Sharp Mx 4100n Owners Manual

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BASIC SCANNING PROCEDURE
You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a 
TWAIN* compliant application to scan an image using your computer.
Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to 
adjust scan settings as you scan. By contrast, scanning at the machine is most useful for continuous scanning of 
multiple originals.
* An interface standard used for scanners and other image input devices. When the scanner driver is installed on your 
computer, you can use any TWAIN-compliant application to scan an image.
As an example, the procedure for scanning from the Sharpdesk application that accompanies the machine is 
explained below.
[At the machine]
SCANNING FROM A COMPUTER
(PC Scan Mode)
 Scanning in PC scan mode is only possible when the scanner driver has been installed from the Software CD-ROM 
using the integrated installer. For the procedures for installing the scanner driver and configuring settings, see the 
Software Setup Guide.

This function cannot be used when it has been disabled using Disable Scan Function in the system settings (administrator).
 The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN-compliant 
application. For more information, see the manual for the application or Help.
 When a large image is scanned at high resolution, the amount of data will be very large and scanning will take a long time. 
Be sure to select appropriate scan settings for the original (text, photo, etc.).
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
2
Touch the [PC Scan] tab to switch to PC 
Scan mode.
If the [PC Scan] tab does not appear, touch the   tab 
to move the screen.
When PC scan mode is selected, only the [Exit] key displayed in the touch panel can be used on the machine; no 
other keys can be used.
1 1
Exit
This machine is in the PC scan mode.
Do not remove the original.
Scanner IP address:250.160.102.106
USB Mem. ScanFaxInternet FaxPC ScanScan 
						

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3
Start the TWAIN-compliant application 
on your computer and select [Select 
Scanner] from the [File] menu.
4
Select the scanner driver of the 
machine.
(1) Select [SHARP MFP TWAIN K].
(2) Click the [Select] button.
5
Select [Acquire Image] from the [File] 
menu.
The scanner driver opens.
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6
Preview the image.
(1) Select the location where the original is 
placed.
Scanning Position menu:
 If the original is a one-sided original and is placed in the 
document feeder tray, select [SPF(Simplex)].
 If the original is a 2-sided original and is placed in the 
document feeder tray, select [SPF(Duplex - Book)] or 
[SPF(Duplex - Tablet)] depending on whether the 
original is a book-style or tablet-style original. In 
addition, select [Left edge is fed first] or [Top edge is 
fed first] depending on the orientation of the original.
(2) Select scan settings.
Scanning Mode menu:
Switch between the Preset screen and the Custom 
Settings screen. In the Preset screen, select Web 
Pages, Photo, FAX or OCR depending on the 
original type and your scanning purpose.
If you wish to change the initial settings of any of the four 
buttons or select the resolution or other advanced 
settings, change to the Custom Settings screen.
Image Area menu:
Select the scan area. If Auto is selected, the original size 
detected by the machine will be scanned. You can also 
set the scanning area in the preview window with your 
mouse.
(3) Click the [Preview] button.
The preview image will appear in the scanner driver.
If you are not satisfied with the preview image, repeat (2) 
and (3).
If the [Zoom Preview] checkbox is selected before the 
[Preview] button is clicked, the selected area will be 
enlarged in the preview window. If the checkmark is 
removed, the preview image will return to normal. Note 
that if SPF is selected in the Scanning Position menu, 
the [Zoom Preview] function cannot be used.
For further information on the scan settings, click the   button in the preview image screen of step 7 to 
open scanner driver Help.
 If the [Preview] button is clicked when scanning from the document feeder tray, only one original page will be 
scanned for the preview image. If you wish to include that original in the scan, return it to the document feeder tray.
(1)(3)(2) 
						

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7
Select scanning settings while viewing 
the image.
[Rotate] button:
Each time this button is clicked, the preview image rotates 90 
degrees. This lets you change the orientation of the image 
without picking up and placing the original again. The image file 
will be created using the orientation that appears in the preview 
window.
[Image Size] button:
Click this button to specify the scan area by entering numerical 
values. Pixels, mm, or inches can be selected for the units of 
the numerical values. If a scanning area has already been 
specified, the entered numbers will change the area relative to 
the top left corner of the specified area.
 button:
When a preview image is displayed and a scanning area is not 
specified, you can click the   button to automatically set the 
scanning area to the entire preview image.
For further information on the scan settings, click the   button to open scanner driver Help.
 If the originals are placed in the document feeder tray, only the top page will be previewed. The top page will be 
delivered to the original exit tray. Be sure to return the previewed page to the document feeder tray before 
previewing again or scanning.
8
Click the [Scan] button.
Scanning begins. The image appears in your application.
Assign a file name to the scanned image and save it as 
appropriate in the software application you are using. 
						

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Contents [At the machine]
9
Touch the [Exit] key in the touch panel.
10
Touch the [Yes] key.
Exit
This machine is in the PC scan mode.
Do not remove the original.
Scanner IP address:250.160.102.106
YesNo
PC
 scan in progress.
Finish PC scan mode? 
						

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This section explains metadata delivery, which can be used when the application integration module kit is installed.
METADATA DELIVERY (Data Entry)
When the application integration module kit is installed and an image file is generated for a scan send transmission, 
metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on 
pre-stored information and transmitted as a separate file. The metadata file is created in XML format. By linking the 
metadata with applications such as document management software, a workflow application, or an encryption server, a 
sophisticated document solution environment can be built.
Using the application integration module kit, information on a generated image file can be entered at the touch panel and 
transmitted along with the image as an XML file.
METADATA DELIVERY
Scan to
Desktop
Scan to E-mail
Scan to FTP
Scan to Network FolderClient PC that uses Network
Scanner Tool
Server
Fax server, document 
management software, 
workflow application, 
encryption server, etc. Metadata
(XML file)
Image file 
						

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PREPARATIONS FOR METADATA 
TRANSMISSION
SETTINGS REQUIRED IN THE WEB PAGES
All settings related to metadata are configured in the Web pages. (Administrator rights are required.)
To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu.
When configuring settings, be sure to enable metadata transmission.
Storing Metadata Sets
Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10 metadata 
items can be configured in a metadata set. A stored metadata set can be selected at the time of transmission.
METADATA TRANSMISSION FOR SCAN TO DESKTOP
When Network Scanner Tool is used in its factory default configuration, a file will be generated with a new file name on 
the computer. When Network Scanner Tool is used as a means of sending a metadata file to a third party software 
application, this setting must be disabled to allow cross referencing between the image file and XML file by means of the 
file name generated by the computer. (When setting the file name in [Send Settings], to ensure that a previously existing 
file on a computer is not overwritten by a transmitted file of the same name, be sure to configure the file name so that 
name duplication cannot occur; for example, by including a unique extension (the date, etc.) in the generated file name. 
If the file name setting is left blank, the machine will automatically generate a file name that is unique.)
Addresses specified in Address Type Allowing Metadata Entry when a metadata set is stored can be selected as 
transmission destinations at the time of transmission using one-touch keys, manual entry, and/or a global address book 
search. (Addresses for which metadata entry is not allowed cannot be specified as transmission destinations.)
 It is recommended that you use Network Scanner Tool to receive metadata. For more information, see the Network 
Scanner Tool Users Guide (PDF format) on the Sharpdesk/Network Scanner Utilities CD-ROM.
 For information on the license agreement and how to use the CD-ROM that accompanies the application integration 
module, see the separate Sharpdesk license kit manual.
Using third party software applications
Various types of third party software applications exist. Some applications can start automatically from Network Scanner 
Tool and some cannot. When the auto-run function of an application is enabled, Network Scanner Tool will start the 
application with the .exe command using the file name as a parameter. Normally an application is started twice, once for 
the image file and once for the XML file. For example, when Network Scanner Tool is set to start the application 
APP.EXE, the following commands are applied when the two files IMG.TIF and IMG.XML are received.
APP.EXE IMG.TIF
APP.EXE IMG.XML 
						

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TRANSMITTING METADATA
Follow the steps below to select a metadata set, enter each item, and perform metadata transmission.
1
Switch to data entry mode and display 
the metadata set screen.
(1) Touch the [Data Entry] tab.
(2) Touch the [Metadata Entry] key.
 If no metadata sets have been stored, the [Data Entry] tab cannot be selected. Store a metadata set in the Web 
pages and then perform the transmission procedure.
 If a specific metadata set has been specified as the default set, go to step 3.
2
Select a metadata set.
(1) Touch the key of the metadata set that you 
wish to use.
(2) Touch the [OK] key.
3
The keys of the items stored in the 
metadata set will appear. Touch the key 
of the item that you want to enter.
If you accidentally selected the wrong metadata set or wish to use a different metadata set when a default metadata 
set has been set, touch the [Metadata Set] key. Touch the [OK] key in the message screen that appears. You will 
return to the screen of step 1. Metadata items entered to that point will be canceled.
AutoAuto
Auto
File
Quick File
Send Settings
Address Entry
Address Book
Data EntryFaxInternet Fax
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
8½x11
Metadata Entry
Address Review
(1)
(2)
Preview
Metadata SetOKCancel
Metadata 1
Set Name:Metadata 1
Metadata 2
Metadata 3Metadata 4
Metadata 5Metadata 6
Metadata 7Metadata 8
Metadata 9Metadata 10
(2)(1)
Data Entry
Set Name:Metadata 1
OKCancelMetadata Set
12
User ID
From Name
Reply To
AccessPassword
BillCode1
DocumentPassword 
						

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4
Enter the selected metadata item.
(1) Touch the key of the value that you wish to 
enter.
 When the entry values of the metadata item are in the 
form of selections, the selections are shown as keys. 
When a value is editable, you can touch the [Direct 
Entry] key to manually enter the value.
 If the metadata item requires the entry of text, a text 
entry screen will appear. Enter the required information.
(2) Touch the [OK] key.
 To change the number of keys displayed in the screen, touch the number of displayed items selector key. Select 6, 
12, or 18 keys.
 For the procedure for entering text, see ENTERING TEXT (page 1-79) in 1. BEFORE USING THE MACHINE.
5
When you have finished entering all 
items, touch the [OK] key.
6
Select image settings and any other 
settings, and perform the scan send 
procedure.
 The procedures for selecting settings and performing 
transmission are the same as in the other modes.
 To make changes to entered values, touch the [Metadata 
Entry] key once again. The entry screen of the selected 
metadata set will appear.
 Transmission cannot be performed if the [Data Entry] tab is displayed and no metadata settings have been configured. To 
perform transmission without sending metadata, switch to a different mode by touching the tab of that mode and then 
perform transmission.
 Before configuring metadata settings, you can specify addresses in all modes to be used. After metadata settings have 
been configured, only addresses in modes that are allowed in the selected metadata set can be specified.
 When metadata settings have been configured or an address is specified in the [Data Entry] tab, it will not be possible to 
switch to another mode.
 Metadata delivery is possible using the document filing function. The [Data Entry] tab appears in the transmission settings 
screen of document filing mode to allow metadata delivery. In addition, metadata delivery using document filing can be 
performed in [Document Operations] in the Web pages.
Data Entry
User IDOKCancel
Direct Entry
12Value 1Value 2
Value 3Value 4
Value 5Value 6
Value 7Value 8
Value 9Value 10
Value 11Value 12
61812
(1)(2)
Value 1
xxxx xxxx
[email protected]
xxxxxx
xxxxxx
xxxx xxxx
Data Entry
Set Name:Metadata 1
OKCancelMetadata Set
12
User ID
From Name
Reply To
AccessPassword
BillCode1
DocumentPassword
Metadata Entry
AutoAuto
Auto
File
Quick File
Send Settings
Address Entry
Address Book
Data EntryFaxInternet Fax
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDFAddress Review
8½x11
Preview 
						

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METADATA FIELDS
The following three types of metadata are included in the XML file that is transmitted.
 Data automatically generated by the machine: These data are always included in the XML file and are automatically 
stored on your computer.
 Previously defined fields: These fields are automatically recognized by the machine and 
assigned to appropriate XML tags. These fields are selectable, and 
can only be included in the XML file if enabled in the Web pages.
 User defined  fields: Custom fields can be added to the XML file. These fields are selectable 
and can be defined in the Web pages.
If a defined metadata field is one of the following fields, a message will appear informing you that the field cannot be 
entered. Enter appropriate information in the related items of the send settings.
Name entered in 
metadata fieldDescriptionWhere entered
fromNameName of the user who sent the job. If the 
name is not entered as metadata, the sender 
name determined by the usual rules for 
determining the sender name will be applied 
as metadata.[Reply-To]
(Sender name of selected sender)
replyToE-mail address to which the transmission 
result will be sent.[Reply-To]
(E-mail address of selected sender)
documentSubjectJob name appearing in the e-mail Subject 
line, or job name on the fax cover sheet. 
When the user enters a [Subject] in the send 
settings screen in the touch panel, the 
entered value is applied as metadata.[Subject]
(Blank until a value is set in the send settings 
screen.)
fileNameEnter the file name of the image to be sent.[File Name]
(Only when the [Allow Custom Filenames] 
checkbox is selected   in the metadata 
settings screen in the Web pages.)
(Blank until a value is set in the send settings 
screen.)