Sharp Mx 4100n Owners Manual

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SYSTEM SETTINGS
Contents
Document Filing Settings
ItemFactory default settingPage
■Document Filing Settings7-86
●Other Settings7-86
XDefault Mode SettingsSharing Mode7-86
XSort Method SettingDate7-86
XAdministrator Authority Setting
7-86‹Delete FileDisabled
‹Delete FolderDisabled
‹Change PasswordDisabled
XDelete All Quick Files
7-86‹Delete–
‹Delete quick files at power up (protected files excluded)Enabled
XDefault Color Mode Settings
7-86‹ColorAuto
‹Black & WhiteMono 2
XDefault Exposure SettingsAuto
7-86‹Original Image TypeText
‹Moiré ReductionDisabled
XInitial Resolution Settings600 x 600 dpi7-86
XColor Data Compression Ratio SettingMedium7-87
XScan Complete Sound SettingMiddle7-87
XDefault Output Tray*1Varies depending on the machine 
configuration7-87
XDisable Stamp for ReprintingDisabled7-87
XBatch Print Settings
7-87‹Selection of [All Users] is not allowed.Enabled
‹Selection of [User Unknown] is not allowed.Enabled
XErase Width Adjustment
7-87‹Edge Clearance Width1/2
‹Center Clearance Width1/2
XCard Shot Settings
7-87‹Original SizeX: 3-3/8, Y: 2-1/8
‹Fit to PageDisabled 
						

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SYSTEM SETTINGS
Contents
*1 When the exit tray unit is installed.
*2 When the Internet fax expansion kit is installed.
*3 When the facsimile expansion kit is installed.
●Document Output Options
7-88
XPrint
‹CopyEnabled
‹PrintEnabled
‹Scan SendDisabled
‹Internet Fax Send (Incl. PC-I-Fax)*2Disabled
‹Fax Send (Incl. PC-Fax)*3Disabled
‹Scan to HDDEnabled
XScan Send
‹CopyDisabled
‹Scan SendEnabled
‹Internet Fax Send (Incl. PC-I-Fax)*2Disabled
‹Fax Send (Incl. PC-Fax)*3Disabled
‹Scan to HDDEnabled
XInternet Fax Send*2
‹CopyDisabled
‹Scan SendDisabled
‹Internet Fax Send (Incl. PC-I-Fax)Enabled
‹Fax Send (Incl. PC-Fax)Disabled
‹Scan to HDDDisabled
XFax Send*3
7-88
‹CopyDisabled
‹Scan SendDisabled
‹Internet Fax Send (Incl. PC-I-Fax)*2Disabled
‹Fax Send (Incl. PC-Fax)*3Enabled
‹Scan to HDDDisabled
●Automatic Deletion of File SettingsAll invalid7-88
ItemFactory default settingPage 
						

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SYSTEM SETTINGS
Contents
List Print (Administrator)
*1 When network connection is enabled.
*2 When the application integration module is installed.
Security Settings
ItemFactory default settingPage
■List Print (Administrator)7-89
●Administrator Settings List–7-89
●Image Sending Activity Report–7-89
●Data Receive/Forward List–7-89
●Web Settings List*1–7-89
●Metadata Set List*2–7-89
ItemFactory default settingPage
■Security Settings7-90
●SSL Settings
7-90
XServer Port
‹HTTPSEnabled
‹IPP-SSLDisabled
‹Redirect HTTP to HTTPS in Device Web Page AccessDisabled
XClient Port
‹HTTPSEnabled
‹FTPSEnabled
‹SMTP-SSLEnabled
‹POP3-SSLEnabled
‹LDAP-SSLEnabled
‹Level of EncryptionLow
●IPsec SettingsDisabled7-90
●IEEE802.1X SettingDisabled7-90 
						

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SYSTEM SETTINGS
Contents
Enable/Disable Settings
ItemFactory default settingPage
■Enable/Disable Settings7-91
●Printer Condition Settings7-91
XDisable Blank Page PrintDisabled7-91
●User Control7-91
XDisabling of Printing by Invalid UserDisabled7-91
●Operation Settings7-91
XCancel Auto Clear TimerDisabled7-91
XDisabling of Job Priority OperationDisabled7-91
XDisabling of Bypass PrintingDisabled7-91
XDisable Auto Key RepeatDisabled7-91
XDisabling of Clock AdjustmentDisabled7-91
XDisabling of Covers/Inserts ModeDisabled7-91
●Device Control7-91
XDisabling of Document FeederDisabled7-91
XDisabling of DuplexDisabled7-91
XDisabling of Large Capacity Cassette*1Disabled7-91
XDisabling of Optional Paper Drawer*2Disabled7-91
XDisabling of Tray SettingDisabled7-91
XDisabling of Finisher*3Disabled7-91
XDisabling of OffsetDisabled7-91
XDisabling of Stapler*3Disabled7-91
XDisabling of Punch*4Disabled7-91
XDisabling of Color Mode*5Disabled7-92
XDisabling of Master Machine ModeDisabled7-92
XDisabling of Slave Machine ModeDisabled7-92
●Copy Function Settings7-92
XDisabling Deletion of Job ProgramsDisabled7-92
XDisabling of Bypass-Tray in Duplex CopyDisabled7-92
XDisabling of Auto Paper SelectionDisabled7-92
●Printer Settings7-92
XProhibit Notice Page PrintingEnabled7-92
XProhibit Test Page PrintingDisabled7-92
XExclude Bypass-Tray from Auto Paper SelectDisabled7-92 
						

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SYSTEM SETTINGS
Contents
*1 When a large capacity tray is installed.
*2 When a stand/1 x 500 sheet paper drawer / stand/2 x 500 sheet paper drawer is installed.
*3 When a saddle stitch finisher or finisher is installed.
*4 When a punch module is installed.
*5 When a color-related problem has occurred.
*6 When network connection is enabled.
*7 When the Internet fax expansion kit is installed.
*8 When the facsimile expansion kit is installed.
Change Administrator Password
●Image Send Settings7-92
XOther Disabling7-92
‹Disable Switching of Display OrderDisabled7-92
‹Disable Scan Function
7-92Disabled
 USB Memory ScanDisabled
XSettings to Disable Registration7-92
‹Disable Registering Destination from Operation PanelAll disabled7-92
‹Disable Registering Destination on Web Page*6All disabled7-93
‹Disable Registration of ProgramAll disabled7-93
‹Disable Registration of Memory BoxAll disabled7-93
‹Disable Destination Registration Using Global Address 
Search*6All disabled7-93
‹Disable Registration Using Network Scanner Tools*6Disabled7-93
XSettings to Disable Transmission7-93
‹Disable [Resend] on Image Send ModeDisabled7-93
‹Disable Selection from Address BookAll disabled7-93
‹Disable Direct EntryAll disabled7-93
‹Disable PC-I-Fax Transmission*7Disabled7-93
‹Disable PC-Fax Transmission*8Disabled7-93
●Document Filing Settings7-93
XDisable Stamp for ReprintingDisabled7-93
XBatch Print Settings
7-93‹Selection of [All Users] is not allowed.Enabled
‹Selection of [User Unknown] is not allowed.Enabled
ItemFactory default settingPage
■Change Administrator PasswordSee TO THE ADMINISTRATOR OF 
THE MACHINE in the Safety Guide.7-94
ItemFactory default settingPage 
						

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SYSTEM SETTINGS
Contents
Product Key
* It may not be possible to use some settings, depending on the peripheral devices installed.
Data Backup
Storing/Calling of System Settings
Sharp OSA Settings
*1 When the external account module is installed.
*2 When the external account module or application communication module is installed.
ItemFactory default settingPage
■Product Key*7-94
●Serial Number–7-94
●PS3 Expansion Kit–7-94
●Internet Fax Expansion Kit–7-94
●E-mail Alert and Status–7-94
●Application Integration Module–7-94
●Application Communication Module–7-94
●External Account Module–7-94
●XPS Expansion Kit–7-94
ItemFactory default settingPage
■Data Backup7-95
●Storage Backup–7-95
●Device Cloning–7-95
ItemFactory default settingPage
■Storing/Calling of System Settings7-96
●Restore Factory Defaults–7-96
●Store Current Configuration–7-96
●Restore Configuration–7-96
ItemFactory default settingPage
■Sharp OSA Settings7-97
●External Account Setting*1
7-97XExternal Account ControlDisabled
XEnable Authentication by External ServerDisabled
●USB Driver Settings*2
7-97XExternal KeyboardInternal driver
XUSB MemoryInternal driver
XLevel of EncryptionNone
●Animation Play Speed SettingStandard7-97 
						

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SYSTEM SETTINGS
Contents
User Control
User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings.
User Authentication Setting
These settings enable or disable user authentication and specify the authentication method.
When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user 
are applied. This function allows greater control of security and cost management than on previous machines.
In addition, even if the user information is not stored in the machine, it is possible to log in by directly entering user 
information stored on an LDAP server. In this case, the login user will be the factory-stored User. For more information, 
see Factory-stored users (page 7-49).
User Authentication
When [User Authentication] is enabled, the login screen 
appears before an operation is begun in any mode 
except the job status screen*. You must log in as one of 
the stored users. (After logging in, you can move freely 
through the modes.)
* The login screen appears when a document filing file is 
used or when a broadcast transmission is reattempted 
from the job status screen.
Authentication Method Setting
This selects the authentication method. When using user 
authentication, be sure to configure this setting first. The 
items configured for users stored after the user 
authentication method is set vary depending on the 
selected authentication method.
Authenticate a User by Login Name and Password
Standard authentication method using a login name and 
password.
Authenticate a User by Login Name, Password and 
E-mail Address
In addition to a login name and password, this 
authentication method also requires the entry of an 
e-mail address.
Authenticate a User by User Number Only
This can be used as a simple authentication method 
when network authentication is not used.
Device Account Mode Setting
A specific user can be stored as an auto login user. 
When this setting is enabled, login can be performed 
automatically.
This function eliminates the bother of logging in but still 
allows the settings of the selected user (network 
settings, favorite operations, etc.) to be applied. 
You can also allow users other than the auto login user 
to temporarily log in and work using their own authority 
and settings. To allow other users to log in temporarily 
when [Device Account Mode] is enabled, select [Allow 
Login by Different User]. 
As an example, this enables uses such as 
authentication for color copying only.
 For the procedure for storing users, see User List (page 7-49).
 For more information on login procedures when user authentication is enabled, see USER AUTHENTICATION (page 
1-17) in 1. BEFORE USING THE MACHINE.
 The login screen will vary depending on the 
authentication method that is selected. For more 
information, see USER AUTHENTICATION (page 
1-17) in 1. BEFORE USING THE MACHINE.
 When Authenticate a User by User Number Only 
is selected for the authentication method, network 
authentication cannot be used.
 If auto login fails for some reason when auto login is 
enabled, or the login user does not have 
administrator rights, all system settings or the 
system settings (administrator) will lock. In this 
event, the administrator should touch the [Admin 
Password] key in the system settings screen and 
log in again.
 To log in as a user other than the auto login user 
when [Allow Login by Different User] is enabled, 
press the [LOGOUT] key ( ) to cancel the auto 
user login state. The user authentication screen will 
appear to let you log in. After using the machine, 
press the [LOGOUT] key ( ) to log out. 
						

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SYSTEM SETTINGS
Contents
Other Settings
Actions when the Limit of Pages 
for Output Jobs
This setting determines whether or not a job will be 
completed if the page limit is reached while the job is in 
progress.
The following selections are available.
 Job is Stopped when the Limit of Pages is Reached
 Job is Completed even when the Limit of Pages is 
Reached
The Number of User Name 
Displayed Setting
The number of users that are displayed in the user 
selection screen can be selected (6, 12, or 18 users).
A Warning when Login Fails
This setting is used to display a warning and prohibit 
login for five minutes if login fails three times in a row. 
This prevents an unauthorized person from attempting to 
guess a password. (The number of failed login attempts 
is retained even if the power is turned off.)
Disabling of Printing by Invalid 
User
Printing by users whose information is not stored in the 
machine, such as printing without entering valid user 
information in the printer driver or printing of a file on an 
FTP server from the Web pages, can be prohibited.
Automatically print stored jobs 
after login
When retention is enabled in the printer driver and print 
data has been spooled to the machine, you can have the 
spooled print data automatically print out when the user 
who enabled retention logs in.
Default Network Authentication 
Server Setting
Use this to set the default network authentication server.
When a user logs in from the Web page or sends a print 
job to the machine using user information that is not 
stored on the machine, the authentication server is not 
known. This setting is used to specify one of the LDAP 
servers stored on the machine as the authentication 
server.
This setting also applies to the user selection screen 
of document filing and the sender selection screen.
Locking of the operation panel for 5 minutes can be 
canceled by clicking [User Control] - [Default Settings] 
- [Release the Lock on Machine Operation Panel] in 
the Web page menu.
When a print job is executed by a user that is not 
stored in the machine, the factory-stored Other User 
is used as the login user. For more information, see 
Factory-stored users (page 7-49).
When login is performed by network authentication 
using user information that is not stored in the 
machine, the login user will be the factory-stored 
User. For more information, see Factory-stored 
users (page 7-49). 
						

							
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SYSTEM SETTINGS
Contents
Perform LDAP server access 
control.
Access control information for page count limits, 
authorities, and favorite operations can be stored on an 
LDAP server, and by using this LDAP server for network 
authentication, user authentication based on the stored 
access control information can be performed.
This can be used when user authentication is performed 
by network authentication using an LDAP server or a 
directory service (Active Directory, etc.).
Before using this function, configure settings for 
authentication by LDAP server, obtain control numbers 
for the Pages Limit Group, Authority Group, Favorite 
Operation Group, and My Folder (including base 
settings for each group), and associate these with the 
control numbers registered in the machine.
To use this function, attributes associated with Pages 
Limit Group, Authority Group, Favorite Operation 
Group, and My Folder must be added to the directory 
information of the LDAP server used for user 
authentication.
The attribute information is indicated below. Settings 
previously stored in the machine cannot be changed. The names of attributes that the machine obtains from 
the LDAP server can be changed in Pages Limit 
Group, Authority Group, Favorite Operation Group, 
and My Folder in Network Settings > LDAP Settings 
on the Web page.
The Pages Limit Group, Authority Group, and 
Favorite Operation Group information that is stored in 
each machine determines the authority and settings that 
the user is actually granted. To use this function to 
ensure that users are granted the same authority and 
settings on any machine, the same Pages Limit Group, 
Authority Group, and Favorite Operation Group 
information must be stored in each machine using the 
same registration numbers.
For My Folder, the same folder name must be stored in 
Custom Folder in each machine.
The directory information of the LDAP server that is used 
cannot be changed from the machine. Consult the 
administrator of the LDAP server.
Users auto-registered
When access control is enabled and login is performed 
by network authentication, the user information in the 
LDAP server is automatically stored in the machine.
The information stored is as follows:
Attribute
Name of 
attribute in  factory 
default state
Setting
Pages Limit 
GrouppagelimitRegistration number of
pages limit group stored
in the machine, or group
name previously stored
in the machine.
Unlimited: unlimited
Authority 
GroupauthorityRegistration number of 
authority group stored in 
the machine, or group 
name previously stored 
in the machine.
Admin: admin
User: user
Guest: guest
Favorite 
Operation 
GroupfavoriteRegistration number of 
favorite operation group 
stored in the machine, 
or group name 
previously stored in the 
machine.
Following the System 
Settings: system 
settings
My FoldermyfolderFolder name of user 
folder stored in the 
machine.
Do not enter if the 
default folder is 
specified.
ItemDescription
User NameInformation is acquired from the
LDAP server.*
Initial1
IndexUser 1
Password–
Authentication 
Settings–
Authentication 
ServerNetwork Authentication
Attribute
Name of 
attribute in 
factory 
default state
Setting 
						

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SYSTEM SETTINGS
Contents
* If the user name cannot be acquired, the first 16 characters 
of the text string entered as the user name for network 
authentication is used.
If the login name is different but the user name received 
from the LDAP server is the same, or if the user name is 
already registered on the machine, Can not login 
because the user name entered has been previously 
registered will appear and login will not be possible. In 
this case, the user name stored on the LDAP server or 
the user name stored on the machine must be changed. 
Consult the administrator of the machine.
If automatic registration by LDAP authentication is 
attempted when 1000 users are already stored, the 
following message will appear and login will not be 
possible: Maximum entries for User Name is 1000. 
Please delete old or unused user name. Consult the 
administrator of the machine.
Display Usage Status after Login
When user authentication is enabled, this setting 
specifies whether or not the page counts of a user 
appear when the user logs in.
User Information Print
The following lists can be printed.

 List of Number of Pages Used
 Page Limit Group List*
 Authority Group List
 Favorite Operation Group List*
 All User Information Print
Touch the key of the desired list to begin printing.
* Cannot be printed when no groups are stored.
E-mail AddressInformation is acquired from the
LDAP server.
My Folder
Pages Limit 
Group
Authority Group
Favorite 
Operation 
Group
 If access control information cannot be obtained 
from the LDAP server used for authentication, user 
authentication cannot take place.
 If a user that is registered in the machine is 
authenticated by network authentication, the user 
registration settings in the machine will be given 
priority for the page count limit group, authority 
group, favorite operations group, and my folder.
 If the access control obtained from the LDAP server 
is not registered in the machine, the factory default 
user authority will be applied.
 When this function is not enabled and a user is 
authenticated by network authentication as a 
non-registered user, the factory default user 
authority will be applied.
ItemDescription