Sharp Mx 4100n Owners Manual

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PRINTER FUNCTION OF THE MACHINE
The machine is equipped standard with a full color printing function. To enable printing from your computer, a printer 
driver must be installed.
See the table below to determine which printer driver to use in your environment.
Installing the printer driver in a Windows environment
To install the printer driver and configure settings in a Windows environment, see 2. SETUP IN A WINDOWS 
ENVIRONMENT in the Software Setup Guide.
Installing the printer driver in a Macintosh environment
In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer.
To install the printer driver and configure settings in a Macintosh environment, see 3. SETUP IN A MACINTOSH 
ENVIRONMENT in the Software Setup Guide.
EnvironmentPrinter driver typeRemarks
Windows
PCL6, PCL5c
The machine supports the Hewlett-Packard PCL6 and PCL5c printer 
control languages. It is recommended that you use the PCL6 printer 
driver. If you have a problem printing from older software using the PCL6 
printer driver, use the PCL5c printer driver.
Can be used in the 
standard machine 
configuration.
PS
This printer driver supports the PostScript 3 page description language 
developed by Adobe Systems Incorporated, and enables the machine to 
be used as a PostScript 3 compatible printer.
(A PPD file is available if it is desired to use the Windows standard PS 
printer driver.)
The PS3 expansion kit 
must be installed.
Macintosh
The explanations in this manual of printing in a Windows environment generally use the screens of the PCL6 printer driver. 
The printer driver screens may differ slightly depending on the printer driver that you are using. 
						

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BASIC PRINTING PROCEDURE
The following example explains how to print a document from WordPad, which is a standard accessory program in 
Windows.
PRINTING FROM WINDOWS
1
Select [Print] from the [File] menu of 
WordPad.
The menu used to execute printing may vary depending on the software application.
2
Open the printer driver properties 
window.
(1) Select the printer driver of the machine.
 If the printer drivers appear as icons, click the icon 
of the printer driver to be used.
 If the printer drivers appear as a list, select the 
name of the printer driver to be used from the list.
(2) Click the [Preferences] button.
 If you are using Windows 2000, the [Preferences] 
button does not appear. Click a tab on the Print 
dialog box to adjust the settings on that tab.
 In Windows 98/Me/NT 4.0, click the [Properties] 
button.
The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) 
may vary depending on the software application.
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3
Select print settings.
(1) Click the [Paper] tab.
(2) Select the paper size.
To select settings on other tabs, click the desired tab 
and then select the settings.
(3) Click the [OK] button.
 Make sure the paper size is the same as the paper size set in the software application. 
 Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each 
time you need to use it. 
To store a paper size, select [Custom Paper] or one of [User1] to [User7] from the pull-down menu and click the 
[Custom] button.
4
Click the [Print] button.
Printing begins.
In Windows 98/Me/NT 4.0, click the [OK] button.
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SELECTING THE PAPER
This section explains how to configure the Paper Selection setting on the [Paper] tab of 
the printer driver properties window.
Before printing, check the paper sizes, paper types, and paper remaining in the machines 
trays. To view the most recent tray information, click the [Tray Status] button.
When [Auto Select] is selected in Paper Source
The tray that has the size and type of paper selected in Paper Size and Paper Type on the [Paper] tab is 
automatically selected.
When other than [Auto Select] is selected in Paper Source
The specified tray is used for printing regardless of the Paper Size setting.
When [Bypass Tray] is selected
The Paper Type must also be selected. Check the bypass tray and make sure that the desired type of paper is 
loaded, and then select the appropriate Paper Type setting.
When [Auto Select] is selected in Paper Type
A tray with plain paper or recycled paper of the size specified in Paper Size is automatically selected. (The factory 
default setting is plain paper only.)
When other than [Auto Select] is selected in Paper Type
A tray with the specified type of paper and the size specified in Paper Size is used for printing.
 Special media such as envelopes can also be placed in the bypass tray. For the procedure for loading paper and other 
media in the bypass tray, see LOADING PAPER IN THE BYPASS TRAY (page 1-34) in 1. BEFORE USING THE 
MACHINE.
 When Enable Detected Paper Size in Bypass Tray (disabled by factory default) or Enable Selected Paper Type in 
Bypass Tray (enabled by factory default) is enabled in the system settings (administrator), printing will not take place if the 
paper size or paper type specified in the printer driver is different from the paper size or paper type specified in the settings 
of the bypass tray.
System Settings (Administrator): Exclude Bypass-Tray from Auto Paper Select
When [Auto Select] is selected in Paper Selection, specify whether or not the paper in the bypass tray will be excluded from 
the paper that can be selected. This setting is disabled by factory default, and thus paper in the bypass tray is included in the 
paper that can be automatically selected. If special media are frequently loaded in the bypass tray, it is recommended that 
this setting be enabled. 
						

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PRINTING ON ENVELOPES
The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope 
from the printer driver properties screen is described below.
For the types of paper that can be used in the bypass tray, see IMPORTANT POINTS ABOUT PAPER (page 1-27) in 
BEFORE USING THE MACHINE. For the procedure for loading paper in the bypass tray, see LOADING PAPER IN 
THE BYPASS TRAY (page 1-34) in 1. BEFORE USING THE MACHINE.
Select the envelope size in the appropriate settings of the application (Page Settings in many applications) and then 
perform the following steps.
(1) Click the [Paper] tab.
(2) Select the envelope size from the Paper 
Size menu.
(3) Select [Bypass Tray] from the Paper 
Source menu of Paper Selection.
(4) Select [Envelope] from the Paper Type 
menu.
Set the paper type of the bypass tray to [Envelope] and 
make sure the envelope is loaded in the bypass tray.
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 It is recommended that you do a test print to check the print result before using an envelope.
 In the case of media that can only be loaded in a certain orientation such as an envelope, you can rotate the image 180 
degrees if needed. For more information, see ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) 
(page 3-37).
 For more information on Paper Selection, see SELECTING THE PAPER (page 3-6). 
						

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PRINTING WHEN THE USER 
AUTHENTICATION FUNCTION IS ENABLED
When the user authentication function is enabled in the machines system settings (administrator), your user information 
(login name, password, etc.) must be entered in the printer driver properties window before you can print. The 
information that must be entered varies depending on the authentication method being used, so check with the 
administrator of the machine before printing.
1
Open the printer driver properties 
window from the print window of the 
software application.
(1) Select the printer driver of the machine.
(2) Click the [Preferences] button.
The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) 
may vary depending on the software application.
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2
Enter your login name and password.
(1) Click the [Job Handling] tab.
(2) Enter your user information.
When authentication is by login name/password
Select the [Login Name] and [Password] 
checkboxes so that checkmarks   appear, and 
enter your login name and password. Enter 1 to 32 
characters for the password.
When authentication is by user number
Click the [User Number] checkbox   and enter a 
user number (5 to 8 digits).
(3) Enter the user name and job name as 
necessary.
User Name
Click the [User Name] checkbox   and enter your 
user name (maximum of 32 characters). Your 
entered user name will appear at the top of the 
operation panel. If you do not enter a user name, 
your computer login name will appear.
Job Name
Click the [Job Name] checkbox   and enter a job 
name (maximum of 30 characters). The entered job 
name will appear at the top of the operation panel 
as a file name. If you do not enter a job name, the 
file name set in the software application will appear.
(4) Click the [OK] button.
To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox so that a 
checkmark  appears.
3
Start printing.
 When user authentication is enabled in the system settings (administrator), printing is possible without entering user 
information if black and white printing is set in the printer driver. For black and white print settings, see BLACK AND 
WHITE PRINTING (page 3-24). The number of pages printed is added to the Other User count. In this case, other print 
functions may be restricted. For more information, ask your administrator.
 The machines user authentication function cannot be used when the PPD file* is installed and the Windows standard PS 
printer driver is used. For this reason, printing will not be possible if printing by invalid users is prohibited in the system 
settings (administrator).
* The PPD file enables the machine to print using the standard PS printer driver of the operating system.
System Settings (Administrator): Disabling of Printing by Invalid User
This is used to prohibit printing of print jobs by users whose user information is not stored in the machine. When this function 
is enabled, printing is not allowed when user information is not entered or incorrect information is entered.
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VIEWING PRINTER DRIVER HELP
When selecting settings in the printer driver, you can display Help to view explanations of the settings.
Pop-up help
Help can be displayed for a setting by clicking the setting and pressing the [F1] key.
* To view Help for a setting in Windows 98/Me/NT 4.0/2000/XP/Server 2003, click the   button in the upper right-hand 
corner of the printer driver properties window and then click the setting.
You can also view the same Help by right-clicking the setting and clicking the [Help] box that appears.
Information icon
Some restrictions exist on the combinations of settings that can be selected in the printer driver properties window. 
When a restriction exists on a selected setting, an information icon ( ) will appear next to the setting. Click the icon to 
view an explanation of the restriction.
1
Open the printer driver properties 
window from the print window of the 
software application.
(1) Select the printer driver of the machine.
(2) Click the [Preferences] button.
The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) 
may vary depending on the software application.
2
Click the [Help] button.
The Help window will open to let you view explanations of 
the settings on the tab.
To view Help for settings in a dialog box, click the 
underlined text at the top of the Help window.
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SAVING FREQUENTLY USED PRINT 
SETTINGS
Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used 
settings or complex color settings under an assigned name makes it easy to select those settings the next time you need 
to use them.
SAVING SETTINGS AT THE TIME OF PRINTING
Settings can be saved from any tab of the printer driver properties window. Settings configured on each tab are listed at 
the time of saving, allowing you to check the settings as you save them.
1
Open the printer driver properties 
window from the print window of the 
software application.
(1) Select the printer driver of the machine.
(2) Click the [Preferences] button.
The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) 
may vary depending on the software application.
2
Save the print settings.
(1) Configure print settings on each tab.
(2) Click the [Save] button.
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3
Check and save the settings.
(1) Check the displayed settings.
(2) Enter a name for the settings (maximum 
of 20 characters).
(3) Click the [OK] button.
4
Click the [OK] button.
5
Start printing.
 Up to 30 sets of user settings can be saved.
 The following items cannot be saved in user settings.
- A watermark that you created
- Paper insertion settings
-Overlay file
- [Tab Paper Print] settings on the [Special Modes] tab (PCL6 only)
- The login name, password, user name, and job name entered in the [Job Handling] tab
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