Sharp Mx 4100n Owners Manual

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SYSTEM SETTINGS
Contents
Address Control
Address Book
This section explains items specifically used for fax in Address Control. For items that are also used for other 
functions, see Address Control (page 7-16).
When the [Address Book] key is touched, the following screen appears.
[Add New] key
Use this to add a new address.List display
This displays a list of the currently stored addresses. 
An address can be selected to open an edit/delete 
screen for the address.
Storing addresses
Touch the [Add New] key in the above screen to open a registration screen. Up to 999 addresses can be stored.
For information on the settings, see Settings (page 7-100).
Editing and deleting addresses
An address can be selected from the list in the above screen to open an edit/delete screen for the address.
For information on the settings, see Settings (page 7-100).
Delete an address with the [Delete] key.
Address BookBack
Index Switch
Sort Address
Sorting Order
ABC
Search Number
AllAdd New
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
12
When Disable Registering Destination from Operation Panel (page 7-77) is enabled in the system settings (administrator) 
for a function, addresses cannot be stored for that function.
If you cannot edit or delete a one-touch individual or group key...
Individual keys and group keys cannot be edited or deleted in the following situations:
- The key is used in a reserved transmission or a transmission in progress.
- The key is included in a group key.
- The key is included in a program.
- The key is specified as an end receiving machine in an F-code relay broadcast transmission.
- When Disable Registering Destination from Operation Panel (page 7-77) is enabled.
If the key is used in a reserved transmission or a transmission that is in progress, cancel the transmission or wait until it is 
completed and then edit or delete the key.
If the key is included in a group, first delete the key from the group and then edit or delete the key.
If the key is specified as a forwarding destination, cancel the forwarding destination setting and then edit or delete the key. 
If Disable Registering Destination from Operation Panel has been enabled, clear this function and then edit or delete the 
key. 
						

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SYSTEM SETTINGS
Contents Settings
ItemDescription
General items stored
Address TypeSelect the type of address to be stored in the address book.
In this case, select [Fax].
Search Number
Set a search number. The lowest available number is automatically entered. To 
change the number, enter a number from 001 to 999. A search number that has 
already been stored cannot be used.
Address NameEnter a maximum of 36 characters for the address name.
InitialEnter up to 10 characters for the initials. The initials you enter here determine the 
position of the one-touch key in the alphabetical index.
Key NameEnter the name that you wish to appear in the address book (this is different from 
the address name).
Custom IndexSelect the custom index in which the address will appear.
Register this Address to be added to the 
[Frequent Use] index.Frequently used addresses can be stored in the [Frequent Use] index.
Fax Number
Enter the fax number of the destination (maximum of 64 digits).
Entering a pause between digits of the number
Touch the [-] key at the place where you wish to enter a pause.
To enter an F-code (sub-address and passcode)...
(1) Enter the destination fax number.
(2) Touch the [/] key.
(3) Enter the sub address (maximum of 20 digits).
(4) Touch the [/] key.
(5) Enter the passcode (maximum of 20 digits).
A passcode is not necessary if the destination machine does not use a 
passcode.
The destination fax number can be a maximum of 64 digits including all numbers 
and characters. However, only the first 32 digits will appear in the display.
Transmission Mode
Set the transmission speed and the International Correspondence Mode. 
Selecting appropriate settings for these items may help eliminate communication 
errors.
Transmission Speed
33.6 kbps, 14.4 kbps, 9.6 kbps or 4.8 kbps can be selected for the transmission 
speed. Higher numbers are higher transmission speeds.
Set the transmission speed only when you know what speed is most suitable, 
such as when you are sending a fax to a foreign country and telephone line 
conditions are bad. If you do not know the line conditions, do not change this 
setting.
Transmission Mode
No Sound, Mode1, Mode2, or Mode3 can be selected for the International 
Correspondence Mode.
When sending a fax to a foreign country, telephone line conditions can sometimes 
distort the fax or interrupt the transmission. If errors frequently occur when 
sending a fax to a foreign country, try each of modes 1 to 3 and select the mode 
that enables the best transmission. 
						

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SYSTEM SETTINGS
Contents
F-Code Memory Box
This section explains how to store memory boxes for various types of F-code communication.
When the [F-Code Memory Box] key is touched, the following screen appears.
[Add New] key
Use this to add a new memory box.List display
This displays a list of the currently stored memory 
boxes. A memory box can be selected to open an 
edit/delete screen for the memory box.
Storing a memory box
Touch the [Add New] key in the above screen to open a registration screen. A total of 100 F-code memory boxes for all 
functions (polling memory, confidential, and relay broadcast) can be stored.
For information on the settings, see Settings (page 7-102).
Editing and deleting a memory box
A memory box can be selected from the list in the above screen to open an edit/delete screen for the box.
For information on the settings, see Settings (page 7-102).
Delete a memory box with the [Delete] key.
System SettingsF-Code Memory Box
Box 3
Box 1
SortPolling Memory
Back
Add New
Box 5
Box 7
Box 9
Box 2
Box 4
Box 6
Box 8
Box 10
21 
						

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SYSTEM SETTINGS
Contents Settings
ItemDescription
Items common to all types
Box Type
Select the type of box.
 Polling Memory: Store a memory box for F-code polling memory. The 
sub-address and passcode that you program in the memory 
box are necessary for the other machine to poll your machine 
(request transmission) using F-code communication.
 Confidential: Store a memory box for F-code confidential reception. In 
addition, store a Print PIN in the memory box to print faxes 
received by confidential reception. The sub-address and 
passcode that you program in the memory box are necessary 
for the other machine to send a fax to your machine by 
F-code confidential transmission.
 Relay Broadcast: Store a memory box for F-code relay broadcast transmission. 
Store the fax numbers of the end recipients (up to 30) in the 
memory box. The sub-address and passcode that you 
program in the memory box are necessary for the other 
machine to perform an F-code relay request transmission 
(ask your machine to relay a fax).
Memory Box NameEnter a name (maximum of 18 characters) for the memory box.
Sub Address / Passcode
Enter a sub-address and passcode. A maximum of 20 digits can be entered for 
each.
Separate a sub-address and passcode by a slash (/).
Items displayed when storing a confidential memory box
Print PINSet a Print PIN for confidential reception. Enter a 4-digit number.
Items displayed when storing a relay broadcast memory box
Recipients
Select the end recipients of the relay broadcast. Select the recipients from the 
address book.
 Direct Entry: An address that is not stored in the address book can be 
directly entered. Enter the address in the same way as when 
storing an address for a mode.
 Address Review: This displays a list of the selected recipients. Addresses can 
be deleted from this list if needed.
 When programming a new memory box, a sub-address that is already programmed for another box cannot be used. 
However, the same passcode can be used for more than one memory box.
 A passcode can be omitted.
 [ ] and [#] cannot be used in a sub-address.
 Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your SHARP 
dealer or nearest SHARP customer service center. 
						

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SYSTEM SETTINGS
Contents
Fax Data Receive/Forward
This section explains settings for reception and forwarding.
Fax Settings
The following items appear when the Fax Settings are configured.
ItemDescription
Receive Setting
Set the fax reception method.
 Auto Reception: When a call comes in, the machine rings and then 
automatically begins fax reception.
 Manual Reception: This can be used when an existing extension phone is 
connected to the machine. Fax reception is begun by 
manual operation after answering on the extension phone.
Multiple Set PrintSpecify whether or not two or more copies of received faxes will be printed. The 
number of copies is set in Fax Output Settings, (page 7-110).
StapleSpecify whether or not stapling is performed. (Only when a finisher is installed.)
Stapling settings are set in Fax Output Settings, (page 7-110).
Forward Received DataWhen the machine cannot print because it is out of paper or out of toner, received 
faxes can be forwarded to another previously stored fax machine.
 If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be 
forwarded.
 A forwarded fax becomes a fax transmission job. If transmission does not take place because the transmission was 
canceled or an error occurred, the fax will be held in memory until it can be printed.
 All faxes received are forwarded. Note, however, that faxes received to an F-code confidential memory box cannot be 
forwarded.
 To store a forwarding fax number, see Set the Telephone Number for Data Forwarding (page 7-109) in the system 
settings (administrator).
 Forwarding is not possible if no faxes were received or a forwarding fax number is not programmed.
Hold Setting for Received Data Print (page 7-77) is enabled, you will be prompted to enter a password. Enter the 
correct password with the numeric keys. 
						

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SYSTEM SETTINGS
Contents
System Settings for Fax (Administrator) List
When the system settings for fax are accessed with administrator rights, the following items appear. For information on 
the general settings, see System Settings for Fax (General) List (page 7-98).
Image Send Settings
For the procedure for using the system settings (administrator), see Accessing the System Settings (Administrator) (page 
7-26).
 Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
ItemFactory default settingPage
■Image Send Settings7-106
●Fax Settings7-106
XFax Default Settings7-106
‹Dial Mode SettingTone7-106
‹Auto Wake Up PrintEnabled7-106
‹Pause Time Setting2 sec.7-106
‹Fax Dest. Confirmation ModeDisabled7-106
‹Speaker Settings
7-106
 SpeakerVolume: 5
 Ringer VolumeVolume: 5
 Line MonitorVolume: 5
 Fax Receive Complete SignalVolume: 5; Tone Pattern: 3
Transmission Complete Sound Time 
Setting: 3 sec.
 Fax Send Complete SignalVolume: 5; Tone Pattern: 3
Transmission Complete Sound Time 
Setting: 3 sec.
 Fax Communication Error SignalVolume: 5; Tone Pattern: 3
Transmission Complete Sound Time 
Setting: 0.3 sec. each
‹Remote Reception Number Setting57-106
‹Original Print on Transaction ReportPrint Out Error Report Only7-107 
						

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SYSTEM SETTINGS
Contents
‹Transaction Report Print Select Setting
7-107
 Single SendingPrint Out Error Report Only
 BroadcastingPrint Out All Report
 ReceivingNo Printed Report
 Confidential ReceptionPrint Out Notice Page
‹Activity Report Print Select Setting
7-107 Auto Print at Memory FullDisabled
 Print Daily at Designated TimeDisabled
‹ECMEnabled7-107
‹Distinctive Ring DetectionOff7-107
XFax Send Settings7-108
‹Auto Reduction Sending SettingEnabled7-108
‹Rotation Sending SettingAll Enabled7-108
‹Quick On Line SendingEnabled7-108
‹Printing Page Number at ReceiverEnabled7-108
‹Date/Own Number Print Position SettingOutside the Original Image7-108
‹Recall in Case of Line BusyRecall, Number of Times: 2, Interval: 
3 min.7-108
‹Recall in Case of Communication ErrorRecall, Number of Times: 1, Interval: 
3 min.7-108
XFax Receive Settings7-109
‹Number of Calls in Auto Reception27-109
‹Duplex Reception SettingDisabled7-109
‹Auto Receive Reduce SettingEnabled7-109
‹Print Style SettingAuto Size Select7-109
‹Set the Telephone Number for Data Forwarding–7-109
‹Receiving Date & Time PrintDisabled7-110
‹A3 RX ReduceDisabled7-110
‹Fax Output SettingsVaries depending on the machine 
configuration7-110
XAllow/Reject Number SettingAll disabled7-110
XFax Polling SecurityEnabled7-111
ItemFactory default settingPage 
						

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SYSTEM SETTINGS
Contents
Image Send Settings
Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] 
key to configure the settings.
Fax Settings
The fax settings can be enabled or disabled to suit the 
needs of your workplace.
Dial Mode Setting
Select the appropriate setting for your telephone line 
type.
Dial Mode Setting
Select the line type from the list.
Auto Select
Select this after the line has been connected to have the 
machine automatically detect whether your line is a 
pulse dial line or a tone dial line.
Auto Wake Up Print
When the [POWER] key ( ) is off (but the main 
power switch is on) and a fax is received, this function 
automatically activates the machine and prints the fax.
When this function is disabled, received faxes are not 
printed until the [POWER] key ( ) is switched on.
Pause Time Setting
Use this to change the length of pauses inserted in fax 
numbers.
If a hyphen - is entered when dialing or storing a fax 
number, a pause of 2 seconds is inserted.
The pause can be changed to any number of seconds 
from 1 to 15.
Fax Dest. Confirmation Mode
This setting specifies whether or not a destination 
verification message is displayed when sending a fax in 
order to prevent accidental transmission to the wrong 
destination.
Speaker Settings
Use these settings to set the sound heard from the 
speaker for the Speaker, Ringer Volume, Line Monitor, 
Fax Receive Complete Signal, Fax Send Complete 
Signal, and Fax Communication Error Signal. For the 
Fax Receive Complete Signal, the Fax Send Complete 
Signal, and the Fax Communication Error Signal, the 
Tone Pattern and Transmission Complete Sound Time 
Setting can be selected in addition to the volume.
Check on Setup Sounds
Use this to check the selected tone pattern and volume.
Remote Reception Number Setting
Fax reception can be activated from an extension phone 
connected to the machine by entering a 1-digit number 
and pressing the   key twice on the phones keypad. 
This number is called the remote reception number, and 
you can set it to any number from 0 to 9.
Fax Default Settings 
						

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SYSTEM SETTINGS
Contents
Original Print on Transaction 
Report
When a transaction report is printed for a memory 
transmission, this is used to print part of the first page of 
the transmitted original on the transaction report. Select 
one of the settings below.
 Print Out All Report
 Print Out Error Report Only
 No Printed Report
This setting will not be effective if Transaction Report 
Print Select Setting below is set to No Printed Report.
Transaction Report Print Select 
Setting
This is used to select whether or not a transaction report 
will be printed, and if printed, the condition for being 
printed. Select a setting for each of the following 
operations:
Single Sending
 Print Out All Report
 Print Out Error Report Only
 No Printed Report
Broadcasting
 Print Out All Report
 Print Out Error Report Only
 No Printed Report
Receiving
 Print Out All Report
 Print Out Error Report Only
 No Printed Report
Confidential Reception
 Print Out Notice Page
 No Printed Report
When a transaction report is printed, you can have part 
of the first page of the transmitted original printed on the 
transaction report. For more information, see Original 
Print on Transaction Report.
Activity Report Print Select Setting
This is used to have the Image Sending Activity Report 
that is stored in the machines memory printed at regular 
intervals.
The Image Sending Activity Report can be set to 
automatically print each time the number of transactions 
reaches 201, and it can also be set to automatically print 
at a specified time (once a day only). (The settings can 
be simultaneously enabled.)
ECM
Line conditions can sometimes distort a transmitted fax 
image. When ECM (Error Correction Mode) is turned on, 
pages that are distorted are automatically re-transmitted.
Distinctive Ring Detection
If multiple telephone numbers have been assigned to 
your telephone line, the number called can be identified 
by its ringing pattern. By using one number for voice 
calls and another number for faxes, you can tell which 
type of call you are receiving by the ringing pattern. You 
can set your machine to automatically receive faxes 
when your fax number is called by setting the pattern 
that corresponds to your fax number. Six selections are 
available.
When transaction report printing is set for Receiving, 
a report will not be printed for a reception from a 
number specified as a reject number in Allow/Reject 
Number Setting (page 7-110).
 If you only select the Print Daily at Designated 
Time setting   and the number of recorded 
transactions exceeds 201 before the specified time, 
each new transaction will delete the oldest 
transaction (the oldest transaction will not be 
printed).
 The Image Sending Activity Report can also be 
printed manually. See List Print (Administrator) 
(page 7-89).
If the other machine supports Super G3, ECM will 
function regardless of this setting. 
						

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SYSTEM SETTINGS
Contents
Settings for fax transmission can be configured.
Auto Reduction Sending Setting
This setting is used to have the size of transmitted faxes 
automatically reduced to match the size of the paper in 
the receiving machine.
If the setting is disabled, faxes are sent at full size. 
Because the size is not adjusted to match the size of the 
printing paper, part of the received fax may be cut off.
Rotation Sending Setting
When transmitting an image that is one of the following 
sizes, this function rotates the image counterclockwise 
90 degrees. (The setting can be configured separately 
for each size.)
8-1/2 x 11, 5-1/2 x 8-1/2R, A4, B5R, A5R, 16K
Quick On Line Sending
When this setting is enabled, the machine starts 
transmitting a fax as soon as the first page is scanned. 
Transmission takes place at the same time as the 
remaining pages are being scanned.
If you disable this setting, transmission will not begin 
until all pages have been scanned. Note that this setting 
does not apply to manual transmission.
Printing Page Number at Receiver
This setting is used to add the page number to the top of 
each fax page printed by the receiving machine.
Date/Own Number Print Position 
Setting
This setting determines the position of the date and sender 
information printed at the top of faxes by the receiving 
machine. To have the information printed outside the 
transmitted document image, touch the [Outside the 
Original Image] key. To have the information printed inside 
the document image, touch [Inside the Original Image] key.
For more information on the print position, see ADDING 
YOUR SENDER INFORMATION TO FAXES (Own 
number sending) (page 4-97) in 4. FACSIMILE.
Recall in Case of Line Busy
This program is used to set the number of recall 
attempts and the interval between recall attempts when 
a transmission is not successful due to the line being 
busy or other reason.
Number of Times to Recall When Line is Busy
This setting specifies whether or not recalling is 
performed when the line is busy. When recalling is 
performed, you can set the number of recall attempts. 
Any number from 1 to 14 can be selected.
Interval to Wait Between Recall Attempts (min.) 
When Line is Busy
The interval between recall attempts can be set. Any 
number of minutes from 1 to 15 can be selected.
Recall in Case of Communication Error
This determines how many times your machine will 
automatically re-attempt the call if a fax transmission 
fails due to a communication error.
Number of Times to Recall in Case of Error
Specify how many times the machine will re-attempt the 
call when a communication error occurs.
Interval to Wait Between Recall Attempts (min.) in 
Case of Error
The interval between recall attempts can be set. Any 
number of minutes from 1 to 15 can be selected.
Fax Send Settings
8-1/2 x 11R and A4R originals are not rotated.
Even when this setting is enabled, note that your 
machine will not re-attempt a call when manual 
transmission or direct transmission is used.
Even when this setting is enabled, note that your 
machine will not re-attempt a call when manual 
transmission or direct transmission is used.