Sharp Mx 4100n Owners Manual

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USING THE DOCUMENT GLASS TO SEND A FAX IN 
DIRECT TRANSMISSION MODE
When sending a fax from the document glass in direct transmission mode, only one page can be transmitted.
1
Open the automatic document feeder, 
place the original face down on the 
document glass, and then gently close 
the automatic document feeder.
 Align the corner of the original with the tip of the arrow mark 
 on the document glass scale.
 Place the original in the appropriate position for its size as 
shown above.
Do not place any objects under the original size detector. Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and prevent correct detection of the document size.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
(3) Touch the [Condition Settings] key.
 Only one destination can be entered. A one-touch key in which multiple destinations are stored (group key) cannot 
be used.
 In addition to specification by one-touch key, a destination can also be specified using a search number. You can 
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-16).
Original size 
detector
8-1/2 x 11R (A4R)B5R
8-1/2 x 14 (B4)
11 x 17 (A3)
8-1/2 x 11 (A4)
5-1/2 x 8-1/2
(A5)
B5
 mark
Document glass scale Document glass scale
 mark
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III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
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3
Touch the [Direct TX] key.
4
Press the [BLACK & WHITE START] key.
Transmission begins.
To cancel transmission...
While Dialing. Press [ ] to cancel appears in the display, press the [STOP] key ( ).
 The following functions cannot be used with direct transmission:
Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, Original Count, File, Quick File, Memory Box, 
2-Sided Original Scanning, Global Address Search
 Resending will not take place when a direct transmission is not successful due to a communication error or other reason.
 If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will 
wait until the previous transmission is finished. When the previous transmission is completed, the direct transmission will 
begin. While the direct transmission is waiting, the [JOB STATUS] key can be pressed to display the job status screen. No 
other operations are possible.
☞CHECKING THE STATUS OF FAX JOBS (page 4-125)
Auto
Auto
Auto
USB Mem. ScanFaxInternet FaxPC Scan
Scan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
8½x11
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
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TRANSMISSION USING THE SPEAKER
When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. If a person 
answers, you will be able to hear his or he r voice, but you will not be able to speak.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
When the document glass is used, only one page can be 
transmitted.
2
Enter the destination fax number.
(1) Touch the [Speaker] key.
You will hear the dial tone through the machines speaker.
(2) Touch the [Address Book] key in the base 
screen.
(3) Touch the one-touch key of the desired  destination.
A group key cannot be used.
• In addition to specification by one-t ouch key, a destination can also be sp ecified using a search number. You can 
also directly enter a fax number with the numeric keys or  look up a destination in a global address book. For more 
information, see  ENTERING DESTINATIONS  (page 4-16).
 After touching the [Speaker] key, you can touch the [Speaker  Volume] key to adjust the volume of the speaker. The 
speaker volume changes each time the [Speaker Volume] ke y is touched. Adjust the volume to the desired level.
3
Wait until the connection is made and then press the [BLACK & WHITE START] 
key.
Transmission begins.
To cancel transmission...
Touch the [Speaker] key before the [BLACK & WHITE STAR T] key is pressed. The line will be disconnected and 
transmission will stop.
 When the speaker is used, transmission takes pl ace without scanning the original into memory.
 A destination that includes an F-code  (sub-address and passcode) cannot be used.
 A one-touch key that has multiple destinations  or has a non-fax destination cannot be used.
System Settings (Administrator): Speaker Settings
The default volume level of the speaker  can be changed in the Speaker Settings.
1 1
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AAA AAA
JJJ JJJ
HHH HHH
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10515
Speaker Volume
ToCc
Telephone mode.
Fax Manual 
Reception
ResendSpeaker
ConditionSettings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
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SENDING THE SAME FAX TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)
This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to 
branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation.
It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys. Group 
dialing allows you to retrieve multiple fax numbers stored in a one-touch key by simply pressing the one-touch key. To 
store group keys, see Address Control (page 7-16) in 7. SYSTEM SETTINGS.
When a group key is used to dial, the number of fax numbers that are dialed is the number of destinations that are 
stored in the group key. When a group key that has 10 destinations is used, 10 fax numbers are dialed.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
OriginalsTransmission
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2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
(3) Repeat step (2) until all destinations are 
selected.
 In addition to specification by one-touch key, a destination can also be specified using a search number. You can 
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-16).
 It is convenient to use a group key to enter the destinations.
 After entering a destination with the numeric keys, if you wish to enter another destination with the numeric keys, 
touch the [Next Address] key before entering the next destination. The [Next Address] key can be omitted before or 
after a destination entered using a one-touch key. However, if Must Input Next Address Key at Broadcast Setting 
is enabled in the system settings (administrator), the [Next Address] key must be touched before entering the next 
destination.
System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting is used to prohibit omission of the [Next Address] key when entering destinations for broadcast 
transmissions.
3
Touch the [Address Review] key.
PauseNext AddressCCC CCC
0123456789
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10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
(2)
Fax number entered 
with the numeric keysFax number 
entered with the 
numeric keysDestination entered with 
a one-touch key[Next Address] 
key[Next Address] 
key
Cannot be omittedCan be omitted*
* Cannot be omitted if Must Input Next 
Address Key at Broadcast Setting is enabled 
in the system settings (administrator).
12CCC CCC
10515ToCc
III III
GGG GGG
EEE EEE
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview 
						

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4
Check the destinations and then touch 
the [OK] key.
To cancel a specified destination...
Touch the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the 
[Yes] key.
☞CHECKING AND DELETING ENTERED DESTINATIONS (page 4-19)
5
Press the [BLACK & WHITE START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have 
been scanned and then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ).
 A broadcast transmission takes place by memory transmission only.
 A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other 
desired time. A broadcast transmission can also be used in combination with other convenient functions.
 The broadcast transmission can include Scan to E-mail and Internet fax destinations. In this case, the image sent to the 
Scan to E-mail and Internet fax destinations will be black and white.
   To
12
CCC CCC
LLL LLL
NNN NNN
PPP PPP
RRR RRR
TTT TTT
KKK KKK
MMM MMM
OOO OOO
QQQ QQQ
SSS SSS
UUU UUU
 Cc
Address ReviewOK
001
003
005
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009
011
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Contents Resending to unsuccessful broadcast transmission destinations
The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the 
destinations failed, resend the fax to those destinations.
1
Press the [JOB STATUS] key.
2
Touch the [Complete] key.
If the job status screen of fax mode does not appear, touch the 
[Fax Job] tab.
If the broadcast transmission included destinations of different modes, the same broadcast transmission key will 
appear in each of those modes.
3
Display details on the broadcast 
transmission.
(1) Touch the key of the completed broadcast 
transmission.
(2) Touch the [Detail] key.
Broadcastxxxx will appear as the destination of the broadcast job key. The job control number that appeared in the 
touch panel when scanning ended appears in xxxx.
JOB STATUS
Fax JobScan toPrint JobInternet Fax
AddressBroadcast00011
2
3
4
5
10:0004/01020/003Connecting
04/01000/004Waiting
Broadcast
BBB BBB
AAA AAA
012345678910:05
04/01000/004Waiting10:22
04/01000/010Waiting10:30
04/01000/010Waiting10:33
Set TimePagesStatus
11
Job Queue
Complete
Detail
Priority
Stop/Delete
Fax JobScan toPrint Job
AddressBroadcast000110:0004/01010/003NG000000
Broadcast000204/01001/001Send OK10:05
CCC CCC04/01004/004Send OK10:22
012345678904/01010/010Send OK10:30
Start TimePagesStatus
11
Job Queue
Complete
Detail
Call
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4
Resend to unsuccessful destinations.
(1) Touch the [Failed] tab.
(2) Touch the [Retry] key.
 The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was 
used.
Not using document filing
You will return to the base screen with the unsuccessful destinations entered. Place the original and perform the 
broadcast transmission operation.
Using document filing
The document filing operation selection screen will appear with the unsuccessful destinations entered. Perform the 
document filing resend procedure. (There is no need to rescan the original.)
If the job was stored in a confidential folder or was stored as confidential file, a password entry screen will appear 
after you touch the [Retry] key. Enter the password.
 If the [All Destinations] key is touched in (1), all destinations will be displayed. The [Retry] key that appears in the 
screen can be touched to resend to all destinations.
Broadcast0001
Address
EEE EEE
DDD DDD
Start Time
10:01
10:10
04/01
04/01
NG00000
NG00000
Status
DetailOK
Retry
FileFailedAll Destinations
002
010
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SENDING A FAX DIRECTLY FROM A 
COMPUTER (PC-Fax)
A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the 
same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the 
Print command in the software application. Image data for transmission will be created and sent as a fax.
For more information on using PC-Fax, see the Help file for the PC-Fax driver.
 To use the PC-Fax function, the PC-Fax driver must be installed. For more information, see the Software Setup Guide.
 This function can only be used on a Windows
® computer.
 This function can only be used for transmission. Faxes cannot be received to your computer.
Fax transmission 
						

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IMAGE SETTINGS
Settings for scanning the original are selected in the base screen of each mode. The current state of each setting 
appears to the right of the key used to select the setting.
(1) [Original] key
Touch this key to set the scan size, send size, and 
orientation of the original, and select 2-sided scanning 
settings.
☞AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-Sided Original) (page 4-46), 
SPECIFYING THE SCAN SIZE AND SEND SIZE 
(Enlarge/Reduce) (page 4-47)
(2) [Exposure] key
Touch this key to select the exposure for scanning.
☞CHANGING THE EXPOSURE (page 4-54)
(3) [Resolution] key
Touch this key to select the scanning resolution.
☞CHANGING THE RESOLUTION (page 4-55)
AutoAuto
Auto
USB Mem. ScanFaxInternet FaxPC Scan
Scan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original(1)
(2)
(3)
Preview