Sharp Mx 4100n Owners Manual

							
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DELETING A DOCUMENT FROM THE PUBLIC BOX
Delete a document from the Public Box when it is no longer needed.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-69)
2
Touch the [Delete Data] key.
3
Touch the [Public Box] key.
When nothing is stored in the Public Box,  the [Public Box] key will be grayed out.
4
Touch the [Yes] key.
•The document is deleted and you return to the screen of step 3.
 You can touch the [Image Check] key to check the image in 
the touch panel before deleting it. For information on the 
image check screen, see  IMAGE CHECK SCREEN (page 
4-63).
To cancel the deletion...
Touch the [No] key. You will return to the screen of step 3.
Polling MemoryConfidential Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory  Box  - Delete  DataBack
12
Box  1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Pub lic  Box
YesImage  CheckNo
Delete  the  data  in  the  memory  box?
Pre ss [I mage Check ] to check  data . 
						

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This section explains how to perform F-code communication operations. F-code communication is possible with 
machines of other manufacturers that also support F-code communication.
F-CODE COMMUNICATION
Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of 
information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other 
machines that support F-code communication.
An F-code* is specified in each communication, enabling a higher level of security.
* F-code is a communication function based on the G3 standard of the ITU-T.
HOW F-CODES WORK
A fax that is transmitted with an F-code is received to the memory box in the receiving machine specified by the F-code 
(sub-address and passcode). If the F-code sent by the transmitting machine does not match the F-code in the receiving 
machine, reception will not take place.
The products of other manufacturers may use different terms for sub-address and passcode. If you need to contact the 
operator of another machine regarding sub-addresses and passcodes, refer to the terms used by the ITU-T in the table below.
PERFORMING F-CODE 
COMMUNICATION
The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International 
Telecommunication Union (ITU), which coordinates global telecommunications networks and services.
The machineITU-T
F-code polling memory boxF-code confidential boxF-code relay broadcast 
memory box
Sub AddressSEPSUBSUB
PasscodePWDSIDSID
An F-code consists of a sub-address and passcode, and cannot be longer than 20 digits.
Fax number of other 
machine
+
F-code
Sub-address: AAAAAAAA
Passcode: XXXXXXXXBox name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Memory box for F-code 
communication The fax is received to 
the memory box 
specified by the 
F-code 
						

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CREATING MEMORY BOXES IN THE MACHINE FOR 
F-CODE COMMUNICATION
Before the F-code communication function can be used, special memory boxes must be created using F-Code Memory 
Box in the system settings.
A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication 
function is assigned to each box.
After you have created a memory box, inform the other party of the sub-address and passcode of the box.
To use the following F-code communication functions, F-code memory boxes must be created in your machine.
F-code confidential reception, F-code polling memory, F-code relay broadcast transmission
To use the following F-code communication functions, F-code memory boxes must be created in the other machine.
F-code confidential transmission, F-code polling reception, F-code relay request transmission
F-CODE DIALING
When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is 
dialed. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine before you 
perform an F-code transmission. It is convenient to store an F-code together with the fax number in a one-touch key or 
group key.
When the following F-code functions are used, your machine dials the other machine.
F-code confidential transmission, F-code polling reception, F-code relay request transmission
When the following F-code functions are used, the other machine dials your machine.
F-code confidential reception, F-code polling memory, F-code relay broadcast transmission
System Settings: F-Code Memory Box (page 7-101)
This is used to configure memory boxes for F-code communication.
 Up to 100 memory boxes can be created.
 The memory box name cannot be longer than 18 characters, and the sub-address and passcode cannot be longer than 20 
digits.
 If the destination machine does not have a passcode configured in the F-code, do not enter a passcode when dialing that 
machine.
 F-code communication cannot be performed when using the speaker or performing manual transmission.
System Settings: Address Book (page 7-16)
This is used to store and edit one-touch keys and group keys.

 Sub Address

 End receiving machines (only in an 
F-code relay broadcast memory box)
 Print PIN (only for F-code confidential 
reception)
Memory box for F-code 
communication
0123456789  /  AAAAAAAA   
/ XXXXXXXX
Fax number of other 
machineSub Address Passcode
* Touch the [Sub Address] 
key in the screen to enter 
/.
*
* 
						

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CONFIDENTIAL COMMUNICATION USING 
F-CODES
By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), 
the sender can direct the transmission specifically to the user of the box.
This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when 
the receiving machine is shared by multiple departments.
To print an F-code confidential fax, the print passcode must be entered.
The F-code (sub-address and passcode) of the memory box to be used should be verified by the sender and the recipient 
before the fax is sent.
System Settings: F-Code Memory Box (page 7-101)
This is used to create memory boxes for F-code confidential communication (confidential reception).
A memory box name, sub-address, passcode, and print passcode are programmed in each box.
Sub-address: AAAAAAAA
Passcode: XXXXXXXXSub-address: AAAAAAAA
Passcode: XXXXXXXX
Transmission with an 
F-code
Reception in F-code Memory Box
Print passcode: Enter BBBB
The fax is printed. ReceiverSender 
						

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F-CODE CONFIDENTIAL TRANSMISSION
Follow the steps below to send a confidential fax by adding an F-code to the fax number.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
If the destination is not stored in the address book, enter 
the fax number with the numeric keys.
If the sub-address and passcode are stored in the one-touch 
key, the following sub-steps are not necessary. Go to step 3.
(3) Touch the [Sub Address] key.
/ appears.
(4) Enter the sub-address with the numeric 
keys.
(5) Touch the [Sub Address] key.
/ appears.
(6) Enter the passcode with the numeric keys.
If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
3
Press the [BLACK & WHITE START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have 
been scanned and then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
This function can be used in combination with a broadcast transmission or timer transmission. This function can also be 
stored in a program.
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
(2)
(3), (5) 
						

							
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CHECKING FAXES RECEIVED BY F-CODE 
CONFIDENTIAL RECEPTION
When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. 
To check received faxes, enter the print passcode.
1
The machine rings and the fax is 
received.
A beep sounds when reception ends.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES  (page 4-69)
3
Touch the [Data Check] key.
4
Touch the key of  the memory box 
containing the c onfidential fax.
  appears in the keys of memory boxes that have received 
faxes. The keys of memory boxes  that have not received faxes 
are grayed out and cannot be selected.
Beep
Polling MemoryConfidential Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
11
Memory  Box  - Confidential  ReceptionBack
Box  1
Box 3
Box 5
Box 2
Box 4
Box 6
Pub lic  Box 
						

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5
Enter the print passcode with the 
numeric keys.
As each digit is entered, – changes to  .
Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the 
entry screen. You can touch the [Cancel] key to return to step 4.
6
Touch the [Image Check] key.
The content of the document can be viewed in the image check 
screen. For information on the image check screen, see 
IMAGE CHECK SCREEN (page 4-63).
To print the document, touch the [Print] key.
 The confidential fax is automatically given priority in the print job queue.
 The fax is automatically cleared from the memory box after printing.
If you forget the print passcode...
There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you 
forget the passcode or need to verify the passcode, contact your dealer or nearest SHARP Service Department.
System Settings (Administrator): Transaction Report Print Select Setting
This setting can be used to have a transaction report printed automatically when an F-code confidential fax is received.
Cancel
Enter PIN via the 10-key.
Image CheckPrintCancel
Press [Image Check] to check data.
Press [Print] to output data. 
						

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POLLING RECEPTION USING F-CODES
This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory 
box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code 
(sub-address and passcode) configured in the other machine or polling reception will not take place.
 Verify the F-code (sub-address and passcode) of the memory box in the other machine before you perform F-code polling 
reception.
 Do not place an original in the automatic document feeder or on the document glass when using this function.
 The receiving machine bears the phone charges of the transmission.
1
Select polling.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-69)
(2) Touch the   keys to switch through the 
screens.
(3) Touch the [Polling] key so that it is 
highlight.
(4) Touch the [OK] key.
TransmissionThe other machine
F-code polling memory box
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission request (polling) 
using an F-code
The machine
Transaction
Report
Own Name
SelectMemory Box
Verif.
Stamp
Polling
OKFax/Special Modes
22
(2)(4) (3) 
						

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2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
If the destination is not stored in the address book, enter 
the fax number with the numeric keys.
If the sub-address and passcode are stored in the one-touch 
key, the following sub-steps are not necessary. Go to step 3.
(3) Touch the [Sub Address] key.
/ appears.
(4) Enter the sub-address with the numeric 
keys.
(5) Touch the [Sub Address] key.
/ appears.
(6) Enter the passcode with the numeric keys.
If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
3
Press the [BLACK & WHITE START] key.
Your machine will call the other machine and initiate reception of the fax.
 Polling multiple machines (serial polling) is not possible.
 F-code polling reception can be used in combination with a timer setting. Only one polling reception operation with a timer 
setting can be stored at a time.
☞SENDING A FAX AT A SPECIFIED TIME (Timer) (page 4-77)
To cancel polling...
Touch the [Polling] key in the screen of step 1 so that it is not highlighted.
12
10515
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
(2)
(3), (5) 
						

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POLLING MEMORY TRANSMISSION USING 
F-CODES
When your machine receives a transmission request from another machine, this function sends a fax stored in an 
F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the 
F-code configured in your machine or transmission will not take place.
The document to be transmitted must be scanned into an F-code polling memory box.
SCANNING A DOCUMENT INTO A MEMORY BOX FOR 
F-CODE POLLING TRANSMISSION
Follow these steps to scan a document into a memory box (polling memory) for F-code polling transmission.
System Settings: F-Code Memory Box (page 7-101)
This is used to create memory boxes (polling memory) for F-code polling memory transmission.
A memory box name, sub-address, and passcode are programmed in each box.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-69)
TransmissionThe machine
F-code polling memory box The other 
machine
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission request (polling) 
using an F-code