Sharp Mx 4100n Owners Manual

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Contents
This section explains how to enter destination fax numbers.
Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using 
the address book or a search number.
ENTERING A FAX NUMBER WITH THE 
NUMERIC KEYS
Entering a pause between digits of the number
Enter a pause after the number used to dial out from a PBX (for example, after 0), or after the country code when 
dialing an international number.
ENTERING DESTINATIONS
Enter the destination fax number with 
the numeric keys.
Take care to enter the correct number.
If an incorrect number is entered...
Press the [CLEAR] key ( ) to clear the number and then enter the correct number.
Touch the [Pause] key.
A hyphen - is entered when the [Pause] key is touched once.
System Settings (Administrator): Pause Time Setting
This is used to set the length of pauses. The default setting is 2 seconds.
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
Pause1234567890-Next Address
8½x11
Preview 
						

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RETRIEVING A FAX NUMBER FROM THE 
ADDRESS BOOK
The address book screen shows stored destinations as one-touch keys.
A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called one-touch 
dialing. It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by 
simply touching the key. This is called group dialing. This dialing method is convenient when you wish to send a fax to 
(or poll) multiple fax destinations.
When destinations of other scan modes are stored in addition to fax destinations, an icon indicating the mode appears 
together with the name of the destination in each one-touch key.
IconMode
Fax
Scan to E-mail
Internet fax (Direct SMTP)
Scan to FTP
Scan to Network Folder
Scan to Desktop
Group key with multiple destinations
System Settings: Address Book (page 7-16)
This is used to store destinations (names and fax numbers) in the address book.
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CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Auto ReceptionFax Memory:100%Preview 
						

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RETRIEVING A STORED DESTINATION
A destination fax number is retrieved by simply touching the one-touch key of that destination.
1
Touch the [Address Book] key.
2
Select the destination.
(1) Touch the index tab where the destination 
is stored.
(2) Touch the one-touch key of the desired 
destination.
If you select an incorrect destination, touch the key again 
to cancel the selection.
 Frequently used destinations can be displayed in the [Freq.] index. Specify that a destination be displayed in the 
[Freq.] index when you store the destination.
To continue specifying other destinations...
Touch the [Next Address] key and repeat (1) and (2) of this step.
System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. 
Factory default setting: The [Next Address] key can be omitted.
System Settings (Administrator): Disable Switching of Display Order
This is used to disable switching of the order of display of the one-touch keys in the address book screen. The currently 
selected display order will be the order that is used after this setting is enabled.
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
8½x11
Preview
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PauseNext AddressCCC CCC
0123456789
Cc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
(2)
(1) 
						

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CHECKING AND DELETING ENTERED DESTINATIONS
When multiple destinations have been entered, you can display and check the destinations. You can also delete a 
destination (cancel selection of the destination).
1
Touch the [Address Review] key.
2
Check the destinations and then touch 
the [OK] key.
To delete a destination...
Touch the one-touch key of the destination that you wish to delete. A message will appear to confirm the deletion. 
Touch the [Yes] key. Touch the [Detail] key to check the specified destination type and name.
12CCC CCC
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GGG GGG
EEE EEE
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
   To
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CCC CCC
LLL LLL
NNN NNN
PPP PPP
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Address ReviewOK
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Deselect the address?
BBB BBB
NoDetailYes 
						

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USING A SEARCH NUMBER TO RETRIEVE 
A DESTINATION
A destination stored in the address book can be retrieved using the   key. This can be done in the base screen of any 
of the modes or in the address book screen.
1
Touch the   key.
2
Enter the 3-digit search number of the 
address with the numeric keys.
When the 3-digit search number is entered, the stored address 
is retrieved and specified as a destination.
 The search number is programmed when the destination is stored in the address book.
 If you do not know the search number, print the one-touch address list using Sending Address List in the system 
settings.
 When entering search numbers such as 001 and 011, 0 can be omitted. For example, to enter 001, enter 1 
and touch the   key or the [Next Address] key.
If an incorrect search number is entered...
Press the [CLEAR] key ( ) to clear the number and enter the correct number.
AutoAuto
Auto
USB Mem. ScanFaxInternet FaxPC Scan
Scan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
8½x11
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview 
						

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RETRIEVING A DESTINATION FROM A 
GLOBAL ADDRESS BOOK
If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book.
1
Open the global address search screen.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the [Global Address Search] key.
2
Search for the destination.
If only one LDAP server has been stored, (1) and (2) are not 
necessary. Go directly to (3). If an authentication screen for the 
LDAP server appears, enter your user name and password.
(1) Touch the key of the LDAP server that you 
wish to use.
If an authentication screen for the LDAP server appears, 
enter your user name and password.
(2) Touch the [OK] key.
(3) Search for the destination in the search 
screen.
Enter search characters for the destination and touch the 
[Search] key. The search results will appear after a brief 
interval.
For the procedure for entering text, see ENTERING 
TEXT (page 1-79) in 1. BEFORE USING THE 
MACHINE.
How to search
Enter a maximum of 64 characters for the search characters. The system will look for names starting with the entered 
letters.
An asterisk   can be used as follows:
XXX : Names beginning with XXX.
XXX: Names that end with XXX.
XXX : Names that include XXX.
AA XX: Names that start with AA and end with XX.
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GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
(2)
Server 2
Server 1
Server 3
Server 4
Server 5
Server 6
Server 7
CancelServer ChangeOK
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Contents Storing a destination from a global address book in the machines 
address book
A destination from a global address book can be stored in the machines address book as a one-touch key.
Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display 
information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the 
item to be used (the [Fax] key in this case). The following screen will appear.
The information stored in the global address book is automatically entered. (The settings can be changed if needed. For 
detailed information on each item, see Address Control (page 7-16) in 7. SYSTEM SETTINGS.) However, configure 
the items below manually. To complete the storing procedure, touch the [Exit] key.
 [Initial] key: Touch this key to enter the initials that determine where the destination will appear in the alphabetical 
index and the order of one-touch key display. Enter up to 10 characters for the initials.
 [Index] key: Touch this key to select the custom index in which the address will appear. You can also select whether 
or not the destination will be included on the [Freq.] tab of the address book.
 [Mode] key: Touch this key to configure the Transmission Speed and International Correspondence Mode 
settings. These settings have already been configured, however, if the destination is an international 
destination, or if you find that communication errors frequently occur when communicating with that 
destination, you can try changing the settings.
3
Select the destination.
(1) Touch the key of the desired destination.
If no names are found that match the search letters, a 
message will appear. Touch the [OK] key to close the 
message and touch the [Search Again] key to search 
again.
(2) Touch the [To] key.
This enters the selected destination.
If you wish to select another destination, repeat steps (1) 
and (2) above.
 If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. A 
maximum of 300 search results are displayed. If the desired destination was not found, touch the [Search Again] 
key to add more search letters.
To check the information stored in a destination...
Touch the key of the destination and then touch the [Detail] key. The information stored for the selected destination 
will appear. Check the information and then touch the [OK] key to return to the search results screen.
If a screen for selecting the item to be used appears...
If the selected destination includes an E-mail address or other address in addition to the fax number or telephone 
number, you will need to select which item you wish to use. Touch the [Fax] key to retrieve the fax number.
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XXX AAA0123456789
0612345678
0601234567
0687654321
0676543210
XXX
XXX BBB9876543210
XXX CCC
XXX EEE
XXX FFF
XXX DDD
ToCc
Detail
Search Again
Address Book
Address Review
Condition
Settings
(1)(2)
Search Number
Name
InitialIndex
Fax No.
001
AAA AAA
0123456789
AAA AAA
AUser 1
Key Name
33.6 kbps/NoneMode
Direct Address / IndividualExit
E-mailInternet FaxFax 
						

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USING THE RESEND FUNCTION
The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these 
can be selected to resend to that destination.
1
Touch the [Resend] key.
2
Touch the key of the fax destination that 
you wish to redial.
The last 8 transmission destinations appear.
 If numeric keys were pressed during the previous transmission, the [Resend] key may not dial the correct number.
 The fax addresses below are not stored as addresses for which resend is possible.
- A one-touch key in which multiple destinations are stored (group key).
- Broadcast destinations
- Destinations transmitted to using a program
System Settings (Administrator): Disable [Resend] on Fax/Image Send Mode
This prohibits use of the resend function. When this setting is enabled, the [Resend] key cannot be used in the base screen 
of image send mode.
AutoAuto
Auto
USB Mem. ScanFaxInternet FaxPC Scan
Scan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
SpeakerReady to send.Resend
8½x11
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview
CancelResend
EEE
 EEE
AAA AAANo.01
No.03
No.05
No.07
CCC CCC
GGG GGG
FFF FFF
BBB BBB
DDD DDD
HHH HHH
No.02
No.04
No.06
No.08 
						

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CHAIN DIALING
Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed 
as a single number.
Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are 
stored separately in one-touch keys.
Example: Using chain dialing to dial an international number
System Settings (Administrator): Pause Time Setting
This is used to set the length of pauses. The default setting is 2 seconds.
XXX 010
00 XX XXXX
XXX
010
Number to access 
international telephone 
serviceCountry 
codeArea codeNumber of other 
party
Using a one-touch 
key Using the 
numeric keys
CCC CCCPause
Number to be dialed
Entry 
						

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This section explains the basic procedures for sending a fax.
TRANSMISSION METHODS
The methods that can be used to send a fax from the machine are explained below. Select the method that best suits 
your needs.
To fax a large number of sheet originals, use the automatic document feeder.
The originals will be scanned into memory and then transmitted (memory transmission).
When memory transmission is selected and multiple originals are placed in the automatic document feeder (and the line 
is free), transmission will begin as soon as the first page is scanned and will take place while the remaining pages are 
being scanned (Quick Online transmission).
If transmission cannot begin immediately because the line is in use, all pages will be scanned into memory and the 
transmission will be reserved.
☞USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION (page 4-31)
When a fax transmission or reception is already in progress, the following procedure can be performed to reserve a 
transmission job. To check reserved transmission jobs, display the job status screen.
☞CHECKING THE STATUS OF FAX JOBS (page 4-125)
BASIC TRANSMISSION METHODS
 If memory becomes full while the first original page is being scanned, transmission will stop.
 In the following situations, the transmission will be automatically reserved (memory transmission)
- When the line is busy or a communication error occurs and  automatic resending is enabled.
☞WHEN THE LINE IS BUSY (page 4-29), WHEN A COMMUNICATION ERROR OCCURS (page 4-29)
- The machine is already using the line to send or receive a fax.
- Another fax transmission was reserved ahead of your fax.
- One of the following functions is being used for transmission.
Broadcast transmission, F-code transmission, timer transmission, Dual Page Scan, 2in1, Card Shot, Job Build, Original 
Count
- The document glass is being used (except when the speaker is being used to dial).
 Up to 94 transmission jobs can be reserved.
 When the transmission is finished, the scanned original pages are cleared from memory. However, when the document 
filing function is used, the transmitted fax is stored.
System Settings (Administrator): Quick On Line Sending
This is used to disable Quick Online transmission. In this case, fax transmissions will be sent by memory transmission 
(reserved and then transmitted).
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