Sharp Mx 4100n Owners Manual

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CHECKING A PREVIEW IMAGE OF A COPY
(Preview)
You can touch the [Preview] key so that it is highlighted in the base screen and then scan the original to check a preview 
image of the copy in the touch panel before printing the copy.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Touch the [Preview] key so that it is 
highlighted.
3
Select copy settings and press the [COLOR START] key or the [BLACK & WHITE 
START] key.
After the original is scanned, a preview image of the copy appears in the touch panel. The copy is not printed until the [Start 
Copy] key is touched in the preview screen.
4
Check the preview image and then touch 
the [Start Copy] key.
Copy printing begins.
For details on the preview screen, see PREVIEW SCREEN 
(page 2-142).
If you need to change the copy settings, touch the [Reset] key.
To cancel copying...
Press the [STOP] key ( ).
11x17
8½x118½x11R
Auto
8½x11
Plain
8½x14
8½x11
8½x11
Color ModeSpecial Modes
Plain2-Sided Copy
Output
File
Quick File
Preview
Copy Ratio
100%
3.2.1.
OriginalPaper SelectAuto
Full Color
ExposureAuto4.
PreviewReset
Display Rotation
Start Copy
Function Rev.
Display Output
/00100001
Color 
						

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To cancel the operation...
Press the [CLEAR ALL] key ( ).
System Settings (Administrator):Default Preview
You can set the default state of the [Preview] key to always selected (highlighted). Enable this setting if you wish to check a 
preview image each time you make a copy. 
						

							
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PREVIEW SCREEN
The preview screen is explained below.
(1) Preview imageA preview image of the scanned original is displayed.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and 
slide it to scroll. (You ca n also touch the   keys to 
scroll.)
(2) Change page keys When there are multiple pages of images, use these keys 
to change pages.•  keys:  Go to the first or the last page.
  keys:  Go to the previous page or the next  page.
 Page number display: This shows the total number of  pages and the current page 
number. You can touch the 
current page number key and 
enter a number with the 
numeric keys to go to that page 
number.
(3) [Reset] key After changing the settings, touch the [Preview Again] 
key to update the preview image with the new settings. 
After changing the settings, touch the [Preview Again] 
key to update the preview image with the new settings. (4) [Display Output] key
Touch to show the selected modes and settings as icons. 
Functions that are displayed are as follows: 2-sided copying  Pamphlet copy
 Book copy
 Staple (including saddle stitch) function
 Punch function  Stamp menu
 Covers/Inserts  Transparency inserts
This key can only be touched when the entire preview 
image is displayed in the preview screen.
(5) [Function Rev.] key Touch to check special mode items, 2-sided copying, and 
output settings.
(6) Display zoom key Use this to set the zoom ratio of the displayed image. 
Changes from the left in the  order Full Page, Twice, 4 
Times, 8 Times. The setting applies to all pages in the 
file, not just the displayed page.
(7) Display Rotation key This rotates the image right or left by 90 degrees. The 
rotation applies to all pages in the file, not just the 
displayed page.
(8) [Start Copy] key Touch to start printing the copy.
PreviewReset
Display Rotation
Start Copy
Function Rev.
Display Output
/00100001
Color
(1)
(2) (3)
(4)
(5)
(6)
(7)
(
8 )
Color  ModeOutput2- Sided  Copy
CancelPreview  AgainPreview/Reset
 A preview image is an image for display on the touch panel. It will differ from the actual print result.
 The preview image reflects certain copy  settings and special mode settings. Settings that are reflected in the preview 
image are as follows:
Copy settings: color mode, ratio, paper size
Special modes: margin shift, edge erase, dual page copy, pamphl et copy, covers/inserts, transparency film,  2 in 1/4 in 1, 
book copy, card shot, image edit menu, color  adjustment (excluding sharpness and color balance)
 Fine lines (such as borderlines printe d by the 2in1/4in1 function) may not appear correctly at some zoom ratios. 
						

							
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JOB STATUS SCREEN
The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status 
screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode 
that was being used before the key was pressed appears.
Example: Pressing the key in copy mode
The job status display (A) is in the lower  left corner of the touch panel. The job status display can be touched to display the  
job status screen. The first four jobs in the print queue (the  job in progress and reserved jobs) can be checked in the job 
status display (B).
Detail
Spool
Complete
Stop/Delete
Copy2
3
4
002 / 000Waiting
Computer01002 / 000Waiting
0312345678001 / 000Waiting
Print Job
Job QueueSets / ProgressStatus
Scan toFax JobInternet Fax
Priority
11
Job QueueCopy1020 / 001Copying
JOB STATUS
11x17
8½x118½x11R
Auto
8½x11
Plain
8½x14
8½x11
8½x11
Color ModeSpecial Modes
Plain2-Sided Copy
Output
File
Quick File
Copy Ratio
100%
3.2.1.
OriginalPaper SelectAuto
Full Color
ExposureAuto4.
Tray1
Ready to scan for copy.Job Status
MFP Status
001/000
Waiting
002/000Waiting
002/000
Waiting
020/001
Copying
Preview
(A)(B) 
						

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JOB QUEUE SCREEN AND COMPLETED JOB SCREEN
The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job 
currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that 
shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. This 
section explains the job queue screen and the completed jobs screen, which are related to copy mode. The job status 
screen switches between the job queue screen and the completed jobs screen each time the job status screen selector 
key is touched.
(1) Mode select tabs
Use these tabs to select the mode that is shown in the 
job status screen.
The status of copy jobs can be checked by touching the 
[Print Job] tab.
(2) Job list (job queue screen)
Jobs waiting to be printed appear in the job queue as 
keys. The jobs are printed in order from the top of the 
queue. Each job key shows information on the job and 
the current status of the job.
(3) Job status screen selector key
Touch this key to switch through the job queue screen, 
the completed jobs screen, and the spool screen.
(4) [Detail] key (job queue screen)
Touch this key to display detailed information on a job.
(5) [Priority] key
Touch this key to give priority to a selected job.
(6) [Stop/Delete] key
Touch this key to stop or delete a selected job.(7) Job list (completed jobs screen)
This shows up to 99 completed jobs. The result (status) 
of each completed job is shown. Copy jobs that used the 
document filing function are indicated as keys.
(8) [Detail] key (completed jobs screen)
When a job is shown as a key in the job list, the [Detail] 
key can be touched to show detailed information on the 
job.
(9) [Call] key
Touch this key to retrieve and use a copy job stored 
using the document filing function.
SpoolComputer0211:00 04/01001/001OK
Computer0310:33 04/01010/010OK
Computer0410:31 04/01013/013OK
Copy10:03 04/01001/001OK
Computer0510:01 04/01003/003OK
Copy10:00 04/01010/010OK
file-0110:30 04/01010/010OK
Copy10:13 04/01001/001OK
Print Job
Jobs CompletedSet TimeSetsStatus
Scan toFax JobInternet Fax
Detail
Call
12
Job QueueComplete
4
5
1
2
3
6
7
8
Detail
Spool
Complete
Stop/Delete
Copy2
3
4
002 / 000Waiting
Computer01002 / 000Waiting
0312345678001 / 000Waiting
Print Job
Job QueueSets / ProgressStatus
Scan toFax JobInternet Fax
Priority
11
Job QueueCopy1020 / 001Copying(2)
(1)
(3)
(4)
(5)
(6)
(7)
(8)
(9) 
						

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Contents Job key display
Each job key shows the position of the job in the job queue and the current status of the job.
(1) Indicates the number (position) of the job in the job 
queue.
When the job currently being printed is finished, the job 
moves up one position in the job queue.
This number does not appear in keys in the completed 
jobs screen.
(2) Mode icon
The   icon appears when the job is a copy job. In the 
completed jobs screen, a color bar appears next to the 
icon to indicate whether the job was executed in color or 
black & white. (However, the color bar icon does not 
appear in the key of a job that used document filing or in 
the key of a transmission/reception job that was 
canceled.)
(3) Job name
Copy appears for a copy job.
When user authentication is enabled, the name of the 
user that performed the job appears.
(4) Number of copies (sets) entered
This shows the number of copies (sets) specified.
(5) Number of completed copies
This shows the number of copies (sets) completed. 000 
appears while the job is waiting in the job queue.(6) Status
Shows the job status.
Copy2002/000Waiting
(1)(2)(3)(4)(5)(6)
MessageStatus
CopyingCopying is in progress.
WaitingThe job is waiting to be executed.
Toner 
EmptyThe toner cartridge is out of toner.
Replace the toner cartridge with a 
new cartridge.
Paper 
EmptyThe paper used for the job has run 
out. Add paper or change to a 
different paper tray.
LimitThe copy page limit has been 
exceeded. Check with the 
administrator of the machine.
ErrorAn error occurred while the job was 
being executed. Clear the error 
condition. 
						

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CANCELING A JOB THAT IS WAITING IN THE QUEUE
A copy job that is waiting to be printed can be canceled.
1
Press the [JOB STATUS] key.
2
Cancel the job.
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to [Job 
Queue].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the key of the copy job that you wish 
to cancel.
(4) Touch the [Stop/Delete] key.
(5) A message appears to confirm the 
cancelation. Touch the [Yes] key.
The selected job key is deleted and printing is canceled.
If the job in progress is a copy job, you can also press the [STOP] key ( ) to display the above screen.
To cancel, touch the [Yes] key.
If you do not want to cancel the selected print job...
Touch the [No] key in step (5).
JOB STATUS
3
4
Computer02002 / 000Waiting
1Computer01020 / 001Printing
0312345678001 / 000Waiting
Internet Fax
112002 / 000Waiting
Detail
Spool
Complete
Stop/Delete
Copy
Print Job
Job QueueSets / ProgressStatus
Scan toFax Job
Priority
Job Queue
(4) (3) (1)
(2)
YesNo
Delete the job?
Copy 
						

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GIVING PRIORITY TO A JOB IN THE QUEUE
If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. 
However, if you have an urgent copy job, you can give priority to the job and have it executed first.
1
Press the [JOB STATUS] key.
2
Give the desired job priority.
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to [Job 
Queue].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the key of the copy job to which you 
want to give priority.
(4) Touch the [Priority] key.
The job being printed stops and the job selected in (3) is 
printed.
JOB STATUS
3
4
Computer02002 / 000Waiting
1Computer01020 / 001Printing
0312345678001 / 000Waiting
Internet Fax
112002 / 000Waiting
Detail
Spool
Complete
Stop/Delete
Copy
Print Job
Job QueueSets / ProgressStatus
Scan toFax Job
Priority
Job Queue
(4) (3) (1)
(2) 
						

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CHECKING INFORMATION ON A COPY JOB WAITING 
IN THE QUEUE
Detailed information can be displayed on a copy job waiting in the queue.
1
Press the [JOB STATUS] key.
2
Checking job details
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to [Job 
Queue].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the key of the job that you wish to 
check.
(4) Touch the [Detail] key.
The job check screen of the job selected in (3) appears.
[Paper Select] key
If a copy job is stopped because the paper ran out, the [Paper Select] key can be pressed to change to a 
different paper tray.
When the [Paper Select] key is pressed, the paper tray selection screen appears.
☞PAPER TRAYS (page 2-11)
Touch the key of the tray that has the size of paper that you wish to use and then touch the [OK] key. The 
stopped copy job will resume.
JOB STATUS
Copy002 / 000Waiting
Computer01002 / 000Waiting
0312345678001 / 000Waiting
Detail
Spool
Complete
Stop/Delete
Print Job
Job QueueSets / ProgressStatus
Scan toFax Job
Priority
Job QueueCopy
Internet Fax
11
020 / 001Copying
2
3
4
1
(3)(4)
(1)(2)
OKDetail
Copy002 / 000Waiting
Color / B/W: Full Color2-Sided
Copy:
Exposure:153Output:
Paper:8½x11
PlainSpecial
Modes:
Copy Ratio:X100% Y100%
Paper Select 
						

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STORING COPY OPERATIONS (Job Programs)
A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings 
can be retrieved and used for a copy job by means of a simple operation.
For example, suppose 11 x 17 (A3) size CAD drawings are copied once a month for archive purposes using the 
following settings:
(1) The 11 x 17 (A3) size CAD drawings are 
reduced to 8-1/2 x 11(A4) size.
(2) The drawings have fine lines that do not 
show clearly, and thus a dark exposure 
setting (level 4) is used.
(3) To reduce paper use by half, 2-sided 
copying is used.
(4) Margin shift is used so that holes can be 
punched for filing.
When a job program is not storedWhen a job program is stored
Set 11 x 17 (A3) to 8-1/2 x 11 (A4) reduction
Change the exposure setting
Select 2-sided copying
Select margin shift
Select punch hole settings
Press the [COLOR START] key or 
the [BLACK & WHITE START] key.
Press the [#/P] key ( ).
Touch the stored program key.
Press the [COLOR START] key or 
the [BLACK & WHITE START] key.
Considerable time is required to copy the drawings each 
month because the above settings must be selected.
In addition, mistakes are occasionally made when selecting 
the settings, so some copies must be redone.The settings are stored in a job program, so they can be 
selected by the touch of a key. This is simple and takes no time.
In addition, the settings are all stored so there are no chances 
for mistakes, and thus no need to redo copies due to setting 
mistakes.
 Up to 48 job programs can be stored. The job programs are retained even if an interruption occurs in the power supply.
 Job programs can also be stored in the Web pages. Click [Job program] and then [Copy] in the Web page menu to store a 
job program.
11 x 17 (A3) size CAD drawings
Copies
ExitJob Programs
Press program number.
123
RecallStore/Delete
14456
789
101112