image Check Setting
Use this to specify whether or not a received fax can be viewed before it is printed.
YesNo
The memory has received data.
Check the data?
Received Data ListBack
Not checked10:28
04/04/2010
04/04/2010
BBB BBB0612345678
BBB BBB
CCC CCC
0123456789
9876543210
BBB BBB
0123456789
1
5
ThumbnailSelect All
04/04/2010
04/04/2010
04/04/2010
04/04/2010
10:14
10:12
10:08
10:00
10:00
Not checked
Not checked
Checked
Checked
Checked
Image CheckDeletePrint
(1)
(2)
Image CheckBack
Display Rotation
Print
1 / 3012345678904/04/201010:28
/00100001 
						

							
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IMAGE CHECK SCREEN
This section explains the image check screen.
(1) Information displayThis shows information on the displayed image.
(2) Preview image An image of the selected received image appears.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and 
slide it to scroll. (You ca n also touch the   keys to 
scroll.)
(3) Change page keys When there are multiple pages, use these keys to 
change pages.•  keys:  Go to the first or the last page.
  keys:  Go to the previous page or the next  page.
 Page number display: This shows the total number of  pages and the current page 
number. You can touch the 
current page number key and 
enter a number with the 
numeric keys to go to that page 
number. (4) Display Rotation key
This rotates the image right or left by 90 degrees. The 
rotation applies to all pages in the file, not just the 
displayed page.
(5) [Print] key Touch to start printing.
(6) Display zoom key Use this to set the zoom ratio of the displayed image. 
Changes from the left in th e order Full Page, Twice, 
4 Times, 8 Times. The setting applies to all pages in 
the file, not just the displayed page.
(7) Image select key When multiple images are selected for preview display, 
use this to change the displayed images.
0123456789
Image Check
04/04/2010  10:281 / 3
Display Rotation
Print
Back
00010010
(3)(5)(1) (2)(4)(7)(6)
A preview image is an image for display on the touch pan el. It will differ from the actual print result. 
						

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FORWARDING RECEIVED FAXES
(Fax Data Forward)
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another 
previously programmed fax machine.
This function is convenient in an office or work area that has two or more telephone lines and another fax machine is 
connected to a different line than the machine.
Forwarding of received faxes is executed in the system settings of the machine. Press the [SYSTEM SETTINGS] key on 
the operation panel to display the system setting menu screen in the touch panel. Select [Fax Data Receive/Forward] - 
[Fax Settings], and then touch the key that executes received fax forwarding.
 If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be 
forwarded.
 A forwarded fax becomes a fax transmission job. If transmission does not take place because the transmission was 
canceled or an error occurred, the fax will be held in memory until it can be printed.
 All faxes received are forwarded. Note, however, that faxes received to an F-code confidential memory box cannot be 
forwarded.
 If a password entry screen appears after touching the [OK] key, Hold Setting for Received Data Print has been enabled. 
Enter the password with the numeric keys to begin forwarding.
☞PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 4-61)
System Settings: Fax Data Receive/Forward (page 7-20)
Use this to forward received faxes when the machine is unable to print.
System Settings (Administrator): Set the Telephone Number for Data Forwarding
This is used to store the forwarding fax number.
The machine cannot print
Printing Forwarding
Received fax The machine
Forwarding 
destination 
						

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FORWARDING RECEIVED FAXES TO A 
NETWORK ADDRESS 
(Inbound Routing Settings)
You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or 
network folder address. This function can be used to forward received faxes to a specified address without printing them.
CONFIGURING INBOUND ROUTING SETTINGS
All inbound routing settings are configured in the Web pages. For the procedure for accessing the Web pages, see the 
Quick Start Guide.
The following explanation assumes that the Web pages have been accessed with administrator rights.
To configure inbound routing settings, follow the steps below.
 This function cannot be used for faxes received by confidential reception.
 When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot 
be printed on the faxes. (Receiving Date & Time Print is disabled.)
1
Enabling the inbound routing function.
(1) In the Web page menu, click [Application 
Settings], [Inbound Routing Settings], and 
then [Administration Settings].
(2) Select [Enable] in Inbound Routing and 
click the [Submit] button.
Users without administrator rights can be prohibited from storing, editing, and deleting forwarding tables in this screen, 
and from specifying which table is used. To do so, select the checkboxes below  .
 
Approval
When inbound routing is enabled, you can also specify whether or not you wish the machine to print the forwarded 
faxes.
To have all received faxes printed before being forwarded, select Print Out All Report in Print Style Setting. To 
have received faxes printed only when an error prevents forwarding, select Print at Error.
After configuring the settings, be sure to click the [Submit] button.
Forwarding
Received fax The machine