Sharp Mx 4100n Owners Manual
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When scanning ends, check the number
of original sheets scanned and touch the
[OK] key.
Transmission will begin.
When Job Build mode is used, the confirmation message will
appear after the [Read-End] key is touched.
The message on the screen shows the number of sheets
scanned in (A), and the number of pages (sheet sides)
scanned in (B). For example, if both sides of one original
sheet are scanned, 1 will appear in (A) and 2 will appear
in (B).
If this step is not...](http://img.usermanuals.tech/thumb/68/104798/w64_mx-4100n-owners-manual-1525696621_d-446.png "Page 447
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When scanning ends, check the number
of original sheets scanned and touch the
[OK] key.
Transmission will begin.
When Job Build mode is used, the confirmation message will
appear after the [Read-End] key is touched.
The message on the screen shows the number of sheets
scanned in (A), and the number of pages (sheet sides)
scanned in (B). For example, if both sides of one original
sheet are scanned, 1 will appear in (A) and 2 will appear
in (B).
If this step is not...")
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STAMPING SCANNED ORIGINALS (Verif. Stamp)
This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all
originals were correctly scanned.
To use this function, the optional stamp unit must be installed.
1
Insert the originals face up in the
document feeder tray.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-16)
3
Select Verif. Stamp.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-69)
(2)...](http://img.usermanuals.tech/thumb/68/104798/w64_mx-4100n-owners-manual-1525696621_d-447.png "Page 448
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STAMPING SCANNED ORIGINALS (Verif. Stamp)
This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all
originals were correctly scanned.
To use this function, the optional stamp unit must be installed.
1
Insert the originals face up in the
document feeder tray.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-16)
3
Select Verif. Stamp.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-69)
(2)...")
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Press the [BLACK & WHITE START] key.
Scanning begins. A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
When two-sided originals are used, the front of each original is stamped twice.
If an error occurs during scanning, an original that was not scanned may be stamped.
When the O mark that is stamped on originals starts to become faint, replace the stamp cartridge. For the procedure for
replacing...](http://img.usermanuals.tech/thumb/68/104798/w64_mx-4100n-owners-manual-1525696621_d-448.png "Page 449
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Press the [BLACK & WHITE START] key.
Scanning begins. A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
When two-sided originals are used, the front of each original is stamped twice.
If an error occurs during scanning, an original that was not scanned may be stamped.
When the O mark that is stamped on originals starts to become faint, replace the stamp cartridge. For the procedure for
replacing...")
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Press the [BLACK & WHITE START] key.
Scanning begins.
If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have
been scanned and then touch the [Read-End] key.
A beep will sound to...](http://img.usermanuals.tech/thumb/68/104798/w64_mx-4100n-owners-manual-1525696621_d-450.png "Page 451
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Press the [BLACK & WHITE START] key.
Scanning begins.
If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have
been scanned and then touch the [Read-End] key.
A beep will sound to...")
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TEMPORARILY CHANGING THE SENDER
INFORMATION (Own Name Select)
You can select the sender information printed on a transmitted fax from a list of stored senders.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the keys to switch through the screens.
(3) Touch the [Own Name Select] key.
☞SPECIAL MODES (page 4-69)
2
Select the sender information.
(1) Touch the desired sender information key.
(2) Touch the [OK] key.
3
Touch the [OK] key.
System Settings...](http://img.usermanuals.tech/thumb/68/104798/w64_mx-4100n-owners-manual-1525696621_d-452.png "Page 453
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TEMPORARILY CHANGING THE SENDER
INFORMATION (Own Name Select)
You can select the sender information printed on a transmitted fax from a list of stored senders.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the keys to switch through the screens.
(3) Touch the [Own Name Select] key.
☞SPECIAL MODES (page 4-69)
2
Select the sender information.
(1) Touch the desired sender information key.
(2) Touch the [OK] key.
3
Touch the [OK] key.
System Settings...")
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CALLING A FAX MACHINE AND INITIATING
RECEPTION (Polling)
The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in
that machine.
Because the receiving machine initiates reception of a document, this is called Polling Reception.
Make sure that an original is not placed in the machine when using the polling reception function.
1
Select polling reception.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-69)...](http://img.usermanuals.tech/thumb/68/104798/w64_mx-4100n-owners-manual-1525696621_d-453.png "Page 454
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CALLING A FAX MACHINE AND INITIATING
RECEPTION (Polling)
The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in
that machine.
Because the receiving machine initiates reception of a document, this is called Polling Reception.
Make sure that an original is not placed in the machine when using the polling reception function.
1
Select polling reception.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-69)...")
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Press the [BLACK & WHITE START] key.
Your machine will call the other machine and initiate reception of the fax.
Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when
you are not present (Only one timer polling reception can be set.).
This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
The receiving machine bears the expense (phone charges) of...](http://img.usermanuals.tech/thumb/68/104798/w64_mx-4100n-owners-manual-1525696621_d-454.png "Page 455
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Press the [BLACK & WHITE START] key.
Your machine will call the other machine and initiate reception of the fax.
Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when
you are not present (Only one timer polling reception can be set.).
This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
The receiving machine bears the expense (phone charges) of...")
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INITIATING POLLING RECEPTION MANUALLY
Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax
information service.
Make sure that an original is not placed in the machine when using the polling reception function.
This function cannot be used to poll multiple machines (serial polling).
1
Enter the destination fax number.
(1) Touch the [Speaker] key.
You will hear the dial tone through the machines speaker.
(2) Touch the...](http://img.usermanuals.tech/thumb/68/104798/w64_mx-4100n-owners-manual-1525696621_d-455.png "Page 456
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INITIATING POLLING RECEPTION MANUALLY
Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax
information service.
Make sure that an original is not placed in the machine when using the polling reception function.
This function cannot be used to poll multiple machines (serial polling).
1
Enter the destination fax number.
(1) Touch the [Speaker] key.
You will hear the dial tone through the machines speaker.
(2) Touch the...")
4-96 FACSIMILE Contents 5 Press the [BLACK & WHITE START] key. Scanning begins. If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. For a broadcast transmission, changes to the transaction report print conditions apply to all destinations. To cancel the transaction report setting... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports. The factory default setting is . Single Sending: Print Out All Report/ /No Printed Report Broadcasting: /Print Out Error Report Only/No Printed Report Receiving: Print Out All Report/Print Out Error Report Only/ Confidential Reception (fax mode): /No Printed Report System Settings (Administrator): Original Print on Transaction Report This is used to have part of the transmitted original printed on the transaction report. Print Out Error Report Only Print Out All Report No Printed Report Print Out Notice Page
4-97 FACSIMILE Contents ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed (1) Date, time: The date and time of transmission. (2) Sender name: The sender name programmed in the machine. (3) Sender fax number: The sender fax number programmed in the machine. (4) Page numbers: Page number / total pages (the total page number is only printed when the fax is sent by memory transmission.) Information programmed in Own Number Sending Date, time: Adjust the setting in Clock Adjust in the system settings. Sender name, sender fax number: Program the sender name and fax number in Sender Data Registration in the system settings (administrator). If you intend to use own number sending, be sure to configure this information. Page numbers: Select whether or not to include page numbers in Printing Page Number at Receiver in the system settings (administrator). Page numbers appear in the format page number / total pages. Only the page number is printed when manual transmission or quick online transmission is used. System Settings (Administrator): Date/Own Number Print Position Setting This is used to set the position where the sender information is printed. The sender information can be printed outside the scanned original image or inside the scanned original image. APR/04/2010/Sat 3:00 PM AAAAA FAX No. 0123456789 P.001/001 (1) (2) (3) (4) Sender informationSender information OriginalsOriginals Outside scanned image (factory default setting) Inside scanned image The transmitted image length will be: length of sender information + length of original image. When the fax is printed by the receiving machine, it may be reduced or divided onto two pages.The sender information is printed inside the original image, and thus the transmitted image length is the length of the original. Note that the sender information will overlap part of the original image (the overlapped part of the original image will not appear).
4-98 FACSIMILE Contents TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Own Name Select] key. ☞SPECIAL MODES (page 4-69) 2 Select the sender information. (1) Touch the desired sender information key. (2) Touch the [OK] key. 3 Touch the [OK] key. System Settings (Administrator): Registration of Own Name Select This is used to store sender information for Own Name Select. Own Name SelectCancelOK 12 AAAAA CCCCC EEEEE GGGGG IIIII KKKKK BBBBB DDDDD FFFFF HHHHH JJJJJ LLLLL (1)(2) Transaction Report Own Name SelectMemory BoxPolling OKFax/Special Modes 22 Verif. Stamp
4-99 FACSIMILE Contents CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called Polling Reception. Make sure that an original is not placed in the machine when using the polling reception function. 1 Select polling reception. (1) Touch the [Special Modes] key. ☞SPECIAL MODES (page 4-69) (2) Touch the keys to switch through the screens. (3) Touch the [Polling] key so that it is highlighted. (4) Touch the [OK] key. 2 Enter the destination fax number. ☞ ENTERING DESTINATIONS (page 4-16) Multiple fax numbers can be entered. Polling will take place in the order that the numbers were entered. Polling multiple machines is called Serial Polling. Up to 500 fax numbers can be entered. In this procedure, one-touch keys that have a sub-address and passcode cannot be used. To enter multiple fax numbers, touch the [Next Address] key after entering a fax number and enter the next fax number. (1) Requests fax transmission. Transmission (2) The previously prepared document is transmitted. (3) The fax is received. Transaction Report Own Name SelectMemory Box Verif. Stamp Polling OKFax/Special Modes 22 (2)(4) (3)
4-100 FACSIMILE Contents 3 Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.). This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. The receiving machine bears the expense (phone charges) of the polling reception. To cancel polling reception... Touch the [Polling] key in the screen of step 1 so that it is not highlighted.
4-101 FACSIMILE Contents INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. Make sure that an original is not placed in the machine when using the polling reception function. This function cannot be used to poll multiple machines (serial polling). 1 Enter the destination fax number. (1) Touch the [Speaker] key. You will hear the dial tone through the machines speaker. (2) Touch the [Address Book] key in the base screen. (3) Touch the one-touch key of the desired destination. A group key cannot be used. In addition to specification by one-touch key, a destination can also be specified using a search number. You can also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more information, see ENTERING DESTINATIONS (page 4-16). After touching the [Speaker] key, you can touch the [Speaker Volume] key to adjust the volume of the speaker. The speaker volume changes each time the [Speaker Volume] key is touched. Adjust the volume to the desired level. 2 Receive the fax. (1) Touch the [Special Modes] key. ☞SPECIAL MODES (page 4-69) (2) Touch the keys to switch through the screens. (3) When you hear the fax tone, touch the [Polling] key. The fax is received. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. The receiving machine bears the expense (phone charges) of the polling reception. 12 III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB 10515 Sort Address Speaker Volume ToCc Telephone mode. Fax Manual Reception ResendSpeaker Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc. Condition Settings (3)(1) Transaction Report Own Name Select Verif. Stamp Memory BoxPolling OKFax/Special Modes 22 (2) (3)
4-102 FACSIMILE Contents SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called Polling Memory. Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. RESTRICTING POLLING ACCESS (Polling security) To only allow specified machines to poll your machine, you can restrict polling to machines whose programmed sender fax number matches a fax number stored in your machine as a polling passcode number. This is called Polling Security. To use this function, first store polling passcode numbers (the sender fax numbers programmed in the other machines) in the machines system settings, and then enable polling security. Up to 10 fax numbers can be stored as polling passcode numbers. System Settings (Administrator): Fax Polling Security This is used to enable polling security. This is used to store fax numbers as polling passcode numbers. (1) Requests fax transmission. (3) The fax is received. (2) The document in the memory box is transmitted. Polling memory box Transmission
4-103 FACSIMILE Contents SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). 1 Place the original. Place the original face up in the document f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞SPECIAL MODES (page 4-69) 3 Touch the [Data Store] key. 4 Touch the [Public Box] key. 5 Specify the number of polling times. (1) Touch the key for the desired number of times. Touch the [Once] key if you want the document cleared from memory after it is trans mitted. Touch the [Unlimited] key to allow polling an unlimited number of times. (2) Touch the [OK] key. Polling MemoryConfidential Reception Data CheckDelete DataData Store Memory Box Data Check Exit Memory Box - Data Store Public Box Back 12 Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Unlimited Once OKMemory Box - Data Store (1)(2)
4-104 FACSIMILE Contents 6 Select image settings and special modes. A program, timer setting, transaction report, polling, verif. stamp and document filing cannot be selected. To return to the screen of step 4, touch the [Memory Box List] key. 7 Press the [BLACK & WHITE START] key. Scanning begins. If you inserted the original pages in the document feeder tray, all pages are scanned. If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning... Press the [STOP] key ( ) while the original is being scanned. If another document remains in the memory box (Public Box), the newly scanned document is added to the previous document. In this case, the number of polling times will be the number set for the newly scanned document. Standard Auto ReceptionFax Memory:100% Scan:Send:Auto Auto Auto Memory Box - Data Store Memory Box List8½x11 Special Modes Resolution Exposure Original
4-105 FACSIMILE Contents CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machines public box for memory polling. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞SPECIAL MODES (page 4-69) 2 Touch the [Data Check] key. 3 Touch the [Public Box] key. When nothing is stored in the Public Box, the [Public Box] key will be grayed out. 4 Touch the [Image Check] key. The content of the document can be viewed in the image check screen. For information on the image check screen, see IMAGE CHECK SCREEN (page 4-63). To print the document, touch the [Print] key. Polling MemoryConfidential Reception Data CheckDelete DataData Store Memory Box Data Check Exit Memory Box - Data Check Pub lic Box Back 12 Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Image CheckPrintCancel Pre ss [I mage Check ] to check data . Pre ss [ Print ] to outp ut data .