Sharp Mx 4100n Owners Manual

							5-1
This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function.
BEFORE USING THE MACHINE AS A 
NETWORK SCANNER
NETWORK SCANNER FUNCTION . . . . . . . . . . . . .  5-3
PREPARATIONS FOR USE AS A NETWORK 
SCANNER  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-5
 MAKE SURE THE MAIN POWER SWITCH 
IS IN THE ON POSITION  . . . . . . . . . . . . . . . .  5-5
 CHECKING THE DATE AND TIME . . . . . . . . . .  5-5
 STORING SENDER INFORMATION . . . . . . . . .  5-5
 SETTINGS REQUIRED IN THE WEB 
PAGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-6
 STORING DESTINATION ADDRESSES 
FOR EACH SCAN MODE IN THE 
ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . .  5-6
 STORING A DESTINATION FOR SCAN 
TO DESKTOP  . . . . . . . . . . . . . . . . . . . . . . . . . .  5-7
 BEFORE SENDING TO A DIRECT SMTP 
ADDRESS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-8
BASE SCREEN  . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-9
 ADDRESS BOOK SCREEN . . . . . . . . . . . . . . .  5-12
 CHANGING THE DISPLAY OF 
ONE-TOUCH KEYS IN THE ADDRESS 
BOOK SCREEN . . . . . . . . . . . . . . . . . . . . . . . .  5-13
SCAN SEND SEQUENCE  . . . . . . . . . . . . . . . . . . .  5-15
ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . .  5-17
 TRANSMITTABLE ORIGINAL SIZES  . . . . . . .  5-17
 THE SIZE OF THE PLACED ORIGINAL  . . . . .  5-17
ENTERING DESTINATIONS
RETRIEVING A DESTINATION FROM THE 
ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . .  5-18
 RETRIEVING A DESTINATION . . . . . . . . . . . .  5-19
 CHECKING AND DELETING THE 
SELECTED DESTINATIONS . . . . . . . . . . . . . .  5-20
USING A SEARCH NUMBER TO RETRIEVE 
A DESTINATION  . . . . . . . . . . . . . . . . . . . . . . . . . .  5-21
ENTERING AN ADDRESS MANUALLY  . . . . . . . .  5-22
 SPECIFYING A NETWORK FOLDER . . . . . . .  5-23
RETRIEVING A DESTINATION FROM A 
GLOBAL ADDRESS BOOK . . . . . . . . . . . . . . . . . .  5-25
USING THE RESEND FUNCTION . . . . . . . . . . . . .  5-27
TRANSMITTING AN IMAGE
SENDING AN IMAGE IN SCAN MODE . . . . . . . . .  5-28
 CHANGING THE SUBJECT, FILE NAME, 
REPLY-TO, AND BODY TEXT . . . . . . . . . . . . .  5-32
SENDING AN IMAGE IN USB MEMORY 
MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-35
 SPECIFY THE FOLDER IN WHICH THE 
FILE WILL BE STORED.  . . . . . . . . . . . . . . . . .  5-39
 ENTERING A FILE NAME  . . . . . . . . . . . . . . . .  5-40
SENDING A FAX IN INTERNET FAX MODE. . . . .  5-41
 CHANGING THE SUBJECT, FILE NAME, 
AND BODY TEXT . . . . . . . . . . . . . . . . . . . . . . .  5-44
SENDING THE SAME IMAGE TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)  . . . .  5-47
 BROADCAST TRANSMISSIONS THAT 
INCLUDE INTERNET FAX 
DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . .  5-50
SENDING AN INTERNET FAX FROM A 
COMPUTER (PC-I-Fax)  . . . . . . . . . . . . . . . . . . . . .  5-52
IMAGE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . .  5-53
 AUTOMATICALLY SCANNING BOTH 
SIDES OF AN ORIGINAL (2-Sided 
Original)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-54
 SPECIFYING THE ORIGINAL SCAN SIZE 
AND SEND SIZE (Enlarge/Reduce) . . . . . . . . .  5-55
 CHANGING THE EXPOSURE AND 
ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . .  5-61
 CHANGING THE RESOLUTION  . . . . . . . . . . .  5-63
 CHANGING THE FILE FORMAT . . . . . . . . . . .  5-64
 CHANGING THE COLOR MODE  . . . . . . . . . .  5-68
CHECKING THE IMAGE TO BE 
TRANSMITTED (Preview) . . . . . . . . . . . . . . . . . . .  5-69
 PREVIEW CHECK SCREEN . . . . . . . . . . . . . .  5-70
CHAPTER 5
SCANNER/INTERNET FAX 
						

							5-2
SCANNER/INTERNET FAX
SPECIAL MODES
SPECIAL MODES  . . . . . . . . . . . . . . . . . . . . . . . . .  5-71
STORING SCAN OPERATIONS (Programs)  . . . .  5-73
ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-75
SCANNING AN ORIGINAL AS TWO 
SEPARATE PAGES (Dual Page Scan) . . . . . . . . .  5-77
SENDING AN IMAGE AT A SPECIFIED TIME 
(Timer Transmission)  . . . . . . . . . . . . . . . . . . . . . .  5-79
WHITENING FAINT COLORS IN THE IMAGE 
(Suppress Background) . . . . . . . . . . . . . . . . . . . .  5-81
SCANNING BOTH SIDES OF A CARD ONTO 
A SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . .  5-83
SCANNING MANY ORIGINALS AT ONCE 
(Job Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-86
SCANNING ORIGINALS OF DIFFERENT 
SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . .  5-88
SCANNING THIN ORIGINALS (Slow Scan Mode). . .  5-90
CHECKING THE NUMBER OF SCANNED 
ORIGINAL SHEETS BEFORE 
TRANSMISSION (Original Count)  . . . . . . . . . . . .  5-92
STAMPING SCANNED ORIGINALS (Verif. Stamp). . .  5-94
ELIMINATING BLANK PAGES FROM A 
TRANSMISSION (Blank Page Skip) . . . . . . . . . . .  5-96
SENDING TWO PAGES AS A SINGLE PAGE 
(2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-98
CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT (Transaction Report)
. .  5-101
CHECKING THE STATUS OF 
TRANSMISSION/RECEPTION JOBS
JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . .  5-103
 JOB QUEUE SCREEN AND COMPLETED 
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . .  5-104
 OPERATION WHEN A JOB IN THE JOB 
QUEUE IS COMPLETED . . . . . . . . . . . . . . . .  5-107
 CHECKING COMPLETED JOBS . . . . . . . . . .  5-108
STOPPING A SCAN JOB BEING TRANSMITTED 
OR WAITING TO BE TRANSMITTED. . . . . . . . . .
. .  5-109
GIVING PRIORITY TO A SCAN 
TRANSMISSION JOB  . . . . . . . . . . . . . . . . . . . . .  5-110
CHECKING THE INTERNET FAX ACTIVITY 
LOG (Image Sending Activity Report) . . . . . . . .  5-111
 IMAGE SENDING ACTIVITY REPORT . . . . .  5-111
 INFORMATION APPEARING IN THE 
RESULT COLUMN . . . . . . . . . . . . . . . . . . . . .  5-111
INTERNET FAX RECEPTION FUNCTIONS
RECEIVING AN INTERNET FAX . . . . . . . . . . . . .  5-112
 MANUALLY RECEIVING INTERNET 
FAXES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-113
PRINTING A PASSWORD-PROTECTED FAX 
(Hold Setting For Received Data Print) . . . . . . .  5-114
CHECKING THE IMAGE BEFORE PRINTING . .  5-115
 IMAGE CHECK SCREEN  . . . . . . . . . . . . . . .  5-116
FORWARDING RECEIVED INTERNET 
FAXES TO A NETWORK ADDRESS 
(Inbound Routing Settings)  . . . . . . . . . . . . . . . .  5-117
 CONFIGURING INBOUND ROUTING 
SETTINGS  . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-117
SCANNING FROM A COMPUTER (PC 
Scan Mode)
BASIC SCANNING PROCEDURE . . . . . . . . . . . .  5-121
METADATA DELIVERY
METADATA DELIVERY (Data Entry)  . . . . . . . . .  5-126
PREPARATIONS FOR METADATA 
TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . . .  5-127

SETTINGS REQUIRED IN THE WEB 
PAGES  . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. .  5-127
 METADATA TRANSMISSION FOR SCAN 
TO DESKTOP  . . . . . . . . . . . . . . . . . . . . . . . .  5-127
TRANSMITTING METADATA  . . . . . . . . . . . . . . .  5-128
 METADATA FIELDS  . . . . . . . . . . . . . . . . . . .  5-130 
						

							5-3
SCANNER/INTERNET FAX
Contents
This section provides information that you should know before using the machine as a network scanner.
NETWORK SCANNER FUNCTION
The network scanner function of the machine can be used to scan an original, create an image file, and send the file 
over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a 
TWAIN-compliant application.
The network scanner function provides the following scanning modes.
☞ SENDING AN IMAGE IN SCAN MODE (page 5-28)
Scan to E-mail
The scanned file is sent to an e-mail address.
Scan to FTP
The scanned file is sent to a specified directory of an FTP server.
When the file is sent, it is also possible to send an e-mail to a previously stored e-mail 
address to inform the recipient of the location of the file. (This is called Scan to FTP 
(Hyperlink).)
Scan to Desktop
The scanned file is sent to a specified folder on your computer.
To use Scan to Desktop, software must be installed from the Sharpdesk/Network Scanner 
Utilities CD-ROM that accompanies the machine. For the system requirements of the 
software, see the manual (PDF format) or the Readme file on the CD-ROM. For the 
procedures for installing the software, see the Sharpdesk Installation Guide.
Scan to Network Folder
The scanned file is sent to a Network Folder on a Windows computer on the same network 
as the machine.
BEFORE USING THE MACHINE AS A 
NETWORK SCANNER
Scan modes 
						

							
5-4
SCANNER/INTERNET FAX
Contents
☞ SENDING AN IMAGE IN USB MEMORY MODE  (page 5-35)
USB Memory Scan
The scanned file is sent to and stored in a USB memory device connected to the machine.
To use the Internet fax function, the Internet fax expansion kit must be installed.
☞ SENDING A FAX IN INTERNET FAX MODE  (page 5-41)
Internet fax transmission
The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible.
The machine supports Direct SMTP, which lets you directly send Internet faxes within your 
company without using a mail server.
☞ SCANNING FROM A COMPUTER (PC Scan Mode)  (page 5-121)
PC Scan
A TWAIN-compliant application on a computer connected to the same network as the 
machine is used to scan a document or image.
To use PC Scan, the scanner driver must be installed from the Software CD-ROM that 
accompanies the machine.
Operating systems that can be used are Windows 98/Me/2000/XP/Server 2003/Vista/
Server 2008.
The application integration module is required to use the metadata transmission function.
☞ METADATA DELIVERY  (page 5-126)
Metadata delivery
The application integration module can be combined with the network scanner function to append a metadata* file to a 
scanned image file. (This is called metadata delivery.)
Information entered using the touch panel or automatically generated by the machine can be sent to a directory on an 
FTP server or an application on a computer as a metadata file in XML format.
* Metadata is information about a file, how it is to be processed, and its relation to other objects.
USB memory mode
Internet fax mode
PC scan mode
Data entry mode 
						

							
5-5
SCANNER/INTERNET FAX
Contents
PREPARATIONS FOR USE AS A NETWORK 
SCANNER
MAKE SURE THE MAIN POWER SWITCH IS IN THE 
ON POSITION
The main power is on when the main power indicator on the right side of the operation panel is lit.
If the main power indicator is not lit, the main power is off. Switch the main power switch to the on position and press 
the [POWER] key ( ) on the operation panel.
If the Internet fa x function will be used, and in particular if receptio n or timer transmission will take place at night, always 
keep the main power switch in the on position.
CHECKING THE DATE AND TIME
Verify that the correct date and time are set in the machine.
The date and time are set in the syst em settings of the machine. When the [ SYSTEM SETTINGS] key is pressed, the 
system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set 
the year, month, day, hour, and minute.
STORING SENDER INFORMATION
Be sure to configure this information, as it is required for communication.
Before using Scan to E-mail
Store a default sende r name in Sender Name and a  reply e-mail address in Reply E-mail Address. These will be 
used when a sender is not selected.
Before using Internet fax
Store a sender name in Sender Name and a sender Internet fax address in Own Address.
When the [POWER SAVE] key ( ) indicator light is blinking, the  machine is in auto power shut-off mode. If the [POWER 
SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready 
state after a brief interval.
LOGOUT
Main power indicator
[POWER SAVE] key/indicatorMain power switch
On position
If Disabling of Clock Adjustment has been enabled in the system  settings (administrator), the date and time cannot be set.
System Settings (Administrator): Default Sender Set
This is used to store the sender name and e-mail add ress that is used when a sender is not selected.
System Settings (Administrator): Sender Data Registration
Use this setting to program the sender name and sender address. 
						

							5-6
SCANNER/INTERNET FAX
Contents
SETTINGS REQUIRED IN THE WEB PAGES
To use scan mode and Internet fax mode, the basic network scanner settings, server settings such SMTP and DNS 
server settings, and sender addresses must be configured in the Web pages.
Server settings
To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu. 
(Administrator rights are required.)
Basic network scanner settings
To configure network scanner settings, click [Application Settings] and then [Network Scanner Settings] in the Web 
page menu. (Administrator rights are required.)
Internet fax settings
To configure the network scanner settings, click [Application Settings] and then [Internet Fax Settings] in the Web 
page menu. (Administrator rights are required.)
STORING DESTINATION ADDRESSES FOR EACH 
SCAN MODE IN THE ADDRESS BOOK
To use Scan to FTP or Scan to Desktop, the destination must be stored in the address book. For Scan to E-mail, 
Internet Fax, and Scan to Network Folder, the destination can be directly entered or looked up in a global address book 
at the time of transmission, however, the procedure is simpler when the destination is stored in the address book. Store 
each type of destination as explained below.
Types of transmission in scanner mode
 Scan to FTP: Click [Address Book] in the Web page menu and then click the [Add] button. Select [FTP] in 
[Address Type] and store an address.
 Scan to Network Folder: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Network 
Folder] in [Address Type] and store an address.
 Scan to E-mail: Click [Address Book] in the Web page menu and then click the [Add] button. Select [E-mail] 
in [Address Type] and store an address. Addresses can also be stored in the system 
settings.
 Scan to Desktop: See STORING A DESTINATION FOR SCAN TO DESKTOP (page 5-7). Scan to Desktop 
destinations can also be stored in the Web pages. Click [Address Book] in the Web page 
menu and then click the [Add] button. Select [Desktop] in [Address Type] and store an 
address.
Transmission in Internet fax mode:
Click [Address Book] in the Web page menu and then click the [Add] button. Select [Internet 
Fax] or [Direct SMTP] for the [Address Type], and store the address. Addresses can also be 
stored in the system settings.
A total of 999 addresses can be stored. Among these, a combined maximum of 200 Scan to Network Folder, Scan to FTP, 
and Scan to Desktop addresses can be stored.
System Settings: Address Book (page 7-16)
This is used to store destination addresses for Scan to E-mail and Internet fax. 
						

							5-7
SCANNER/INTERNET FAX
Contents
STORING A DESTINATION FOR SCAN TO DESKTOP
To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed 
from the Sharpdesk/Network Scanner Utilities CD-ROM that accompanies the machine. To scan an image to your 
computer, Network Scanner Tool must be running on your computer.
INSTALLING NETWORK SCANNER TOOL
To install Network Scanner Tool, see the Sharpdesk Installation Guide that accompanies the machine. When a 
standard installation is performed, Network Scanner Tool is installed with Sharpdesk.
When you restart your computer after installing Network Scanner Tool, the Setup Wizard will start automatically. Follow 
this wizard to set up Network Scanner Tool. This will store your computer in the machine as a destination for Scan to 
Desktop. The stored destination will be displayed as a one-touch key in the address book screen.
The following window appears while Network Scanner Tool is being set up. The item selected in My Profiles (C) will be 
the name of the one-touch key.
The profile name is determined by the combination of the text entered in Prefix (A) and the profile*.
The one-touch key is assigned to an index tab in the address book screen based on the text entered in Initial (B).
* This defines how an image sent to your computer is processed. For more information, see profile explanation (D).
ADDING DESTINATIONS
For the number of computers that can be stored in the machine as destinations of Scan to Desktop, see the number of 
licenses indicated in the Sharpdesk Installation Guide. To store more destinations, a license kit is required. Store Scan 
to Desktop destinations by installing Network Scanner Tool on each computer.
ABCDFreq.EFGH
ABCD
IJKLMNOPQRSTUVWXYZetc.
12
AAA HHH
AAA FFF
AAA DDD
Comp-DESKTOP
AAA AAA
AAA III
AAA GGG
AAA EEE
AAA CCC
AAA BBB
51510
AutoAuto
Auto
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
ToCc
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Preview
(B)
(A)
(B)
(C)
(D)
Preview 
						

							5-8
SCANNER/INTERNET FAX
Contents
BEFORE SENDING TO A DIRECT SMTP ADDRESS
The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a 
mail server. For the procedure for storing a Direct SMTP address in the address book, see STORING DESTINATION 
ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK (page 5-6). Stored Direct SMTP addresses are 
included in the address book for Internet fax mode. 
If the destination is busy
If the destination is busy, the machine will wait briefly and then automatically resend.
When a communication error occurs
If a communication error occurs or the other fax machine does not answer the call within a preset period of time, 
transmission will be re-attempted automatically after a preset interval. 
To cancel transmission...
Cancel the transmission from the job status screen.
☞STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED (page 5-109)
System Settings (Administrator): Recall in Case of Line Busy
This is used to set the number of recall attempts and the interval between attempts when the connection cannot be 
established because the line is busy. The factory default setting is 2 attempts at an interval of 3 minutes. 
To cancel transmission...
Cancel the transmission from the job status screen.
☞STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED (page 5-109)
System Settings (Administrator): Recall in Case of Communication Error
This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error. 
The factory default setting is attempt at an interval of 3 minutes.  
						

							5-9
SCANNER/INTERNET FAX
Contents
BASE SCREEN
Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in 
the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch 
panel and then touch the tab of the mode that you wish to use.
(1) Mode select keys
Use these keys to switch between copy, image send, and 
document filing modes.
To use scan mode, USB memory mode, Internet fax 
mode, PC scan mode, or data entry mode, touch the 
[IMAGE SEND] key.
(2) Various messages are displayed here.
The icon of the selected mode appears on the left.
(3) Send mode tabs
Touch one of these tabs to change the image send 
mode.
Tabs of modes that cannot be used because the 
corresponding options are not installed do not appear.
If the [USB Mem. Scan] and [PC Scan] tabs do not 
appear, touch the   tab to move the screen.
If the [Scan], [Internet Fax], [Fax], and [Data Entry] tabs 
do not appear, touch the   tab move the 
screen.
The [Data Entry] tab appears when the application 
integration module is installed. For information on 
metadata delivery using the [Data Entry] tab, see 
METADATA DELIVERY (page 5-126).(4) [Address Book] key
Touch this key to use a one-touch key or a group key. When 
the key is touched, the address book screen appears.
☞RETRIEVING A DESTINATION FROM THE 
ADDRESS BOOK (page 5-18)
(5) [Address Entry] key
Touch this key to manually enter an destination address 
instead of using a one-touch key.
☞ENTERING AN ADDRESS MANUALLY (page 5-22)
(6) [Send Settings] key
Touch this key to select or enter the subject, file name, 
sender name, or body text, which has been previously 
stored in the Web page.
Scan modes:
☞CHANGING THE SUBJECT, FILE NAME, 
REPLY-TO, AND BODY TEXT (page 5-32)
Internet fax mode:
☞CHANGING THE SUBJECT, FILE NAME, AND 
BODY TEXT (page 5-44)
AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Resend
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Ready to send.
IMAGE SENDDOCUMENT
FILING COPY
Preview
(1)
(2)
(3)
(7)
(8) (4)
(5)
(6)
(9)
(11) (10)
(12)(13)
AutoAuto
Auto
USB Mem. ScanFaxScanPC Scan
Special Modes
Color Mode
File Format
Resolution
ExposureFile Name
OriginalScan:
Internet Fax
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
Ready to send.
IMAGE SENDDOCUMENT
FILING COPY
Stored to
Preview
(1)
(2)
(3)
(15)
(8)
(14)
(13) (10)
I-Fax Manual
Reception
TIFF-F
AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Resend
Special Modes
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X100dpi
Ready to send.
IMAGE SENDDOCUMENT
FILING COPY
Preview
(1)
(2)
(3)
(7)
(8)
(4)
(5)
(6)
(9)
(17) (16)
(13) (10)(12)
Base screen of scan mode
Base screen of USB memory mode Base screen of Internet fax mode 
						

							
5-10
SCANNER/INTERNET FAX
Contents
(7) Customized keysThe keys that appear here can be changed to show 
settings or functions that you prefer.
☞Customizing displayed keys  (page 5-11)
(8) [Preview] key Touch to check the image that will be sent in the touch 
panel before transmission.
☞CHECKING THE IMAGE TO BE TRANSMITTED 
(Preview)  (page 5-69)
(9) [Resend] key/[Next Address] key
The destinations of the most  recent 8 transmissions by Scan 
to E-mail, fax and/or Internet fax are stored. Touch this key 
to select one of these destinations. After a destination is 
selected, this key changes to the [Next Address] key.
☞USING THE RESEND FUNCTION  (page 5-27)
RETRIEVING A DESTINATION  (page 5-19)
(10) Image settings Image settings (original size, exposure, resolution, file 
format, and color mode) can be selected.
☞IMAGE SETTINGS  (page 5-53)
(11)  key This key appears when a special mode or 2-sided 
scanning is selected. Touch the key to display the 
selected special modes.
☞Checking what special modes are selected  (page 5-11)
(12)  key
Touch this key to specify a destination using a search number*.
* 3-digit number assigned to a  destination when it is stored.
☞USING A SEARCH NUMBER TO RETRIEVE A 
DESTINATION (page 5-21) (13) [Special Modes] key
Touch this key to use a special mode.
☞SPECIAL MODES  (page 5-71)
(14) [Stored to] key Touch to select the folder  in USB memory where a file 
will be stored.
☞SPECIFY THE FOLDER IN  WHICH THE FILE WILL 
BE STORED.  (page 5-39)
(15) [File Name] key Touch this key to enter a file name when storing a file to 
USB memory.
☞ENTERING A FILE NAME  (page 5-40)
(16)  /   /   key When Hold Setting for Received Data Print or 
Received Data Image Check Setting is enabled in the 
system settings (administrator), this will appear when an 
Internet fax is received. : Only Hold Setting for Received Data Print is enabled
 : Only Received Data Image Check Setting is  enabled
 : Both settings are enabled
☞  PRINTING A PASSWORD-PROTECTED FAX 
(Hold Setting For Received Data Print)  (page 5-114)
☞ CHECKING THE IMAG E BEFORE PRINTING 
(page 5-115)
(17) [I-Fax Manual Reception] key Touch this key to receive an Internet fax manually.
☞MANUALLY RECEIVING INTERNET FAXES  (page 5-113)
When sending an image, you can retrieve and use a stored  transmission destination from the address book screen. The 
address book screen is shared by scan mode, Internet fax mode, fax mode and data entry mode.
Touch the [Address Book] key in the base screen to switch  to the address book screen. Touch the [Condition Settings] 
key in the address book screen to switch to the base screen.
• This chapter uses the base screen of scan mode as an ex ample when operations common to all modes are explained.

The procedures in this chapter assume that the base screen of scan mode appears when the [IMAGE SEND] key is touched. 
System Settings (Adm inistrator): Default Display Settings
One of the following screens can be selected for the initia l screen that appears when the [IMAGE SEND] key is touched.
 Base screen of each mode (scan, Inte rnet fax, fax, or data entry mode)
 Address book screen
AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Color Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/GrayscaleMono2
PDF
12
51510
Global
Address Search
Address Entry
Sort Address
Address Review
Condition SettingsToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
PreviewPreview
Base screen of scan modeAddress book screen