Sharp Mx 4100n Owners Manual

							5-11
SCANNER/INTERNET FAX
Contents Customizing displayed keys
Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently 
use to access the functions with a single touch. The customized keys are configured using Customize Key Setting in 
the Web pages. The following keys appear by factory default:
[Address Review] key
Touch this key to display a list of the destinations that have been selected in the address book. This is the same key 
as the [Address Review] key in the address book screen.
[File] key, [Quick File] key
Touch either of these keys to use the File function or Quick File function of document filing mode.
In USB memory mode...
Customized keys do not initially appear, however, up to three keys can be added.
Example: When Dual Page Scan, Job Build, and Mixed Size Original are assigned to the customized keys
Checking what special modes are selected
The   key appears in the base screen when a special mode or 2-sided scanning is selected.
The   key can be touched to display the selected special modes. To close the screen, touch the [OK] key.
 Displaying a program key in the base screen will enable you to retrieve the program by simply touching the key.
☞STORING SCAN OPERATIONS (Programs) (page 5-73)
 The functions that can be selected for the customized keys vary depending on the mode.
System Settings (Administrator): Customize Key Setting
Registration is performed in [System Settings] - [Operation Settings] - Customize Key Setting in the Web page menu.
The special mode settings cannot be changed from the review screen. To change a setting, touch the [OK] key to close the 
review screen and then touch the [Special Modes] key and select the setting that you wish to change.
AutoAuto
Auto
Job Build
Mixed Size 
Original
Dual Page 
Scan
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Preview
These three keys can be changed 
as desired.
Timer
Erase
Mixed Size
OriginalOn
Day of the Week:Monday
Time:21:30
Edge:1/2inch
Center:1/2inch
Function ReviewOK
11
AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Preview 
						

							5-12
SCANNER/INTERNET FAX
Contents
ADDRESS BOOK SCREEN
This screen is used to select transmission destinations.
(1) This shows the selected destination.
(2) Number of displayed items selector key
Touch this key to change the number of destinations 
(one-touch keys) displayed in the address book screen. 
Select 5, 10, or 15 keys.
(3) [Condition Settings] key
Touch this key to select transmission settings. When the 
key is touched, the base screen appears.
☞BASE SCREEN (page 5-9)
(4) [Address Review] key
Touch this key to view a list of the selected destinations. 
Destination selections can be changed.
☞CHECKING AND DELETING THE SELECTED 
DESTINATIONS (page 5-20)
(5) [Address Entry] key
Touch this key to manually enter a destination address 
instead of using a one-touch key.
☞ENTERING AN ADDRESS MANUALLY (page 5-22)
(6) [Global Address Search] key
When the use of an LDAP server has been enabled in 
the machines Web pages, a transmission address can 
be obtained from a global address book.
☞RETRIEVING A DESTINATION FROM A GLOBAL 
ADDRESS BOOK (page 5-25)
(7) [Sort Address] key
Touch to change the index tabs to custom indexes or to 
display one-touch keys by send mode.
☞CHANGING THE DISPLAY OF ONE-TOUCH KEYS 
IN THE ADDRESS BOOK SCREEN (page 5-13)
(8) [Preview] key
Touch to check the image that will be sent in the touch 
panel before transmission.
☞CHECKING THE IMAGE TO BE TRANSMITTED 
(Preview) (page 5-69)(9) [To] key
Touch this key to enter the selected destination 
(one-touch key).
☞RETRIEVING A DESTINATION (page 5-19)
(10) [Cc] key
When using Scan to E-mail, touch the [Cc] key when you 
wish to send a Carbon copy of the e-mail to an 
additional destination.
(11) [Bcc] key
When using Scan to E-mail, touch the [Bcc] key when 
you wish to send a Blind carbon copy of the e-mail to an 
additional destination.
When an address is specified as a Bcc recipient, other 
recipients will not know that the address is a recipient.
This key only appears when Bcc has been enabled using 
Bcc Setting in the system settings (administrator).
(12) One-touch key display
The destinations (one-touch keys) stored in each index 
are displayed. This chapter refers to keys in which 
destinations and groups are stored as one-touch keys.
☞RETRIEVING A DESTINATION (page 5-19)
(13) Index tabs
Touch this to change the displayed index tab.
☞Index display (page 5-14)
(14)  key
Touch this key to specify a destination using a search 
number
*.
* A 3-digit number assigned to a one-touch key or group 
key when it is stored.
☞USING A SEARCH NUMBER TO RETRIEVE A 
DESTINATION (page 5-21)
12
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
51510
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
SettingsToCcBcc
AAA AAA
[email protected]
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
(14)
(3)
(2)
(4)
(5)
(6)
(8)
(7)(13) (12)
(9)
(1)
(10)(11) 
						

							5-13
SCANNER/INTERNET FAX
Contents
CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN 
THE ADDRESS BOOK SCREEN
You can show destinations of only a specific transmission mode in the address book screen, or change the displayed 
index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change.
 Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission.
☞RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-18)
 For information on storing addresses in the address book, see STORING DESTINATION ADDRESSES FOR EACH 
SCAN MODE IN THE ADDRESS BOOK (page 5-6).
  For information on storing destinations for Scan to Desktop, see STORING A DESTINATION FOR SCAN TO DESKTOP 
(page 5-7).
System Settings: Address Book (page 7-16)
This is used to store Scan to E-mail and Internet fax addresses in one-touch keys.
System Settings (Administrator): The Number of Direct Address Keys Displayed Setting
This is used to change the default setting for the number of one-touch keys displayed in the address book screen.
System Settings (Administrator): Bcc Setting
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen.
System Settings (Administrator): Default Display Settings
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.
- Base screen of each mode (scan, Internet fax, fax, or data entry mode)
- Address book screen
System Settings (Administrator): Address Book Default Selection
The following settings are available for the method of sorting the addresses that appear in the address book.
- Index type (alphabetical, custom)
- Address type (all, group, E-mail, FTP/Desktop, Network Folder, Internet fax, fax)
1
Touch the [Sort Address] key.
2
Change the display mode.
(1) Touch the key of the mode or tab that you 
wish to display.
 To show only the one-touch keys of a particular send 
mode, touch the desired mode key under Address 
Type.
 To change the index tabs to the custom indexes, touch 
the [User] key under Tab Switch.
(2) Touch the [OK] key.
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB12
51510
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
Sort AddressOK
Group
FTP/DesktopNetwork Folder
Fax
All
E-mail
ABC
User
Address TypeTab Switch
Internet Fax
(1)(2) 
						

							5-14
SCANNER/INTERNET FAX
Contents Index display
Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using 
alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is 
convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] 
index when you store the destination.
The destinations can also be displayed in alphabetical order by initial.
Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page 
5-21), ascending names, descending names. When the display order is changed, the display order of the other index 
tabs also changes.
Index names can be changed using Custom Index in the system settings, allowing you to create groups of one-touch 
keys that can be easily recognized. 
Narrowing the search letter range
An alphabet tab on an index tab can be touched to display keys to further narrow the search range. For example, when 
the [ABCD] tab is touched, keys from A to D appear. If the [B] key is touched, only destinations starting with the letter 
B will appear. To cancel, touch the key again. Note that the search letter range cannot be narrowed on the [Freq.] tab, 
the [etc.] tab, or on a user index tab.
System Settings: Custom Index (page 7-18)
This setting is used to store custom index names. The custom index where a one-touch key appears is specified when the 
transmission destination is stored in the key.
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB12
51510
Global
Address Search
Address Entry
Address Review
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
Index tabs
Freq.ABCDFreq.ABCDFreq.ABCD
Ordered by search number (default) Ascending names Descending names
BBB III
BBB GGG
BBB EEE
BBB CCC
BBB AAA
BBB JJJ
BBB HHH
BBB FFF
BBB DDD
BBB BBB12
515
Global
Address Search
Address Entry
Address Review
Condition
SettingsToCc
ABCDFreq.EFGH
ABCD
IJKLMNOPQRSTUVWXYZetc.
10
Sort Address
Preview 
						

							5-15
SCANNER/INTERNET FAX
Contents
SCAN SEND SEQUENCE
This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to 
ensure smooth transmission.
For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter.
Place the original.
Place the original in the document feeder tray of the automatic 
document feeder, or on the document glass.
☞SENDING AN IMAGE IN SCAN MODE (page 5-28)
☞SENDING AN IMAGE IN USB MEMORY MODE (page 
5-35)
☞SENDING A FAX IN INTERNET FAX MODE (page 5-41)
Enter the destination
Specify the destination of the scan transmission.
 [Address Book] key:
☞RETRIEVING A DESTINATION FROM THE ADDRESS 
BOOK (page 5-18)
☞RETRIEVING A DESTINATION FROM A GLOBAL 
ADDRESS BOOK (page 5-25)
 [Address Entry] key:
☞ENTERING AN ADDRESS MANUALLY (page 5-22)
  key:
☞USING A SEARCH NUMBER TO RETRIEVE A 
DESTINATION (page 5-21)
 [Resend] key:
☞USING THE RESEND FUNCTION (page 5-27)
Select settings
Settings can be selected for scanning the original.
 Original (2-sided original, scan size, send size)
 
☞IMAGE SETTINGS (page 5-53)
 Send Settings (File Name)
Scan mode, Data entry mode:
☞CHANGING THE SUBJECT, FILE NAME, REPLY-TO, 
AND BODY TEXT (page 5-32)
USB memory mode:
☞ENTERING A FILE NAME (page 5-40)
Internet fax mode:
☞CHANGING THE SUBJECT, FILE NAME, AND BODY 
TEXT (page 5-44)
1
1
Resend
Scan
Ready to send.
8½x11
USB Mem. ScanFaxInternet FaxPC Scan
Quick File
File
Address Review
Send Settings
Address Entry
Address BookAutoAuto
Auto
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Preview
8
½x11AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Preview 
						

							5-16
SCANNER/INTERNET FAX
Contents
Special mode settings
Special modes can be selected.
☞SPECIAL MODES (page 5-71)
Start scanning and transmission
Start scanning and transmission.
If the original is placed on the document glass, follow these steps to start scanning and transmission:
(1) Press the [COLOR START] key or the [BLACK & WHITE START] key.
(2) When scanning is finished, replace the original with the next original.
(3) Press the [COLOR START] key or the [BLACK & WHITE START] key.
(4) Repeat (2) and (3) until all originals have been scanned.
(5) Touch the [Read-End] key.
 The [COLOR START] key cannot be used in Internet fax mode.
 After the original is scanned, the settings revert to the default settings.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
System Settings (Administrator): Default Display Settings
The settings can be kept in effect a fixed period of time after scanning is completed.
8½x11AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Preview 
						

							5-17
SCANNER/INTERNET FAX
Contents
ORIGINAL SIZES
TRANSMITTABLE ORIGINAL SIZES
The following original sizes can be transmitted
* A long original can be transmitted. (When only scan destinations are selected for scan transmission or metadata transmission, 
scanning will take place in Mono2 at a resolution of 300X300dpi or less. When a resolution of 600X600dpi is used for Internet fax 
transmission, the maximum original size is 31-1/2 (800 mm).)
THE SIZE OF THE PLACED ORIGINAL
When a standard size original is placed, the original size is automatically detected and displayed in Scan in the base screen.
When the automatic original detection function is operating and the original is a non-standard size, the closest standard 
size may be displayed or the original size may not appear. In this event, manually set the correct original size.
☞Specifying the original scan size (by paper size) (page 5-56)
☞Specifying the original scan size (by numerical values) (page 5-57)
STANDARD SIZES
Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in Original Size 
Detector Setting in the system settings (administrator). The factory default setting is Inch-1.
List of original size detector settings
Minimum original sizeMaximum original size
Using the automatic document feeder5-1/8 (height) x 5-1/2 (width)
(131 mm (height) x 140 mm (width))11-5/8 (height) x 39-3/8* (width)
(297 mm (height) x 1000 mm* (width))
Using the document glass–11-5/8 (height) x 17 (width)
(297 mm (height) x 432 mm (width))
Selections
Standard sizes (detected original sizes)
Document glassDocument feeder tray
(automatic document feeder)
Inch-111 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/211 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/2, A4, A3
Inch-211 x 17, 8-1/2 x 13 (216 mm x 330 mm),
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13 (216 mm x 330 mm),
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3
Inch-311 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3
AB-1A3, A4, A4R, A5, B4, B5, B5RA3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
8-1/2 x 14, 11 x 17
AB-2A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm 
(8-1/2 x 13)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm (8-1/2 x 13)
AB-3A4, A4R, A5, B4, 8K, 16K, 16KRA3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm (8-1/2 x 13)
AB-4A3, A4, A4R, A5, B5, B5R, 216 mm x 340 mm 
(8-1/2 x 13-2/5)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 340 mm (8-1/2 x 13-2/5)
AB-5A3, A4, A4R, A5, B5, B5R, 216 mm x 343 mm 
(8-1/2 x 13-1/2)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 343 mm (8-1/2 x 13-1/2) 
						

							5-18
SCANNER/INTERNET FAX
Contents
This section explains how to specify destination addresses, including selecting an address from the address book and 
retrieving an address by entering a search number.
RETRIEVING A DESTINATION FROM THE 
ADDRESS BOOK
The address book screen shows stored destinations as one-touch keys.
The destinations are displayed in order by search number.
The address book screen shows the destinations of all modes of the image send function. Each one-touch key shows 
the name of the destination and an icon indicating the mode to be used.
ENTERING DESTINATIONS
IconMode
Fax
Scan to E-mail
Internet fax (Direct SMTP)
Scan to FTP
Scan to Network Folder
Scan to Desktop
Group key with multiple destinations
 For information on storing addresses in the address book, see STORING DESTINATION ADDRESSES FOR EACH 
SCAN MODE IN THE ADDRESS BOOK (page 5-6).
 For information on storing destinations for Scan to Desktop, see STORING A DESTINATION FOR SCAN TO DESKTOP 
(page 5-7).
System Settings: Address Book (page 7-16)
This is used to store Scan to E-mail and Internet fax addresses in one-touch keys.
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB12
51510
Global
Address Search
Address Review
Address Entry
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview 
						

							5-19
SCANNER/INTERNET FAX
Contents
RETRIEVING A DESTINATION
A destination is retrieved by selecting its one-touch key.
1
Touch the [Address Book] key.
2
Specify the destination.
(1) Touch the index tab where the destination 
is stored.
(2) Touch the one-touch key of the desired 
destination.
If you select an incorrect destination, touch the key again 
to cancel the selection.
(3) Touch the [To] key.
This enters the selected destination.
 It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in 
the [Freq.] index when you store the destination.
To continue specifying other destinations...
It is possible to specify multiple scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, Scan to Network 
Folder), Internet fax, and fax mode destinations when performing a broadcast transmission (maximum of 500 
destinations). To specify multiple destinations, repeat (1) through (3) of this step.
When performing Scan to E-mail, you can select a one-touch key and then touch the [Cc] key or the [Bcc] key to 
send Cc or Bcc copies of the e-mail.
System Settings (Administrator): Bcc Setting
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen.
System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. 
Factory default setting: the [Next Address] key can be omitted.
System Settings (Administrator): Disable Switching of Display Order
This is used to disable switching of the order of display of the one-touch keys in the address book screen. The currently 
selected display order will be the order that is used after this setting is enabled.
8½x11AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Preview
12
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
ToCc51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
(3) (2)
(1)
Preview 
						

							5-20
SCANNER/INTERNET FAX
Contents
CHECKING AND DELETING THE SELECTED 
DESTINATIONS
When multiple destinations have been selected, you can display and check the destinations. You can also delete a 
destination from the list (cancel selection of the destination).
1
Touch the [Address Review] key.
2
Check the destinations and then touch 
the [OK] key.
To check Cc or Bcc destinations, touch the corresponding tab.
To cancel selection of a destination...
Touch the one-touch key of the destination that you wish to cancel. A message will appear to confirm the deletion. 
Touch the [Yes] key. Touch the [Detail] key to check the specified destination type and name.
AAA AAABBB BBB
ToCc
12
51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
III III
GGG GGG
EEE EEE
CCC CCC
JJJ JJJ
HHH HHH
DDD DDD
FFF FFF
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
  To
001
003
005
007
009
011
002
004
006
008
010
012
  Cc
12
Address ReviewOK
AAA AAA
KKK KKK
MMM MMM
OOO OOO
QQQ QQQ
SSS SSS
BBB BBB
LLL LLL
NNN NNN
PPP PPP
RRR RRR
TTT TTT
YesNoDetail
Deselect the address?
AAA AAA