Sharp Mx 4100n Owners Manual

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List Print (Administrator)
This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print 
(Administrator)] key to configure the settings.
Administrator Settings List
Lists of the administrator settings for the following modes 
can be printed.
 Copy

 Image Send
 Document Filing
 Security

 All Administrator Settings List
Image Sending Activity Report
The following Image Sending Activity Reports can each 
be separately printed.
 Image Sending Activity Report (Scan)
 Image Sending Activity Report (Internet Fax)
 Image Sending Activity Report (Fax)
Data Receive/Forward List
The following lists showing reception settings and 
forwarding settings can be printed.
 Anti Junk Fax Number List
 Anti Junk Mail/Domain Name List
 Inbound Routing List
 Document Admin List
Web Settings List
(When network connection is enabled.)
This prints a list of the settings that are configured in the 
Web pages.
Metadata Set List
(When the application integration module is 
installed.)
This prints a list of the metadata sets stored in the Web 
pages. 
						

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Security Settings
The following settings are related to security. Touch the [Security Settings] key to configure the settings.
SSL Settings
SSL can be used for data transmission over a network.
SSL is a protocol that enables the encryption of 
information communicated over a network. Encrypting 
data makes it possible to transmit and receive sensitive 
information safely.
SSL can be enabled for the following protocols:
Server Port
 HTTPS: Apply SSL encryption to HTTP 
communication.
 IPP-SSL: Apply SSL encryption to IPP 
communication.
 Redirect HTTP to HTTPS in Device Web Page 
Access:
When this setting is enabled, all communication that 
attempts to access the machine by HTTP is redirected 
to HTTPS.
Client Port
 HTTPS: Apply SSL encryption to HTTP 
communication.
 FTPS: Apply SSL encryption to FTP 
communication.
 SMTP-SSL: Apply SSL encryption to SMTP 
communication.
 POP3-SSL: Apply SSL encryption to POP3 
communication.
 LDAP-SSL: Apply SSL encryption to LDAP 
communication.
Level of Encryption
The encryption strength can be set to one of three levels.
IPsec Settings
IPsec can be used for data transmission/reception on a 
network. When IPsec is used, data can be sent and 
received safely without the need to configure settings for 
IP packet encryption in a Web browser or other 
higher-level application.
This setting is only used to enable or disable IPsec; 
detailed IPsec settings are configured in the Web pages.
Some Web page settings may not allow connection to 
the machine, or the settings may not allow printing, 
scanning, or Web page display. In this case, deselect 
this setting and change the Web page settings.
IEEE802.1X Setting
IEEE802.1X can be used to authenticate a user to allow 
use of the machine.
IEEE802.1X protocol defines port-based authentication 
for both wired and wireless networks. 
Use IEEE802.1X authentication to allow only 
authenticated devices to use network, and protect 
against network abuse by third parties.
This setting is only used to enable or disable 
IEEE802.1X; detailed IEEE802.1X settings are 
configured in the Web pages.
Some Web page settings may not allow connection to 
the machine, or the settings may not allow printing, 
scanning, or Web page display. In this case, deselect 
this setting and change the Web page settings. 
						

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Enable/Disable Settings
The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to 
configure the settings.
Printer Condition Settings
Disable Blank Page Print
This setting is used to disable blank page printing.
User Control
Disabling of Printing by Invalid User
Printing by users whose information is not stored in the 
machine, such as printing without entering valid user 
information in the printer driver or printing of a file on an 
FTP server from the Web pages, can be prohibited.
Operation Settings
Cancel Auto Clear Timer
This setting is used to disable Auto Clear.
Disabling of Job Priority Operation
The job priority function can be disabled. When this is 
done, the [Priority] key will not appear in the job status 
screen.
Disabling of Bypass Printing
This setting is used to disable bypass printing (printing 
other jobs ahead of a job that has been stopped* 
because the paper required for the job is not in any of 
the trays).
* This does not include cases where the paper ran out 
during the job.
Disable Auto Key Repeat
This setting is used to disable the auto key repeat 
function.
Disabling of Clock Adjustment
This setting is used to prohibit changing of the date and 
time.
Disabling of Covers/Inserts Mode
This setting is used to prohibit the use of the covers and 
inserts function.
Device Control
Disabling of Document Feeder
Use this setting to prohibit the use of the automatic 
document feeder, such as when the feeder malfunctions. 
(When the setting is enabled, scanning is still possible 
using the document glass.)
Disabling of Duplex
This is used to disable two-sided printing, such as when 
the duplex module malfunctions.
Disabling of Large Capacity Cassette
(When a large capacity tray is installed.)
This setting is used to prohibit the use of the large 
capacity tray, such as when it malfunctions.
Disabling of Optional Paper Drawer
(When an optional paper drawer is installed.)
This setting is used to disable the optional paper drawer, 
such as when it malfunctions.
Disabling of Tray Setting
This setting is used to prohibit tray settings.
Disabling of Finisher
(When a saddle stitch finisher or finisher is installed.)
This setting is used to disable the saddle stitch finisher 
or finisher, such as when the unit malfunctions.
Disabling of Offset
This setting is used to disable the offset function.
Disabling of Stapler
(When a finisher or saddle stitch finisher is installed.)
This setting is used to prohibit stapling, such as when 
the stapler unit of the finisher or the saddle stitch finisher 
malfunctions.
Disabling of Punch
(When a punch module is installed.)
This setting is used to prohibit punching, such as when 
the punch module of the finisher or the saddle stitch 
finisher malfunctions.
The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are 
linked together (changing one setting changes the other). 
						

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Disabling of Color Mode
(When a color-related problem has occurred.)
When a color-related problem has occurred and printing 
is not possible, the use of color mode can be temporarily 
prohibited. Black & white printing will still be allowed.
Disabling of Master Machine Mode
This prohibits the use of the machine as a master 
machine for tandem printing.
(Normally this setting is not necessary.)
Disabling of Slave Machine Mode
This prohibits the use of the machine as a slave machine 
for tandem printing.
(Normally this setting is not necessary.)
Copy Function Settings
Disabling Deletion of Job Programs
This is used to prohibit the deletion and changing of copy 
settings stored in job programs.
Disabling of Bypass-Tray in Duplex Copy
This is used to prohibit the use of the bypass tray when 
making two-sided copies.
The bypass tray is often used to feed label sheets, 
transparency film, and other special media for which 
two-sided copying is prohibited. If a sheet of one of these 
special media enters the reversing unit, a misfeed or 
damage to the unit may result. If special media for which 
two-sided copying is prohibited is often used, it is 
recommended that you enable this setting.
Disabling of Auto Paper Selection
This setting is used to disable the Auto Paper Selection 
function.
When this setting is enabled, automatic selection of 
paper that is the same size as the original on the 
document glass or in the automatic document feeder 
does not take place.
Printer Settings
Prohibit Notice Page Printing
This setting is used to disable printing of notice pages.
Prohibit Test Page Printing
This setting is used to disable printing of test pages. 
When this setting is enabled, Printer Test Page in the 
system settings cannot be used to print test pages.
Exclude Bypass-Tray from Auto Paper Select
When [Auto] is selected for paper type selection, the 
bypass tray can be excluded from the trays that can be 
selected. This is recommended when special paper is 
often placed in the bypass tray.
Image Send Settings
Other Disabling
Disable Switching of Display Order
This is used to prohibit changes to the order of display 
(search number order, ascending, descending) in the 
address book.
When this setting is enabled, touching a tab on the 
address book screen does not change the order. The 
currently selected display order will be the order that is 
used after the setting is selected.
Disable Scan Function
This is used to disable PC scan and USB memory scan.
When these modes are disabled, they are grayed out 
when the mode is changed in the base screen.
Settings to Disable Registration
Disable Registering Destination from Operation 
Panel
This disables address control from the machine.
Configure the setting for each of the following items:
 Group (Direct Entry)
 Group (Address Book)
 Individual
Select All: Select all items.
Clear Checked: Clear all selections.
This function is only for use as an emergency 
measure. Once this setting is enabled, only a service 
technician can cancel the setting. Promptly contact 
your dealer or nearest SHARP service department to 
have a service technician cancel the setting and 
resolve the color-related problem. 
						

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Disable Registering Destination on Web Page
(When network connection is enabled.)
This disables address control from the Web pages.
 Group (Direct Entry)
 Group (Address Book)
 Individual
Select All: Select all items.
Clear Checked: Clear all selections.
Disable Registration of Program
This prohibits the use of the address book when a 
program is stored.
Configure the setting for each of the following items:

 FTP

 Network Folder
 Internet Fax (Including Direct SMTP)

Select All: Select all items.
Clear Checked: Clear all selections.
Disable Registration of Memory Box
Disable all types of memory box registration.
Configure the setting for each of the following items:
Polling Memory, Confidential, Relay Broadcast (Direct 
Entry), Relay Broadcast (Address Book)
Select All: Select all items.
Clear Checked: Clear all selections.
Disable Destination Registration Using Global 
Address Search
(When network connection is enabled.)
This disables address control from the global address 
search.
Configure the setting for each of the following items:
E-mail, Internet Fax, Fax
Select All: Select all items.
Clear Checked: Clear all selections.
Disable Registration Using Network Scanner Tools
(When network connection is enabled.)
This disables address control from the Network Scanner 
Tool.Settings to Disable Transmission
These settings are used to disable the following 
transmission operations.
Disable [Resend] on Image Send Mode
This setting disables the [Resend] key in the base 
screen of image send mode.
Disable Selection from Address Book
This disables the selection of destinations from the 
address book.
Configure the setting for each of the following items:
 E-mail
 FTP
 Desktop
 Network Folder
 Internet Fax (Including Direct SMTP)

Select All: Select all items.
Clear Checked: Clear all selections.
Disable Direct Entry
This prohibits the direct entry of addresses.
Configure the setting for each of the following items:
 E-mail
 Network Folder
 Internet Fax (Including Direct SMTP)

Select All: Select all items.
Clear Checked: Clear all selections.
Disable PC-I-Fax Transmission
(When the Internet fax expansion kit is installed.)
This prohibits PC-I-Fax transmission.
Disable PC-Fax Transmission
(When the facsimile expansion kit is installed.)
This prohibits PC-Fax transmission.
Document Filing Settings
Disable Stamp for Reprinting
When a stored file is retrieved and printed, this setting 
prohibits the selection of a Stamp setting in the special 
modes. If a stamp setting is already selected, it will not 
be possible to change the stamp setting.
This function can be used to prevent inconsistencies in 
the printed information, such as that of the original date 
in the file and the date the file is retrieved and printed.
Batch Print Settings
When printing files by batch printing, this setting is used 
to prohibit the selection of the [All Users] key and the 
[User Unknown] key in the user selection screen. 
						

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Change Administrator Password
This is used to change the administrator password. Touch the [Change Administrator Password] key to change the 
password.
When changing the password, be sure to remember the new password.
It is recommended that you periodically change the administrator password.
Password
Enter the new administrator password (5 to 32 characters).
Password (confirmation)
Enter the new password once again for confirmation purposes.
Product Key
The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key to 
configure the settings.
Serial Number
This displays the serial number that is required to obtain 
the product key.
PS3 Expansion Kit
Enter the product key of the PS3 expansion kit.
Internet Fax Expansion Kit
Enter the product key of the Internet fax expansion kit.
E-mail Alert and Status
Enter the product key of e-mail alert and status.
Application Integration Module
Enter the product key of the application integration 
module.
Application Communication 
Module
Enter the product key of the application communication 
module.
External Account Module
Enter the product key of the external account module.
XPS Expansion Kit
Enter the product key of the XPS expansion kit.
For the factory default administrator password, see TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide.
 It may not be possible to use some settings, depending on the peripheral devices installed.
 For the product key to be entered, contact your dealer.
When the fax function is enabled, this is displayed as 
E-mail Status. 
						

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Data Backup
Settings and information stored in the machine can be saved to USB memory.
Storage Backup
Address book information and user information stored in 
the machine can be saved to and retrieved from USB 
memory.
Export
This exports data to USB memory.
Import
Use Export to import data written to USB memory back 
into the machine.
Device Cloning
Device cloning is used to save the machines setting 
information in XML format and copy the information to 
another machine.
This function saves you the trouble of repeatedly 
configuring the same settings in multiple machines.
Export
This exports data to USB memory.
Import
Use Export to import data written to USB memory back 
into the machine.
 This function can be enabled when a USB memory device is installed.
 This function cannot be used while the system settings are in use, while a job is being executed, or when there is a 
reserved job.
 Data cannot be imported to models other than the MX-M850/M950/M1100/2600N/3100N/4100N/4101N/5001N.
The following data is not copied when device cloning 
is performed:
 List print and fax forwarding items.
 Count and device status display items.
 IP address of the machine, device name, 
administrator password, sender names for image 
send, and other information that is specific to the 
machine.
 Screen contrast, color adjustment, pamphlet 
stapling positions, and other adjusted values 
particular to each hardware device. 
						

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Storing/Calling of System Settings
The current system settings can be stored, previously stored system settings can be retrieved, and the factory default 
system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings.
Restore Factory Defaults
This is used to return the system settings to the factory 
default settings. If you wish to create a record of the 
current settings before restoring the factory default 
settings, print the current settings using List Print 
(Administrator) (page 7-89) in the system settings 
(administrator).
Store Current Configuration
This is used to store the currently configured system 
settings. The stored settings will be retained even if the 
[POWER] key ( ) is turned off. To retrieve the stored 
settings, use Restore Configuration below.
Items not stored
 Network Settings: These are not stored as unexpected 
settings may cause damage to the 
network.
 Product Keys: Product Keys are not stored as 
reissue of keys may be necessary.
Restore Configuration
Use this to restore settings stored with Store Current 
Configuration.
The current settings will change to the retrieved settings.
When settings are changed, the changes will take 
effect after the machine is restarted. To restart the 
machine see TURNING THE POWER ON AND OFF 
(page 1-15) in 1. BEFORE USING THE MACHINE . 
						

							
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Sharp OSA Settings
External Account Setting
(When the external account module is installed.)
External Account Control
When this setting is enabled, the machine enters 
external totaling mode and the totaling function can be 
used via an external account application.
Enable Authentication by External Server
When this setting is enabled, the machine enters 
external authentication mode. Access to the machine is 
controlled by an external application.
USB Driver Settings
(When the external account module or application 
communication module is installed.)
When installing the external account module or 
application communication module, set the driver of the 
USB device to be connected.
External Keyboard
Select whether the internal or external driver for the 
external keyboard is used.
USB Memory
Select whether the internal or external USB memory 
driver is used.
Level of Encryption
Select the level of encryption for communication using 
the external driver.
Select from none,  AES-128 or AES-256.
Animation Play Speed Setting
Set the playing speed of the animation in the Sharp OSA 
application.
The following settings can be configured.
• Standard
 High
When settings are changed, the changes will take 
effect after the machine is  restarted. To restart the 
machine see  TURNING THE POWER ON AND OFF  
(page 1-15) in 1. BEFORE USING THE MACHINE .
 When the external driver is selected, the connected  USB device is treated as  not connected and cannot 
be used.
 When settings are changed, the changes will take  effect after the machine is  restarted. To restart the 
machine see  TURNING THE POWER ON AND 
OFF  (page 1-15) in 1. BEFORE USING THE 
MACHINE .
When High is selected, the machines job processing 
speed (for print and other jobs) may become slower. If 
you wish to give priority to job processing speed, 
select Standard. Note that this setting (High or 
Standard) does not change the animation playing 
speed when the machine is not processing a print job. 
						

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This section explains system settings that are specifically for the fax function.
The system settings for the fax function can only be configured when the facsimile expansion kit is installed.
System Settings for Fax (General) List
When the system settings for fax are accessed with general rights, the following items appear. For items that can only 
be accessed with administrator rights, see System Settings for Fax (Administrator) List (page 7-104).
Address Control
Fax Data Receive/Forward
* When a saddle stitch finisher or finisher is installed.
SYSTEM SETTINGS FOR FAX
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
ItemFactory default settingPage
■Address Control7-99
●Address Book–7-99
●F-Code Memory Box–7-101
ItemFactory default settingPage
■Fax Data Receive/Forward7-103
●Fax Settings
7-103
XReceive SettingAuto Reception
XMultiple Set PrintDisabled
XStaple*Disabled
XForward Received Data–