Sharp Mx 4100n Owners Manual

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BEFORE USING THE MACHINE
Contents
TOUCH PANEL
This section explains how to use the touch panel.
 To enter text, see ENTERING TEXT (page 1-79).
 For information on the screens and procedures for using the system settings, see Common Operation Methods 
(page 7-4) in 7. SYSTEM SETTINGS.
Using the touch panel
Example 1
(1) Mode select keys
Use these keys to switch between copy, image send, and document filing modes.
(2) Settings for each function are easily selected and canceled by touching the keys on the screen with your finger. 
When an item is selected, a beep will sound and the item will be highlighted to confirm the selection.
(3) Keys that are grayed out cannot be selected.
Example 2
(1) If the initial state of a key in a screen is highlighted, 
the key is selected. To change the selection, touch 
one of the other keys to highlight that key.
(2) The   keys can be used to increase or 
decrease a value. To make a value change quickly, 
keep your finger on the key.
(3) Touch this key to cancel a setting.
(4) Touch the [OK] key to enter and save a setting.Example 3
(1) Some items in the special modes screen are selected 
by simply touching the key of the item.
To cancel a selected item, touch the highlighted key 
once again so that it is no longer highlighted.
(2) When settings extend over multiple screens, touch 
the   key or the   key to switch through the 
screens.
If you touch a key that cannot be selected, a double beep will sound. 
Job status screen.
Detail
Spool
Complete
Stop/Delete
Copy2
3
4
002 / 000Waiting
Computer01002 / 000Waiting
0312345678001 / 000Waiting
Print Job
Job QueueSets / ProgressStatus
Scan toFax Job
Priority
11
Job QueueCopy1020 / 001Copying
IMAGE SENDDOCUMENT
FILING COPY
(3)
(2)Beep
Tone
(1)
Special ModesOK
1/2
Margin Shift
RightLeftDownSide 1
(0~1)
inch1/2
Side 2
(0~1)
inch
OKCancel
(3)(4)(2)(1)
Special Modes
12
Card Shot
Multi Shot
OK
Dual Page
Copy
Tandem
Copy
Tab Copy
Transparency
Inserts
Erase
Job
Build
Book Copy
Covers/Inserts
Margin Shift
Pamphlet Copy
(1)(2) 
						

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BEFORE USING THE MACHINE
Contents
Example 4
When at least one special mode is selected, the   
key appears in the base screen.The   key can be touched to display a list of the 
selected special modes.
Example 5
Touch a numeric value display key to directly enter a 
value with the numeric keys.Press the numeric keys to enter any numeric value 
and then touch the [OK] key.
Preview
Auto
8½x11
PlainAuto
8½x11
OK
11
Function Review
Margin Shift
Erase
Shift:Right
Front:1/2inch/Back:1/2inch
Edge:1/2inch
Center:1/2inch
Covers/InsertsFront:2-Sided/Back:Insert
Insertion A:10 Page/B:10 Page2.3.4.
1.8 x11R8 x1411x17
8 x111 
/
 2
1 
/
 2 1 
/
 28 x11Plain
Color ModeSpecial Modes
2-Sided Copy
Output
File
Quick File
OriginalPaper Select
Full Color
ExposureAuto
Copy Ratio
1 
/
 2
100%
OKCancel
100
Enter value via the 10-key.
(25-400)
Copy RatioOK
Auto ImageXY Zoom
200%
400%
300%
25%
50%
75%
350%150%100%
%   
 
 
 
 
 
 
 
 
 
 
 
Zoom
10022
The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.
System Settings (Administrator): Keys Touch Sound
This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned 
off. 
						

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BEFORE USING THE MACHINE
Contents
STATUS DISPLAY
When the base screen of a mode appears, the right side of the touch panel shows the machines status.
The information shown is explained below.
Example: Basic screen of copy mode
(1) Display selection key
The status display can be switched between Job Status 
and MFP Status.
If the job status screen is displayed, the status display 
automatically changes to MFP Status.
(2) Job Status display
This shows the first 4 print jobs in the print queue (the job 
in progress and jobs waiting to be printed). The type of 
job, the set number of copies, the number of copies 
completed, and the job status appear.
Jobs cannot be manipulated in this screen. Jobs can only 
be manipulated in the job status screen.
For details, see the chapters for each of the functions in 
this manual.(3) MFP Status display
This shows machine system information.
Maintenance Information
This shows machine maintenance information by means 
of codes.
Preview
Job Status
MFP Status
Job Status
Maintenance
Information
DCDCDCDCDCDCDCDCDC
MFP Status
020/015
Copying
020/015
Waiting
020/015
Waiting
020/015
Waiting
InterruptCopies in progress from tray 1.
Ready to scan for next copy job.
Auto
8½x11
PlainAuto
8½x11
2.3.4.
1.8 x11R8 x1411x17
8 x111 
/
 2
1 
/
 2 1 
/
 2
Plain
Color ModeSpecial Modes
2-Sided Copy
Output
File
Quick File
OriginalPaper Select
Full Color
ExposureAuto
Copy Ratio
100%
8 x111 
/
 2
(1)
(2) (3) 
						

							
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BEFORE USING THE MACHINE
Contents
SYSTEM BAR
The system bar appears at the bottom of the touch panel.
The items that appear in the system bar are explained below.
(1) Job status displayThe job in progress or reserved are indicated by icons. 
The icons are as follows.
* This appears in a multi-mode broadcast job. When a base screen other than
 that of image send mode 
appears, the number of the tray being used to feed paper 
appears during paper feeding.  The color appearing in the 
job status display depends on the job status as indicated 
in the table below.
The job status display can be touched to show the job 
status screen.
(2) Icon display
Preview
MFP Status
020/015
Copying
020/015
Waiting
020/015
Waiting
020/015
Waiting
Auto
8½x11
PlainAuto
8½x11
2.3.4.
1.8 x11R8 x1411x17
8 x111  /
 2
1  /
 2
1 
/
 28 x11Plain
Color ModeSpecial Modes
2-Sided Copy
Output
File
Quick File
OriginalPaper Select
Full Color
ExposureAuto
Copy Ratio
1  /
 2
Tray1
100%
(1)(2)(3)
Print jobCopy job
Scan to E-mail 
jobScan to FTP job
Scan to 
Network Folder 
jobScan to 
Desktop job
Fax 
transmission 
jobFax reception 
job
PC-Fax 
transmission 
jobInternet fax 
transmission 
job
(Including 
Direct SMTP)
Internet Fax 
reception job
(Including 
Direct SMTP)PC-I-Fax 
transmission 
job
Broadcast job*
Inbound routing 
jobScan to HDD 
file print job
Tandem 
copy/print jobMetadata send 
job
Job status 
displayMachine Configuration
GreenA print, scan or other job is being 
executed normally.
YellowThe machine is warming up or on 
standby, or a job is being canceled.
RedA paper misfeed or other error 
condition has occurred.
GrayThe machine has no jobs.
This icon appears when data is being sent or 
received.
This icon appears when fax, scan, or 
Internet fax data is stored in the machines 
memory. When data to be transmitted is 
stored,   appears. When received data is 
stored,   appears. When both data to be 
transmitted and received data are stored, 
 appears.
This appears when a service technician has 
activated simulation mode.
This appears when a USB memory or other 
USB device is connected to the machine.
This appears when the field support system 
is being used. 
						

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BEFORE USING THE MACHINE
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(3) Brightness adjustment key
Touch this key to adjust the brightness of the touch 
panel.
When touched, the following screen appears next to the 
key.
Touch the [+] key or the [-] key to adjust the brightness.
When finished, touch the brightness adjustment key 
again to close the screen.
This appears when the data security kit is 
being used.
The icon appears when the machine is 
communicating with an external application. 
						

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BEFORE USING THE MACHINE
Contents
TURNING THE POWER ON AND OFF
The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The 
other power switch is the [POWER] key ( ) on the operation panel at the top right.
Main power switch
When the main power switch is switched on, the main 
power indicator on the operation panel lights up.[POWER] key
Turning on the power
(1) Switch the main power switch to the on position.
(2) Press the [POWER] key ( ) to turn on the power.
Turning off the power
(1) Press the [POWER] key ( ) to turn off the power.
(2) Switch the main power switch to the off position.
Restarting the machine
In order for some settings to take effect, the machine must be restarted.
If a message in the touch panel prompts you to restart the machine, press the [Power] key ( ) to turn off the power and 
then press the key again to turn the power back on.
On position
Off position
Main power indicator
[POWER] key
 Before switching off the main power switch, make sure that the DATA indicator for printing and the DATA and LINE 
indicators for image send are not lit or blinking on the operation panel.
Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking 
may damage the hard drive and cause data to be lost.
 Switch off both the [POWER] key ( ) and the main power switch and unplug the power cord if you suspect a machine 
failure, if there is a bad thunderstorm nearby, or when you are moving the machine.
When using the fax or Internet fax function, always keep the main power switch in the on position.
In some states of the machine, pressing the [Power] key ( ) to restart will not make the settings take effect. In this case, 
use the main power switch to switch the power off and then on. 
						

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BEFORE USING THE MACHINE
Contents
ENERGY SAVE FUNCTIONS
This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve 
natural resources and reduce environmental pollution.
Preheat Mode (Low power mode)
Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the 
machine remains in the standby state for the interval of time set in Preheat Mode Setting in the system settings 
(administrator).
This keeps the fusing unit at a lower temperature and reduces power consumption while the machine is on standby.
The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on 
the operation panel, or an original is placed.
Auto power shut-off mode (Sleep mode)
Auto power shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the 
standby state for the interval of time set in Auto Power Shut-Off Timer in the system settings (administrator). This 
mode provides the lowest level of power consumption. Considerably more power is saved than in preheat mode, 
however, the wakeup time is longer. This mode can be disabled in the system settings (administrator).
The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking 
[POWER SAVE] key
 () is pressed.
[POWER SAVE] KEY
Press the [POWER SAVE] key () to put the machine in auto power shut-off mode or wake it up from auto power 
shut-off mode. The [POWER SAVE] key
 () has an indicator that indicates whether or not the machine is in auto power 
shut-off mode.
When the [POWER SAVE] 
key ( ) indicator is off in the 
standby stateThe machine is ready to be used.
If the [POWER SAVE] key ( ) is pressed when the indicator is off, the indicator will blink 
and the machine will enter auto power shut-off mode after a brief interval.
When the [POWER SAVE] 
key ( ) indicator is blinkingThe machine is in auto power shut-off mode.
If the [POWER SAVE] key ( ) is pressed when the indicator is blinking, the indicator will 
turn off and the machine will return to the ready state after a brief interval.
[POWER SAVE] 
key / indicator 
						

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BEFORE USING THE MACHINE
Contents
USER AUTHENTICATION
User authentication restricts the use of the machine to users that have been registered. The functions that each user is 
allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace.
When the administrator of the machine has enabled user authentication, each user must log in to use the machine. 
There are different types of user authentication, and each type has a different login method.
For more information, see the explanations of the login methods.
☞AUTHENTICATION BY USER NUMBER (see below)
☞AUTHENTICATION BY LOGIN NAME / PASSWORD (page 1-19)
AUTHENTICATION BY USER NUMBER
The following procedure is used to log in using a user number received from the administrator of the machine.
When controlled by user number
1
Enter your user number (5 to 8 digits) 
with the numeric keys.
Each entered digit will be displayed as  .
User AuthenticationOK
Admin Login 
						

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BEFORE USING THE MACHINE
Contents
If an incorrect user number is entered 3 times in a row...
If A Warning when Login Fails is enabled in the system settings (administrator), the machine will lock for 5 minutes if 
an incorrect user number is entered 3 times in a row.
Verify the user number that you should use with the administrator of the machine.
2
Touch the [OK] key.
After the entered user number is authenticated, the user count 
screen will appear briefly.
When page limits have been set in Pages Limit Group List in 
the system settings (administrator), the number of pages 
remaining will appear. (The remaining number of pages that the 
user can use in each mode (copy, scan, etc.) appears.) The 
amount of time that this screen appears can be changed using 
Message Time Setting in the system settings (administrator).
When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user 
number is entered.)
3
When you have finished using the 
machine and are ready to log out, press 
the [LOGOUT] key ( ).
 However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax 
mode, as the key is used for fax number entry.
 If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto 
Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take 
place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on 
the machine and then log out.
The administrator can clear the locked state.
This is done from [User Control] and then [Default Settings] in the Web page menu.
User AuthenticationOK
Admin Login
Usage
 status: used/remaining pages
Black-white : 87,654,321/12,345,678
Full color  : 87,654,321/12,345,678
2-color     : 87,654,321/12,345,678
Single color: 87,654,321/12,345,678
LOGOUT 
						

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BEFORE USING THE MACHINE
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AUTHENTICATION BY LOGIN NAME / PASSWORD
The following procedure is used to log in using a login name and password received from the administrator of the 
machine or the administrator of the LDAP server.
When controlled by login name and password
(Different items will appear in the screen when LDAP authentication is used.)
1
Touch the [Login Name] key or the   
key.
If the [Login Name] key is touched, a screen for selecting the 
user name appears. Go to the next step.
If the   key is touched, an area for entering a Registration 
No. appears [---].
Use the numeric keys to enter your registration number that 
has been stored in User List in the system settings 
(administrator). After entering the registration number, go to 
step 3.
2
Select the user name.
(A) [Direct Entry] key
Use this key if you have not been stored in User List in 
the system settings (administrator) and are only using 
LDAP authentication.
A text entry screen will appear. Enter your login name.
(B)  User selection keys
Touch your user name that has been stored in User List 
in the system settings (administrator).
(C) [Back] key
Touch this key to return to the login screen.
(D) Index tabs
All users appear on the [All] tab. Users are grouped on the 
other tabs according to the search characters entered 
when each user was stored.
LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area 
network).
User AuthenticationOK
Login Name
User Name 
Password
Auth to:Login Locally
User AuthenticationOK
Login Name
User Name 
Password
Auth to:Login Locally
Device Account Mode User Selection
12
Back
User 0010
User 0008
User 0006
User 0004
User 0002
User 0009
User 0012User 0011
User 0007
User 0005
User 0003
User 0001
AllABCDEFGHIJKLMNOPQRSTUVWXYZetc.
Admin Login
Direct Entry
User
ABC
12186
(B)(C)
(D)(A)