Sharp Mx 4100n Owners Manual

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Storing sender addresses.
If you wish to have only faxes from specified addresses 
forwarded, store the desired sender addresses. Send 
addresses stored here can be selected from a list when you 
store a forwarding table.
(1) Click [Sender Number/Address 
Registration] in the [Inbound Routing 
Settings] menu in the Web page.
(2) Enter the sender address in Internet Fax 
Address or Fax Number as appropriate, 
and click the [Add to List] button.
The entered address will be added to the Address to be 
Entered list.
 Specify whether the address will be directly entered 
(maximum of 1500 characters) or selected from a 
global address book by clicking the [Global Address 
Search] button.
 To store multiple addresses, repeat this step.
(3) When you have finished adding addresses, 
click the [Submit] button.
 A maximum of 500 sender numbers/addresses can be stored.
 To delete an entered address, select the address in Address to be Entered and click the [Delete] button. 
						

							
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Store a forwarding table.
Follow the steps below to store a forwarding table that 
combines a specified sender and forwarding address.
(1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button.
(2) Enter a Table Name.
(3) Select the line used for reception.
(4) Select the sender whose faxes will be  forwarded.
• To forward all received faxes, select [Forward All 
Received Data].
 To forward only data received from specific senders,  select [Forward Received  Data from Below Sender]. 
To forward all data except data from specific senders, 
select [Forward Received Da ta from Senders except 
Below]. Select the appropriate senders from the list and 
click the [Add] button.
(5) Select the forwarding conditions.
 To always forward received data, select [Always  Forward].
 To specify a day and time on which received data will  be forwarded, select [Forward on Selected Day & Time] 
and select the checkbox   of the desired day of the 
week. To specify a time, select the [Set Forwarding 
Time] checkbox   and specify the time
.
(6) Select the file format.
The format can be set separate ly for each forwarding 
address (for each of forwarding addresses 1, 2, and 3 in 
the table).
(7) Select the forwarding address.
Forwarding addresses can be selected from the 
machines address book. (Multiple addresses can be 
selected.) A maximum of 1000 forwarding addresses can 
be stored (a combined maximum of 100 file server, 
desktop, and network folder  addresses can be stored).
(8) Click [Submit].
 When selecting senders from the Sender Number/Address Setting list, you can use the [Shift] key or the [Ctrl] key 
on your keyboard to select multiple senders.
 A maximum of 50 forwarding tables can be stored.
 Images sent in TIFF format may not disp lay correctly in some recipient environments. In this event, change the file 
format to PDF.
 Up to three forwarding day and time settings can be set fo r one forwarding table, and a forwarding destination can 
be set for each set time. To configure these settings, us e the forwarding list tabs to access each setting.
(8)(7)
(3)(2)(4)
(6)(5) 
						

							
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Specifying forwarding tables to be used.
To use the inbound routing function, enable the forwarding 
tables that you wish to use from among the stored tables.
(1) Click [Inbound Routing Settings] in the Web page menu.
(2) Select [Always Forward] or [Forward on  Selected Day & Time] from the forwarding 
table.
The forwarding permission settings that appear here are 
linked to the forwarding conditi ons set in step 3. If you 
wish to use different forwarding conditions than those set 
in step 3, set the forwarding permission settings
(3) Click [Submit].
To delete a forwarding table, click the checkbox next to the  table name so that it is selected   and click [Delete].
(2)
(3) 
						

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This section explains special modes that can be used for fax transmission.
SPECIAL MODES
When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special 
modes menu consists of two screens. Touch the   key to switch between the two screens. When the [OK] key is 
touched in the special modes screen, the selected settings are entered and the base screen reappears.
1st screen 2nd screen
(1) [Program] key
☞STORING FAX OPERATIONS (Program) (page 
4-71)
(2) [Erase] key
☞ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) (page 4-73)
(3) [Dual Page Scan] key
☞TRANSMITTING AN ORIGINAL AS TWO 
SEPARATE PAGES (Dual Page Scan) (page 4-75)
(4) [Timer] key
☞SENDING A FAX AT A SPECIFIED TIME (Timer) 
(page 4-77)
(5) [2in1] key
☞SENDING TWO PAGES AS A SINGLE PAGE (2in1) 
(page 4-79)
(6) [Card Shot] key
☞SENDING BOTH SIDES OF A CARD AS A SINGLE 
PAGE (Card Shot) (page 4-82)
(7) [Job Build] key
☞SENDING A LARGE NUMBER OF PAGES (Job 
Build) (page 4-85)(8) [Mixed Size Original] key
☞TRANSMITTING ORIGINALS OF DIFFERENT 
SIZES (Mixed Size Original) (page 4-87)
(9) [Slow Scan Mode] key
☞FAXING THIN ORIGINALS (Slow Scan Mode) (page 
4-89)
(10) [Original Count] key
☞CHECKING THE NUMBER OF SCANNED 
ORIGINAL SHEETS BEFORE TRANSMISSION 
(Original Count) (page 4-91)
(11) [File] key
Touch this to use the File function of document filing 
mode.
(12) [Quick File] key
Touch this to use the Quick File function of document 
filing mode.
(13) [Verif. Stamp] key*
☞STAMPING SCANNED ORIGINALS (Verif. Stamp) 
(page 4-93)
SPECIAL MODES
Transaction
Report
Own Name
SelectMemory BoxPolling
OKFax/Special Modes
22
Verif.
Stamp
2in1
Fax/Special Modes
Card Shot
OK
Dual Page
Scan
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
Original
CountFile
Program
Timer12
(1) (2) (3)
(4) (5) (6)
(7) (8) (9)
(10)
(11)
(12)(13) (14)
(15) (16) (17) 
						

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(14) [Transaction Report] key
☞CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT (Transaction Report) 
(page 4-95)
(15) [Own Name Select] key
☞TEMPORARILY CHANGING THE SENDER 
INFORMATION (Own Name Select) (page 4-98)(16) [Memory Box] key
☞SENDING A FAX WHEN ANOTHER MACHINE 
POLLS YOUR MACHINE (Polling Memory) (page 
4-102)
(17) [Polling] key
☞CALLING A FAX MACHINE AND INITIATING 
RECEPTION (Polling) (page 4-99)
*
 Does not appear when the stamp unit is not installed.
[OK] key and [Cancel] key
In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as 
follows:
(A) Enter the selected special mode setting and return to the base screen.
(B) Enter the selected special mode setting and return to the special modes menu screen. Touch this key when you 
wish to continue selecting other special mode settings.
(C) During selection of special mode settings, this key returns you to the special modes menu screen without saving the 
settings. When settings have been completed, this cancels the settings and returns you to the special modes menu 
screen.
Special modes can generally be combined with other special modes, however, there are some combinations that are not 
possible. If a prohibited combination is selected, a message will appear in the touch panel.
Fax/Special Modes
Erase
Center
Erase
Side Erase
Edge
EraseEdge+Center
EraseEdge
CancelOK
OK
1/2(0~1)
inch
(C)
(A)
(B) 
						

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STORING FAX OPERATIONS (Program)
A program is a group of transmission settings stored together. When transmission settings are stored in a program, the 
settings can be retrieved and used for a fax job by means of a simple operation.
For example, suppose that the same 8-1/2 x 11 (A4) size documents are distributed to branch offices in various 
regions once a month.
(1) The same documents are faxed to each branch office
(2) To save paper, two document pages are faxed as a single page
(3) Smudges on the edges of the documents are erased before transmission
When a job program is not storedWhen a job program is stored
Enter the fax numbers of the branch offices
Select the 2in1 function.
Select erase settings
Press the [BLACK & WHITE START] key.
The originals are scanned and transmitted.Retrieve the stored program.
Press the [BLACK & WHITE START] key.
The originals are scanned and transmitted.
Considerable time is required to send the documents each 
month because the above settings must be selected.
In addition, mistakes may occasionally be made when 
selecting the settings, so incorrect transmissions may occur.When a program is stored, settings are selected with ease by 
simply pressing the program key.
In addition, transmission takes place based on the stored 
settings so there are no chances for mistakes.
Programs are stored, edited, and deleted using Address Control in the system settings. See Program (page 
7-19) in 7. SYSTEM SETTINGS.

Programs can also be stored using the Web pages. Click [Job Programs] and then [Image Send] in the Web page menu.
 The settings stored in a program will be retained even after the program is used for transmission. The same settings can 
be used repeatedly for transmission.
 The following settings can be stored in programs.
Destinations: One-touch keys, group keys, search numbers
Image settings: Original scan size, original orientation, duplex scanning, exposure, resolution
Special modes: Polling reception, Erase, Dual Page Scan, Job Build, Mixed Size Original, Slow Scan Mode, 
Original Count, Verif. Stamp, 2in1
F-code communication: A destination that includes an F-code can be stored to perform an F-code operation.
 Up to 48 programs can be stored.
 Up to 500 destinations can be stored in each program.
12
12
12
8-1/2 x 11 (A4) size 
documents to be distributedFax received by recipients. 
						

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Place the original.
Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the 
program.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Program] key.
☞SPECIAL MODES (page 4-69)
3
Retrieve the stored program.
(1) Touch the desired program key.
(2) Touch the [OK] key.
4
Select additional settings.
When a program is used, the following settings can be 
additionally specified:
 Image settings: Original scan size*, send size
 Special modes: Timer Transmission, Card Shot, File, Quick 
File, Own Name Select, Transaction Report
* When stored in the program, this cannot be additionally 
specified.
 The screen that appears will vary depending on the destination stored in the program.
 The mode cannot be changed here.
 Functions stored in the program cannot be canceled here.
5
Press the [BLACK & WHITE START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have 
been scanned and then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ).
Program C
Program A
Program
Program E
Program G
Program I
Program K
Program D
Program B
Program F
Program H
Program J
Program L
OK
12
(1)(2)
Program : Program C
0123456789
AutoAuto
Auto
USB Mem. ScanFax
Special Modes
Resolution
Exposure
Original
Scan
Standard
Auto ReceptionFax Memory:100%
Internet FaxPC Scan
Scan:Send:8½x11
File
Quick File
Address Review
Preview 
						

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ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase)
The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function 
erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the 
shadows.)
Scanning a thick book
Erase modes
Shadows appear here.
Not using the erase 
functionUsing the erase 
function
Shadows appear in the image.No shadows appear.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-16)
3
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Erase] key.
☞SPECIAL MODES (page 4-69)
Edge EraseCenter Erase Edge + Center EraseSide Erase 
						

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Select the erase settings.
(1) Touch the desired erase mode.
Select one of the 4 erase modes.
Touch the [Side Erase] key to open the following screen.
Touch the checkbox of the edge that you wish to erase 
and make sure that a checkmark ( ) appears.
When performing two-sided scanning, set the erase edge 
on the reverse side.
 If you touch the [Same Side as Side 1] key, the edge in 
the same position as on the front side will be erased.
 If you touch the [Different Side from Side 1], the edge in 
the position opposite to the erased edge on the front 
side will be erased.
When you have completed the settings, touch the [OK] 
key.
(2) Set the erasure width with the   keys.
0 to 1 (0 mm to 20 mm) can be entered.
(3) Touch the [OK] key.
5
Press the [BLACK & WHITE START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have 
been scanned and then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ).
When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an 
enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 1 
(20 mm) and the image is reduced to 50%, the erase width will be 1/2 (10 mm).
To cancel an erase setting...
Touch the [Cancel] key in the screen of step 4.
System Settings (Administrator): Erase Width Adjustment
The default erase width setting is linked to the copy mode system setting, and can be set from 0 to 1 (0 mm to 20 mm). The 
factory default setting is 1/2 (10 mm).
Fax/Special ModesOK
Erase
Edge
EraseEdge
1/2(0 1)
inch
Center
EraseEdge+Center
Erase
OKCancel
Side Erase
(2)(3)(1)
Different Sidefrom Side 1
Erase
UpErase position
for Original Side 2
Same Side asSide 1
CancelSide Erase
LeftRight
Down
OK 
						

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TRANSMITTING AN ORIGINAL AS TWO 
SEPARATE PAGES (Dual Page Scan)
The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to 
fax the left and right pages of a book or other bound document as separate pages.
Example: Faxing the left and right pages of a book
Example:
Book or bound document
The left and right pages are sent as two pages.
Original scan sizeTransmitted image
11 x 17 (A3) x 1 page8-1/2 x 11 (A4) x 2 pages
 When using dual page scan, the original must be placed on the document glass.
 The send size cannot be changed.
1
Place the original face down on the 
document glass.
Align the center of the original with the appropriate size mark 
.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-16)
11 x 17
(A3)
Size mark
The page on this side 
is scanned first.
Centerline of 
A3 originalCenterline of 
11 x 17 original
Centerline of original