Sharp Mx 4100n Owners Manual

							
8
This section explains how to install the software and configure settings so that the printer and scanner function of the 
machine can be used with a Windows computer.
OPENING THE SOFTWARE SELECTION 
SCREEN (FOR ALL SOFTWARE)
1Insert the Software CD-ROM into your 
computers CD-ROM drive.
• If you are installing the printer driver or printer status 
monitor, insert the So ftware CD-ROM that shows 
Disc 1 on the front of the CD-ROM.
 If you are installing the PC-Fax driver or scanner  driver, insert the Software CD-ROM that shows 
Disc 2 on the front of the CD-ROM.
2Click the [Start] button ( ), click 
[Computer], and then  double-click the 
[CD-ROM] icon ( ).
 In Windows XP/Server 2003,  click the [start] button, 
click [My Computer], and then double-click the 
[CD-ROM] icon.
 In Windows 2000, double-click [My Computer] and  then double-click the [CD-ROM] icon.
3Double-click the  [Setup] icon ( ).
4The SOFTWARE LICENSE window will 
appear. Make sure that you understand 
the contents of the license agreement 
and then click the [Yes] button.
5Read the message in  the Welcome 
window and then cl ick the [Next] 
button.
6The software selec tion screen appears.
Before installing the softwa re, be sure to click the 
[Display Readme] button and view the detailed 
information on the software.
* The above screen appears when using the Disc 1 CD-ROM.
For the steps that follow, see the appropriate page below 
for the software that you are installing.
2
SETUP IN A WINDOWS 
ENVIRONMENT
For users of Windows 98/Me/NT 4.0
The CD-ROM does not include soft ware for Windows 98/Me/NT 4.0.
Contact your dealer or nearest authorized service repres entative if you want software for Windows 98/Me/NT 4.0.
In Windows Vista/Server 2008, if a message screen 
appears asking you for confirmation, click [Allow].
You can show the SOFTWARE LICENSE in a 
different language by selecting the desired language 
from the language menu. To install the software in the 
selected language, continue the installation with that 
language selected.
INSTALLING THE PRINTER  DRIVER / PC-FAX DRIVER

WHEN THE MACHINE IS CONNECTED TO A NETWORK
- Standard installation: page 9
- Installation by specifying the machines address: 
page 12
- Printing using the IPP  function and the SSL 
function: page 14
 WHEN THE MACHINE WILL BE CONNECTED WITH A 
USB CABLE: page 16

USING THE MACHINE AS A SHARED PRINTER: page 20
INSTALLING THE PRINTER STATUS MONITOR: page 25
INSTALLING THE SCANNER DRIVER: page 26
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							9
INSTALLING THE PRINTER DRIVER / 
PC-FAX DRIVER
To install the printer driver or the PC-Fax driver, follow the appropriate procedure in this section depending on whether 
the machine is connected to a network or connected by USB cable.
☞WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 16)
WHEN THE MACHINE IS CONNECTED TO A NETWORK
This section explains how to install the printer driver and the PC-Fax driver when the machine is connected to a 
Windows network (TCP/IP network).
Supported operating systems: Windows 98/Me/NT 4.0
*/2000*/XP*/Server 2003*/Vista*/Server 2008*
* Administrators rights are required to install the software.
XStandard installation
When the software selection screen appears in step 6 of OPENING THE SOFTWARE SELECTION SCREEN (FOR 
ALL SOFTWARE) (page 8), perform the steps below.
1Click the [Printer Driver] button.
To install the PC-Fax driver, click the [PC-Fax Driver] 
button on the Disc 2 CD-ROM.
* The above screen appears when using the 
Disc 1 CD-ROM.
 The PS3 expansion kit is required to use the PS printer driver or the PPD driver.
 To install the PPD driver when Windows 98/Me/NT 4.0 is used, see USING THE STANDARD WINDOWS PS PRINTER 
DRIVER (Windows 98/Me/NT 4.0) (page 21) and install the driver using the Add Printer Wizard.
 To use the machine as a network printer in Windows NT 4.0, TCP/IP Protocol must be installed on your computer. If this 
is not installed, see Windows NT 4.0 Help to install TCP/IP Protocol.
To print to the machine over the Internet using the IPP function when the machine is installed in a remote 
location, or to print using the SSL (encrypted communication) function, see Printing using the IPP function and 
the SSL function (page 14) and install the printer driver or the PC-Fax driver.
 The installation procedure in this section is for both the printer driver and the PC-Fax driver, although the explanations are 
centered on the printer driver.
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							10
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
2Click the [Standard installation] button.
3Printers connected to the network are 
detected. Select the machine and click 
the [Next] button.
4A confirmation window appears. Check 
the contents and then click the [Next] 
button.
5When the printer driver selection 
window appears, select the printer 
driver to be installed and click the 
[Next] button.
Click the checkbox of the printer driver to be installed so 
that a checkmark ( ) appears.
When [Custom installation] is selected, you can change 
any of the items below. When [Standard installation] is 
selected, the installation will take place as indicated below.
 Machine connection method: LPR Direct Print (Auto 
Search)

Set as default printer: Yes (excluding the PC-Fax driver)
 Printer driver name: Cannot be changed
 PCL printer display fonts: Installed
If you selected [Custom installation], select [LPR 
Direct Print (Auto Search)] and click the [Next] button.
If you selected other than [LPR Direct Print (Auto 
Search)], see the following pages:
 LPR Direct Print (Specify Address): page 12 
  Shared printer: page 20
 Connected to this computer: page 16
 If the machine is not found, make sure that the 
machine is powered on and that the machine is 
connected to the network, and then click the 
[Re-search] button.
 You can also click the [Specify condition] button and 
search for the machine by entering the machines 
name (host name) or IP address.
☞Checking the IP address of the machine (page 7)
 When the PC-Fax driver is being installed, this 
screen does not appear. Go to the next step.
 The PS3 expansion kit is required to use the PS 
printer driver or the PPD driver.
 The [PPD] checkbox only appears if you are using 
Windows 2000/XP/Server 2003/Vista/Server 2008.
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							11
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
6When you are asked whether or not you 
want the printer to be your default 
printer, make a selection and click the 
[Next] button.
If you are installing multiple drivers, select the printer 
driver to be used as the default printer.
If you do not wish to set one of the printer drivers as the 
default printer, select [No].
7Follow the on-screen instructions.
Read the message in the window that appears and click 
the [Next] button.
Installation begins.
8When the installation completed screen 
appears, click the [OK] button.
9Click the [Close] button in the window 
of step 1.
This completes the installation.
 After installation, see CONFIGURING THE PRINTER 
DRIVER FOR THE OPTIONS INSTALLED ON THE 
MACHINE (page 22) to configure the printer driver 
settings.
 If you installed the PS printer driver or the PPD driver, 
the PS display fonts can be installed from the 
PRINTER UTILITIES CD-ROM that accompanies 
the PS3 expansion kit. See INSTALLING THE PS 
DISPLAY FONTS (page 28).
 If you are using the machine as a shared printer, see 
USING THE MACHINE AS A SHARED PRINTER 
(page 20) to install the printer driver on each of the 
client computers.
If you clicked the [Custom installation] button in step 2, 
the following windows will appear.
Printer name window
If you wish to change the printer name, enter the 
desired name and click the [Next] button.
Window confirming installation of the display 
fonts
To install the display fonts for the PCL printer driver, 
select [Yes] and click the [Next] button.
 When the PC-Fax driver is being installed, this 
screen does not appear. Go to the next step.
 If you are not installing the PCL printer driver (you 
are installing the PS printer driver or the PPD 
driver), select [No] and click the [Next] button.
If you are using Windows Vista/Server 2008
If a security warning window appears, be sure to click 
[Install this driver software anyway].
If you are using Windows 2000/XP/Server 2003
If a warning message regarding the Windows logo 
test or digital signature appears, be sure to click the 
[Continue Anyway] or [Yes] button.
After the installation, a message prompting you to 
restart your computer may appear. If this message 
appears, click the [Yes] button to restart your 
computer.
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							12
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
XInstallation by specifying the machines address
When the machine cannot be found because it is not powered on or otherwise, installation is possible by entering the 
name (host name) or IP address of the machine.
When the software selection screen appears in step 6 of OPENING THE SOFTWARE SELECTION SCREEN (FOR 
ALL SOFTWARE) (page 8), perform the steps below.
1Click the [Printer Driver] button.
To install the PC-Fax driver, click the [PC-Fax Driver] 
button on the Disc 2 CD-ROM.
* The above screen appears when using the 
Disc 1 CD-ROM.
2Click the [Custom installation] button.
3When you are asked how the printer is 
connected, select [LPR Direct Print 
(Specify Address)] and click the [Next] 
button.
4Enter the name (host name) or IP 
address of the machine and click the 
[Next] button.
☞Checking the IP address of the machine 
(page 7)
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							13
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
5When the model selection window 
appears, select the model name of your 
machine and click the [Next] button.
6When the printer driver selection 
window appears, select the printer 
driver to be installed and click the 
[Next] button.
Click the checkbox of the printer driver to be installed so 
that a checkmark ( ) appears.
7Select whether or not you wish the 
printer to be your default printer and 
click the [Next] button.
If you are installing multiple drivers, select the printer 
driver to be used as the default printer.
If you do not wish to set one of the printer drivers as the 
default printer, select [No].
8When the printer name window 
appears, click the [Next] button.
If you wish to change the printer name, enter the desired 
name.
9When you are asked if you wish to 
install the display fonts, select an 
answer and click the [Next] button.
 When the PC-Fax driver is being installed, this screen 
does not appear. Go to the next step.
 If you are not installing the PCL printer driver (you are 
installing the PS printer driver or the PPD driver), 
select [No] and click the [Next] button.
10Follow the on-screen instructions.
Read the message in the window that appears and click 
the [Next] button.
Installation begins.
11When the installation completed screen 
appears, click the [OK] button.
12Click the [Close] button in the window 
of step 1.
This completes the installation.
 After installation, see CONFIGURING THE PRINTER 
DRIVER FOR THE OPTIONS INSTALLED ON THE 
MACHINE (page 22) to configure the printer driver 
settings.
 If you installed the PS printer driver or the PPD driver, 
the PS display fonts can be installed from the 
PRINTER UTILITIES CD-ROM that accompanies 
the PS3 expansion kit. See INSTALLING THE PS 
DISPLAY FONTS (page 28).
 When the PC-Fax driver is being installed, this 
screen does not appear. Go to the next step.
 The PS3 expansion kit is required to use the PS 
printer driver or the PPD driver.
 The [PPD] checkbox only appears if you are using 
Windows 2000/XP/Server 2003/Vista/Server 2008.
If you are using Windows Vista/Server 2008
If a security warning window appears, be sure to click 
[Install this driver software anyway].
If you are using Windows 2000/XP/Server 2003
If a warning message regarding the Windows logo 
test or digital signature appears, be sure to click the 
[Continue Anyway] or [Yes] button.
After the installation, a message prompting you to 
restart your computer may appear. If this message 
appears, click the [Yes] button to restart your 
computer.
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							14
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
XPrinting using the IPP function and the SSL function
The IPP function can be used to print to the machine over a network using HTTP protocol.
When the machine is in a remote location, this function can be used in place of the fax function to print a higher quality 
image than a fax. The IPP function can also be used in combination with the SSL (encrypted communication) function to 
encrypt the print data. This enables secure printing with no concern that the data will be leaked to others.
When the software selection screen appears in step 6 of OPENING THE SOFTWARE SELECTION SCREEN (FOR 
ALL SOFTWARE) (page 8), perform the steps below.
1Click the [Printer Driver] button.
To install the PC-Fax driver, click the [PC-Fax Driver] 
button on the Disc 2 CD-ROM.
* The above screen appears when using the 
Disc 1 CD-ROM.
2Click the [Custom installation] button.
3When you are asked how the printer is 
connected, select [IPP] and click the 
[Next] button.
4If a proxy server is used, specify the 
proxy server and click the [Next] 
button.
To specify a proxy server, select [Print via the proxy 
server] and then enter the [Address] and [Port number].
To use the SSL function, configure the SSL Settings in the system settings (administrator) of the machine. To configure the 
settings, see 7. SYSTEM SETTINGS in the Operation Guide.
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							15
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
5Enter the machines URL and click the 
[Next] button.
Enter the URL in the following format:
Normal format:
http://:631*1/ipp
*1 Normally 631 should be entered for the port number. 
If the IPP port number has been changed on the 
machine, enter the new port number.
When SSL is used:
https://< the machines domain name or IP address>:/ipp
*2 Normally the port number and the colon : 
immediately preceding the port number can be 
omitted. If the IPP port number for SSL has been 
changed on the machine, enter the new port number.
6Perform steps 5 through 12 on page 13 
to continue the installation.
This completes the installation.
 After installation, see CONFIGURING THE PRINTER 
DRIVER FOR THE OPTIONS INSTALLED ON THE 
MACHINE (page 22) to configure the printer driver 
settings.
 If you installed the PS printer driver or the PPD driver, 
the PS display fonts can be installed from the 
PRINTER UTILITIES CD-ROM that accompanies 
the PS3 expansion kit. See INSTALLING THE PS 
DISPLAY FONTS (page 28).
If your computer and the machine are connected to 
the same local area network, you can click the 
[Search] button to search for the machine. The 
machines URL will appear. Select the URL and click 
the [OK] button. You will return to the above screen 
and the machines URL will be automatically entered.
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							16
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
WHEN THE MACHINE WILL BE CONNECTED WITH A 
USB CABLE
Supported operating systems: Windows 98/Me/2000*/XP*/Server 2003*/Vista*/Server 2008*
* Administrators rights are required to install the software.
When the software selection screen appears in step 6 of OPENING THE SOFTWARE SELECTION SCREEN (FOR 
ALL SOFTWARE) (page 8), perform the steps below.
1Click the [Printer Driver] button.
2Click the [Custom installation] button.
3When you are asked how the printer is 
connected, select [Connected to this 
computer] and click the [Next] button.
4When you are asked if you wish to 
install the display fonts, select an 
answer and click the [Next] button.
5Follow the on-screen instructions.
Read the message in the window that appears and click 
the [Next] button.
When the installation completed screen appears, click 
the [OK] button.
Make sure that a USB cable is not connected to your computer and the machine.
If a cable is connected, a Plug and Play window will appear. If this happens, click the [Cancel] button to close the window 
and disconnect the cable.
 The PS3 expansion kit is required to use the PS printer driver or the PPD driver.
 To install the PPD driver when Windows 98/Me is used, see USING THE STANDARD WINDOWS PS PRINTER DRIVER 
(Windows 98/Me/NT 4.0) (page 21) and install the driver using the Add Printer Wizard.
 To use the port created when the printer driver is installed for fax data transfer, install the printer driver first and then install 
the PC-Fax driver.
If you are using Windows Vista/Server 2008
If a security warning window appears, be sure to click 
[Install this driver software anyway].
If you are using Windows 2000/XP/Server 2003
If a warning message regarding the Windows logo 
test or digital signature appears, be sure to click the 
[Continue Anyway] or [Yes] button.
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							17
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
6Click the [Close] button in the window 
of step 1.
When a message appears prompting you to connect the 
machine to your computer, click the [OK] button.
7Connect the machine to your computer 
with a USB cable.
(1) Make sure that the machine is powered 
on.
(2) Connect the cable to the USB 
connector (B type) on the machine.
The USB interface on the machine complies with 
the USB 2.0 (Hi-Speed) standard. Please purchase 
a shielded USB cable.
(3) Connect the other end of the cable to 
the USB connector (A type) on your 
computer.
The machine is found and a Plug and Play window 
appears.
8Installation of the PCL6 printer driver 
begins.
When the Found New Hardware Wizard appears, 
select [Install the software automatically 
(Recommended)], click the [Next] button, and follow the 
on-screen instructions.
This completes the installation.
 After installing the printer driver, see CONFIGURING 
THE PRINTER DRIVER FOR THE OPTIONS 
INSTALLED ON THE MACHINE (page 22) to 
configure the printer driver settings.
 If you are using the machine as a shared printer, see 
USING THE MACHINE AS A SHARED PRINTER 
(page 20) to install the printer driver on each of the 
client computers.
After the installation, a message prompting you to 
restart your computer may appear. If this message 
appears, click the [Yes] button to restart your 
computer.
If you are using Windows Vista/Server 2008
If a security warning window appears, be sure to click 
[Install this driver software anyway].
If you are using Windows 2000/XP/Server 2003
If a warning message regarding the Windows logo 
test or digital signature appears, be sure to click the 
[Continue Anyway] or [Yes] button.
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