Sharp Mx 4100n Owners Manual

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CHANGING THE EXPOSURE AND ORIGINAL IMAGE 
TYPE
The exposure and original image type can be set appropriately for the original to enable optimum scanning.
Refer the following tables to select appropriate settings.
How to select the exposure
How to select the original image type (Scan mode, USB memory mode and Data entry mode)
ExposureWhen to select
AutoThis setting automatically adjusts the exposure for light and dark parts of the original.
Manual
1-2Select this setting when the original consists of dark text.
3Select this setting for a normal original (neither dark nor light).
4-5Select this setting when the original consists of faint text.
SettingDescription
AutoThe original image type is automatically selected to match the original.
Manual
Text/Prtd. PhotoThis mode provides the best balance for scanning an original which contains both text and 
printed photographs, such as a magazine or catalogue.
Text/PhotoThis mode provides the best balance for scanning an original which contains both text and 
photographs, such as a text document with a photo pasted on.
TextUse this mode for regular text documents.
PhotoUse this mode to scan photos.
Printed PhotoThis mode is best for scanning printed photographs, such as photos in a magazine or 
catalogue.
MapThis mode is best for scanning the color shading and fine details found on most maps.
1
Select the mode and display the exposure settings screen.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [Exposure] key.
☞IMAGE SETTINGS (page 5-53)
2
Read the displayed message and touch 
the [OK] key.
This message does not appear in USB memory mode or 
Internet fax mode. Go to the next step.
If a broadcast transmission is performed that includes both scan mode destinations and Internet fax destinations, the 
exposure settings for Internet fax mode will have priority.
When Fax/I-Fax address is included,
exposure setting shared is selected,
and Original Image Type is disabled.
OK 
						

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3
Scan mode, USB memory mode, Data entry mode
Internet fax mode
Select the exposure and original image 
type.
(1) Select the original image type.
Touch the original image type key that matches the 
original image type.
(2) Adjust the exposure with the   keys.
The exposure darkens when the   key is touched, 
and lightens when the   key is touched.
(3) Touch the [OK] key.
(1) Touch the [Manual] key.
(2) Adjust the exposure with the   keys.
The exposure darkens when the   key is touched, 
and lightens when the   key is touched.
(3) Touch the [OK] key.
 In Internet fax mode, the original image type and moiré reduction cannot be selected.
 To reduce the occurrence of line patterns (moiré effect) when scanning printed matter, touch the [Moiré Reduction] 
checkbox so that a checkmark   appears.
When using the document glass to scan multiple original pages, the exposure setting can be changed each time you change 
pages. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun. 
(However, when Job Build is used in the special modes, the exposure can be changed each time a new set of originals is 
inserted.)
System Settings (Administrator): Default Exposure Settings
This is used to change the default exposure setting.
Moiré Reduction
Scan/ExposureOK
Original Image TypeText/
Prtd.PhotoText/Photo
PhotoPrinted
Photo
Text
Map
Auto
Manual
315
(3)(2)(1)
Internet Fax/ExposureOK
Auto
Manual
315
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CHANGING THE RESOLUTION
The resolution setting can be selected.
1
Select the mode and display the image settings screen.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [Resolution] key.
☞IMAGE SETTINGS (page 5-53)
2
Scan mode, USB memory mode, Data entry mode
Internet fax mode
Select the resolution.
(1) Touch the key of the desired resolution.
(2) Touch the [OK] key.
In Internet fax mode, the [Half Tone] key can be touched to select halftone (except when [200X100dpi] is selected). 
When the original has many gradations of light and dark such as a photo or color illustration, halftone provides a more 
attractive image than regular transmission.
Scan/ResolutionOK
300X300dpi
200X200dpi
100X100dpi
400X400dpi
600X600dpi
(2)(1)
Internet Fax/ResolutionOK
200X400dpi
200X100dpi
200X200dpi
400X400dpi
600X600dpi
Half Tone
(2)(1) 
						

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Contents How to select the resolution
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. 
For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high 
resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, 
reduce the number of pages scanned or take other measures to decrease the file size.
☞CHANGING THE FILE FORMAT
Specifying the send size of the image (page 5-59)
CHANGING THE FILE FORMAT
Changing the format
(Scan mode, USB memory mode and Data entry mode)
The file format (file type and compression mode/compression ratio) for sending a scanned image can be changed at the 
time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can 
be changed.
 When using the document glass to scan multiple original pages, the resolution setting can be changed each time you 
change pages. When using the automatic document feeder, the resolution setting cannot be changed once scanning has 
begun. (However, when Job Build is used in the special modes, the resolution can be changed each time a new set of 
originals is inserted.)
 When [TIFF-S] is selected for the format in Internet fax mode, only [200X100dpi] or [200X200dpi] can be selected.
System Settings (Administrator): Initial Resolution Setting
This is used to change the default resolution setting.
The file format for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can 
change the format at the time of transmission.
1
Select the mode and display the image settings screen.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [File Format] key.
☞IMAGE SETTINGS (page 5-53)
2
Read the displayed message and touch 
the [OK] key.
The message does not appear in USB memory mode. Go to 
the next step.
Select a file format to apply it to
all scan destinations.
OK 
						

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3
Set the format.
●Scanning in Mono2
(1) Select the file type.
To send a file using Encrypt PDF, touch the [Encry.] 
checkbox to select it ( ).
(2) Select the compression mode.
●Scanning in color/grayscale
(1)
Touch the indicated key to select [Color/Gray] mode.
When [Color/Gray] is highlighted, [Color/Gray] mode is selected.
(2) Select the file type.
 To send a file using Encrypt PDF, touch the [Encry.] 
checkbox to select it ( ).

When Enhanced compression  kit is installed, the [High] and 
[U-Fine] checkboxes appear. To suppress image quality 
deterioration and reduce the data size of a file to be 
transmitted, Compact PDF can be selected. [U-Fine] can only 
be selected when Compact PDF is set.
(3) Select the compression ratio.
 High compression results in a smaller file size, 
however, the image quality is slightly degraded.
 When [High] is selected in the file format settings, the 
compression ratio cannot be selected.
 The [Programmed] key does not appear in USB memory mode.
 When this screen is displayed, the setting screen of [B/W] mode initially appears.
 The format setting for [B/W] mode is the file format that is used when the [BLACK & WHITE START] key is pressed 
with the B/W mode set to [Mono2].
 The format setting for [Color/Gray] mode is the file format that is used when the [COLOR START] key is pressed, or 
when the [BLACK & WHITE START] key is pressed with the B/W mode set to [Grayscale].
 The file type of [B/W] mode and the file type of [Color/Gray] mode are linked. The file type cannot be set separately 
for each. (When [JPEG] is selected for [Color/Gray] mode, [TIFF] is automatically selected for [B/W] mode.)

Note the following when the file format is set to Compact PDF ([PDF] is selected and the [High] checkbox is set to  ):
- When Compact PDF is set for one address in a broadcast transmission, the file will be sent as a Compact PDF 
file to all scanner addresses.
- When Compact PDF format or Compact PDF (Ultra Fine) format is set for one address in a broadcast transmission, the 
file will be sent in Compact PDF (Ultra Fine) format to all scanner addresses.
- If a fax destination is specified or the resolution is set after Compact PDF is set, the Compact PDF setting will be 
canceled, the file format will be [PDF], and the compression ratio will be [High].
- If Compact PDF is set when a resolution setting has been specified in scanner (or other) mode, the resolution 
setting will be canceled and the Compact PDF resolution will be used for transmission.
- When Compact PDF is selected, [Resolution] cannot be changed while waiting for the next original or in 
[Configure] in the job build settings.
- If Compact PDF is set when an image type setting has been specified in scanner (or other) mode, [Photo] will 
change to [Text/Photo] and [Map] will change to [Text/Prtd.Photo]. 
B/W
Color/Gray
Scan/File Format
Specified Pages per File
File Type
(1-99) 
OK
PDF
XPS
TIFF
Programmed
Encry.
Compression Mode
Low
MMR (G4)
MH (G3)
(1)(2)
B/W
Color/Gray
Scan/File Format
Specified Pages per File
File Type
(1-99) 
Compression Ratio
OK
Low
High
Medium
PDF
XPS
TIFF
Programmed
JPEG
Encry.
High
U-Fine
(2)(3)(1) 
						

							
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4
To change the number of pages per file, 
enter the number of pages and exit the 
format settings.
(1) Touch the [Specified Pages per File] checkbox so that a checkmark   appears.
(2) Set the number of pages per file with the   keys.
(3) Touch the [OK] key.
• When a checkmark does not appear in the [Specified Pages  per File] checkbox  , one file is created for all 
scanned pages.
 When [Specified Pages per File] is  selected, consecutive numbers are added to the created file names.
 When [JPEG] is selected for the file ty pe, one file is created for each page (a file cannot be created for multiple 
pages). For this reason, the [Specified Pages per File] checkbox does not appear.
 When the file format is set to  Encrypt PDF ([PDF] is selected in the format settings screen and the [Encry.] checkbox is set 
to  ), a screen prompting you to enter a password will appear  when the [START] key is pressed to start scan send 
transmission.
 Touch the [Entry] key in the displayed screen to open the  keyboard screen. Enter a password (maximum of 32 characters) 
and touch the [OK] key. Scanning and transmission will begin.
System Settings (Adm inistrator): Initial File Format Setting
This sets the default file format setting for scanner transmission.
B/W
Color/Gray
Scan/File Format
Specified Pages per File
File Type
(1-99) 
Compression Ratio
OK
Low
High
Medium
PDF
XPS
TIFF
Programmed
JPEG
High
U-Fine
1
Encry.
(3)
(1) (2) 
						

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Contents Changing the format (Internet fax mode)
The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not 
support full mode (it only supports simple mode), follow the steps below to select [TIFF-S].
1
Switch to Internet fax mode and display the file format settings screen.
(1) Touch the [Internet Fax] tab.
(2) Touch the [File Format] key.
☞IMAGE SETTINGS (page 5-53)
2
Select the file format.
(1) Touch the key of the desired format.
If you selected [TIFF-F], select the compression mode.
(2) Touch the [OK] key.
When [TIFF-S] is selected, the transmission settings are restricted as follows:
 Resolution: The selections are [200X100dpi] and [200X200dpi]. If [TIFF-S] is selected after [200X400dpi], 
[400X400dpi] or [600X600dpi] is selected, the resolution automatically changes to [200X200dpi].
 Send size: Always 8-1/2 x 11R (A4R). If [TIFF-S] is selected after the send size is changed, the send size is 
automatically changed to 8-1/2 x 11R (A4R). If a size larger than 8-1/2 x 11 (A4) is scanned, the size 
will automatically be reduced to 8-1/2 x 11R (A4R). When this format is included in a broadcast 
transmission, the image will be transmitted to all destinations at 8-1/2 x 11R (A4R).
 Special modes: When a ratio setting is selected and the original size is entered, Dual Page Scan, Card Shot, 2in1, and 
Mixed Size Original cannot be used.
System Settings (Administrator): Compression Setting
This is used to set the default compression mode for Internet fax transmission.
Internet Fax/File FormatOK
MMR (G4)
MH (G3)
Compression Mode
TIFF-FTIFF-S
File Type
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CHANGING THE COLOR MODE
This procedure is used to change the color mode used to scan the original when the [COLOR START] key or the 
[BLACK & WHITE START] key is pressed.
This function cannot be used in Internet fax mode.
Start keyModeScanning method
[COLOR START] key
Auto
The machine detects whether the original is color or black and white and 
automatically selects full color or black and white (Mono2 or Grayscale) 
scanning.
Full ColorThe original is scanned in full color. This mode is best for full color originals 
such as catalogues.
[BLACK & WHITE 
START] keyMono2Colors in the original are scanned as black or white. This mode is best for 
text-only originals.
GrayscaleThe colors in the original are scanned in black and white as shades of gray 
(grayscale).
1
Select the mode and display the color mode settings screen.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [Color Mode] key.
☞IMAGE SETTINGS (page 5-53)
2
Select the color mode.
(1) Touch the key of the mode to be used when 
the [COLOR START] key is pressed.
You can select whether black & white scanning will take 
place in Mono2 or grayscale when [Auto] is selected and 
a black and white original is scanned. Note that if the file 
format is set to JPEG, scanning will take place in 
grayscale.
(2) Touch the key of the mode to be used when 
the [BLACK & WHITE START] key is 
pressed.
(3) Touch the [OK] key.
System Settings (Administrator): Default Color Mode Settings
The default color mode can be changed.
System Settings (Administrator): Disable Change of B/W Setting in Auto Mode
This prohibits selection of the black and white original scanning setting when [Auto] is selected for the color mode.
Scan/Color ModeOK
Mono2
Grayscale
Grayscale
Mono2
Auto
Full ColorColor Mode
B/W Mode
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CHECKING THE IMAGE TO BE 
TRANSMITTED (Preview)
If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before 
sending the image.
* The factory default setting is disabled.
Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch 
panel.
1
Place the original.
Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program.
2
Touch the [Preview] key to highlight it. 
3
Select transmission settings and touch the [COLOR START] key or the [BLACK 
& WHITE START] key.
Originals are being read appears while the originals are being scanned, and when scanning is finished, the preview screen 
appears on the touch panel. Transmission will not take place until you touch the [Start Sending] key in the preview screen.
4
Check the preview image and then touch 
the [Start Sending] key.
Transmission begins.
For information on the preview screen, see PREVIEW CHECK 
SCREEN (page 5-70).
System settings (administrator): Default Preview
You can specify whether or not the [Preview] key function will be enabled in the base screens of the image send modes and 
in the address book.
8½x11AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Preview
Preview
Display Rotation
B/W
Start Sending/00100001
Function Rev. 
						

							
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PREVIEW CHECK SCREEN
This section explains the preview check screen.
(1) Preview imageA preview of the scanned original appears.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and slide 
it to scroll. (You can also touch the   keys to scroll.)
(2) Change page keysWhen there are multiple pages, use these keys to 
change pages.•  keys:  Go to the first or the last page.
  keys:  Go to the previous page or the next  page.

Page number display:
This shows the total number of pages 
and the current page number. You can 
touch the current page number key and 
enter a number with the numeric keys 
to go to that page number. (3) [Function Rev.] key
Touch to check special mode settings or scan settings for 
two-sided originals.
(4) Display zoom key Use this to set the zoom ratio of the displayed image. 
Changes from the left in th e order Full Page, Twice, 
4 Times, 8 Times. The setting applies to all pages in 
the file, not just the displayed page.
(5) Display Rotation key This rotates the image right or left by 90 degrees. The 
rotation applies to all pages in the file, not just the 
displayed page.
(6) [Start Sending] key Touch to begin transmission.
Preview
Display Rotation
Start Sending/00100001
Function Rev.
Color
(4)
(5)
(6)
(3)
(2)
(1)
 A preview image is an image for display on the touch panel. It will differ from the actual print result.
 The preview image reflects certain scanning and special mode settings.Settings reflected in the preview image are as follows:
Scanning settings: Original
Special modes: Erase, Dual Page Scan, Card Shot, 2in1, Blank Page Skip